1.The Trust supports a number of local bodies and institutions such as a children’s hospice, children’s nursery group and senior citizens meeting forums. Support for individuals is provided where deemed appropriate in cases of hardship but also to support educational opportunities not affordable by the child’s parents or guardian. Such opportunities include assisting financially with overseas trips where the children participate in charitable projects. In addition, we support two secondary school children each year in attending a one week youth leadership programme. The Trust makes modest donations to local youth clubs. The Trust organises a number of community events each year to help to bring together people within tthis rural community. Each year a gala is held where hundreds of people attend. Activities include a float parade, selection of a gala queen together with a range of activities for families. A professional Fireworks display is held each year again drawing in hundreds of local people. The Trust organises, runs and pays for the display in conjunction with a grant from the local Town council. Since its inception, there have not been any firework related accidents in the Conwy Valley. The display is supported by the police and fire services. A concert is organised before Xmas for local senior citizens. Attendees are collected from local nursing homes and entertained by professional artists. Refreshments are provided and each attendee is given a gift back containing groceries. All costs are borne by the Trust. The Trust supports the Town council at the ceremony to switch on the Xmas lights. Gazebos and refreshments are provided to attendees. 2. The Trust contributes money to Rotary International’s Foundation Charitable Trust, currently this is targeted at eradicating polio. The contribution is made to RIBI in the UK. The Trust organises specific fund raising activities each year for a charity of the incoming President’s choice. Recent years have seen donations averaging £500 to Air Ambulance, First Responders, Sight Savers, Aquabox International, Alderhey hospital, Ty Gobaith and Motor Neurone disease. 3. During the past year the Trust maintained its Foodbank operation supporting needy families within the Conwy Valley area. Having set up our Foodbank in May 2020 following the closure of the Conwy Foodbank due to operational problems, we adopted their processes and network or referrers, principally social workers and the local authority. The Foodbank operation was finally closed at the end of June 2021 as demand fell with the end of the Covid emergency. In addition to supporting needy families, we also developed a relationship with the Blaenau Ffestiniog Women’s Refuge, owned by the Gorwel Housing Association. We commenced supply of food monthly together with toys sourced from our local contacts and Xmas parcels for all residents. This aid was greatly appreciated and we were commended by Gorwel senior management. In total, we donated over £40,000 of food and utility voucher aid through our Foodbank and £16,500 of aid to the Gorwel Refuge. Normal Trust activities in the Community were drastically curtailed as a result of Covid. We anticipate that some of these activities will resume in the coming year. Roger Thomas, Chairman of the Trustees 24[th] March 2022 ||**Rotary Accounts**
**Club Account**
**Opening Balance**
**Receipts**|**Rotary Accounts**
**Club Account**
**Opening Balance**
**Receipts**|**2020-2021**

**936.27**
**Payments**
Total
Subs
Meals
Raf/Fines
Other
Date
Detail
Chq No
Total
Subs paid
Meals
Events
Expenses
Other
107.50
107.50
Monday, July 20, 2020 Flowers for Dorothy
Elec
35.00
35.00
175.00
175.00
###
RIBI Subs
Elec.
624.67
624.67
107.50
107.50
###
District Subs
Elec.
243.00
243.00
105.00
105.00
###
Subs overpayment refund - Roger
Elec
105.00
105.00
105.00
105.00
###
Donation to Trust Acct - Dorothy
Elec
45.00
45.00
180.00
180.00
###
RIBI subs
Elec
603.00
603.00
50.00
50.00
###
District subs
Elec
243.00
243.00
105.00
0.00
105.00
150.00
105.00
45.00
105.00
105.00
12.00
12.00
210.00
210.00
70.00
70.00
50.00
50.00
55.00
55.00
35.00
35.00
42.50
42.50
52.50
52.50
105.00
105.00
1822.00
1480.00
0.00
12.00
330.00
**Total**
1898.67
1713.67
0.00
0.00
35.00
150.00
1822.00
1898.67
-76.67
**936.27**
**859.60**| |---|---|---|---| ||||| |Date||Detail|Total
Subs
Meals
Raf/Fines
Other| |###
###
Monday, July 06, 2020
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###
###|Rotary subs, John and Sian
Rotary subs, Peter Th, Graham, James, Richard
Rotary subs, Pete, Ian
Rotary subs Graham STG/Brian
Rotary subs Roger
RIBI District rebate
Subs John M
Subs in error, Roger - double payment
Rotary subs Dorothy
Rotary subs Ron
Sergeant at Arms fnes
Subs Richard and James, Ceri
Subs Graham B and Peter TH
Subs J Mitchell
Subs Ian
Subs shortfall P Th
Subs Brian Masheter
Subs Pete Farr
Subs Edgar||| |**Total**|||| ||**Club Account Balances**
**RECEIPTS**
**PAYMENTS**
Surplus for the year
Opening Balance Current account
Closing Balance||| ## **Charity Account 2020-21 Opening Balance 46195.41** **----- Start of picture text -----**
Receipts
Date Detail Total Events Donations Food prog. Other
### Donation from Conwy Rotary club - Flood relief 200.00 200.00
**----- End of picture text -----**
|###|Donation from Conwy Rotary club - Flood relief|200.00|200.00| |---|---|---|---| |###|Donation From RT|350.00|350.00| |Friday, July 24, 2020|VSEF Donation|26680.00|26680.00| |###|Ceri's Pilates club donation|168.00|168.00| |###|Pwllheli Rotary club donation|100.00|100.00| |###|Pwllheli Rotary club donation|100.00|100.00| |###|Donation from Dorothy - from Club account|45.00|45.00| |###|Donation from Pilates club|138.00|138.00| |###|Pilates club donation|66.00|66.00| |###|Foodbank donations CH £100, private £200|300.00|300.00| |###|Foodbank donation- private|20.00|20.00| |###|Ceri's Pilates donation|250.00|250.00| |###|Ceri's Pilates donation|70.00|70.00| |###|Foodbank donation £50, £20 cheque, £30 cash|50.00|50.00| |###|Gift Aid reimbursment|975.12|975.12| |###|Ceri's Pilates donation|180.00|180.00| |###|Ceri's Pilates donation|212.00|212.00| |###|Ceri's Pilates donation|29.00|29.00| |###|Private donation|10.00|10.00| |Friday, April 16, 2021|Town council donation|250.00|250.00| |###|Ceri's Pilates donation|193.00|193.00| |###|Private donation|105.00|105.00| |###|Ceri's Pilates donation|150.00|150.00| |###|NFU Mutual donation|3225.81|3225.81| **Rotary Accounts Receipts** Date Detail **Steve Morgan Fund 2020-21 Opening Balance 1168.63 Receipts Payments** Detail Total Events Donations Other Date Detail Date Detail Total Food Purchases Paid Source ### Richard How - food purchases 1168.63 1168.63 ## **Rotary Accounts** ## **Wales Coronavirus Resilience Scheme 2020-21** **Opening Balance 4620.00** **----- Start of picture text -----**
Receipts Payments
Date Detail Total Events Donations Other Date Detail Total Food Purchases Paid Source
### Food purchases 1193.19 1193.19 RH
**----- End of picture text -----**
|###|Food purchases|1193.19|1193.19|RH| |---|---|---|---|---| |###|Food purchases|1485.62|1485.62|RH| |###|Spar balance (SMF)|387.05|387.05|RT| |###|Spar|452.12|452.12|RT| |###|Food purchases|841.20|841.20|RH| |###|Food purchases|260.82|260.82|RT Bal. to VSEF £282.72| **VSEF 2020-2021** ## **Rotary Accounts** ## **Opening Balance 0.00 Receipts** ## **Payments** **----- Start of picture text -----**
Date Detail Total Events Donations Other Date Detail Total Food Purchases Paid Source
### VSEF donation 26680.00 26680.00 ### Food purchases 282.72 282.72 RH
Pilates donation ### Food purchases Utilty vouch. 1003.34 1003.34 RH
### Food purchases 492.29 492.29 RT
### Food purchases 394.17 394.17 RT
### Food purchases 305.04 305.04 RT
### Food purchases 1451.72 1451.72 RH
### Food purchases 582.88 582.88 RT
### Food dly costs 18.60 18.60 RT
### Food costs 69.49 69.49 RH
### Food costs 361.50 361.50 RH
### Food purchases 2201.06 2201.06 RH
### Xmas food purchases 361.50 361.50 RT
### Xmas food purchases 1130.43 1130.43 RH
### Coop - custard 36.00 36.00 RH
### Food purchases 926.84 926.84 RT
### Food/voucher purchases 929.48 929.48 RH
### Food/voucher purchases 3749.69 3749.69 RH
### Food purchases 701.90 701.90 RT
### Delivery expenses 12.60 12.60 RT
### Food purchases 628.32 628.32 RT
### Food purchases 310.82 310.82 RT
### Food purchases 344.56 344.56 RT
### Food purchases 973.43 973.43 RH
### Food purchases 922.70 922.70 RT
### Food purchases 1134.06 1134.06 RH
### Food purchases 708.37 708.37 RT
### Delivery expenses 12.00 12.00 RT
### Food purchases 3762.22 3762.22 RH
### Food purchases 835.95 835.95 RT
### Food purchases 620.16 620.16 RH
### Food purchases 620.92 620.92 RT
### Food purchases 249.66 249.66 RT
### Food purchases 545.58 545.58 RH
Total 26680.00 0.00 26680.00 0.00 Total 26680.00 25393.94 0.00
**----- End of picture text -----**
## **Rotary Accounts** **----- Start of picture text -----**
Rwsters donation 2020-21
Opening Balance 17468.00
Receipts Payments
Date Detail Total Events Donations Other Date 50.00 Total Chq no Donations Events Other
### Ivor Owen awards 50.00 100150 50.00
50.00 100152 50.00
50.00 100153 50.00
50.00 100154 50.00
NB Chq. No 100151 not yet presented 50.00 100155 50.00
Chq. No 100157 cancelled 50.00 100156 50.00
50.00 100158 50.00
50.00 100159 50.00
50.00 100160 50.00
Total 0.00 0.00 0.00 0.00 Total 450.00 0.00 450.00 0.00
**----- End of picture text -----**
## **CVRC Account Balances** ## **Balances end Rotary year 2020/21** |**Club Account Balances**
**RECEIPTS**
1822.00
**PAYMENTS**
1898.67
Surplus for the year
-76.67
Opening Balance Current account
**936.27**
Closing Balance
**859.60**
Bank Reconciliation
Bank Statement
**859.60**
Outstanding Cheques
**0.00**
Outstanding Receipts
**0.00**
Reconciliation balance to statement
**859.60**
Outstanding Commitments
Total
0.00|**Charity Account Balances**
**RECEIPTS**
**PAYMENTS**
Surplus for the year
Opening Balance Charity account
Closing Balance
Bank Reconciliation
Bank Statement
Outstanding Cheques
Outstanding Receipts
Reconciliation balance to statement
Outstanding Commitments
Total|**Combined**
**Trust**
33866.93
33866.93
40300.45
39850.45
-6433.52
-5983.52
**46195.41**
**28727.41**
**39761.89**
**22743.89**
**39761.89**
**0.00**
**0.00**
**39761.89**
0.00
0.00|**Rwsters**
0.00
450.00
-450.00
**17468.00**
**17018.00**
0.00| |---|---|---|---| |**Conwy Valley Rotary Club forecast**|**2**|**017/18 and Budget 20**|**18/19**
Diference
I
298.33
26.50
216.00
176.50
5.00
0.00
-30.00
0.00
0.00
-100.00
592.33
Diference
I
224.18
760.52
1300.32
-3186.03
4880.65
-959.70
3019.94
1134.90
3710.00
2800.00
1000.00
201.73
-50.00
1700.87
144.76
10642.26
-4914.00
0.00
0.00
405.00
-600.00
-85.00
-140.00
-1035.49
-6369.49
0.00
-67.27
-67.27
7225.44|**Forecast**|E|**2nd Half**
xpenses
600.00
1900.00
0.00
0.00
0.00
50.00
150.00
0.00
0.00
0.00
2700.00
xpenses
0.00
0.00
75.00
75.00
0.00
127.00
277.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
910.00
0.00
0.00
0.00
1250.00
2160.00
160.00
300.00
460.00
2897.00|Diference
-160.00
260.00
0.00
100.00
0.00
-50.00
-150.00
0.00
0.00
0.00
0.00
Diference
0.00
0.00
-75.00
-75.00
0.00
-127.00
-277.00
0.00
150.00
0.00
0.00
0.00
110.00
0.00
0.00
260.00
0.00
0.00
0.00
-455.00
0.00
0.00
112.00
-1250.00
-1593.00
-160.00
-205.00
-365.00
-1975.00|**Full year fo**| |---|---|---|---|---|---|---|---|---| |
**Club Account**
**Actual**
Income
Subs
1460.00
Meals
2001.00
Charter
1435.45
Rafes/fnes
176.50
Regalia
27.00
Website
0.00
Admin expenses
0.00
Donations
0.00
Xmas party entertainer
0.00
Maenan staf gratuity
0.00
Total
5099.95
**Charity Account**
Income
**Events**
Gala
2440.55
Duck Race
1181.00
Car Boot
1674.79
Fireworks
2163.49
Polio4Plus ball
7515.00
Senior Citizens
0.00
Total
14974.83
**Fund Raising**
Xmas collections
1134.90
Sponsorship
3710.00
Cartref Conwy
2800.00
Llanrwst Council
1000.00
Crocuses
296.73
Others
0.00
Gift Aid
1700.87
Wishing Well
144.76
Total
10787.26
**Programmes**
Foundation
116.00
Polio Plus
0.00
Shelterbox
0.00
RYLA
405.00
Ivor Owen
0.00
Bill Sudbury award
0.00
Dictionaries
0.00
Other donations
104.51
Total
625.51
**Other**
Trailer Ins./service
0.00
Others
425.04
Total
425.04
**Overall total**
26812.64
correct|
E|
**1st Half**
xpenses
1161.67
1974.50
1219.45
0.00
22.00
0.00
30.00
0.00
0.00
100.00
4507.62
xpenses
2216.37
420.48
374.47
5349.52
2634.35
959.70
11954.89
0.00
0.00
0.00
0.00
95.00
50.00
0.00
0.00
145.00
5030.00
0.00
0.00
0.00
600.00
85.00
140.00
1140.00
6995.00
0.00
492.31
492.31
19587.20
orrect||||||| |||||ncome
440.00
2160.00
0.00
100.00
0.00
0.00
0.00
0.00
0.00
0.00
2700.00
ncome
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
150.00
0.00
0.00
0.00
110.00
0.00
0.00
260.00
0.00
0.00
0.00
455.00
0.00
0.00
112.00
0.00
567.00
0.00
95.00
95.00
922.00||||| ||E||||E|||| ||c|||||||| |**Father Christmas and Snowmen Helpers Collections 2019**
Dec 09
Dec 11
Dec 13
Dec 14
Dec 16
£20
20.00
0.00
C
20.00
0.00
£10
0.00
0.00
a
0.00
20.00
£5
40.00
5.00
n
0.00
30.00
£2
18.00
4.00
c
4.00
18.00
£1
148.00
29.00
e
6.00
121.00
50p
27.50
12.50
l
2.50
25.50
20p
18.80
11.20
l
0.40
27.60
10p
10.40
4.60
e
0.30
10.50
5p
2.70
2.30
d
0.15
7.45
2p
1.42
0.82
0.02
4.68
1p
1.00
0.75
0.00
4.64
287.82
70.17
0.00
33.37
269.37
Dec 09
Llanrwst 1
Dec 11
Llanrwst 2
Inverter problem
Dec 13
Coop 1 Cancelled
Inverter problem
Dec 14
Glan Conwy football club
Dec 16
Llanrwst 3
Dec 17
Coop 2
pm cancelled
Illness
Dec 21
Coop 3
Dec 23
Coop 4|Dec 17
0.00
0.00
10.00
8.00
98.00
21.50
11.00
3.60
1.40
0.40
0.25
154.15|Dec 21
0.00
30.00
20.00
20.00
231.00
46.50
21.60
9.40
4.10
0.94
0.79
384.33|Dec 23
0.00
20.00
15.00
14.00
187.00
38.00
21.80
8.40
4.90
0.92
0.86
310.88
Check|**Total Xmas**
40.00
70.00
120.00
86.00
820.00
174.00
112.40
47.20
23.00
9.20
8.29
**1510.09**
1510.09|**Carol Service**
**Nadolig Llanrwst**
**Total**
£
£
£
0.00
20.00
60.00
0.00
0.00
70.00
5.00
15.00
140.00
12.00
10.00
108.00
63.00
24.00
907.00
11.00
3.00
188.00
5.40
4.20
122.00
2.40
1.50
51.10
0.85
0.40
24.25
0.12
0.16
9.48
0.19
0.15
8.63
99.96
81.41
**1688.46**|**Gift Aid**
**Total**
422.12 **2110.58**| |---|---|---|---|---|---|---| ## **Charity Account historical analysis** |Year
2008/09
2009/10
2010/11
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
2017/18
2018/19|Income £
8911.00
8885.00
8867.00
11284.00
11986.00
15515.00
13318.00
15327.00
19048.80|Expenditure £
9979.00
9677.00
9527.00
10585.00
11454.00
14610.00
14422.00
15447.00
21107.55| |---|---|---| NB. Above figures exclude the two grants that we were awarded (CVSC for £500 and also all the major items for the trailer and associated catering equipment. They do include the two grants from Glasdir for the fireworks received in the 20 The high year end balance at the end of the 2008/09 year, partly reflects the m 2016/17 accounts re-stated due to Polio4Plus ball. All income and costs now in 2 ## Year end balance £ 9213.00 5983.00 5322.00 6022.00 6054.00 6959.00 5854.00 10021.42 Includes lottery grant £4287 7962.67 Includes lottery expenditure £432 00 and Lottery grant for £4287) 009/10 and 2011/11 Rotary years (£1965 in 2009/10 and 2194 in 2010/11) monies received from the "Proceeds of Crime" 2017/18 accounts 1.07 ## **Conwy Valley Rotary Club** ## **General Account Analysis** ## **Payments** ## **Receipts** |**RIBI + Dist**
Payments
Average pa.
2011/12
1405.95
2012/13
1423.83
2013/14
1361.75
2014/15
1358.00
2015/16
1633.00
2016/17
1571.33
Total
8753.86
1750.77
**Meals**
2011/12
3474.40
2012/13
4659.25
2013/14
4548.45
2014/15
5003.80
2015/16
4849.35
2016/17
5626.04
Total
28161.29
5632.26
**Charter**
2011/12
??
2012/13
1100.00
2013/14
723.58
2014/15
1278.65
2015/16
1432.35
2016/17
1706.15
Total
6240.73
1560.18
**Clothing/regalia**
2011/12
246.00
2012/13
184.56
2013/14
176.40
2014/15
30.00
2015/16
1.28
2016/17
275.39
Total
913.63
182.73
**President's honorarium/secretarial costs**
2011/12
219.34
2012/13
136.61
2013/14
120.00|**Club Subs**
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Meals**
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Charter**
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Clothing/regalia**|**Club Subs**
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Meals**
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Charter**
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Clothing/regalia**| |---|---|---| |||2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
**Rafes/fnes**
2011/12
2012/13
2013/14| |2014/15|166.75||2014/15| |---|---|---|---| |2015/16|135.12||2015/16| |2016/17|120.00||2016/17| |Total|897.82|179.56|| |**Website costs**|||| |2011/12|0.00||| |2012/13|0.00||| |2013/14|8.38||| |2014/15|20.00||| |2015/16|58.38||| |2016/17|50.00||| |**Total**|136.76|27.35|| ## **Balance** |Receipts
1575.00
1460.00
1410.00
1472.00
1605.00
1662.00
9184.00
3557.75
4814.75
4695.50
4944.36
5232.95
5898.00
29143.31
??
1087.00
546.50
1129.30
1100.05
1830.00
5692.85
0.00
0.00
46.00
15.00
45.00
0.00
106.00
276.50
287.18
218.00|Average pa
169.05
36.17
48.25
114.00
-28.00
90.67
1836.80
67.89
83.35
155.50
147.05
-59.44
383.60
271.96
5828.66
142.01
#VALUE!
-13.00
-177.08
-149.35
-332.30
123.85
1423.21
-167.93
-246.00
-184.56
-130.40
-15.00
43.72
-275.39
21.20
-106.45
57.16
150.57
98.00| |---|---| |62.20||-104.55| |---|---|---| |228.50||93.38| |346.00||226.00| |1418.38|283.68|58.91| |||0.00| |||0.00| |||-8.38| |||-20.00| |||-58.38| |||-50.00| |||-17.35| ## **Rotary Gala 2019** |Income||| |---|---|---| |Catering|1170.20|| |Climbing wall|118.50|| |Rents|180.00|| |Returned prizes|120.00|| |Donations|5.35|| |Cartref Conwy|1000.00|| |**Total**|**2594.05**|| |Cash foat|370.00 (£445-£75 prizes)|| |Gala Retros|150.00|| |Majorettes|260.00|| |Mr Bimbamboozle|115.00|| |HTC entertainment|130.00|| |Neal & Sharron|150.00|| |Gala DJ|125.00|| |Climbing wall|425.00|| |St Johns|75.00|| |Sundry|13.18|Printing/cable ties| |Food/gas|375.18|| |**Debits**|**2188.36**|| |**Overall surplus**|**405.69**|| |**Donations to Rotary 2018/19**|| |---|---| ||**£**| |Ian Williams|10.00| |Fundraising|245.00| |Total|255.00| |**2021/2022**||||| |---|---|---|---|---| |Xmas cards|12/01/21|50.00|500.00|12.50| |Ceri Evans|12/01/21|180.00|1800.00|45.00| |Ms J Wyn Evans|17/01/21|212.00|2120.00|53.00| |Mrs M Freeman|22/02/21|39.00|390.00|9.75| |Roger Thomas|03/03/21|105.00|1050.00|26.25| |Mrs J Storrow|29/04/21|193.00|1930.00|48.25| |Ceri Evans|23/06/21|150.00|1500.00|37.50| |||929.00|9290.00|232.25| ## 2018 Car Boot Summary |Revenue|Revenue|£| |---|---|---| ||Catering|428.00| ||Booters|208.00| ||Car parking|162.10| ||Rotary stall|0.00| ||Ice cream|10.00| ||Total|**808.10**| |Costs|Food|194.17| ||Red Cross|75.00| ||Loo hire|78.00| ||Total|**347.17**| |Proft||**460.93**| Inc. donation from Jasin for tea/c Includes gas costs for food/drink Margin on catering 54.12% '.offee **Conwy Valley Fireworks** 2/11/2019 |Receipts|£| |---|---| |Food Sales|888.58| |Glowstick Sales|66.26| |Gate Donations|1038.47| |David Donation|10.00| |Fairground Donation|100.00| |Llanrwst Town Council|1000.00| |Cartref Conwy|150.00| |HMRC Reclaim|287.11| |Cost to Trust Fund|1261.57| ||4801.99| |Payments|£| |---|---| |Fireworks|4200.00| |Cost of Food Used|379.55| |Glowsticks Cost|43.44| |St John Ambulance|75.00| |Toilet Hire|78.00| |Banner Alterations|10.00| |PPL PRS Licence|16.00| ||4801.99| Notes: The cost to the Trust Fund will be less than £1261.57 as the deposit for the fireworks was paid •iona 8dwards AIE•