REGISTERED COMPANY NUMBER: 07592707 (England and Wales) REGISTERED CHARITY NUMBER: 1141612 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDEO 31 MARCH 2025 FOR MUDEFORD WOOD COMMUNITY TRUST Terence L Smith & Co Chartered Accountants 38a Slalion Road New Milton Hampshire BH25 6JX
MUDEFORD WOOD COMMUNITY TRUST CONTENTS OF THE FINANCIAL STATEMENTS for the Yoar Ended 31 March 2025 Page Reference and Administrative Detsll$ Report of tho Trustees Independent ExamineV$ Report Statement of Financlal Acllvlties Balance Sheet Notes to th8 Financial Statoments 8 10 13
MUDEFORD WOOD COMMUNITY TRUST REFERENCE AND ADMINISTRATIVE DETAILS forthe Year Ended 31 March 2025 TRUSTEES Richard Ashdown Paul Hilliard IHonorary Treasurer) Elizabeth Sabey Ichairmanl Victoria Fullei Michael Scott-Johns Deborah Stephens Samuel Weeks Iresigned 14.9.241 Roger Burge lappoinled 14.9.241 COMPANY SECRETARY Roger Burge REGISTERED OFFICE The Treasurer Mudeford Wood Community Centr8 Pipers Drive Christchurch Dorset BH23 4TR REGISTERED COMPANY NUMBER 07592707 IEn9land and Walesl REGISTERED CHARITY NUMBER 1141612 INDEPENDENT EXAMINER Teience L Smith & Co Chartered Accountants 38a Slalion Road New Milton Hampshire BH25 6JX BANKERS CAF Bank Ltd PO Box 289 West Malling Kent ME19 4TA Page 1
MUDEFORD WOOD COMMUNITY TRUST REGISTERED NUMBER: 07592707 REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 The Trustees, who are also Directors of the Trust for the purposes of the Companies Act, submit their Report and the Financial Slalernenls for the year ended 31 st March 2025. The financial staternenls comply with the Charities Act 2011, the Companies Act 2006, and Accounting and Reporting by Chaflties". Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 effective 1 January 2015. As charitable company, the Trust is governed by a Memorandum and Articles of Association. OBJECTIVES AND ACTIVITIES Review of Actlvlties and Future Developments The specific object of the Trust is explained within its Articles of Association and, in summary, is.. to promote for the benefit of inhabilanls of Mudeford Wood, Chrislchu¥ch, Dorset 13nd the surrounding areal the provision of facilities by reason of their youth, age, infirmity or disability, financial hardship or, social or economic circumstances or for the public at large in the intere515 of so¢ial welfare and with the object of improving the life of the said inhabitsnls. In practice this will mean the provision of faci5ities offering diverse activities for the social, mental and physical wellbeing of the local community, regardless of age. ethnicity or culture. To help achieve this. the Trust engages with and encourages the local community to become involved in the planning of activities and the running of the facilities al Mudeford Wood Community Centre. The Trusfs operations meet its public benefit expectations achieved with an enthusiastic sel of volLJnleers running the Community Centre and ils associated sporting and other recreational facilities. The Trust assumed responsibility for the Mudeford Wood Community Centre and adjacent all-wealher pitch together with access rights to the adjaeenl field from Christchurch Borough Council (Now BCP Council) within the tems of licence agreements on 1st April 2012 pending the enaclmenl of a lease for the former fyvo areas in November 2013. The Centre is a busy and thriving community based facility that offers a diverse range of activities together with the opportunty for individuals and $ocielies to hire the all-wealher pitch, rooms and halls for their members and others. In planning activities for the period the Trustees have ¢onsidered the Charity Commission's guidance on publi¢ benefit and the needs of the local community. The Trust has confirrned ils comrnitment for the Centre to be used for community purposes during a period of emergency andlor local crisis as an evacuation or temporary holding location. The Trusfs approaeh to costs management together with efficient use of available resour¢es means that the Centre remains a financially viable charitable based organisation. The Trust continually seeks lo raise funds and seek grants in order to maintain and enhance the Cenlre's facilities and activities provided. The Trustees ijse an electronic booking system and employ financial accounlanls to produce management reports and information that allows informed decisions lo be made about marketing spare Capacity and achieving best value for the investments made of lime and money. Whilst the usage of the facilities for hire remains robust, the conb'nued cost rises in energy and support services has proved a challenge for the Twst lo cope with neGessitaling price rises for the hire of rooms and the All Weather Pitch. During the year, the Trust Managed the complete refurbishment of the All Weather Pitch al a c05t of £132.278. This major project has benefilled a substantial number of tennis, football and netball players from our local community. The Trust aims to". maintain prudent control of rt$ finances to ensure that il remains financially secure., maintain financial reserves that will meet Charity Commission guidelines." and lo generate sufficient surplus funds to maintain the Centre's facilities to a high standard. The current financial environment is unpredictable and likely lo result in a small operational deficit brought into balance by the Trust's reserves for the year 2025126. The Tnjst remains in close contact and Covoperates fully with the Local Authority and its published guidance for allowing outdoor and indoor aGlivibes. The Trust employees a full lime Centre Manager, along with a part time Development Manager with a specific remit lo review Trust policies, explore grant funding and generate income from events and varied a¢livilies. During the year the Trust also employed a young person for work experience on a terrn-lime only contract. On behalf of the Trust, the Board is very grateful to the many individuals and organisalions that have contributed either with their time or money lor both) in the last year. Every contribution has been much appreciated. Page 2
MUDEFORD WOOD COMMUNITY TRUST REGISTERED NUMBER: 07592707 REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 OBJECTIVES AND ACTIVITIES VolunteerslFundralslng The Trust is supported by the volunteer activities of ils Trustees in roles beyond their Governance responsibilities, together with a wder neOrk of volunteers who provide help in many ways. There has been reliance upon a core group of 21 Volunteers (including 7 Trusleesl on a regular basis, with other volunteers supporting one-off activities. Recruilmenl of new volunteers and Trustees continues lo prove drfficull as expectations change from offering communty service lo a desire to just.pay and play" with the work lo keep the Centre going undertaken by'someone else" The Trust is extremely grateful to those people who provide their valuable commitment. The Trust's Fund Raising continues lo be focused towards both grant and sponsorship applications for specific projects, together with a desire to restore ils comrnunity-based Fund Raising events that will help grow its unrestricted reserves. The Trust remains mindful of the competslive environment for securing grant funds with Trustees undertaking regLtlar financial reviews al their meetings lo ensure that the wide range of activities available al the Community Centre operate al least al balance or ideally al a sensible surplus lo maintain lulure financial independence and viability. FINANCIAL REVIEW Financlal Result The reported net expenditure for 202412025 of £79,498 includes an amount of £132,278 expenditure for the major resurfacing of the All-weather Pitch. The figure also includes a generous legacy donation of £50,000 to be used for future n0VatiOn ¢osts of the All-weather Pitch. Excluding these items, the net income of £2,780 reflects the current challenging eosts environment. balanced against the income from a solid base of regular users and groups. Taking account of the reserve funds established, and as recorded within Note 1 to the Accounts, the Trust had unreslricled cash reserves of £199.281 at 31st March 2025. There were member5 of staff (excluding the young person employed for work experience). Other seNices were delivered against consultancy or other contracts and paid following receipt of invoices. In all cases contracts and payments were agreed in advanee by the Board of Trustees before delivery commenced. Both members of staff are eligible and are registered for the work-place pension. The Trust is registered for VAT. The Trust benefits from its compulerised systems allowing precise budgeting and financial planning that have proved invaluable during the year. Much of the systems and processes have been digitslised removing the need for paper Tecords. The Trust has ensured that data back-up Is secure with records also held remotely from the Centre as a part of the Trust's Disaster Recovery Plan. The Trust lakes active steps to ensure that data is managed in accordance with GDPR ststutory requirements and is registered with the Information Comrnissioner's Offi. The Trust is registered with PRSIPPL and holds a Music Licence on behalf of the Centre and its hirers. The Trust continues lo be grateful for the gorxl working relationships developed wth and support from its unitary local authority - the Bournemoulh, Christchurch and Poole Council. Resgrves The Trustees regularly review the reserves of the Trust. The Trustees ieview the level required each financial year tsking account of both increased costs and an unpredictable fund-raising environment. The operational reserve has decreased to £135,207. Careful management of overhead costs and spend results in the Trustees being able lo confirm that level of reserves as being Sufficient lo provide an adequate financial cushion. Prudent costs management wll aim to ensure that the necessary reserves F)OSition will be maintained during 202512026 and subsequent finar¢cial periods with further reviews by Trustees as may be required. Page 3
MUDEFORD WOOD COMMUNITY TRUST REGISTERED NUMBER: 07592707 REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 STRUCTURE. GOVERNANCE AND MANAGEMENT Govgrnancg and Internal control The Trust, which is a registered Charity, is limited by guarantee and does not have a share capitsl. The liability of each Member under guarantee (who are also the TrusleeslDireclorsl does not exceed the sum of £10. It is governed by a Memorandum and Articles of Association. The Trustees receive no remuneration for their services. The Trustees who served during the year are as shown on page 1. The Board of Trustees ha$ mel face*to-face as required by its Articles of Association and by other means as may be required. The Board is supported by Truslee-led Working Groups that have more detailed responsibility for the following matters.. Operations, Premises Maintenance and Development,. Marketing and Communications., Volunteer Management., Finance and Governance. The Tole and composition of the Working Groups is reviewed each year. The Board undertakes regular reviews lo ensure that il remains an effectr've Body that achieves an appropriate balan beeen operational and strategic ir)volvemenl. It follows Charity Commission guidance in this matter. The systems of internal control are designed lo provide reasonable, but not absolute, assurance against material misslatemenl or loss. They include.. A Business Plan and an annual Budget approved by the Trustees., Management accounts which show variance from budget and re-forecasl anti¢ipaled results for the year, which are reviewed by the Trustees., Delegation of authority and reasonable segregation of duties", and Appropriate controls over cash handling, card reiptS and electonic banking systems. Risk managerngnt The Trustees actively review the major risks, which the Trust faces on a regular basis. Recognising its size and scope, the Trust has developed appropriate systems to monitor and control these risks and to mitigate any impact they may have on the Trust's future. All activities are risk assessed and the Trust engages with ils Insurers lo ensure that adequate assessment has been completed and appropriate cover is in place. Approved by the Board of Tru5teeslDire¢lors on 25 November 2025 and signed on its behalf by.. Roger Burge - Truste Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MUDEFORD WOOD COMMUNITY TRUST Independent examinerfs report to the trustees of Mudeforfl Wood Communlty Trust I'the Company.) I report to the charity Iruslees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Acl'l Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examin81ion, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 I'lhe 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145151 Ibl of the 2011 Act. Independent examiner'$ $tatement I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act., or the accounts do not accord with those records, or the accounts do not comply with the accounting requirements of Section 396 of the 20(k% Act other than any requirement that the aUnIS give a true and fair view which is not a matter considered as p?rt of an independent ex8minalion', or the accounts have not been ppared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities lapplicable lo charities preparing their accounts in accordance with the Financial Reporbng Standard applicable in the UK and Republic of Ireland IFRS 10211 I have no concems and have come across no other matters in ¢onneetion with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Terence L Smith Terence L Smith & Co Chartered Accountants 38a Station Road New Milton Hampshire BH25 6JX 25 November 2025 Page 5
MUDEFORD WOOD COMMUNITY TRUST STATEMENT OF FINANCIAL ACTIVITIES forthe Year Ended 31 March 2025 2025 Total fund5 2024 Totsl funds Unrestricted Restricted fund fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 197 57,772 57,969 1,754 other trading activities Investment income Letting income 3,837 5,703 130,565 3,837 5,703 130,565 564 7,099 119,802 Total 140.302 57,772 198,074 129,219 EXPENDITURE ON Charltable a¢tivitSes Charitable Activities 260,886 16,686 277,572 132,032 NET INCOMEIIEXPENDITUREI 1120,5841 41,086 {79.498} 12,8131 RECONCILIATION OF FUNDS Total funds brought forward 319,865 134,680 454,525 457,338 TOTAL FUNDS CARRIED FORWARD 199,281 175,746 375,027 454,525 The notes fomi part of these financial statements Page 6
MUDEFORD WOOD COMMUNrrY TRUST REGISTERED NUMBER: 07592707 BALANCE SHEET 31 March 2025 2025 Total funds 2024 Total funds Unrestricted Restricted fund fund Notes FIXED ASSETS Tangible assets 22,314 124,301 146,615 162,013 CURRENT ASSETS Debtors Cash at bank and in hand 17,548 169,284 17,548 220.729 13,743 291,921 51,445 186,832 51.445 238,277 305,664 CREDITORS Amounts falling due within one year 19,8651 19,8651 (13,1521 NET CURRENT ASSETS 176,967 51,445 228,412 292,512 TOTAL ASSETS LESS CURRENT LIABILITIES 199,281 175,746 375,027 454,525 NET ASSETS 199,281 175,746 375.027 454.525 FUNDS Unreslrieled funds Restricted funds 12 199,281 175,746 319,865 134,660 TOTAL FUNDS 375,027 454,525 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company lo obtain an audit of ils financial stslements fgr the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for lal ensuring that the charitsble company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the slate of affairs of the charrtable company as al the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise ¢omply with the requirements of the Companies A¢1 2006 relating lo financial slatemenls, so far as applicable lo the charitable company. Ib} These financial statements have been prepared in accordance with the provisions applicable lo charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 25 November 2025 and were signed on its behalf by.. Roger Bu Trustee The notes fomi part of these financial statements Page 7
MUDEFORD WOOD COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS for thè Year Ended 31 March 2025 ACCOUNTING POLICIES Basls of preparing the Ilnanclal statements The financial slaternents of the charitsble company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Iland IFRS 1021 (effective 1 January 20191,. Financial Reporting Standard 102 'The Financial Reporting Standard applicab5e in the UK and Republic of Ireland. and the Companies Act 2008. The financial statements have been prepared under the historical cost convention. Income Grants and donations are accounted for as they are received. All other income including income tax recoverable on gift-aid donations is recognised in the Statement of Financial Activities ISOFAI once the charity has entillemenl to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it Is probable that a transfer of economic benefit5 will be required in selllement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related lo the category. Where costs cannot be directly attributed to particular headings they have been allocated lo actsvilies on a basis consistent with the use of resources. Leasing Rentals paid under opeiating leases are charged to the SOFA on a slraighl line basis over the term of the lease. Tangible fixed assets These are capilalised if they can be used for more than one year and cost at least £500. Leasehold land & buildings are depreciated over the period of the lease, being 20 whole years from March 2018. and fixtures and fittings over 4 years,. On they are pul into operational use. Taxation The charity is exempl from corporation tax on ils charitable activities. Fund accounting The Trust's assets are held in Funds for slalutory accounting purposes - the Restricted Fund and the Unrestricted Fund. The Reslricled Fund stood at £175,746 at 31 March 2025 12024.. £134.6801, comprising £124,301 fixed assets, £50.000 legacy donation for future renovation of the All-weather Pitch and £1,445 of unspent grant funding. The Unrestricted Fund stood al £199,281 at 31 March 2025 {2024'. £319,865), comprising £22,314 Fixed Assets and £176,967 Net Current Assets. After setting aside from Net Current Assets £20.510 for future capital projects, and £21,250 for emergency capital maintenance. the remaining £135,207 constitutes the Trust's operational reserves. Pension costs and other post-retirement beneflts The charitable company operates a defined contribution pension scheme. Contributions payable lo the charitable company's pension scheme are charged to the Slalement of Financial Activities in the period to which they relate. Page 8 continued...
MUDEFORD WOOD COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS . continued for the Year Ended 31 March 2025 DONATIONS AND LEGACIES 2025 2024 Donatsons Legacies Grants 197 50,OOD 7,772 921 833 57,969 1,754 Grants Teceived, included in the above. are as follows.. 2025 2024 Other grants 7,772 833 OTHER TRADING ACTIVITIES 2025 2024 Fundraising Income Other incorne 3,837 564 3.837 564 INVESTMENT INCOME 2025 2024 Interest Received 5,703 7,099 NET INCOMEIIEXPENDITUREI Nel incomellexpendilurel is slated after charginglleredilingl.. 2025 2024 Depreciation - owned assets 15,398 17,906 TRUSTEES. REMUNERATION AND BENEFITS There We no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustèès. expènses There were no trustees, expenses paKI for the year ended 31 March 2025 nor for the year ended 31 March 2024. Page g continued...
MUDEFORD WOOD COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS- continued for the Year Ended 31 March 2025 STAFF COSTS 2025 2024 Wages and salaries Other pension costs 39,202 747 26.536 387 39,949 26,923 The average monlhw number of employees during the year was as follows.. 2025 2024 Administration No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unreslrieled fund Restricted fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 1,754 1,754 Other trading actsvitres Investment income Letting income 5S4 7,099 119,802 564 7.099 119,802 Total 129,219 129,219 EXPENDITURE ON Charitable activities Charitable Activities 121,673 10,359 132.032 NET INCOMEIIEXPENDITURE) 7,546 110,3591 {2,8131 RECONCILIATION OF FUNDS Total funds brought forw8rd 312,319 145,019 457,338 TOTAL FUNDS CARRIED FORWARD 319,865 134,660 454,525 Page 10 continued...
MUDEFORD WOOD COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - contlnued for the Year Ended 31 March 2025 TANGIBLE FIXED ASSETS Fixtures and fittings Freehold property Computer equipment Totals COST At 1 April 2024 and 31 March 2025 240,747 108,713 3,544 353,004 DEPRECIATION Al 1 April 2024 Charge for year 84,259 12,037 105,846 2,475 886 886 190,991 15,398 Al 31 March 2025 96,296 108,321 1,772 206,389 NET BOOK VALUE Al 31 March 2025 144,451 392 1,772 146,615 At 31 March 2024 156,488 2,867 2,658 162,013 10. DEBTORS.. AMOUNTS FALLING DUE MTHIN ONE YEAR 2025 2024 Trade debtors Other debtors Prepayments 16.676 528 344 11.605 757 1.381 17.548 13,743 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade creditors Social security and other tsxes VAT Other creditors Accrued expenses 391 496 4.780 302 3,896 5.786 463 4.095 123 2,685 9,865 13,152 12. MOVEMENT IN FUNDS Net movement in funds Al 31.3.25 Al 1.4.24 Unrestricted funds General fund 319,865 1120,5841 199,281 Restrlcted funds Restricted funds 134,660 41,086 175,746 TOTAL FUNDS 454.525 {79,4981 375.027 Page11 continued...
MUDEFORD WOOD COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS- eontlnued forthe Year Ended 31 March 2025 12. MOVEMENT IN FUNDS- continued Nel movement in funds, included in the above are as follows. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 140,302 1260,8861 1120,5841 Restri¢ted funds Restricted funds 57,772 116,6861 41,086 TOTAL FUNDS 198,074 1277,5721 179,4981 Comparatives for movement in funds Net movement in fund5 At 31.3.24 At 1.4.23 Unr68trleted fund8 General fund 312,319 7.546 319,865 Restrlcted funds Reslrtcled funds 145.019 {10,3591 134,680 TOTAL FUNDS 457,338 12.8131 454.525 Comparative net movement in fvnds, included in the above are a5 follows.. Incoming resources Resource$ expended Movement in funds Unrg$triGtgd fund$ General fund 129,219 1121.673} 7.546 Restrlcted funds Restricted funds 110.3591 {10,3591 TOTAL FUNDS 129.219 1132,0321 {2,8131 Page 12 ¢ontinued...
MUDEFORD WOOD COMMUNITY TRUST NOTES TO THE FINANCIAL STATEMENTS - contlnued for the Year Ended 31 March 2025 12. MOVEMENT IN FUNDS- contlnued A current year 12 months and prior year 12 months combined position is as follows.. Nel movement in funds Al 31.3.25 At 1.4.23 Unrestricted funds General fund 312,319 {113,0381 199,281 Restricted funds Reslricled funds 145,019 30,727 175,746 TOTAL FUNDS 457,338 182,3111 375,027 A current year 12 months and prior year 12 months Combined nel movement in funds. included in the above are as follows.. Incoming resources Resources expended Movement in fund$ Unrgstriclod funds General fund 269,521 1382,5591 1113,0381 Restrlcted funds Restricted funds 57,772 127.0451 30,727 TOTAL FUNDS 327,293 1409.6041 182,3111 13. CAPITAL COMMITMENTS 2025 2024 Contracted but not provided for in the financial statements 98.000 14. RELATED PARTY DISCLOSURES There were no felaled p?rty transactions for the year ended 31 March 2025. Page 13