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2024-03-31-accounts

Company no. 07032129 Charity no. 1141533

The Surrey Wellbeing Partnership Report and Audited Financial Statements 31 March 2024

The Surrey Wellbeing Partnership

Reference and administrative details

For the year ended 31 March 2024
Company number 07032129
Charity number 1141533
Registered office and Astolat
operational address Coniers Way
Inn Lane
Burpham
Guildford
GU4 7HL
Trustees Trustees, who are also directors under company law, who served during
the year and up to the date of this report were as follows:
Clive Biggins (appointed 11 July 2024)
Jennifer Bishop
Misty Bower (resigned 23 June 2023)
Ian Burks
Judith Crome
Mae Harris (appointed 14 September 2023)
Kelly Headen (resigned 14 September 2023)
Christopher Hickford (resigned 11 April 2024)
Polly Hunt (appointed 11 May 2023)
Ann Kenney
Kathryn Lynn
Rachel Masters (appointed 11 April 2024)
Gillian North (resigned 15 August 2023)
Christina Powell
Daniel Setterfield (appointed 13 July 2023)
Ian Smith (resigned 11 July 2024)
Kirsty Townsend
Bankers The Co-operative Bank Natwest
P.O. Box 101 36 St Andrew Square
1 Balloon Street Edinburgh
Manchester United Kingdom
M60 4EP EH2 2YB
Auditors Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD

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The Surrey Wellbeing Partnership

Report of the Chair

For the year ended 31 March 2024

About Surrey Wellbeing Partnership

The Surrey Wellbeing Partnership represents a third sector consortium, a partner in a pan-Surrey Emotional Wellbeing and Mental Health Alliance (now known as Mindworks Surrey) to transform emotional wellbeing and mental health services in Surrey. Surrey Wellbeing Partnership aims to lead in prevention and early intervention in the Alliance approach and over time reduce the need for clinical interventions, through building resilient communities and changing lives. Ultimately the aim of this transformational Alliance approach to emotional wellbeing and mental health for children, young people and families of Surrey is to create “the village to raise the child” where there is

No wrong door �& �No one left behind

The Surrey Wellbeing Partnership (SWP) is a formal joint venture of local and national charities of various sizes that support children, young people and families in Surrey. It is a registered charity and company limited by guarantee. The purpose of the Partnership is to combine the strengths, experience and reach of the charity sector in Surrey to participate in larger contracts and continuously improve the help and support that is available for our beneficiaries. We are particularly focussed on providing preventative support or early interventions with children, young people and families to avoid emerging situations turning into crises.

Surrey Wellbeing Partnership began to deliver the first phase elements of the Surrey Emotional Wellbeing and Mental Health Alliance contract known as Mindworks Surrey in 2021, working with NHS and commissioner colleagues through an extended mobilisation and shaping phase. During this time, the initial central team was set up and initial processes established for delivery and reporting.

During 2023-2024 the work of Surrey Wellbeing partners focussed on delivery of services for the contract but for a demand for services that far outstripped the original contract tender design. In consultation with commissioners and our lead provider Surrey and Borders Mental Health Partnership Trust some of our resources were redeployed from community based activities to work to meet the needs of those children and young people on a much increased waiting list for services. This saw the partnership working with children and young people with increased acuity of need requiring more prolonged input from practitioners.

A Demand and Capacity project run by SaBP and commissioners found that the increased referral rates into emotional wellbeing and mental health services was partially a result of the affects of Covid19, the lockdown strategies and broader global context. There was a recognition across the system that the original capacity design of the Mindworks Surrey contract was far outstripped by the demand in the years of mobilisation. In addition, SWP Partners have seen an increase in the complexity of young people being referred. This links both to those with a neurodiverse trait and for those attending primary school.

In addition, the Mindworks contract overall has been overspending, to meet demand, by around £10m, the vast majority of which is incurred in the NHS partners. However, Surrey Wellbeing Partnership has worked across the system to identify opportunities for change that allow greater access for young people and to reduce overall spend. Going into 2024-2025 this has been formalised into a Mindworks transformation programme.

2

The Surrey Wellbeing Partnership

Report of the Chair

For the year ended 31 March 2024

It is against this background that in 2023-2024 the partnership continued to provide a comprehensive range of early intervention and preventative services for children, young people and families, working with schools, in the community and alongside NHS clinicians and crisis services. It is recognised that the cost of delivering these services has increased over time and with the increasing complexity of need. During 2023-2024 NHS England issued some efficiency guidelines affecting our lead provider Surrey and Borders, which in turn has added further pressure on voluntary sector providers in the Mindworks contract.

The business plan for the partnership remains the same, to be reviewed in 2024-2025. This plan identifies the Partnerships commitments and objectives for:

Key areas of work for SWP continue to be provided through the:

Developments to these areas over 2023-2024 were:

3

The Surrey Wellbeing Partnership

Report of the Chair

For the year ended 31 March 2024

This has been another challenging year and we recognise the fantastic work of our Partners who continue to deliver high quality services and to dynamically respond to the new demands in our system. We look forward to the journey working with all SWP members, staff, children and families and our partners across Mindworks Surrey to establish this new approach to emotional wellbeing and mental health in Surrey.

Ann Kenney Independent chair

4

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

The trustees present their report along with the financial statements of the charity for the year ended 31 March 2024.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Structure, governance and management

A voluntary Board of Trustees and an Independent Chair are responsible for the overall governance and direction of the charity.

The Board in 2024-2025 has 12 trustees (a nominated representative from each Member organisation), including an Independent Chair. The Board continues to roll out its subcommittee development plan delivering a refocused quarterly Audit, Finance and Risk committee and an annual Remuneration subcommittee. Trustees are all members of the Board.

The Chief Executive oversees service delivery development discussions by partners/subcontractors as needed and any changes, especially those which would require a change to contractual arrangements, is discussed in detail at the Audit, Finance and Risk committee and either recommended or not to the SWP Board.

The Independent Chair, Chief Executive and SMT attend meetings of the Board and its subcommittee.

As the Charity is a consortium of member organisations, each Member organisation is represented by a Trustee Director. The Chair is an independent post through open recruitment and a paid role for the Board.

New trustees have a comprehensive induction coordinated by the Independent Chair, senior staff and fellow trustees. Trustees also have an annual review conducted by the Chair and receive ongoing training as required often as part of the strategic away days arranged for the Board. In 20232024 the Board development plan continues to be rolled out and we reviewed our commitment to intentional partnership working and ways of working.

None of the trustees has any beneficial interest in the company. In the event of the company being wound up members are required to contribute an amount not exceeding £1. There are no trustees’ interests to be disclosed.

Each of the Charity’s full member organisations have a seat on the SWP’s Board of Directors. The Board members are also the Trustees of the SWP Charity.

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The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

Surrey Wellbeing Partnership’s members at 31 March 2024 are:

Our key stakeholders are:

The trustees review the major risks facing the Charity on a regular basis, monitoring reserves and reviewing key financial systems to ensure sufficient resources are available to meet our obligations in the event of adverse conditions. The trustees have also examined other operational and business risks faced by the Charity and confirm that they have established systems to manage the significant ones. The systems of control include:

6

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

The trustees ensure that the management of risk and evaluation of outcomes are ongoing and embedded in management and operational procedures.

Key risks to the Charity include:

We continue to regularly evaluate the impact and effectiveness of our work through a formal process of project planning and review led by SMT. Detailed project evaluations are undertaken and reviewed by trustees at meetings of the Finance Committee and Board.

Public benefit

Section 17 of the Charities Act 2011 contains a legal requirement that all charities’ aims are for public benefit. The Charity Commission in its “Charities and Public Benefit” guidance states that there are two key principles to be met in order to show that an organisation’s aims are for public

  1. There must be an identifiable benefit; and

  2. Benefit must be to the public or a section of the public.

The impact of SWP’s work demonstrates the clear and positive benefit that we have on the lives of young people to develop their skills, education, capacities and capabilities and to participate in society as independent, mature and responsible individuals. SWP works with young people and partners to promote social inclusion by preventing people from becoming socially excluded and assisting them to integrate into society. As a partnership, SWP enables Members to promote effective use of their resources to achieve their charitable purposes.

Surrey Wellbeing Partnership as part of Mindworks Surrey alliance

Surrey is committed to transforming emotional wellbeing and mental health services for its children, young people and families. The aim is to develop services going forward which are based around children’s needs rather than eligibility and to shift focus and resources into early intervention and prevention using the THRIVE framework. The services will be delivered through an alliance between NHS providers and voluntary sector providers working closely with the local authority and the education and social care sector.

7

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

Our joint vision is to deliver transformed services that deliver improved outcomes for children, young people and their families. The Mindworks Surrey alliance brings together expertise across our mental health trusts and the voluntary and community service providers working together with health and social care commissioners to deliver better services for Surrey children, young people and their families. Surrey Wellbeing Partnership (SWP) aims to lead in prevention and early intervention in the Alliance approach and over time reduce the need for clinical interventions, through building resilient communities and changing lives.

We are part of the Mindworks Surrey Alliance and are working to the THRIVE approach where children and young people have a central voice in decisions about their care, and their needs are met based on their goals. Children and young people will have more choice about their options, and more opportunity to access a range of services in many different ways.

We recognise children and young people do not want to always be seen in a clinic or a school setting, so advice and help will become more visible and accessible in the local community, closer to home.

As part of our work within Mindworks we represent the Partnership within the governance structure of Mindworks in particular at the Executive Finance Contracts Quality and Performance Accountability Committee and at the Mindworks Surrey Alliance Board. This year we continued to lead the Financial Recovery Programme.

Review of 2023-2024 Activities

As outlined SWP is part of the Mindworks Surrey alliance with two NHS Trust bodies (Surrey and Borders Partnership NHS Trust and Tavistock and Portman NHS Trust) and working alongside Surrey commissioners. Together, we have been delivering a multi-million pound contract to deliver emotional wellbeing and mental health services to children, young people and families across the whole of Surrey. The contract started on 1 April 2021 and is for 7 years (with a potential to add 3 years).

The partners of SWP currently have a combined core contract value of £6.09m per year (at March 2024) as part of the Mindworks contract. It is the intention of commissioners that as the impact of the preventative early intervention (EI) services are demonstrated funding for the EI within the contract would increase over the 7 (+3) lifespan of the programme.

In addition, SWP secured a further fixed-term contract through an NHS Grant of £1.2m over two years beginning in January 2024. This grant spans a number of financial years.

8

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

Aims for 2023-2024

The network of services to be delivered by SWP’s partners for this contract are:

Our Partners have delivered on these commitments in 2023-2024. Inflation and cost of living pressures continue to impact on our delivery partner organisations. In 2023 we were able to carry out a zero based budgeting exercise with partners to understand these increased costs pressures and agree an updated set of budgeting guidelines for partners. Periodically retention and recruitment remain an issue although in the main this is managed well by partners.

There has been considerable impact on the Partnership due to the withdrawal of Covid-19 funds for our NHS lead provider and the pace of change which the Integrated Care Board has required for bringing back Mindworks expenditure to within the original tender budget. Over 2023-2024 and now into 2024-2025 we have collectively been required to join the various transformation workstreams to look at cost savings and different ways of working in order to realign the wider Mindworks service workforce and delivery to try and accommodate. The clinical, workforce and quality risks to the service of the finance recovery and the pace of change required have been reported to the Integrated Care Board, however the request remains in place for providers of this contract.

It remains the case that whilst the majority of the re-alignment work was for SaBP the impact of the requirement to reduce significant agency staff especially within the Community CYPS Team and the Access Team is likely to fall to other partners, in particular SWP having more complex needs referred into services designed for early intervention and prevention.

In light of this work outlined above SWP Directors met to review the SWP business plan and agreed a one year holding business plan for 2024-2025 which enables the ongoing development of key SWP priorities but acknowledges and allows for the future accommodation of any key changes which may be negotiated as part of the transformation work, whilst keeping true to our mission.

During 2023-2024 SWP partners committed to the ongoing development of the Mindworks Outcomes framework for the Mindworks contract – leading the way in embedding the reporting Goal Based Outcomes for the services we provide and demonstrating to commissioners and stakeholders the positive impact our early intervention work has for children, young and people we support. SWP continues to develop the digital and data sharing strategy for this work with NHS and commissioners whilst complying with reporting requirements.

9

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

SWP continues to develop its central team for these reporting and strategic requirements, moving forward with its development plan employing a bookkeeper, data support and partnership development manager.

Progress has been achieved in all aspects of the aims outlined here with continuous iterative service development through our Service Delivery Group and positive outcomes reported for our stakeholders in all areas.

Challenges noted have been that the demand and complexity of referrals for services continue to far outstrip the contracted delivery parameters. This in turn has meant that waiting times and access through the Access and Advice team continue to be unacceptably high. We have continued our combined response to reduce these waiting times for children and young people with a focus on developing and testing new methods to meet this need. Partners also ensure welfare calls and reviews to ensure any risk for children waiting are regularly reviewed and mitigating support put in place where possible. Through the ongoing transformation work we are developing plans to refine this access model further to benefit children and young people earlier.

The realities of the complexities of reporting and participating within some complex governance structures with our NHS and Commissioner colleagues, continues to take more time and resources on behalf of the Partnership than was anticipated at the time of tender for this new contract. These continue to be significant and felt across the Partnership. We are committed to regular reviews of governance to ensure we balance the approach and resources put to this, whilst delivering the requirements for commissioners.

In 2023–2024 the Partnership has supported over 10,000 young people and their families and delivered over 69,000 sessions/activities. These activities include face to face, online and telephone support as well as group activities. There are additional activities, which are an array of universal rather than targeted support to individuals, which are not included in these numbers and represent significant support for families.

In addition to activity reporting, SWP has led the way across the Mindworks contract with reporting on Goal Based Outcomes (GBO) and with responses to the system-wide experience of service questionnaires (ESQ).

In 2024, quarter 1, 11 partners reported ESQ data and SWP partners had a 44% ESQ response rate, against their discharges and largely show positive outcomes and impact. In the same period, SWP GBO reporting accounted for 78% of those reported across the Mindworks contract.

The THRIVE model

The Mindworks Surrey alliance is committed to delivering the service to the THRIVE model. SWP is focused on the Getting Advice and Getting Help areas in the main, and those within the Get Risk Support category linking to Alliance partners for other areas. Some Partners do provide Getting Risk Support, although they predominantly undertake that work in Emergency Departments of NHS hospitals. In addition, THRIVE outlines the need for all Partners to be able to access need across all groupings.

It should be recognised that whilst THRIVE is an ambition, there is more work to be done to increasingly move towards working in a THRIVE like way. This may also go some way to addressing resource and capacity challenges.

10

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

Plans for the future

Our year ahead focusses on pursuing our key objectives in delivering quality services within the Mindworks contract and positioning the SWP to be confident in discussions with the lead provider and commissioners regarding the potential 3 year extension to current contract. To do this our key focus will be on landing

We will work to further embed the THRIVE model, the approach, training and supervision in our partners delivery and practitioners and to influence this across Mindworks and the wider Surrey system. We remain committed to working with partners on the move from the medical model of care to the needs led social model of care, across children and young people’s emotional wellbeing and mental health as required by our commissioners.

As part of this work, we also remain committed to our role in championing the User Voice in Mindworks and will continue to support the work of the Mindworks User Voice lead in developing coproduction and the Lundy model of participation which was launched in January 2024. As part of Mindworks and as SWP we remain committed to learning from, and acting on, insights from our user voice and participation groups and identifying and facilitating opportunities for young people and families to be actively involved in service development, as well as representing these insights to the wider system.

We are committed to working to resolve timely referral flow to partners whether this is through self referral, the Access and Advice Team or by developing and testing new ways of working to assist this. We will continue to review how we support those children and families waiting for service especially those waiting for an extended period of time due to demand.

11

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

We recognise that commissioners value the work of the partnership and that we have been successful with some smaller partnership bids from our joint venture. We want to build on our partnership working and driving improvement and exploiting opportunities for better partnership working. We have recruited a partnership development manager to work across the partnership in developing joint work and opportunities.

We are committed to working with our lead provider and wider Mindworks partners on the transformation work that is required by the Integrated Care Board and commissioners. The focus of this is to find a sustainable model for our ground breaking alliance contract. As SWP we will seek to champion the early intervention and prevention aspects of the wider contract drawing on the expertise and demonstrated impact of our joint venture and other partner organisations.

Throughout we will continue to work on our outcomes and quality standards, to ensure we are able to demonstrate the impact of our work with the people we support and commit to being curious to the experiences of those who do not, so we can learn and continue to strengthen our impact. To date we can report that when children, young people and families receive a service from our partners the goal based outcomes (goals after service as determined by the user) in terms of meaningful improvement are good, with a distance travelled that is above the national average for similar services.

We recognise that during this year we will develop a forward looking business plan that aligns to the outcomes of the work required by commissioners around a sustainable model for this contract whilst mitigating any impact on our members and partner organisations.

We look forward to continuing to work with partners to deliver high quality services for children, young people and families in Surrey – to improving wellbeing and continuing to deliver better together.

Finance review

The year under review was the third operational year for the Charity and the total income was £6,640k (2023: £6,021k) and expenditure was £6,258k (2023: £5,600k). The income came from our contracts with Surrey and Border Partnership and Surrey Heartlands ICB, and NHS England. The charity has no fundraising activities and therefore no expenditure has been allocated to cost of raising funds in the Charity's Statement of Financial Activities. Charitable activities represent payments made to our Partners to deliver our charitable activities (contractual arrangements). It also includes all associated costs of running the organisation and support all partners. SWP’s main cost is its employees, and it represents 56% (2023: 79%) of the organisational cost (excluding payments to partners).

The unrestricted reserves at the end of March 2024 are £1,205k (2023: £822k) of which £675k (2023: £425k) has been designated for a further digital investment in the organisational infrastructure, user’s voice project, contingency fund to address cash flow, and innovation fund that have been designed to support new projects that demonstrate an innovative approach to delivering the Partnership charitable work.

Reserves policy and going concern

Reserves are needed to ensure that there remains enough liquidity to pay our staff and partners during times when cash flow fluctuates, to mitigate the financial risks we face such as unforeseen interruptions to our operations, to cover possible shortfalls in budgeted income, and to ensure that we can meet our planned spending commitments during the years ahead.

12

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

During the financial year under review, the charity’s reserves policy was reviewed by the trustees, who assessed the level of risk inherent within SWP’s operations and set out a calculation for determining the target level of reserves needed to mitigate that risk. This policy enables the Charity to determine whether currently held reserves are significantly above or below that target level. Where reserves vary from the target, plans will be made to bring reserves back in line with the target. In line with the current economic climate and the needs of a growing organisation, the reserve levels of the charity should represent at least 6 months of operational expenditure.

At the balance sheet date, total general funds are £530k (2023: £398k). Free reserves are above the calculated target of £245k (2023: £198k). The increased reserves level has been achieved as a result of increased income and cost savings.

The trustees have closely reviewed the going concern position prior to signing this report and are of the view that SWP remains a going concern for the next 12 months, from the date this report was signed; and that there are no material uncertainties related to this.

Fundraising

The charity does not seek to raise funds from the public and therefore has nothing to report on its fundraising approach or standards. However, it should be noted that the charity accepts unsolicited donations.

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

13

The Surrey Wellbeing Partnership

Report of the trustees

For the year ended 31 March 2024

In so far as the trustees are aware:

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Auditors

Godfrey Wilson Limited were re-appointed as auditors to the charitable company during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 14 November 2024 and signed on their behalf by

Ann Kenney Independent chair

14

Independent auditors' report

To the members of

The Surrey Wellbeing Partnership

Opinion

We have audited the financial statements of The Surrey Wellbeing Partnership (the 'charity') for the year ended 31 March 2024 which comprise the statement of financial activities, balance sheet, statement of cash flows and the related notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and the provisions available for small entities, in the circumstances set out in note 4 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

15

Independent auditors' report

To the members of

The Surrey Wellbeing Partnership

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of the trustees

As explained more fully in the trustees’ responsibilities statement set out in the trustees’ report, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

16

Independent auditors' report

To the members of

The Surrey Wellbeing Partnership

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The procedures we carried out and the extent to which they are capable of detecting irregularities, including fraud, are detailed below:

(1) We obtained an understanding of the legal and regulatory framework that the charity operates in, and assessed the risk of non-compliance with applicable laws and regulations. Throughout the audit, we remained alert to possible indications of non-compliance.

(2) We reviewed the charity’s policies and procedures in relation to:

(3) We inspected the minutes of trustee meetings.

(4) We enquired about any non-routine communication with regulators and reviewed any reports made to them.

(5) We reviewed the financial statement disclosures and assessed their compliance with applicable laws and regulations.

(6) We performed analytical procedures to identify any unusual or unexpected transactions or balances that may indicate a risk of material fraud or error.

(7) We assessed the risk of fraud through management override of controls and carried out procedures to address this risk. Our procedures included:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. Irregularities that arise due to fraud can be even harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

17

Independent auditors' report

To the members of

The Surrey Wellbeing Partnership

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charityʼs members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charityʼs members those matters we are required to state to them in an auditorʼs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charityʼs members as a body, for our audit work, for this report, or for the opinions we have formed.

Date: 14 November 2024

Robert Wilson FCA (Senior Statutory Auditor)

For and on behalf of:

GODFREY WILSON LIMITED

Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

18

The Surrey Wellbeing Partnership

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 March 2024

Restricted Unrestricted
Note
£
£
Income from:
Donations
-
1,207
Charitable activities
2
150,000
6,488,103
Investments
-
1,003
Total income
150,000
6,490,313
Expenditure on:
Charitable activities
150,000
6,107,651
Total expenditure
3
150,000
6,107,651
Net income and net movement in funds
4
-
382,662
Reconciliation of funds:
Total funds brought forward
-
822,492
Total funds carried forward
-
1,205,154		 2024
2023
Total
Total
£
£
1,207
-
6,638,103
6,020,629
1,003
82
6,640,313
6,020,711
6,257,651
5,600,003
6,257,651
5,600,003
382,662
420,708
822,492
401,784
1,205,154
822,492

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. All income and expenditure in the prior period was unrestricted. Movements in funds are disclosed in note 12 to the accounts.

19

The Surrey Wellbeing Partnership

Balance sheet

As at 31 March 2024

Note
Current assets
Debtors
7
Current asset investments
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
8
Net current assets
Provisions for liabilities
10
Net assets
11
Funds
12
Unrestricted funds
Designated funds
General funds
Total charity funds		 £
634,570
299,276
1,213,704
2,147,550
(840,200)		 2024
£
1,307,350
(102,196)
1,205,154
674,881
530,273
1,205,154		 2023
£
627,980
-
892,649
1,520,629
(698,137)
822,492
-
822,492
424,961
397,531
822,492

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 14 November 2024 and signed on their behalf by

Ann Kenney Independent chair

20

The Surrey Wellbeing Partnership

Statement of cash flows

For the year ended 31 March 2024

Cash used in operating activities:
Net movement in funds
Adjustments for:
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Increase in provisions
Net cash provided by operating activities
Increase in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Analysed as:
Cash at bank in hand
Current asset investments		 2024
£
382,662
(6,590)
142,063
102,196
620,331
620,331
892,649
1,512,980
1,213,704
299,276
1,512,980		 2023
£
420,708
457,090
(252,411)
-
625,387
625,387
267,262
892,649
892,649
-
892,649

The charity has not provided an analysis of changes in net debt as it does not have any long term financing arrangements.

21

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

1. Accounting policies

a) Basis of preparation

The Surrey Wellbeing Partnership is a charitable company limited by guarantee registered in England and Wales. The registered office address is Astolat, Coniers Way, Inn Lane, Burpham, Guildford, GU4 7HL.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Surrey Wellbeing Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves and confirmed future income streams. There are no material uncertainties about the charity's ability to continue as a going concern.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of provision of mental health services is deferred until criteria for income recognition are met.

d) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

e) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

22

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

f) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

g) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated in full to charitable activities on the basis that the charity does not undertake any significant fundraising activity.

h) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

i) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

j) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

k) Provisions

A provision is recognised in the balance sheet when the charity has a present legal or constructive obligation as a result of a past event, that can be reliably measured and it is probable that an outflow of economic benefits will be required to settle the obligation. Provisions are recognised at the best estimate of the amount required to settle the obligation at the reporting date.

l) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

m) Pension costs

The company operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the SOFA.

23

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

n) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are provisions as described in note k above.

2. Income from charitable activities

Mindworks contract
Wellbeing coordinator project
Suicide prevention
User's voice
Grants
Mental Health Investment fund
Total income from charitable activities
Surrey and Borders Partnership NHS
Foundation Trust:		 Restricted
£
£
-
6,184,548
-
203,555
-
50,000
-
50,000
150,000
-
150,000
6,488,103
Unrestricted		 2024
Total
£
6,184,548
203,555
50,000
50,000
150,000
6,638,103		 2023
Total
£
5,646,554
314,700
29,375
30,000
-
6,020,629

Income from charitable activities was unrestricted in the prior year.

24

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

3. Total expenditure

Total expenditure
Staff costs (note 5)
Partners project costs (note 13)
Provision for liabilities
Direct project costs
Audit and accountancy
Legal and professional fees
Equipment and software
Governance costs
Office costs
Travel
IT costs
Sundry
Sub-total
Allocation of support and governance costs
Total expenditure
Total governance costs were £13,827 (2023:
Prior period comparative
Staff costs (note 5)
Partners project costs (note 13)
Audit and accountancy
Legal and professional fees
Equipment and software
Governance costs
Office costs
IT costs
Sundry
Sub-total
Allocation of support and governance costs
Total expenditure		 Charitable
activities
£
206,118
5,767,979
-
43,118
-
-
2,302
-
8,820
1,556
-
-
6,029,893
227,758
6,257,651
£9,913).
Charitable
activities
£
136,609
5,354,445
-
-
6,000
-
7,482
-
-
5,504,536
95,467
5,600,003		 Support and
governance
costs
£
66,814
-
102,196
-
11,115
26,968
-
4,587
-
-
4,029
12,049
227,758
(227,758)
-
Support and
governance
costs
£
56,768
-
8,214
18,364
-
1,153
-
6,808
4,160
95,467
(95,467)
-		 2024 Total
£
272,932
5,767,979
102,196
43,118
11,115
26,968
2,302
4,587
8,820
1,556
4,029
12,049
6,257,651
-
6,257,651
2023 Total
£
193,377
5,354,445
8,214
18,364
6,000
1,153
7,482
6,808
4,160
5,600,003
-
5,600,003

25

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

4. Net movement in funds

This is stated after charging:

Trustees' remuneration
Trustees' reimbursed expenses
Auditors' remuneration:
▪Statutory audit (excluding VAT)		 2024
£
34,346
Nil
7,700		 2023
£
27,876
Nil
7,300

Trustees' remuneration relates to administration services provided by A Kenney, in her capacity as Independent Chair, as permitted by the charity's Articles of Association.

In common with other charities of our size and nature we use our auditors to assist with the preparation of the financial statements.

5. Staff costs and numbers

Staff costs were as follows:

Salaries and wages
Social security costs
Pension costs
Freelance staff		 2024
£
213,217
17,353
13,004
29,358
272,932		 2023
£
153,435
11,135
1,925
26,882
193,377

One employee earned between £60,000 and £70,000 during the year (2023: Nil).

The key management personnel of the charitable company comprise the Trustees, Chief Executive Officer, Independent Chair and Finance Manager. The total employee benefits of the key management personnel were £130,885 (2023: £115,424).

Average head count 2024
No.
5.50		 2023
No.
4.17

6. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

26

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

7. Debtors

Trade debtors
Prepayments
Other debtors
Creditors : amounts due within 1 year
Trade creditors
Accruals
Deferred income (see note 9)
Other creditors		 2024
£
486,125
21,751
126,694
634,570
2024
£
1,736
36,734
797,471
4,259
840,200		 2023
£
434,118
67,695
126,167
627,980
2023
£
9,092
35,611
653,434
-
698,137

8. Creditors : amounts due within 1 year

9. Deferred income

At 1 April 2023
Deferred during the year
Released during the year
At 31 March 2024		 2024
£
653,434
796,151
(652,114)
797,471		 2023
£
643,377
653,434
(643,377)
653,434

Deferred income relates to funds provided to partner organisations which has not been fully spent during the year or are linked to projects that will be fully delivered in the next financial year. All funds that have not been spent in the year under review are returned to Surrey Wellbeing Partnership (SWP) and, rather than returning to Surrey and Borders Partnership (SaBP), are held as deferred income and will be spent in the 2024-2025 financial year.

10. Provisons for liabilities

Provisions for contract termination 2024
£
102,196		 2023
£
-

Provisions for liabilities represent the estimated cost of the termination of a contract with a partner. The trustees consider that they are able to quantify the expected cost of the termination, and have consequently included a provision of £102,196 (2023: £nil) in the accounts.

27

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

11. Net assets between funds

11. Net assets between funds
Current assets
Current liabilities
Provisions
Net assets at 31 March 2024
Prior period comparative
Current assets
Current liabilities
Net assets at 1 April 2023
12. Movement in funds
At 1 April
2023
£
Restricted funds
Mental Health Investment fund
-
Total restricted funds
-
Unrestricted funds
Designated funds:
Infrastructure fund
71,961
Innovation fund
328,000
Users' voice
25,000
Total designated funds
424,961
General funds
397,531
Total unrestricted funds
822,492
Total funds
822,492		 Restricted
funds
-
-
-
-
Restricted
funds
-
-
-
Income
£
150,000
150,000
-
165,000
-
165,000
6,325,313
6,490,313
6,490,313		 Designated
funds
£
674,881
-
-
674,881
Designated
funds
£
424,961
-
424,961
£
(150,000)
(150,000)
(8,302)
(33,860)
(9,259)
(51,421)
(6,056,230)
(6,107,651)
(6,107,651)
Expenditure		 £
1,472,669
(840,200)
(102,196)
530,273
£
1,095,668
(698,137)
397,531
Transfers
between
funds
£
-
-
136,341
-
-
136,341
(136,341)
-
-
General
funds
General
funds		 Total
funds
£
2,147,550
(840,200)
(102,196)
1,205,154
Total
funds
£
1,520,629
(698,137)
822,492
£
-
At 31 March
2024
-
200,000
459,140
15,741
674,881
530,273
1,205,154
1,205,154

28

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

12. Movement in funds (continued) Purposes of restricted funds

Mental Health Investment fund

The Mental Health Investment Fund (MHIF) is a grant made available through Surrey County Council to the voluntary sector to provide services that support wellbeing and mental health of the Surrey population. SWP successfully bid under the second phase of the MHIF to provide early intervention support directly into primary schools, across all 11 clusters in Surrey. SWP is the grant holder and has sub-contracted the delivery to four SWP partner organisations. The work began mobilisation in January 2024 and is grant-funded for two years.

Purposes of designated funds

Infrastructure fund

Surrey Wellbeing Partnership is yet to invest in its infrastructure and the trustees have acknowledged that current technologies need to be adopted by the charity in order to achieve efficiency and effectiveness in its operation. Therefore £200k has been designated for a digital investment in the organisational infrastructure and work has been commissioned during the year under review. The trustees acknowledged that the initially designated funds will not be sufficient and additional funds have been designated to ensure the digital strategy of the charity is fully developed and implemented.

Innovation fund

The Innovation fund has been designated to support new projects that demonstrate an innovative approach in delivering the organisation's charitable purposes and increasing our reach. The first round of applications (only open to our partners) took place in the first quarter of 2023-2024 and grants were awarded to a few partners.

Users' voice

The MindWorks Alliance have agreed to put in place a User Voice Lead role, which will ensure that the collective experience of young people and their families are heard and incorporated into decision-making. Surrey Wellbeing Partnership was asked to host the role, on behalf of the system and the post holder began in January 2023. The fund receives income from Surrey and Borders Partnership NHS Foundation Trust and is used for salary and associated costs. It became apparent across Mindworks that there was no further budget associated with the User Voice project. Therefore, Surrey Wellbeing Partnership’s Board agreed to designate £25k from unrestricted reserves to support the additional costs in financial year 2023-2024.

Prior period comparative
Designated funds:
Infrastructure fund
Innovation fund
Users' voice
Total designated funds
General funds
Total funds		 At 1 April
2022
£
30,000
164,250
-
194,250
207,534
401,784		 Income
£
-
163,750
-
163,750
5,856,961
6,020,711		 £
(8,039)
-
-
(8,039)
(5,591,964)
(5,600,003)
Expenditure		 Transfers
between
funds
£
50,000
-
25,000
75,000
(75,000)
-		 £
71,961
328,000
25,000
At 31 March
2023
424,961
397,531
822,492

29

The Surrey Wellbeing Partnership

Notes to the financial statements

For the year ended 31 March 2024

13. Related party transactions

SWP is a partnership with twelve organisations, each of which may appoint one nominated representative to the board of trustees and is entitled to one vote only. During the year, there were related party transactions in the form of contract payments to partner organisations, and any unutilised balances are receivable by SWP at 31 March 2024.

Details of these total payments and amounts due are as follows:

Organisation
Barnardo's
The East to West Trust
The Eikon Charity
Learning Space
Leatherhead Youth Project
The Matrix Trust
National Autistic Society
Peer Productions
Relate West Surrey
Step by Step Partnership Ltd
Surrey Care Trust
YMCA East Surrey
Prior period comparative:
Organisation
Barnardo's
The East to West Trust
The Eikon Charity
Learning Space
Leatherhead Youth Project
The Matrix Trust
National Autistic Society
Peer Productions
Relate West Surrey
Step by Step Partnership Ltd
Surrey Care Trust
YMCA East Surrey		 Payable
during the
year
£
588,029
343,526
1,650,396
811,015
113,387
230,043
118,861
85,564
202,232
321,076
136,458
1,167,392
5,767,979
Payable
during the
year
£
659,233
221,513
1,487,764
746,582
107,320
244,154
126,138
55,475
178,304
305,869
156,393
1,065,700
5,354,445		 Receivable
(payable)
at year end
£
88,331
-
1,868
(11,309)
369
1,915
1,991
-
7,004
-
9,306
15,060
114,535
Receivable
(payable)
at year end
£
152,333
-
94,754
7,402
-
34,723
3,429
-
-
40
10,229
15,060
317,970

30