## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 04 2021 **To** 31 03 2022
## Section A Reference and administration details
**Charity name** Corfe Mullen Sports Association
**Other names charity is known by**
**Registered charity number (if any)** 1141499
**Charity's principal address** The Pavilion Building
Corfe Mullen Recreation Ground Badbury View Road, Corfe Mullen, Wimborne, DORSET **Postcode** BH21 3HU
## **Names of the charity trustees who manage the charity**
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2
3
4
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8
9
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11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Lee Elliott|Chairperson||CMSAManagement Committee|
||John Long|Treasurer||CMSAManagement Committee|
||Susan|Jefferies||CMSA Management Committee|
||Sharon Bargewell|Secretary||CMSAManagement Committee|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser **
**Name**
**Address**|||
|Auditor|John Harvey||
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## **Name of chief executive or names of senior staff members (Optional information)**
**TAR – CMSA**
**April 2021 to March 2022**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (Adopted 26th July 2010, Amended 28th March 2011)
- (eg. trust deed, constitution)
How the charity is constituted Association (Unincorporated Charity) (eg. trust, association, company)
Trustee selection methods Elected from Membership (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
CMSA - Adopted Policies
Reserves Policy (formerly adopted June 2013) Conflict of Interest Policy (formerly adopted 16.6.2014) CMSA - Charity Organisational Structure
The board of Trustees of the Corfe Mullen Sports Association shall consist of up to 4 persons elected annually at the AGM. The board of trustees shall consist of the Officers of the Association:- being The Chairman, The Secretary, The Treasurer and one nominated representative from the Town Council.
The Management Committee is responsible for the day to day running of The Association through its regular Association meetings. The Management Committee shall consist of:- All Trustees, One nominated representative from each of the main CMSA Member sporting groups and one representative of the District Council.
## **Section C Objectives and activities**
The aims and objectives of The Association shall be:-
(a) To provide or assist in the provision of facilities in Corfe Mullen and surrounding areas, **Summary of the** in the interests of social welfare for recreation or other leisure time occupation of **objects of the** individuals who have need of such facilities by reason of their youth, age infirmity or **charity set out** disability, financial hardship or social circumstances with the object of improving their **in its governing** conditions of **document** life.
(b) The promotion of community participation in Corfe Mullen and surrounding areas, in healthy recreation, in particular by the provision of facilities for the playing of sports.
**TAR – CMSA**
**April 2021 to March 2022**
2
Public Benefit in Relation to the Objects of the Charity. The CMSA exists with the main purpose of the provision of sporting and recreational facilities in Corfe Mullen, specifically the Pavilion Building, Cricket Pitches, Football Pitches and Tennis Courts at Corfe Mullen Recreation Ground. This provision is for the public benefit – specifically: local clubs, organisations, individuals, the local community and the wider general public. By this provision, and with the promotion of healthy participation in Sport and Recreation, the CMSA is providing public benefit by these aims and objectives of the Association. Runs / Maintains The Pavilion Building, Corfe Mullen Recreation Ground The CMSA continues to manage, run, promote and maintain the Pavilion Building at Corfe **Summary of the** Mullen Recreation Ground. The building provides kitchen / lounge facilities along with **main activities** changing rooms / showers and WC’s. The facility is available for all CMSA member **undertaken for** organisations, local community groups, local sports clubs and the general public. The **the public** building is used by the Pre-School Mini Munchkins during term-time. **benefit in relation to these** Runs / Maintains The Tennis Courts, Corfe Mullen Recreation Ground **objects (include** The CMSA continues to manage, run, promote and maintain the Hard-Standing / Tennis **within this** Courts at Corfe Mullen Recreation Ground. The facility is available primarily for the Corfe **section the** Mullen Lawn Tennis Club and the Corfe Mullen Junior Tennis Club but the facility is also **statutory** available for use by all CMSA member organisations, local community groups, local sports **declaration that** clubs and the general public. **trustees have had regard to** Sports Provision – Cricket / Football Pitches **the guidance** The CMSA manages / runs / promotes the Cricket pitches and Football pitches at Corfe **issued by the** Mullen Recreation Ground. Primary users include ;- Corfe Mullen Cricket Club, Corfe **Charity** Mullen United Juniors Football Club, Corfe Mullen United Football Club (Men’s) Canford **Commission on** United Football Club although the facilities are available for use by other local sports clubs **public benefit)** / the general public. CMSA – Umbrella Organisation – Support / Guidance / Provision The CMSA acts as an ‘umbrella organisation’ offering support, guidance and financial support (where required) to its members, and the wider community. The CMSA manages the sports / recreational provision at Corfe Mullen Recreation Ground in liaison with Corfe Mullen Parish Council. Current CMSA members include :- Corfe Mullen Cricket Club, Corfe Mullen Lawn Tennis Club, Corfe Mullen Junior Tennis Club, Corfe Mullen Utd Juniors FC, Corfe Mullen Utd FC and Canford Untied FC. The CMSA also offers provision for the local Pre-School, Mini Munchkins.
## **Additional details of objectives and activities (Optional information)**
|You**may choose**
to include further
statements,
where relevant,
about:
•policy on
grantmaking;
•policy
programme
related
investment;
•contribution
made by
volunteers.||Supporting the Local Community and Other Charities
The CMSA continues to support annual fund-raising events / other charitable organisations
/ Community groups / Schools / Sports Clubs by means of the provision of facilities and
support with the organisation of fund-raising events, including the following annual events:-
Corfe Mullen Carnival 5K / Junior Runs, The Dorset Bike Ride (in aid of Macmillan Cancer
Research), CMCC / CMLTC End of Season / Finals days, CMU Jnrs FC Presentation
Days.
The CMSA also supports the local Middle School with Tennis provision provided by
CMJTC.
Grants / Donations
The CMSA also considers grant / donation requests from local Sporting / Recreational /
Community groups, in line with the aims and objectives. Previous grants / donations have
included donations to :- CMU Jnrs FC for part funding of replacement goals, CMCC for
part funding of an Astro / Artificial Wicket, CMLTC for replacement of aging Tennis nets,|
|---|---|---|
**TAR – CMSA**
**April 2021 to March 2022**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Sports / Facilities / Events The CMSA has seen an improving and successful year in fulfilling its aims / objectives to serve the local community by supporting and facilitating the sports and recreational facilities at Corfe Mullen Recreation Ground. Recovery from income losses caused by the COVID pandemic and subsequent lockdowns is now improving back to near normal income levels. The sporting facilities were again well used, primarily by the member Football, Cricket and Tennis clubs, all of which have good membership numbers themselves and have all seen relatively successful seasons for 2021 / 2022. The continued maintenance of the Pavilion Building and Sports facilities enables the continued use of the facilities by the local community and wider general public. Pavilion Refurbishment Projects The CMSA has continued to maintain and improve the Pavilion building. Following the completion of Pavilion Lounge / Kitchen Refurbishment Project in 2013, the CMSA has since replaced all the remaining windows in the Pavilion building for efficient UPVC units, funded a replacement boiler and improvements to the hot water supply / heating systems and funded improvements to the showers / changing rooms. These projects have enhanced and modernised the building for its users and has also proved to be more energy efficient than the previous out-dated systems. Support/Facility provision for the Local Community / Other Charity Events The CMSA has continued to support / provide facilities for the Local Community events / Other Charitable Organisations annual events over the last year including:- The Dorset Bike Ride (The Macmillan Cancer Research) - Corfe Mullen Utd Juniors FC Presentation Days - Corfe Mullen Cricket Club – End of Season - Corfe Mullen Lawn Tennis Club Finals Day Publicity The CMSA continues to promote its activities / facilities. The CMSA has a page on the CMTC website. A large notice-board at the entrance to the rec lists the CMSA member organisations / contact details.. CMSA Membership / Facility Users Numerous local sports clubs / organisations have opted to become / remain members of the Corfe Mullen Sports Association. Their membership / attendance of respective clubs’ representatives at CMSA meetings further supports the CMSA in fulfilling its aims and objectives. CMSA members for 2021 / 2022 were:- Corfe Mullen Lawn Tennis Club - Corfe Mullen Junior Tennis Club (serving the local community / schools with various sessions daily) - Corfe Mullen United Juniors Football Club (with over 300 junior players from U6 to U18s) - Corfe Mullen United Football Club (Mens) - Corfe Mullen Cricket Club – Offering membership to Adults and Juniors - Canford Untied Football Club. In addition to the above member clubs, the football facilities provided by the CMSA are also used by other football clubs as their regular training ground / home ground for league fixtures. Mini Munchkins Pre-School is also based at the Pavilion Building, offering Term-time child-care to under 5s and after school care for school-age children. Party Bookings, for Children’s parties, are also taken for Sunday afternoons throughout the year - offering the Lounge / Kitchen / WC facilities for such events. - Financial Management Income / Expenditure The CMSA has continued to efficiently manage the Charity finances in order to effectively deliver its Charitable aims and objectives.
**TAR – CMSA**
**April 2021 to March 2022**
4
## Section D Achievements and erformance p
Income is generated solely through membership fees (£35 per year membership) and facility hire charges (variable dependant on sport facility). The exception to this generated income is occasional grant funding, which is only received following successful specific grant funding application bids for identified projects mentioned above.
2021 – 2022 saw a slightly improved income / expenditure pattern for usual activities, following the income losses of 2020 / 2021 from the COVID Pandemic and respective lockdowns, which had resulted in the forced reduction of the Associations activities during that time.
Some expenditure rose slightly due to increases in maintenance costs, cleaning costs and increases charges from utility service providers.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The CMSA has a Reserves Policy (formerly adopted June 2013)
The ‘Reserves will be part of the charity's unrestricted income funds that will be freely available to spend / held in a releasable form.
**Details of any funds materially in deficit**
When considering the need for Reserves, the CMSA considered the following obligations:1) Leased Assets: The Pavilion Building / Tennis Courts and Insurances for both leased assets. 2) Risk assessment: Potential risks against each category of income and expenditure. Expenditure Risks – Leased assets – potentially costly to maintain. The majority of the ‘Reserves’ is to accommodate such associated expenditure risks. Income Risks – All income is generated by fees / charges levied on the sports facilities provided thus is subject to seasonal / annual variation.. Although The CMSA strives to ensure that all facilities are used to their maximum capacity, this cannot always be guaranteed. 3) Future activity level: Consideration as to the likely requirements on reserves, including the anticipated, and un-expected, expenditure for the upkeep / maintenance of the two leased assets. 4) Organisational commitments: including the upkeep and maintenance of two leased assets;- The Pavilion Building and the Hard-Standing (Tennis Courts) and the commitment to fulfil the aims and objectives of the association, as stipulated in the Association’s Governing Document / Constitution. When considering reserves, and when setting the level of said reserves, the Corfe Mullen Sports Association will annually review the income and expenditure received in the current and previous financial year, as well as the expected income and expenditure for both the current and future financial years. At each annual review, the Reserves will be increased, in order to continue to meet the obligations of the Association.
**Further financial review details (Optional information)**
**TAR – CMSA**
**April 2021 to March 2022**
5
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||Sharon Bargewell|Lee Elliott|
||
Secretary|Chairperson|
||25thJanuary 2023||
||25thJanuary 2023||
**TAR – CMSA**
**April 2021 to March 2022**
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TAR- CMSA
Aprll 2021 to March 2022