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2022-07-31-accounts

REGISTERED COMPANY NUMBER: 07330034 (England and Wales) REGISTERED CHARITY NUMBER: 1141493

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] JULY 2022 FOR PASSION TRUST

Jackie Bonella BSc. ACA Chartered Accountant Avonlea Bush Lane Send Surrey GU23 7HP

PASSION TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2022

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Page
Trustees Annual Report 2 to 5
Company Information 6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9 to 10
Notes to the Financial Statements 11 to 12
Detailed Statement of Financial Activities 13

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Passion Trust Annual Report

The Trustees present their report and accounts for the year ending 31 July 2022.

The accounts have been prepared in accordance with the accounting policies that comply with the charity’s memorandum and articles of association. They have also been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (published on 16/07/14) and the Companies Act (2006).

Objectives and activities

The published objective of the Passion Trust is the promotion of the arts and education in free productions of the Easter Passion story and related artistic events in local communities around the UK.

We are a Christian charity sharing the Easter story with people of all faiths or none through Passion Play performances. They are educative and non-confrontational, offering an experience of the Easter story while creating opportunities to understand and explore the central event of the Christian faith.

Within the UK, the Passion Trust carries on its work to support Passion Plays through its online presence which provides resources free of charge and helps promote individual plays by providing free back up, PR, financial support and 24/7 advice, workshops, and conferences.

Structure, governance and management

The charity was registered with the Charity Commission in 2010 and entered on the Register of Charities in 2011 with registration number 1141493. The charity is governed by its memorandum and articles of association dated 8 October 2010.

There has been no change in Trustees during the year or since the year end. The trustees are: Alex Stewart-Clark Suzanne Lofthus James Burke-Dunsmore

None of the Trustees have any beneficial interest in the company. Trustees comply with the duty imposed upon them by Section 4 of the Charities Act 2006/2011 to have due regard to guidance published by the Charity Commission including the guidance issued in respect of public benefit. Trustees meet to manage the charity’s affairs and delegate most of the work to administrative staff and volunteers. Trustees review the operational and business risks faced by the charity and confirm that they have established systems to mitigate risks.

Vision, mission and values

Our vision is to see a Passion Play in every town and city across the UK, with an increase in both the number and quality of these performances across the UK.

Our key focus is to transform the way Easter is experienced through free, live performances and we value Bible-based explorations of the Easter story that grow organically from local churches and communities.

We aim to provide opportunities to increase public understanding and appreciation of the dramatic arts and to support young and emerging artists exploring the relevance of Easter in the context of the Christian faith.

We also aim to promote greater unity among Christian denominations and across diverse ethnic communities.

The Passion Trust has four main areas of operation:

  1. Art: Inspiring community theatre in the public square. 2. Education: Teaching the story of Jesus through live, immersive theatre.

  2. Training: Of volunteer casts, directors and producers. 4. Funding: 100% of funding goes directly to Passion Plays.

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Activity

Much of the reporting period continued to be impacted by the Covid pandemic response and there were less Passion Plays taking place in Easter 2023 than there were before Covid. Smaller Passion Plays were unable to keep going, but Passion Plays that were more closely connected to professional theatre companies or Churches Together networks were able to get up and running quicker.

In 2023 we provided specific support and funding to Passion Plays in the following locations:

As well as Passion Plays that were performed by theatre companies LAMPS and Oddments Theatre as part of their touring productions to various locations around the UK, including performances in prisons with and for prisoners and volunteers.

Of the Passion Plays that received funding, over 10,000 people watched a live performance of the Easter story in key locations in their town or city. A further 6,000 watched the performances as they were streamed live or uploaded to social media sites.

As a result of funding and support, each Passion Play was able to match the funding with support from local churches, individual donations, gifts-in-kind from local businesses/donors and funding from other trusts and funds. Thus, the money invested was multiplied many times over by the time the Passion Plays were performed.

We are particularly indebted to all the volunteers who have been involved and who have generously given of their time and skills to make these plays happen. From actors and technicians to ushers and fundraisers, countless people have worked tirelessly to invest in the cast and crews putting on Passion Plays and serving their local communities with free live theatre and opportunities to get involved.

Without their dedication and commitment, the Easter performances would not have had such an impact or reached such large audiences as they did. Our work in equipping and supporting Passion Plays with training, mentoring, props and funds is to enable them to keep on making free Passion Plays for their local communities.

More than 500 volunteers made these plays happen by giving freely of their time and energy to bring the plays to their local community free of charge. Some gave of their expertise, others helped train and mentor younger volunteers, and all learned new skills as they worked together.

They invested many valuable man hours in bringing the Easter story to life. As a conservative estimate, a typical volunteer gave on average a total of 5 hours a week for 16 weeks during the period of rehearsal and performance (some of course gave much more and some a bit less). This resulted in over 34,000 manhours and, given the minimum wage, amounted to over £300,000 worth of hours.

Public benefit

The Trustees have considered the Charity Commission’s general guidance on public benefit and on the advancement of religion when considering the charities aims and objectives so that all people across the UK can have access to live experiences of the Easter story in their local community.

Every person who is involved in production and performance works in a creative team over many months and gains new skills, either developing their existing skills in new arenas or learning from people with expertise in other areas. Volunteers and young people who are mentored also gain confidence and community through their involvement.

Each town and city that has a free Passion Play during Easter Holy Week brings crowds of people to watch, which increases footfall and spending in local businesses. Local city councils are very supportive of the free performances as it adds to the cultural and educational events in their calendar.

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We aim to support Passion Plays that are performed free of charge in city centres around the UK. In addition, all our resources online are free of charge and our trustees offer pro bono consulting and are available to travel to meet with people who are thinking of putting on a new Passion Play to give personalised advice and support.

We work alongside churches and Christian arts groups and intend to increase our reach through radio, media and social media presence. We also have a large range of resources and experience from other plays to ensure expertise is documented and shared https://passiontrust.org/member-resources/

Charitable activities for year ending July 2022

Events: The Passion Trust Conference (Zoom) was held in October. Participants from all Passion Plays around the UK heard from key speakers in main session and took part in discussions in break-out rooms. Seminars and personalised meetings took place throughout the year as and when each group needed more advice and support.

Passion Trust Grants : Funds for Passion Plays were made available to the Passion Play community. The Passion Trust advertised the availability of grants of between £2,000 and £5,000 for Passion Plays on its website, via its newsletter, on local and national radio stations, and via word of mouth.

Radio and media: Trustees were interviewed over numerous radio stations and podcasts in the lead up to Easter this year, and Passion Plays were featured in local newspapers around the country.

Charitable grant-making policy

Passion Trust makes grants to support the production and performance of Passion Plays. Grants are made by resolution of the Board of Trustees with particular emphasis on starting new Passion Plays across the UK.

Funding from donors is like water on parched land for Passion Plays. The Passion Trust aims to help with this and aims to be the first port of call for all Passion Plays to receive advice, funding and personalised advice/support for people putting on plays, as well as potential donors. The individuals and trusts who give to Passion Plays through the work of the Passion Trust know that we give extra support at every stage of the journey in addition to ensuring the funding goes to the plays with the most potential and the most need.

We are particularly aware of areas of weakness where plays need our support. In particular with professional standards – some productions are less professional and benefit from the expertise and experience of our trustees and community – and with the enormous work load – some productions are tempted to fold and need a bit more encouragement and support from us.

Financial review

The Passion Trust is fortunate to have offices and administrative functions provided pro bono by Challenge Fencing. The administrative labour is paid for by one donor. As a result, the Trust can pass on 100% of donations it receives to maximise the financial benefit to the production and performance of recipient Passion Plays. The charity continues to find ways of increasing its income through grant applications, partnerships and keeping costs down. The Passion Trust aims to refine the management of the core organisation to ensure maximum efficiency and to establish long-term partnerships that will support the key activities.

Charity’s plans for the future

New Passion Play: The Trust is exploring new ways of starting new Passion Plays, encouraging new towns and cities to put on plays or to take a first step with a Walk of Witness or Stations of the Cross event with other local churches. We aim to support relationships between all churches every Easter.

Strategy for growth: The Trust is looking to appoint new trustees who will support and extend the vision of the Trust for new Passion Plays around the UK. Potential new trustees are people who have been long-term, active supporters of the beliefs and objectives of the charity. Potential trustees are invited to consider their deeper involvement with the charity and attend trustees’ meetings. There are between two and three meetings per year and regular conversations between trustees and administrator.

Educational programme: Our website has a rich array of resources for people wanting to watch Passion

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Plays or find out more about them. In the immediate future we will be working with educationalists, teachers and students to provide more child and family friendly resources. These will be free for all to watch and download via our website.

Disclosure

We, the Trustees of the charity confirm, so far as we are aware, that:

There is no relevant audit information of which the charity’s auditors are unaware; and We have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant audit information and to establish that the charity’s auditors are aware of that information.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

On behalf of the Board of Trustees

Alex Stewart-Clark Chairman and Trustee

Dated: 24 April 2023

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PASSION TRUST

COMPANY INFORMATION FOR THE YEAR ENDED 31[ST] JULY 2022

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REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company Number: 07330034 (England and Wales)

Registered Charity Number: 1141493

Registered Office:

Sinclaire Cottage Portsmouth Road Ripley Surrey GU23 6EW

Trustees

A Stewart-Clark J L Burke-Dunsmore Miss S Lofthus

Independent examiner

Jackie Bonella BSc. ACA Chartered Accountant Avonlea Bush Lane Send Surrey GU23 7HP

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee as defined by the Companies Act 2006.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PASSION TRUST

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I report on the accounts for the year ended 31st July 2022 set out on pages six to eleven.

Respective responsibilities of Trustees and Examiner

The charity’s trustees (who are also directors for the purpose of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of the Independent Examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Jackie Bonella BSc. ACA Chartered Accountant Avonlea Bush Lane Send Surrey GU23 7HP

Date: 26 April 2023

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PASSION TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] JULY 2022

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31.7.22 31.7.21
Unrestricted Unrestricted
Funds Funds
£ £
Notes
INCOMING RESOURCES
Income from donations 1 24,343 8,000
Donations to cover costs 19,584 3,000
Total incoming resources 43,927 11,000
RESOURCES EXPENDED
Charitable donations 24,343 8,000
Cost of generating funds 3,757 6,287
Support costs 2 16,351 13,639
Governance costs 840 800
Total resources expended 45,291 28,726
___ __ ___ __
NET (OUTGOING)/INCOMING RESOURCES (1,364) (17,726)
Total funds brought forward 777 18,503
_____ __ ___
TOTAL FUNDS CARRIED FORWARD £(587) £777
______ ______

The notes on pages 11 to 12 form part of these financial statements

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REGISTERED NUMBER: 0733034 PASSION TRUST

BALANCE SHEET AT 31[ST] JULY 2022

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31.7.22 31.7.21
Unrestricted Unrestricted
Funds Funds
£ £
Notes
CURRENT ASSETS
Debtors 21 -
Cash at bank 232 1,815
___ __ _____
253 1,815
CREDITORS
Amount falling due within one year 3 (840) (1,038)
_____ ______
NET CURRENT ASSETS (587) 777
_____ _____
TOTAL ASSETS LESS CURRENT
LIABILITIES (587) 777
_____ ______
NET ASSETS £(587) £777
_____ _____
FUNDS
Unrestricted funds 4 (587) 777
_____ ______
TOTAL FUNDS £(587) £777
_____ _____

Continued…..

The notes on pages 11 to 12 form part of these financial statements

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PASSION TRUST

BALANCE SHEET - CONTINUED AT 31[ST] JULY 2022

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The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31[st] July 2022.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31[st] July 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the Board of Trustees on 26 April 2023 and were signed on its behalf by:

A Stewart-Clark - Trustee

The notes on pages 11 to 12 form part of these financial statements

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PASSION TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JULY 2022

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1. ACCOUNTING POLICIES

Basis of preparing the financial Statements

The financial Statements of the Charitable Company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102)’ (effective 1[st] January 2015,’) Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is possible that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31[st] July 2022 nor for the year ended 31[st] July 2021.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31[st] July 2022 nor for the year ended 31[st] July 2021.

Details of support costs are shown on the Statement of Financial Activities on page 13.

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PASSION TRUST

NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE YEAR ENDED 31[ST] JULY 2022

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3. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.7.22 31.7.21
£ £
Provision for delayed Grants to Passion Plays - 238
Other creditors 840
800
£840 £1,038
4. MOVEMENT IN FUNDS
Net movement in funds
At 1.8.21 At 31.7.22
Unrestricted funds
General fund 777 (1,364)
(587)
TOTAL FUNDS £777 £(1,364)
£(587)
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
Unrestricted funds
General fund 43,927 (45,291) (1,364)
_ ______ _
TOTAL FUNDS £43,927 £(45,291) £(1,364)

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PASSION TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] JULY 2022

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INCOMING RESOURCES
Voluntary income from Charitable Donations
Grants from Trusts
Donations received from individuals
Gift Aid reclaimed
OUTGOING RESOURCES
Passion Trust Charitable Donations
Grants & Donations made to Passion Plays
Provision for Grants to Passion Plays_delayed due to Covid-19_
Resource Information Technology for Passion Plays
INCOMING RESOURCES
Donations to cover cost of generating voluntary income
OUTGOING RESOURCES
Cost of generating voluntary income
Project expenditure – office refurbishment
Fundraising
Administration – office salaries
Sundry expenses
Accountancy governance fees
Net (Expenditure)/Income
 31.7.22
£
6,472
17,871
-
_
24,343
21,652
-
2,691
_
24,343
19,584
3,082
675
16,138
213
840
_
20,948
_
£(1,364)
_		 31.7.21
£
8,000
-
-
_
8,000
1,280
659
6,061
_
8,000
3,000
4,215
2,072
12,750
889
800
_
20,726
_
£(17,726)
_

This page does not form part of the statutory financial statements

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