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2023-03-31-accounts

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

Company Number: 07465640 Charity Number: 1141462

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE 15 MONTHS ENDED 31 MARCH 2023

HPH Chartered Accountants 54 Bootham York YO30 7XZ

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEM TRUST

(A company limited by guarantee)

FOR THE 15 MONTHS ENDED 31 MARCH 2023

Contents
Page
Trustees'Report 1to 9
Independent Examiner’sReport 10
Statement of Financial Activities 11
Balance Sheet 12
Cashflow Statement 13
Notes to the financial statements 14 to 22
The following pages do not form part of thefinancialstatements
DetailedIncome and ExpenditureAccount Appendix 1

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

The Trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the 15 months ended 31 March 2023.

OBJECTIVES AND ACTIVITIES

Objectives

The objective of the Charitable Company as stated in our constitution of 14[th] March 2014 is:

The provision and maintenance of museums in or near Ripon for the exhibition to the public of articles of literary, artistic, scientific, cultural or historic interest.

Our vision :

We will use our heritage assets to inspire people to seek a fairer society.

Our mission:

We will use the unique trio of the Workhouse, Prison & Police and Courthouse Museums, collections and the stories they tell to help people explore big issues such as fairness, equality, justice and welfare. Through excellent engagement, programming and outreach together we will inspire people to become compassionate and active citizens, shaping society for the better. We will work for greater participation in our heritage which will enrich lives and improve wellbeing. Volunteering is integral to our organisation; at our core we work as one team. We will make a positive impact on Ripon and the region’s cultural and economic capital.

Our Strategic Aims:

To deliver our mission we have seven Strategic Aims:

These strategic aims each have a set of actions under them which form the basis of our annual development plan, which guides the work of the Charitable Company. Progress against these aims is monitored and reported at the trustee meetings throughout the year.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

Public Benefit Activities

The Trustees confirm that they have complied with the duty under section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission and the Trustees have paid due regard to this guidance on deciding what activities the charity should undertake. The Trustees consider that all the activities set out in this report have been undertaken to further the charitable purposes for the public benefit. Full description of the key elements of our public benefit are detailed on the following pages.

ACHIEVEMENTS AND PERFORMANCE

Recovering from the impact of Covid-19

Visitor performance & finances

At the beginning of 2022 the future looked uncertain, and the organisation was still recovering from the impact of the pandemic. We were exceptionally appreciative to receive an extra recovery year grant (April 2022 – March 2023) from Arts Council England as part of our National Portfolio Organisation funding. This gave us planning certainty with the assurance that we should use it to reformulate our delivery objectives in the light of our experiences over the past two years and focus on resilience building.

Despite Covid uncertainty remaining and Visit England sentiment data suggesting that visitors remained cautious, our day visitor footfall to the museums was encouraging though not quite at pre-pandemic levels.

Footfall data for day visitors

Site Jan 2022-March 23 2021 2020 2019
Workhouse 13,119 8,078 e. 6,431 12,610
Prison and Police 8,868 5,657 e. 4,586 8,994
Courthouse 4,987 3,296 e. 2,692 5,279
Total 26,974 17,031 e. 13,710 26,883

Key:

e estimated figure due to Covid pandemic

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

Footfall data for Learning Visits

Type Jan 22 - March 23 2021 2020 2019
Formal Learning 6,700 2,025 1,407 7,233
Informal Learning 631 422 90 1,362
Total 7331 2,447 1,497 8,595

In late 2021 we saw that our forward bookings for school visits in 2022 were looking strong. This was a market we were particularly worried about given the impact of Covid and the costof-living crisis which pushed up the price of hiring coaches for school trips. We were pleased to see so many schools return to us for this accounting period and satisfaction levels for the service they received remained consistently high.

The opinion of the Board and Director is that RMT has proved remarkably resilient given the circumstances and has provided RMT with an optimistic outlook.

People

Volunteers

We struggled to return to our pre-pandemic volunteer numbers which had a material impact on the delivery of the visitor operation, increasing our reliance on casual staff to open our museums, particularly on weekends. Volunteer health and wellbeing suffered throughout the pandemic and we found some of our volunteers didn’t return. We’re grateful to still maintain a committed and enthusiastic team of volunteers who fulfil a wide range of roles for us. Growing and diversifying our volunteer cohort is a key priority for us in 2023/24.

Staff

Some of our staff moved onto the next stage in their careers during this period. Our Volunteering & Operations Manager, Outreach Officer, Learning & Outreach Manager and Learning Officer left the organisation. We welcomed a new Marketing Manager, Duty Officer and Learning Officer.

Development work supported by National Lottery Heritage Fund and Arts Council England

Ripon Museums: Inspiration for a Fairer Future Project

Just before Christmas 2021 RMT was awarded a Development Phase grant of £99,000 from The National Lottery Heritage Fund (NLHF) to develop its ‘Inspiration for a Fairer Future Project’ (known as our ‘Fairer Futures Project’). In May 2022 we were granted permission to start from NLHF and were able to begin the procurement process for the consultancy team

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

we needed to develop the project. The Project Team includes an evaluation consultant, quantity surveyor, architect, interpretation consultant, business planner and activity plan consultant. The Project aims to make much stronger links across all three sites to tell the stories of social justice, fairness, welfare, crime and punishment. Our emerging experiences of the pandemic – isolation, segregation, inequalities in society, food poverty all resonated with our themes and strengthened our ambitions for this project and added to its relevance.

Arts Council England National Portfolio Organisation

The additional years funding from Arts Council England (ACE) as part of National Portfolio Organisation (NPO) extension was gratefully received, allowing us some security as we recovered from Covid. In autumn 2022 we applied for a second round of funding as a NPO, proposing a series of activity that delivered their Let’s Create strategy, the core aim of which is that, ‘ By 2030 we want England to be a country in which the creativity of each of us is valued and given the chance to flourish, and where every one of us has access to a remarkable range of high quality cultural experiences .’ Our plans demonstrated how we would deliver the ACE outcomes and how their four Investment Principles (ambition and quality, dynamism, inclusivity and relevance and environmental responsibility) would be applied across the organisation. We were delighted to receive news in November 2022 that our application had been successful, and we would receive funding from ACE of £142,576 a year for three years beginning in April 2023.

Governance

Governance structure

In September 2022 RMT Board changed its governance structure to enable all Trustees to have oversight of the different areas of the organisation. Prior to this change, the Board delegated some decision-making to six committees that comprised; Finance & Marketing Committee, Learning & Curation Committee, Business and Operations Committee, Remuneration Committee, Capital Assets Committee and the People Committee. Membership of the committees included the Director, members of the senior management team, trustees, and external expertise.

It was agreed by the Board that the increasing complexity of the strategic work of the Trust required a structure which provides greater accountability and leadership. This resulted in more regular Board meetings of ten a year, supported by two annual Away Days. The Board agenda was restructured around RMT’s seven strategic aims, connecting our work more closely with the Fairer Society vision and enabling impacts and results across the annual business plan to be better assessed.

The Finance & Marketing Committee remained with re-drafted terms of reference to ensure scrutiny and oversight of our financial management as did the Capital Assets Committee which provided oversight of our Fairer Futures project.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

Reserves policy

The total funds held by the Charitable Company are £748,934 of which £415,134 are restricted. Therefore, free reserves are £330,800.

The Trust’s reserves policy is to have a minimum of six months’ reserves on hand to cover the changes in cash flow during the year and to cover any unforeseen issues. The reserves in our unrestricted account at the end of March 2023 represent about 10 months' worth of trading.

Financial review of 22/23

In prior years, Ripon Museum Trust has filed accounts based on a calendar year. In the accounting year 22/23 we saw much of our income recover. An area of growth for us was the ghosts and paranormal market which brought in £26,000 in 22/23 compared to £7,000 in 2021. Our learning income showed great resilience as schools returned to us. Contributing £43,238 in 22/23 compared to £15,120 in 2021. We increased our admission prices which helped to raise £194,672 admission income, compared to £112, 964 in 2021. This footfall drove sales in the shop, resulting in income of £14,775.

Together with government grants (ACE and NLHF) of £252,174 we are pleased to have reached a final surplus for the accounting period of £88,524..

In summary, the Board considers the overall financial performance of the Trust to be satisfactory. We are grateful to the whole staff and volunteer team who contributed to the performance and for all their effort and passion throughout the year.

Risk Management Policy

The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. As part of our reporting processes to Arts Council England we must report on risk quarterly. We have created an organisational risk register that is reviewed quarterly by Board and there are separate risk registers for the Inspiration for the Fairer Futures Project and Finance Committee. The Trust conforms to all standards required including safeguarding, health and safety, data protection etc. A Health and Safety Consultant and HR consultant is retained by the Trust. Looking ahead to 2023/24, one of the biggest risks to the organisation is volunteer capacity therefore a volunteer development strategy is being created.

PLANS FOR FUTURE PERIODS

Through robust financial management, the successful application to continue to be an ACE National Portfolio Organisation and our ‘ Inspiration for a Fairer Future’ project we are fortunate to be in a very positive position to pursue our objectives in 2023/24.

Our activity as an NPO will ensure we deliver two of the three ‘Let’s Create’ strategy outcomes namely; ‘ Creative People; everyone can develop and express creativity throughout their life’ and ‘Cultural communities; Villages, towns and cities thrive through a collaborative approach

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

to culture’. Our activity as an NPO will enable us to become closer to our communities and understand their needs better, enabling us to be more sustainable and resilient in the longer term. Our ‘Creative Conversations’ model will continue, whereby we work an artist and marginalised communities to give them a voice through a creative output. We will create longer lasting partnerships and stakeholder networks that allow us to embed organisational change and learning. We will build better evaluative frameworks for our work so that we can measure the impact that we’re having, and we’ll build evaluation skills across or staff and volunteer team. Our ‘Inspiration for a Fairer Future’ project will be pursued as we progress the Development Phase in 2023/24.

Strategy development

Our vision and mission remain a touchstone for all that we do and helps to guide our decision making. It played a pivotal role in our applications for funding to ACE and NLHF. Our opportunity in 2023/24 is to build a strong sense of shared purpose amongst our staff and volunteer team to enable them to understand the wider strategic context of the organisation.

Through improved understanding of our audiences, and a more targeted marketing approach we aim to significantly grow our family audience as well as improve our offer for secondary schools.

STRUCTURE GOVERNANCE AND MANAGEMENT

Memorandum and Articles of Association

Ripon Museum Trust is a company limited by guarantee governed by its Memorandum and Articles of Association dated 5 March 2012. It is registered as a charity with the Charity Commission. Anyone over the age of 18 can become a member of the Company and there are currently eight members, each of whom agrees to contribute up to £10 in the event of the Charity winding up.

Trustees

The registered office and officers and advisors are detailed on page 8.

The Board of Trustees of the Charity, from September 2022 meet ten times per annum as well as for two away days a year to consider strategic issues.

Operational management

This is delegated to the Museum Director supported by a staff team and over 140 volunteers, detailed on page 9.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

Appointment of new Trustees

Recruitment, appointment and induction of Trustees

Appointment of Trustees is governed by the Constitution. Trustees are appointed by the Annual General Meeting. One third of the Trustees must retire at the Annual General Meeting. However, if eligible, they may offer themselves for re-election. The Board is authorised to coopt new Trustees to fill vacancies arising through resignation or death of an existing Trustee. Tose co-opted serve until the following AGM when they are normally eligible for election by the AGM.

At the 15-month period ending 31 March 2023 there were nine Trustees. At the AGM held October 2022 (online and in person) three Trustees stood down (Virginia Arrowsmith, Lizzy Tyler and Mary-Ann Irbins). Three new Trustees were appointed at the October 2022 AGMCaroline Lewis-Jones, Steve Revell and Amy Stow. In December 2022 the Board co-opted Rebecca Crallan and in Jan 23 it co-opted Richard Pollitt to serve as Trustees until the following AGM.

The Trust has a trustee induction pack containing all relevant policies, procedures and documentation. New Trustees meet with the Chair and the Museum Director for initial induction sessions as well as meeting key members of staff. Trustees are encouraged to attend relevant training, especially sessions on governance provided by the Association of Independent Museums.

Relationship to Unincorporated Charity number 512913

This was the original charity for the Trust prior to Incorporation in 2012. All assets and liabilities have been transferred from this charity to the new incorporated charity. The only exception to this is the lease of the Prison and Police Museum. We are currently working with Harrogate Borough Council to transfer the Lease to the new charity, at which point we will close the old charity entirely. Three of the Trustees of the new charity remain as Trustees of the old charity:

Mr R I C Taylor Mr A D Thelwall Miss M Whitehead

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Trustees

R. I. C. Taylor (Chair) A. D. Thelwall A. M. Vernon Prof M. P. Webber M. Whitehead R. Ling S. Revell (appointed AGM 2022) C.Lewis-Jones (appointed AGM 2022) A.Stow (appointed AGM 2022) R.Crallan (co-opted Dec 2022) R.Pollitt (co-opted Jan 2023)

Staff team

Helen Thornton Museum Director Vicki Lever Volunteers & Operations Manager (until Dec 2022) Sonja Nowicki Operations Officer Jess Hesketh Volunteer Development Officer (until June 2022) Carrie Phillip Learning & Outreach Manager (until February 23) Lily Kellet Learning Officer (until March 2022) Anna Cross Outreach Officer (until March 2023) Laura Allan Community Curator Sally Gibbins Duty Officer Rachael Roberts Marketing Manager Catherine Baxter Garden Leader Paul Grayson Technical Assistant Company Number 07465640 (England & Wales) Charity Number 1141462 (England & Wales) Registered Office The Workhouse Museum 75 Allhallowgate Ripon North Yorkshire HG4 1LE Independent Examiner A. C. Rodaway, FCA, DChA HPH Chartered Accountants 54 Bootham York, YO30 7XZ

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE 15 MONTHS ENDED 31 MARCH 2023

TRUSTEES’ FINANCIAL RESPONSIBILITIES

Company law requires the Trustees of the Charitable Company to prepare financial statements that give a true and fair view of the state of affairs of the Charitable Company at the end of the financial year and of its surplus or deficit for the financial year. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the Charitable Company, and which enables them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Charitable Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In accordance with company law, as the company’s directors, we certify that:

This report is prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities and in accordance with special provisions of the Small Companies Regime.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. The Trustees' annual report was approved on 21 December 2023 and signed on behalf of the Board of Trustees by:

A. D. Thelwall (Director and Trustee)

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee)

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

I report to the Charitable Company’s Trustees on my examination of the accounts of the Charitable Company for the 15 months ended 31 March 2023, which are set out on pages 14 to 25.

This report is made solely to the Charitable Company’s Trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and the Charitable Company’s Trustees as a body in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the Charitable Company’s Trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charitable Company, the Charitable Company’s Members as a body and the Charitable Company’s Trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the Charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A. C. Rodaway, FCA, DChA 21 December 2023

HPH, Chartered Accountants 54 Bootham York YO30 7XZ

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCOME AND EXPENDITURE ACCOUNT) 15 MONTHS ENDED 31 MARCH 2023

Note
INCOME
Donations and legacies
3
Other trading activities
4
Investments
5
Other income
6
TOTAL INCOME
EXPENDITURE
Charitable activities
7
TOTAL EXPENDITURE
Net income before transfers
Transfers between funds
14
Net movement in funds
Reconciliation of funds
Total funds brought forward
14
Total funds carried forward
14		 Unrestricted
funds
£
244,939
264,318
11,652
3,034
523,943
482,386
482,386
41,557
-
41,557
292,243
£ 333,800		 Restricted
funds
£
58,247
1,250
1
-
59,498
12,531
12,531
46,967
-
46,967
368,167
£ 415,134		 15 months
12 months
ended
ended
31 March
31 December
2023
2021
£
£
303,186
383,556
265,568
138,649
11,653
5,669
3,034
-
583,441
527,874
494,917
390,819
494,917
390,819
88,524
137,055
-
-
88,524
137,055
660,410
523,355
£ 748,934
£ 660,410

All activities derive from continuing operations. The notes on pages 14 to 22 form part of the accounts.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) BALANCE SHEET AS AT 31 MARCH 2023

Company registration number: 07465640

31 March 31 December
Note 2023 2021
£ £ £ £
FIXED ASSETS
Tangible Assets 10 356,098 356,926
CURRENT ASSETS
Stock 6,048 5,136
Debtors 11 33,768 1,236
Cash at Bank and in hand 378,821 334,694
418,637 341,066
LIABILITIES: amounts falling due
within one year 12 (25,801) (37,582)
NET CURRENT ASSETS 392,836 303,484
TOTAL ASSETS LESS CURRENT LIABILITIES 748,934 660,410
NET ASSETS £ 748,934 £ 660,410
THE FUNDS OF THE CHARITY
Restricted Funds 14 415,134 368,167
Unrestricted Funds
- Undesignated Funds 14 333,800 292,243
TOTAL FUNDS £ 748,934 £ 660,410

For the financial period ended 31 March 2023, the Charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The Members have not required the Charitable Company to obtain an audit of its accounts for the year in question in accordance with section 476. The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

The financial statements have been prepared in accordance with the special provisions of Part VII of the Companies Act 2006 relating to small companies.

The notes on pages 14 to 22 form part of the accounts.

These financial statements were approved by the directors and trustees on 21 December 2023 and signed on their behalf by:

A. D. Thelwall (Director and Trustee)

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) CASHFLOW STATEMENT FOR THE 15 MONTHS ENDED 31 MARCH 2023

Note
Cash flows from operating activities:
Net cash provided by operating activities
15
Cash flows from investing activities:
Dividends, interest and rents from investments
Purchase of property, plant and equipment
Net cash provided by/(used in) investing activities
Change in cash and cash equivalents in the
reporting period
Cash and cash equivalents at the beginning of
the reporting period
Cash and cash equivalents at the end of
the reporting period		 15 months
12 months
ended
ended
31 March
31 December
2023
2021
£
£
32,474
34,923
11,653
5,669
-
(6,529)
11,653
(860)
44,127
34,063
334,694
300,631
£ 378,821
£ 334,694

The notes on pages 14 to 22 form part of the accounts.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST (A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

1 GENERAL INFORMATION

The Charitable Company is a private company limited by guarantee, which is incorporated and registered in England and Wales (no.07465640). It was registered as a charity on 14 April 2011. The Charity number is 1141462.

The address of its registered office is The Workhouse Museum, 75 Allhallowgate, Ripon, HG4 1LE.

2 ACCOUNTING POLICIES

2.1 Basis of preparation of accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Ripon Museum Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

2.2 Going Concern policy

The Trustees have prepared financial projections, taking into consideration the current economic climate and its potential impact on the sources of income and planned expenditure. They have a reasonable expectation that adequate financial resources are available to enable the charity to continue in operational existence for the foreseeable future, and have adequate contingency plans in the event that income streams are reduced. Consequently the financial statements have been prepared on the basis that the charity is a going concern.

2.3 Fund accounting

The trustees have a defined policy for identification of different types of income:

2.4 Income

All income is recognised in the statement of financial activities when the conditions for receipt have been met and there is reasonable assurance of receipt. Except for the following:

Grants receivable

Grants for immediate expenditure are accounted for when they become receivable. Grants received for specific purposes are treated as restricted funds. Grants which are received for a future accounting period are deferred and recognised in those periods.

Capital Grants for specific fixed assets are included in restricted income when received. Once the asset is purchased these monies are transferred to unrestricted funds unless there is a restriction on the disposal of the asset. If so, the net book value of the asset is shown as a restricted fund.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST (A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

2 ACCOUNTING POLICIES (continued)

2.5 Expenditure

Expenditure is recognised on a cash basis. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.

Fixed assets (including Heritage assets) for the Charitable Company to use are capitalised at cost, for items above £1,000. Donated assets are valued at market value on donation. They are stated in the accounts at cost/original value less depreciation.

Depreciation is calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Plant and machinery 10% straight line basis

Heritage assets are not depreciated but maintained in good working order.

2.7 Stock

Stock is valued at the lower of cost and net realisable value.

2.8 Debtors

2.9 Cash at bank and in hand

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

2.10 Creditors

2.11 Financial Instruments

The Charitable Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2.12 Pension costs

The Charitable Company operates a defined contribution pension scheme. Contributions are charged in the Statement of Financial Activities as they become payable in accordance with the rules of the scheme.

2.13 Limited by guarantee

Each member's liability is limited to £10 in the case of winding up of the Charitable Company.

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DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

Unrestricted Restricted Restricted Total Total
Funds Funds Funds Funds
2023 2023 2023 2021
£ £ £ £
**3 ** DONATIONS AND LEGACIES
Donations 22,795 1,550 24,345 18,161
Other Grants 26,667 - 26,667 86,014
Government Grants 195,477 56,697 252,174 279,381
£ 244,939 £ 58,247 £ 303,186 £ 383,556
The Charitable Company also benefits from the involvement and enthusiastic support of its many
volunteers. In accordance with Charities SORP, the economic contribution of general volunteers is
not recognised in the accounts.
**4 ** INCOME FROM OTHER TRADING ACTIVITIES
Fundraising events 1,857 - 1,857 1,544
Shop income 14,776 - 14,776 7,971
Admissions 168,507 - 168,507 105,564
Paranormal Investigations &
Ghost Walks 26,165 - 26,165 7,400
Memberships 1,038 - 1,038 569
Sundry income 8,737 1,250 9,987 481
Learning income 43,238 - 43,238 15,120
£ 264,318 £ 1,250 £ 265,568 £ 138,649
**5 ** INCOME FROM INVESTMENT INCOME
Bank interest receivable - 1 1 11
Rent receivable 11,652 - 11,652 5,658
£ 11,652 £ 1 £ 11,653 £ 5,669
**6 ** OTHER INCOME
Insurance claim 3,034 - £ 3,034 £ -

16

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

7 ANALYSIS OF TOTAL EXPENDITURE

Funds
2023
7.1 Charitable activities
£
Staff costs
323,259
Premises costs
46,275
Administrative costs
23,347
Volunteer costs
17,903
Primary purpose trading
23,676
Stock expense
15,891
Sundry expenese
13,595
Support costs (Note 6.2)
18,440
£ 482,386
7.2 Support costs
Independent Examiner's fee
925
1,924
Other professional fees
174
Advertising
13,896
Depreciation
828
Bank charges
693
£ 18,440
8
TOTAL STAFF COSTS
Wages and Salaries
Social Security Costs
Employer Pension Contributions
Unrestricted
Accountancy fees paid to
Independent Examiner		 Restricted
Funds
2023
£
-
1,550
-
1,000
9,875
-
-
106
£ 12,531
-
-
-
-
-
106
£ 106		 Total
Funds
2023
£
323,259
47,825
23,347
18,903
33,551
15,891
13,595
18,546
£ 494,917
925
1,924
174
13,896
828
799
£ 18,546
2023
£
290,987
19,863
12,409
£ 323,259		 Total
Funds
2021
£
207,096
44,650
18,695
9,203
22,126
7,285
2,457
79,307
£ 390,819
925
1,319
62,753
13,077
828
405
£ 79,307
2021
£
189,678
9,482
7,936
£ 207,096

No employee earned £60,000 per annum or more in the year (2021 - none).

Number of employees

The average monthly headcount (including casual staff) was 18 for the 15-month period. ( 2021-15).

The average number of contracted staff as full time equivalent was 9 (2021-9).

The key management personnel of the Charitable Charity comprise the trustees and the senior management team. The total employee benefits of the key management personnel, with only senior management team members being paid, was £174,875 (2021 - £90,148).

During the year the charitable company made termination payments under settlement agreements totalling £10,000 (2021 - £nil) in respect of one (2021 - no) former employees.

17

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

9 RELATED PARTIES

No remuneration was paid to any Director/Trustee during the period. Travelling and subsistence expenses totalling £36 (2021 - £nil) were reimbursed to 1 (2021 - no) Director/Trustee during the period.

There were no other related party transactions in the reporting period which require disclosure (2021 - nil).

10 TANGIBLE FIXED ASSETS

Cost
At 1 January 2022
At 31 March 2023
Depreciation
At 1 January 2022
Charge for year
At 31 March 2023
Net Book Amounts
At 31 March 2023
At 31 December 2021		 Plant and
machinery
£
8,279
8,279
1,353
828
2,181
£ 6,098
£ 6,926		 Land and
buildings
£
350,000
350,000
-
-
-
£ 350,000
£ 350,000		 Total
£
358,279
358,279
1,353
828
2,181
£ 356,098
£ 356,926

Heritage assets

Included within land and buildings is £350,000 for the Workhouse Museum, which is a grade II listed property, for which the Charity has a restricted title. The property was funded by a grant from the National Heritage Memorial Fund and is charged to them in perpetuity.

The Prison & Police Museum and the Courthouse Museum are both grade II listed properties, leased to the Charity from Harrogate Borough Council and The Church of England respectively. Neither are included in the accounts.

11
DEBTORS
Trade Debtors
Accrued grant income		 2023
2021
£
£
33,768
236
-
1,000
£ 33,768
£ 1,236

18

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

12 LIABILITIES: Amounts falling due within one year
Trade Creditors
Accruals
Other Loan
Pension contributions
Deferred income
Deferred income
Balance brought forward
Amount deferred in the year
Released in the year
Balance carried forward		 2023
£
10,754
2,175
11,500
1,372
-
£ 25,801
17,900
-
(17,900)
£ -		 2021
£
5,200
1,746
11,500
1,236
17,900
£ 37,582
113,900
17,900
(113,900)
£ 17,900

At the balance sheet date the Charitable Company was holding funds received in advance of providing services, which is fully released in the following financial year.

13 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted
Undesignated
Funds
£
Current year
Tangible Fixed Assets
6,098
Current Assets
353,503
Current Liabilities
(25,801)
At 31 March 2023
£ 333,800
Unrestricted
Undesignated
Funds
£
Comparative year
Tangible Fixed Assets
6,926
Current Assets
322,899
Current Liabilities
(37,582)
At 31 December 2021
£ 292,243		 Designated
Restricted
Funds
Funds
£
£
-
350,000
-
65,134
-
-
£ -
£ 415,134
Designated
Restricted
Funds
Funds
£
£
-
350,000
-
18,167
-
-
£ -
£ 368,167		 Total
Funds
£
356,098
418,637
(25,801)
£ 748,934
Total
Funds
£
356,926
341,066
(37,582)
£ 660,410

19

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

14 FUNDS
Restricted Funds
Land and buildings
COINS Foundation
Inspiration for a fairer future
Ripon Theatre Festival Fund
Repair fund
Everyday histories
Unrestricted Funds
Undesignated
Free reserves
Total Unrestricted Funds
Total Funds
Restricted Funds
Land and buildings
COINS Foundation
Inspiration for a fairer future
Unrestricted Funds
Undesignated
Free reserves
Total Unrestricted Funds
Total Funds		 Balance at
1 January
2022
£
350,000
18,167
-
-
-
-
368,167
292,243
292,243
£ 660,410
Balance at
1 January
2021
£
350,000
5,000
5,368
360,368
162,987
162,987
£ 523,355		 Income
£
-
-
49,698
1,250
1,550
7,000
59,498
523,943
523,943
£ 583,441
Income
£
-
20,000
-
20,000
507,874
507,874
£ 527,874		 Expenditure
£
-
(1,106)
(9,516)
(259)
(1,550)
(100)
(12,531)
(482,386)
(482,386)
£ (494,917)
Expenditure
£
-
(6,833)
(9,438)
(16,271)
(374,548)
(374,548)
£ (390,819)		 Transfers
£
-
-
-
-
-
-
-
-
-
£ -
Transfers
£
-
-
4,070
4,070
(4,070)
(4,070)
£ -		 Balance at
2023
£
350,000
17,061
40,182
991
-
6,900
31 March
415,134
333,800
333,800
£ 748,934
Balance at
2021
£
350,000
18,167
-
31 December
368,167
292,243
292,243
£ 660,410

Restricted Funds

Land and buildings: The properties are held in Restricted Funds.

COINS Foundation: This is money received for funding Volunteer Development Officer role.

Inspiration for a fairer future: Money received from The National Lottery Heritage Fund after a successful Stage 1 application to develop a Stage 2 bid.

Ripon Theatre Festival Fund: Funding to develop the summer theatre offer.

Repair fund: Donation towards repair costs.

Everyday histories: Grant received to deliver creative art outreach activities .

20

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

15 RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income for the reporting period
Adjustments for:
Depreciation charges
Dividends, interest and rents from investments
Increase in stock
(Increase)/decrease in debtors
Decrease in creditors
ANALYSIS OF CASH AND CASH EQUIVALENTS
Cash at bank and in hand
ANALYSIS OF CHANGES IN NET DEBT
At
1 January
2022
£
Cash
334,694		 2023
£
88,524
828
(11,653)
(912)
(32,532)
(11,781)
£ 32,474
378,821
£ 378,821
Cash-flows
£
44,127		 2021
£
137,055
828
(5,669)
(1,265)
2,687
(98,713)
£ 34,923
334,694
£ 334,694
At
31 March
2023
£
378,821

21

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

RIPON MUSEUM TRUST

(A company limited by guarantee) NOTES TO THE ACCOUNTS FOR 15 MONTHS ENDED 31 MARCH 2023

16 COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES (INCOME AND EXPENDITURE ACCOUNT)

INCOME
Donations and legacies
Other trading activities
Investments
TOTAL INCOME
EXPENDITURE
Charitable activities
TOTAL EXPENDITURE
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
Net income before transfers		 Unrestricted
funds
£
363,556
138,649
5,669
507,874
374,548
374,548
133,326
(4,070)
129,256
162,987
£ 292,243		 12 months
ended
Restricted
31 December
funds
2021
£
£
20,000
383,556
-
138,649
-
5,669
20,000
527,874
16,271
390,819
16,271
390,819
3,729
137,055
4,070
-
7,799
137,055
360,368
523,355
£ 368,167
£ 660,410

22

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

The following pages do not form part of the statutory accounts.

DocuSign Envelope ID: AD30DE79-610C-4FD8-BCED-242413F7AC34

Appendix 1

RIPON MUSEUM TRUST (A company limited by guarantee) DETAILED INCOME & EXPENDITURE ACCOUNT FOR 15 MONTHS ENDED 31 MARCH 2023

2023 2021
£ £ £ £
TURNOVER
Donations 24,345 18,161
Other Grants 26,667 86,014
Government Grants 252,174 279,381
Membership admissions and other earned income
Fundraising events 1,857 1,544
Shop income 14,776 7,971
Admissions 168,507 105,564
Paranormal Investigations & Ghost Walks 26,165 7,400
Memberships 1,038 569
Learning income 43,238 15,120
558,767 521,724
OTHER OPERATING INCOME
Interest receivable 1 11
Rent receivable 11,652 5,658
Sundry income 9,987 481
Insurance claim 3,034 -
24,674 6,150
TOTAL INCOME 583,441 527,874
DIRECT CHARITABLE EXPENDITURE
Staff costs 323,259 207,096
Premises costs 47,825 44,650
Administrative costs 23,347 18,695
Volunteer costs 18,903 9,203
Primary purpose trading 33,551 22,126
Stock expense 15,891 7,285
Sundry expenses 13,595 2,457
(476,371) (311,512)
SUPPORT COSTS
Independent Examiner's fee 925 925
Accountancy 1,924 1,319
Other professional fees 174 62,753
Advertising 13,896 13,077
Depreciation 828 828
Bank charges and interest 799 405
(18,546) (79,307)
(494,917) (390,819)
Net surplus for the year £88,524 £137,055