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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 07398115 (England and Wales) REGISTERED CHARITY NUMBER: 1141252

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

STONE LANE GARDENS

Barretts Chartered Accountants & Chartered Tax Advisers 22 Union Street Newton Abbot Devon TQ12 2JS

STONE LANE GARDENS

CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2023

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9 to 10
Notes to the Financial Statements 11 to 18
Detailed Statement of Financial Activities 19 to 20

STONE LANE GARDENS

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The charity is a charitable company limited by guarantee and has no share capital and is governed by a memorandum and articles of association. In the event of a winding up the liability of the members is limited to £1 each. The entity is also a registered charity (RCN 1141252)

OBJECTIVES AND ACTIVITIES

Objectives and aims

  1. To advance the education of the public by the provision and maintenance of an arboretum containing national collections of Birch (Betula) and Alder (Alnus) and by researching Birch and Alder and associated organisms in order to share knowledge and increase the scientific understanding of the genera.

  2. To promote the conservation, protection, and improvement of the physical environment, in particular by:

  3. a) Preserving rare and endangered species within the arboretum;

b) Promoting the cultivation and distribution of Birch and Alder;

c) Preserving the Ashburner Arboretum for its merit as an example of innovative (naturalistic) and outstanding landscape design.

  1. To advance education of the public in the understanding and appreciation of the arts and garden design by organising exhibitions and events.

Page 1

STONE LANE GARDENS

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

OBJECTIVES AND ACTIVITIES Significant activities Arboretum

The Arboretum is maintained by employing a full-time garden manager who is assisted by a newly appointed trainee assistant gardener, two self-employed part-time gardeners and by volunteers.

The collection is open to the public every day of the year, and educational material and interpretation is available on our website and in the garden itself. Information about our activities is provided via bi-annual newsletters to our "Friends" as well as through social media and local press.

Interpretation of the collection is done through re-usable guide books, labelling and interpretation panels, guided tours by our Garden Manager, illustrated talks to clubs, the "Friends" newsletter, through our web-site (www.stonelanegardens.com), and via social media.

Trees from our collection are propagated on site and sold to both private and public gardens.

In recent years our Garden Manager has run a Megrelian Birch conservation project in Georgia in partnership with BGCI. We now have ex-situ conservation collections of this endangered relict species in our living collections.

Art Exhibitions

Once again, the Charity ran its annual sculpture exhibition from June to October. The exhibition serves to promote art to visitors, and there is also a productive cross-fertilisation between those who come primarily to see the arboretum and those who are mainly interested in the sculpture.

Tea Room

This had its third season of operation in 2022, opening from April to October approaching seven days a week as staff availability permitted, and under the management of seasonal employee Karen Mould and direction of Trustee Ruth Duerden. The Tea Room continued to make a contribution to the Gardens, both financially and as a visitor facility providing a useful initial point of contact and information for people visiting for the first time, as well as offering locally sourced refreshments.

Public benefit

The Trustees are aware of the Charity Commission's guidance on public benefit by making the Arboretum and Gallery accessible to all.

Page 2

STONE LANE GARDENS

REPORT OF THE TRUSTEES

for the Year Ended 31 March 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

2022 saw a degree of normality return to the gardens, additionally benefiting from the high levels of domestic tourism, 'staycationers' to the West Country. Under Nick Parker's expert guidance and tireless energy as curator, supported by Trustee Ruth Duerden and the garden team, the Sculpture Exhibition ran again from June through to the end of October, with all submitted works being on the theme of Connectivity. The Ashburner prize (named in memory of the Gardens' founders Kenneth and June Ashburner) is awarded to the creator of the exhibition's most impressive work as judged by a panel of art experts and fellow artists. This year the £1000 prize went to Deborah Harrison for Stone Totem.

Sales of sculptures approached £12000 over the course of the exhibition, giving the Charity £3564 in commissions. Cornish quarry company Caradon Granite once again sponsored the exhibition and provided the Ashburner prize monies.

Another welcome return to the Gardens in 2022 came in the form of 'The 3 Inch Fools Theatre Company'. This year the travelling troupe gave only one performance, in August, to a large and enthusiastic audience. With a total profit of just over £1200, the financial reward to the Charity was not huge, but the publicity and PR benefits, of reminding people of our existence and of helping to make the Gardens a local cultural hub, are significant.

Early in October, the Gardens once again took part in the National Gardens Scheme, whereby for two days all visitor entry fees are donated to charity. This year we collected £514, effectively the same as last year.

The nursery has always been an important part of the Charity's income stream, especially during the winter months when visitor numbers are reduced. This financial year did not achieve the heights of that last year with a gross income of £16856, an approximate 17% drop on 2021-2022, largely a result of the drought conditions in the growing season. Many of the one-year-old trees not suitable for sale in 2022 will be sold as two-year-old trees in 2023 and hopefully the lost revenues will be recouped.

The Tea Room provides an important dimension to the Gardens, adding immeasurable benefit to the visitor experience and assisting in up-selling Friends memberships and Sculpture sales. Staffing costs do however erode much of the direct takings and this year its net contribution was £2343, down more than 50% on the previous year. The trustees consider it a vital attribute to the Gardens and propose to continue with it in 2023: there is no way of knowing how many visitors are drawn to the Gardens in the first place by the promise of tea and cake.

In the gardens, some recently planted trees in the New Arboretum in Kenneth's Field were lost owing to the extended dry period. The wildflower meadow in June's Field matured and the new paths created last year continue to be mown and enjoyed by visitors. The grass amphitheatre set out in the wild-flower meadow hosted the theatre performance in August.

A decision was taken by the Trustees to improve the tearoom garden, and create a circular route around the New Aboretum returning through Salter Wood to the tearoom garden to enhance the visitor experience and hopefully drive additional tearoom sales. Garden design plans were created by Annabel Crowley to extend, level and re-plant the existing garden area and, thanks to a generous donation by Pru Barnes on behalf of her relatives and garden founders June and Kenneth Ashburner, this work was started in early 2023.

In partnership with the Swiss research laboratory Mycosolutions, the Gardens have begun trials of a possible treatment of Honey Fungus (so damaging to birch especially) though the use of another naturally occurring fungus, Trichoderma. By spreading this around the base of infected birch, the hope is that it will feed off and ultimately kills Honey Fungus without harming the trees themselves. Though it has already worked well in laboratory conditions, these will be the first fields trials in the UK, with samples of mulch spread around the base of the test and the control trees at the start of the treatment being sent back to St Gallen every winter for analysis. The trial is expected to last at least five years and if successful will be a breakthrough in the control of an otherwise untreatable problem.

In August 2022 our Garden Manager took part in a plant study expedition to Greenland. He studied the dwarf woody species of southern Greenland and gathered much useful information about them. This has been published in a report available on our website.

As well as our usual visitors, several groups visited the garden over the summer.

We continue to encourage new volunteers to help in the garden, tearoom and at events. Our garden volunteers are a friendly and welcoming group with great loyalty to the organization.

Page 3

STONE LANE GARDENS

REPORT OF THE TRUSTEES for the Year Ended 31 March 2023

Everything that the Charity has achieved over this past and other years has depended in large measure on the hard work and goodwill of its many volunteers, without which it simply could not operate. Stone Lane Gardens take this opportunity to acknowledge and thank them all.

FINANCIAL REVIEW

Financial Structure and Review

The Charity's finances are all run through its Current (Trading) Account with Lloyds Bank linked to a Deposit Account which holds various donations, gifts, and grants, most but not all of which are restricted to being used for a particular purpose in connection with the running of the Charity. There is also a Reserve Account into which the Charity pays £300 per month from its rental income (see below), and which is intended to be used solely for the maintenance of the farmhouse and cottage. Expenses that are properly covered by either of these two holding accounts are paid initially by the Trading Account, and a balancing payment is then transferred across from the relevant holding account.

The Charity continues to have funds in its interest-bearing, 95-day notice account with Cambridge & Counties Bank and has therefore benefitted from the higher interest rates of recent times. Bank Interest of £1584 was received during the financial year.

Excluding any one-off grants and donations, the Charity's principal income comes from visitor admissions, tree sales, property rental and Friends' subscriptions although Garden events are contributing an ever-increasing income stream and commission on the sale of sculptures is yielding a welcome sum. Of its outgoings in the current financial year, approximately 40% are for the full-time employment of our Garden Manager and Trainee Assistant Gardener plus the fees for two self-employed gardeners working one day a week. Other expenses vary from month to month and individually are generally below 15% of total spend for any month, with the exception of the annual insurance premium and sum paid for tree grafts, both individually in excess of £6000.

The primary sources of income vary according to the time of year. In the winter it comes primarily from tree sales, in the summer from visitor admissions. The one consistent source of income for the Charity is property rental from the farmhouse, the cottage and a workshop. In 2022-23 this amounted to £1930 per month (of which £300 was transferred to the Reserve Account to cover future building costs) from mid-December, when the work on the renovation of the farmhouse was completed and the property re-tenanted. The loss of rental income for over a year, coupled with the capital expenditure on the renovation works, significantly eroded the profitability for the year and capital reserves. Trustee Tim Imrie is to be thanked for his hard work in both project managing the renovation and willingness to help with various aspects of the decorating and repairs.

Gift Aid

No Gift Aid claim was submitted during the financial year. The claim is in preparation for submission early in the new financial year.

Friends Subscriptions

Our Friends' subscriptions supported us to the tune of £3494 in 2022-23, a modest 5% increase over the previous year.

Grant Funding, Donations, and Legacies

Apart from numerous small donations kindly made by the Gardens' numerous Friends and well-wishers, the Charity received £10000 from Pru Barnes towards the re-modelling of the tearoom gardens. Our volunteer fund-raiser Chris Griffith was not successful in the applications made on the Garden's behalf this year, following his great success the previous year. Chris sadly stepped down from this volunteer role in early 2023: his contribution will be missed, and the Trustees would like to thank him for all he has achieved on the Charity's behalf in recent years.

Page 4

STONE LANE GARDENS

for the Year Ended 31 March 2023

REPORT OF THE TRUSTEES

FINANCIAL REVIEW

Reserves policy

The capital value of the property can be treated as security. The Trustees have agreed to transfer money from this income from the property into a designated property maintenance reserve fund. The general reserve fund currently covers 3 months liabilities and the intention is to increase this to 6 months.

At the balance sheet date the charity had free reserves of £29,881 in the general fund (after transfers into designated funds).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Charity is a charitable company limited buy guarantee and has no share capital and is controlled by its governing document, memorandum and articles of the company incorporated on 14 October 2010 as amended by a special resolution dated 23 March 2011 and registered at Companies House. Two further amendments were approved by the Charities Commission on 14 January 2019.

In the event of a winding up the liability of the members is limited to £1 each. The entity is also a registered charity (RCN 1141252).

Organisational structure

The Trustees meet regularly and collectively also contribute about 10 days per week on a voluntary basis, some on site and some working from home.

Different areas of Trustees' responsibilities have been delegated to sub-committees which report back to all the Trustees via email as well as at quarterly meetings. These sub-committees cover: Property Management, Garden Development, Exhibitions and Events, Publicity, and Friends' Membership.

The Charity employs one full-time Garden Manager (currently undertaking a four day rather than five day week), a trainee Assistant Gardener (also working a four day week) plus two self-employed Gardeners for 1 day per week each to help with the renovation and maintenance of the garden and the National Collections.

The Garden Manager is responsible for helping to implement the aims of the Charity and for managing and training any staff, volunteers, or self-employed workers on site, and for health and safety and risk assessment.

Other local volunteers help with catering at events, publicity, as well as property and garden maintenance. Together these regular volunteers contributed around 500 days over the year. Two groups, Sticklepath and Okehampton Conservation Volunteers, and the Chagford Conservation Group, help in the gardens 2 - 3 times a year each.

Pru Barnes continues to act as volunteer Secretary to the Trustees and as Friends' co-ordinator.

The Charity is a partner garden with the Royal Horticultural Society, and a member of Plant Heritage working in co-operation with this organisation over the management of the National Collections which have scientific status. Other affiliations include: Botanic Gardens Conservation International, Visit Dartmoor, Dartmoor First status from the Dartmoor National Park Authority and Devon CVS.

Our Garden Manager has worked closely with the BGCI in collaboration with the Georgian Institute of Botany on a joint conservation project to protect the rare Mingrelian birch in Georgia.

Risk management

The Trustees have a duty to identify and review the risks to which the Charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. This is reviewed annually at the AGM.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

07398115 (England and Wales)

Registered Charity number

1141252

Page 5

STONE LANE GARDENS

REPORT OF THE TRUSTEES

for the Year Ended 31 March 2023

Registered office

Stone Farm Stone Lane Chagford Devon TQ13 8JU

Trustees

T Imrie (resigned 16.1.23) K D Rushforth (resigned 31.7.23) Ms R Duerden (resigned 1.1.23) D Savage Mrs S Lipo (resigned 15.11.22) Ms D J Witting Treasurer (appointed 1.7.22) Ms S A Fulford (appointed 3.5.23) Mrs A Imrie-Tait Chair (appointed 16.1.23) Ms S H D Pope (appointed 14.11.22)

Independent Examiner

Ian Barrett Barretts Chartered Accountants & Chartered Tax Advisers 22 Union Street Newton Abbot Devon TQ12 2JS

Senior staff

The Garden Manager: Paul Bartlett Volunteer Secretary and Trustee of Ashburner Arboretum: Pru Barnes Volunteer Press Officer: Anna Imrie Volunteer Fund Raiser: Chris Griffith Volunteer Exhibition Organiser: Nick Parker

Approved by order of the board of trustees on 23 October 2023 and signed on its behalf by:

Ms D J Witting - Trustee

Page 6

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STONE LANE GARDENS

Independent examiner's report to the trustees of Stone Lane Gardens ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ian Barrett

Barretts Chartered Accountants & Chartered Tax Advisers 22 Union Street Newton Abbot Devon TQ12 2JS

27 December 2023

Page 7

STONE LANE GARDENS

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) for the Year Ended 31 March 2023

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
Investment income
2
Total
EXPENDITURE ON
Charitable activities
Charitable activities
NET INCOME/(EXPENDITURE)
Transfers between funds
12
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
£
67,829
16,454
84,283
93,102
(8,819)
1,940
(6,879)
1,256,892
1,250,013		 Restricted
funds
£
10,000
-
10,000
18,676
(8,676)
(1,940)
(10,616)
28,294
17,678		 2023
Total
funds
£
77,829
16,454
94,283
111,778
(17,495)
-
(17,495)
1,285,186
1,267,691		 2022
Total
funds
£
104,919
18,378
123,297
99,253
24,044
-
24,044
1,261,142
1,285,186

The notes form part of these financial statements

Page 8

STONE LANE GARDENS

BALANCE SHEET

31 March 2023

Notes
FIXED ASSETS
Tangible assets
7
Investment property
8
CURRENT ASSETS
Debtors
9
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
CREDITORS
Amounts falling due after more than one year
11
NET ASSETS
FUNDS
12
Unrestricted funds:
General fund
Black Swan Fund
Free Garden Access for Care Workers
Jane Seymour Cocks Bequest
June Ashburner Legacy
Margaret Cruft Legacy
H B Allen Trust
Investment Property Fund
Rental Property Maintenance Fund
Restricted funds
TOTAL FUNDS		 Unrestricted
funds
£
373,960
762,635
1,136,595
-
122,777
122,777
(2,379)
120,398
1,256,993
(6,980)
1,250,013		 Restricted
funds
£
-
-
-
-
17,678
17,678
-
17,678
17,678
-
17,678		 2023
Total
funds
£
373,960
762,635
1,136,595
-
140,455
140,455
(2,379)
138,076
1,274,671
(6,980)
1,267,691
412,941
30,000
-
-
15,000
31,361
-
753,535
7,176
1,250,013
17,678
1,267,691		 2022
Total
funds
£
323,145
753,535
1,076,680
189
209,134
209,323
(817)
208,506
1,285,186
-
1,285,186
361,997
30,000
700
5,840
15,000
40,712
16,851
753,535
32,257
1,256,892
28,294
1,285,186

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

continued...

Page 9

STONE LANE GARDENS

BALANCE SHEET - continued 31 March 2023

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 23 October 2023 and were signed on its behalf by:

D J Witting - Trustee

The notes form part of these financial statements

Page 10

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery - 15% on reducing balance
Fixtures and fittings - 20% on cost
Computer equipment - 20% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. INVESTMENT INCOME

Rents received
Deposit account interest		 2023
£
14,870
1,584
16,454		 2022
£
18,363
15
18,378

continued...

Page 11

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£ £
Depreciation - owned assets 4,791 2,264

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

Garden Manager
Tea room
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL
INCOME AND ENDOWMENTS FROM
Donations and legacies
Investment income
Total
EXPENDITURE ON
Charitable activities
Charitable activities
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward		 ACTIVITIES
Unrestricted
funds
£
85,279
18,378
103,657
77,099
26,558
20,788
47,346
1,209,546		 2023
1
1
2
Restricted
funds
£
19,640
-
19,640
22,154
(2,514)
(20,788)
(23,302)
51,596		 2022
1
1
2
Total
funds
£
104,919
18,378
123,297
99,253
24,044
-
24,044
1,261,142

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

continued...

Page 12

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

TOTAL FUNDS CARRIED FORWARD
7.
TANGIBLE FIXED ASSETS
Freehold
Plant and
property
machinery
£
£
COST OR VALUATION
At 1 April 2022
305,550
28,651
Additions
15,532
-
At 31 March 2023
321,082
28,651
DEPRECIATION
At 1 April 2022
-
12,775
Charge for year
-
2,381
At 31 March 2023
-
15,156
NET BOOK VALUE
At 31 March 2023
321,082
13,495
At 31 March 2022
305,550
15,876
Cost or valuation at 31 March 2023 is represented by:
Freehold
Plant and
property
machinery
£
£
Valuation in 2021
54,379
-
Cost
266,703
28,651
321,082
28,651		 TOTAL FUNDS CARRIED FORWARD
7.
TANGIBLE FIXED ASSETS
Freehold
Plant and
property
machinery
£
£
COST OR VALUATION
At 1 April 2022
305,550
28,651
Additions
15,532
-
At 31 March 2023
321,082
28,651
DEPRECIATION
At 1 April 2022
-
12,775
Charge for year
-
2,381
At 31 March 2023
-
15,156
NET BOOK VALUE
At 31 March 2023
321,082
13,495
At 31 March 2022
305,550
15,876
Cost or valuation at 31 March 2023 is represented by:
Freehold
Plant and
property
machinery
£
£
Valuation in 2021
54,379
-
Cost
266,703
28,651
321,082
28,651		 Plant and
machinery
£
28,651
-
28,651
12,775
2,381
15,156
13,495		 Unrestricted
funds
£
1,256,892
Fixtures
and
fittings
£
1,222
40,074
41,296
11
2,304
2,315
38,981		 Restricted
funds
£
28,294
Computer
equipment
£
529
-
529
21
106
127
402		 Total
funds
£
1,285,186
Totals
£
335,952
55,606
391,558
12,807
4,791
17,598
373,960
305,550 15,876 1,211 508 323,145
Fixtures
and
fittings
£
-
41,296
41,296		 Computer
equipment
£
-
529
529		 Totals
£
54,379
337,179
391,558

The freehold property was revalued during the year for insurance purposes.

continued...

Page 13

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

8. INVESTMENT PROPERTY

FAIR VALUE
At 1 April 2022
Additions
At 31 March 2023
AMORTISATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022
Fair value at 31 March 2023 is represented by:
Valuation in 2021
Cost
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors		 2023
£
-
2023
£
879
1,500
2,379		 £
753,535
9,290
762,825
-
190
190
762,635		 £
753,535
9,290
762,825
-
190
190
762,635
753,535
£
250,000
512,825
762,825
2022
£
189
2022
£
817
-
817

continued...

Page 14

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

11. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

Other creditors
12.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Black Swan Fund
Free Garden Access for Care Workers
Jane Seymour Cocks Bequest
June Ashburner Legacy
Margaret Cruft Legacy
H B Allen Trust
Investment Property Fund
Rental Property Maintenance Fund
Restricted funds
BGCI - Georgia Project
Ernest Cook Trust
Tea Room fund
Foyle Foundation
Jane Seymour Bequest
Dartmoor Leaf Fund
Ashburner Prize Fund
National Lottery
TConsult
Wildflower/Wiggly Covid
Save The Garden Fund
June Ashburner Bequest
TOTAL FUNDS		 At 1.4.22
£
361,997
30,000
700
5,840
15,000
40,712
16,851
753,535
32,257
1,256,892
9,167
1,891
935
1,049
-
4,525
1,046
2,127
4,959
200
2,395
-
28,294
1,285,186		 Net
movement
in funds
£
532
-
-
-
-
(9,351)
-
-
-
(8,819)
(687)
-
-
(164)
-
(3,867)
(1,000)
-
(5,304)
-
-
2,346
(8,676)
(17,495)		 2023
£
6,980
Transfers
between
funds
£
50,412
-
(700)
(5,840)
-
-
(16,851)
-
(25,081)
1,940
(8,480)
-
-
-
5,840
-
-
-
900
(200)
-
-
(1,940)
-		 2022
£
-
At
31.3.23
£
412,941
30,000
-
-
15,000
31,361
-
753,535
7,176
1,250,013
-
1,891
935
885
5,840
658
46
2,127
555
-
2,395
2,346
17,678
1,267,691

Page 15

continued...

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Margaret Cruft Legacy
Restricted funds
BGCI - Georgia Project
Foyle Foundation
Dartmoor Leaf Fund
Ashburner Prize Fund
TConsult
June Ashburner Bequest
TOTAL FUNDS		 Incoming
resources
£
84,283
-
84,283
-
-
-
-
-
10,000
10,000
94,283		 Resources
Movement
expended
in funds
£
£
(83,751)
532
(9,351)
(9,351)
(93,102)
(8,819)
(687)
(687)
(164)
(164)
(3,867)
(3,867)
(1,000)
(1,000)
(5,304)
(5,304)
(7,654)
2,346
(18,676)
(8,676)
(111,778)
(17,495)

Page 16

continued...

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

12. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Black Swan Fund
Land Sale Fund
Phoebe Palmer Legacy
Save The Garden Appeal
Free Garden Access for Care Workers
Jane Seymour Cocks Bequest
June Ashburner Legacy
Margaret Cruft Legacy
H B Allen Trust
Investment Property Fund
Rental Property Maintenance Fund
Restricted funds
BGCI - Georgia Project
Ernest Cook Trust
Barn fund
John Spedan Lewis Foundation
Tea Room fund
Foyle Foundation
H B Allen Trust
Jane Seymour Bequest
Dartmoor Leaf Fund
Ashburner Prize Fund
Free Garden Access for Care Workers
National Lottery
TConsult
Wildflower/Wiggly Covid
Save The Garden Fund
TOTAL FUNDS		 At 1.4.21
£
1,189,273
15,000
794
2,108
2,371
-
-
-
-
-
-
-
1,209,546
9,822
1,571
420
320
1,244
1,219
24,769
5,840
4,645
1,046
700
-
-
-
-
51,596
1,261,142		 Net
movement
in funds
£
14,513
15,000
(871)
(2,108)
24
-
-
-
-
-
-
-
26,558
(655)
320
(420)
(320)
(309)
(170)
(7,918)
-
(120)
-
-
2,127
4,751
200
-
(2,514)
24,044		 Transfers
between
funds
£
(841,789)
-
77
-
(2,395)
700
5,840
15,000
40,712
16,851
753,535
32,257
20,788
-
-
-
-
-
-
(16,851)
(5,840)
-
-
(700)
-
208
-
2,395
(20,788)
-		 At
31.3.22
£
361,997
30,000
-
-
-
700
5,840
15,000
40,712
16,851
753,535
32,257
1,256,892
9,167
1,891
-
-
935
1,049
-
-
4,525
1,046
-
2,127
4,959
200
2,395
28,294
1,285,186

continued...

Page 17

STONE LANE GARDENS

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023

12. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Black Swan Fund
Land Sale Fund
Phoebe Palmer Legacy
Save The Garden Appeal
Restricted funds
BGCI - Georgia Project
Ernest Cook Trust
Barn fund
John Spedan Lewis Foundation
Tea Room fund
Foyle Foundation
H B Allen Trust
Dartmoor Leaf Fund
Ashburner Prize Fund
National Lottery
TConsult
Wildflower/Wiggly Covid
TOTAL FUNDS		 Incoming
resources
£
88,633
15,000
-
-
24
103,657
-
320
-
-
-
-
420
3,000
1,000
8,700
6,000
200
19,640
123,297		 Resources
Movement
expended
in funds
£
£
(74,120)
14,513
-
15,000
(871)
(871)
(2,108)
(2,108)
-
24
(77,099)
26,558
(655)
(655)
-
320
(420)
(420)
(320)
(320)
(309)
(309)
(170)
(170)
(8,338)
(7,918)
(3,120)
(120)
(1,000)
-
(6,573)
2,127
(1,249)
4,751
-
200
(22,154)
(2,514)
(99,253)
24,044

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023.

14. INDEPENDENT EXAMINER'S REMUNERATION

The fee for the Independent Examination is included with the accountancy fee in the accounts. For 2023 it was £400 (2022: £400).

Page 18

STONE LANE GARDENS

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2023

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Legacies
Grants
Trees & plants
Friends subscriptions
Sales
Public & group visits
Mythic garden commission
Tea Room
Book royalties
Sundry income
BGCI adjustment
Investment income
Rents received
Deposit account interest
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Casual workers & outwork
Insurance
Light and heat
Telephone & Internet
Delivery & carriage
Advertising, printing & PR
Rates & water
Repairs & maintenance
Purchases
Office & sundry expenses
Tea room expenses
Events
Volunteer costs
IT licence fees
Barn restoration
IT & website
Garden equipment
Carried forward		 2023
£
1,504
-
10,000
-
17,605
3,534
1,768
30,028
3,564
17,628
300
1,064
(9,166)
77,829
14,870
1,584
16,454
94,283
48,736
-
6,317
1,174
769
1,731
5,381
962
-
1,457
1,810
5,717
3,179
165
-
309
1,893
592
80,192		 2022
£
1,125
996
1,000
24,514
20,374
3,059
3
27,038
2,347
23,375
-
1,088
-
104,919
18,363
15
18,378
123,297
33,373
922
4,468
788
838
2,044
4,501
596
3,392
647
1,954
6,318
3,912
425
168
5,792
1,272
1,173
72,583

This page does not form part of the statutory financial statements

Page 19

STONE LANE GARDENS

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2023

Charitable activities
Brought forward
Garden maintenance
Travel
Visitor facilities
Exhibition expenses
Memberships
Prizes
Catering equipment
Property management
Tree grafting
Freehold property
Plant and machinery
Fixtures and fittings
Computer equipment
Support costs
Finance
Bank charges
Governance costs
Legal & professional fees
Accountancy
Total resources expended
Net (expenditure)/income		 2023
£
80,192
13,437
156
758
-
182
1,000
-
180
8,345
190
2,381
2,304
106
109,231
1,009
398
1,140
1,538
111,778
(17,495)		 2022
£
72,583
10,962
23
133
498
222
1,000
939
2,247
6,569
-
2,232
11
21
97,440
55
487
1,271
1,758
99,253
24,044

This page does not form part of the statutory financial statements

Page 20