## **BRAINBOX** Trustees Report and Financial Statements For The Year Ended 31 March 2021 Charity No. 1141250 ## **Legal and Administrative Information** Name: **BRAINBOX** Reg'd Charity No: 1141250 Trustees: John McConville (Chair) Alan Routledge (Treasurer) - resigned 31/12/2020 Lynn Jones (Secretary) Graham Light Jonnie Clark Address: Sandyletch Longhorsely Morpeth NE65 8QN Bankers: Barclays Bank Independent Examiner: David Belk F.C.I.S. 4 Harton Lane South Shields NE34 0EF Page 1 ## **Trustees' Annual Report For the year ended 31 March 2021** ## **Structure** The charity registered as a charity on 8th April 2011 Trustees for the financial year are listed on the previous page. Trustees are recruited by invitation, from local voluntary agency advertisements and from within our membership and are a mix of professional, volunteers and beneficiaries. beneficiary and volunteer Trustees. None of the trustees has any beneficial interest in the charity and has no business interests linked to the charity. All trustees are members of the charity. ## **Governance and Management** charity. The trustees have assessed the major risks to which the charity is exposed and are satisfied that the systems are in place to mitigate exposure to the assessed risks. All trustees and staff have DBS disclosures and the charity has full liability cover. ## **Financial Review and Reserves Policy** The organisation regularly reviews its financial position and systems. The financial year showed an underspend on funds. The charity is confident in robust monitoring of its future financial and administrative ## **Achievements and performance of the charity** Co-ordinator. Listening Service of lockdown restrictions stronger position than before with a newly defined purpose and working model for the future Signed: …………………………………………….. on behalf of Trustees Lynn Jones (Secretary) Date Page 2 ## **BRAINBOX** ## **Statement of Financial Activities for the year ended 31 March 2021** |**Receipts**
Grants
**4**
Donations
Just Giving
Member Fees
Fundraising
Job Retention Scheme
**Total Receipts**
**Payments**
Salaries
Staf expenses
Travel Costs
Activity Costs
Ofce Expenses
Equipment
Telephone
Volunteer Expenses
Insurance
Accounts
Fundraising Costs
Ofce build
Rent
Sundries
**Total Payments**
Surplus / (defcit) for the year
Funds at 1 April 2020
**Funds at 31 March 2021**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**2020**
**£**
**£**
1000
75669
76669
13033
1200
1200
320
240
240
0
80
80
35
752
752
9202
9688
9688
0
**12959**
**75669**
**88628**
**22590**
0
35175
35175
13900
0
2669
2669
837
0
3459
3459
3278
0
537
537
773
1056
0
1056
357
2334
1200
3534
0
43040
914
0
914
780
709
0
709
3231
332
0
332
287
251
0
251
125
744
0
744
2081
6994
0
6994
0
0
0
0
1420
833
0
833
236
**14168**
**43040**
**57208**
**27305**
-1208
32629
31420
-4715
9908
227
10135
14851
**8700**
**32856**
**41555**
**10136**| |---|---| Page 4 ## **INDEPENDENT EXAMINER'S REPORT** Report to the BRAINBOX trustees of On accounts for the 31st MARCH 2021 year ended Charity no 1141250 Set out on pages 4 to 6. Respective responsibilities of trustees and The trustees of the organisation are responsible for the preparation of accounts; they consider that an audit is not required for this yea examiner Charities Act 2011 and that an Independent Examination is needed. It is my responsibility to - examine the accounts (under section 145 of the 2011 Act), - follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and - state whether particular matters have come to my attention. Basis of My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes independent records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unus examiner’s accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the statement required in an audit, and consequently I do not express an audit opinion on the accounts. Independent In the course of my examination, no matter has come to my attention examiner's (other than a lack of verification of some of the sources of income and certain costs): statement 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure tha - proper accounting records are kept (in accordance with section 41 of the Act); - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 18th August 2021 David Belk Page 3 Name: David Belk F.C.I.S. Address: 4 Harton Lane South Shields NE34 0EF Page 3 ar under section 144(2) of the a review of the accounting ual items or disclosures in the e evidence that would be t: Page 3 PagÈ 3 **Brainbox Balance Sheet as at 31 March 2021** |**Brainbox**
**Balance Sheet as at 31 March 2021**||| |---|---|---| |**Fixed Assets**
**Current Assets**
Cash at Bank & in Hand
**Total Cash Balances**
**Net Assets at 31 March 2021**
**Represented By:**
Restricted Funds
Unrestricted Funds
Designated Funds
**Total funds at 31st March 2021**
**Two Trustees to sign:**
Signed …………….……………………… Position ………………………………….
Print Name…………………………………..
Date ……………………………………….
Signed …………….……………………… Position ………………………………….
Print Name…………………………………..
Date|**2021**
**£**
**0**
**41555**
**41555**
**41555**
**32856**
**5699**
**3000**
**41555**
.
.|**2020**
**£**
0
**10135**| |||**10135**| |||**10135**| |||**227**
**6908**
**3000**| |||**10135**| |||| Page 5 **Brainbox** ## **Notes to the accounts, 2021** ## **1. Basis of accounts** These accounts have been prepared on a receipts and payments basis in accordance with applicable accounting standards and follow the recommendations in the Statement of Recommended Practice: Accounting by Charities (revised 2005). ## **2. Trustees and Staf** No Trustees were remunerated or received expenses payments. Total Salary Costs **38475** Average no of staff was **2** ## **3. Costs of financial services** The cost for the Independent Examination for the financial period will be £150 ## **4. Grants** Grants received through the year: |Sir James Knott Trust
Hadrian Trust
Brewin Dolphin
Lough Fund
Awards For All
Joicey Trust
Stewarts Foundation
The National Lottery
**Total Grants Received**|10000
1000
1000
5000
10000
2500
3000
44169| |---|---| ||**76669**| ## **5. Funds Analysis** |**Restricted Funds**
Joicey Trust
Lough Fund
Awards For All
Hadrian Trust
Sir James Knott
Rothley Trust
Stewarts Foundation
The National Lottery
**Total**|**###**
**Income**
**Expend**
0
2500
2500
0
5000
1000
0
10000
7529
0
1000
1000
0
10000
6177
227
0
227
0
3000
3000
0
44169
21607| |---|---| ||**227**
**75669**
**43040**| Page 6 ### 4000 2471 3823 22562 32856 Page 6