Charity registration number 1141080 Trustee Annual Report and accounts For the period st l June 2024- 31" May 2025 CONTENTS PAGE Adminlstrative Detalls Report of the Trustees STS Receipts STS Expenditure Assets and Llabllltles Notes to the Statements io Declaration of the Trustee's li Ppgell
srAGE THEATRE SOCIErY ANNUAL REPORT OF THE TRusfEES The Trustees are pleased to present thelr report together with the Flnancial Statements of the charity for the period I" June 2024- 31" May 2025. ADMINlSfpATIVE DETAILS Charlty reglstratlon number 1141080 Charlty name Stage Theatre Soclety Other names charlty Is known bv STS Principal address 9 Mèritime Court Dock Road Chatham Kent ME4 4FH Website address WWW.5tagetheatresociety.co,uk Current trustees Danlel R5chard More Richard Martin Hillier Rachael Cordell Julie Clayton Accountlng verlfsc3tlon Davld M Coleman 44 Thorndale Close Chatham Kent ME59SW It is noted that the trustees have a legal duty under the Charities kt 2011 to appoint an Independent person who is reasonably believed by the trustees to have the requisite ability and practical experience to carry out a competent examination of the accounts., The trustees are satisfied that this person meets such requirement. Bank HSBC Ralnham Shopping Centre Rainham Kent ME87HW Pa8e12
AGE THEATRE SOCIEIY REPORT OF THE TRUSTEES GOVERNANCE GOVERNING DOCUMENT The charity is a voluntary organisation governed by its constitution adopted 10 June 2006, amended in November 2009 and October 2010 to take into account becoming a charity. The constitution was then revlewed In 2018 to Sntroduce a governing body fomiat instead of a yearlv elected committee. MEfHOD OF APPoINTmEroF TRUSTEES The trustees of the society shall con51St of parents and friends of 5T5 and will include the following as a minimum- Chairper50n, Treasurer, Vi¢e-Chairperson and Secretary Rlchard Hllller and Danlel More are co-foundln8 permanent trustees of the charity. ORGANISATION AND DECISIONS The Soclety shall be managed by the Governing Bo<ty of not more than ten members whlch wlll include the Chairpefgon, Vice.Chairperson, Secretary and Treasurer. The remainder shall be elected to office from parent5 and friend5 of STS willing to glve dedication to the society. Each member elected will serve a term of office for four years. The Governlng Body are responsible for adoptlng and implementlng new pollcles, codes of conduct, health and safety and duty of care, responslbllities and rules that effect the or6ani5atlon and management of society affairs. Page13
srAGE THEATRE SOCIETY REPORT OF THE TRusfEES The Governing Body are, in addition to the above. responslble for the day-to-day mana8in8 and organlsatlon of Sta8e Theatre Society and hold regular meetln8s, as necessary. to the effect. Dutles Include but are not limited to.. Monitoring of accounts Planning events Running events S3fe8uardln8 Membership Operatlon of the Tuck Shop Helping at rèhearsals Involvement in performantes AIMS AND OWECTIVES OF THE CHARITY The GovernSng 8ody Is responsSble for the management and organisatlon of Stage Theatre Soclety and hold re8ular meetln85 to that effect. Outle5 Include but are not Ilmlted to'.- To improve quality of life for all members of the society. To increase performing and technical abilitSes of its members. FOR EVERYONE TO HAVE FUN To encourage dlsclpllne and learnlng In the actlvlties we carry out. To have a balance of social ond learnin8 activities in the society. For all of our members to succeed In what they do wlth us at all tlmes. To always encourage the best In our member5. To pro8ress with the show accordin8 to the rehearsal programme. To teach and offer new talent5 to our members. To make people want to be part of our soclety. To enable our members to bond socially with others. To always encourage commltment to the show from all members of the society. To distribute all show betterments to charftable organlsatlons, or to be used to subsldlse the next production if needed. To always keep within the proposed budgets for our shows. To increase community involvement and Spiflt within the society. To be able to flll our audltorlums wlth Ilvely audlences. To have the audience always wantin8 more. To demonstrate to our audiences a different culture. Page14
STAGE THEATRE SOCIETY REPORT OF THE TRUSTEES CHARITY SUCESSES AND ACHIEVEMENTS THIS YEAR For the 2024-25- year, Stage Theatre Society moved to the model of doing one production per annum. It was considered in the previous year from volunteers, that the group should look to ease the pressure that comes from staging two productions per year. Now that this is in place, this has been well received by all involved with helpin8 for the productions. This has also reduced both the time and storage pressures that were being experienced. Now that this is in-place it has allowed to group to turn some ffXUS to bringing back more of the extra-curricular activities that the 8roup used to enjoy. FollowSng the success of Matilda the Muslcal, and movlng to the one show per year model. the show thls year was Our House the Musical. Over the years Stage Theatre Soclety has enjoyed performlng such a wlde varlety of productlons- and Our House was produced by us way back In 2011- So, for many of the volunteers that have been wlth the group for years, this was a real blast from the past. The show was a great success and further raised the bar from the 2011 productlon. The cast and crew enjoyed being part of the production and the audience gave rave reviews. Page15
srAGE THEATRE SOCIETY REPORT OF THE TRusfEES FINANCIAL REVIEW RESERVES POUC Although a move to one production per annum has been put in place, Stage Theatre Society aims to keep reserves of £4CCQ. With general costs increasing over the years. this has been assessed as on amount that can meet the charltvs needs by the Governin8 Body. This will meet one yearfs minifflum expenditure should the be a substantial reduction of Income to STS. PRINCIPAL FUNDING SOURCES Stage Theatre Soclety prlncipalty 8enerates funding from Tkket Sales l Oonatlons for productions and membership subscription5. These will continue to be the principal sources of income to the 8roup for the foreseeable future. TRusfEE RESPONSIBIUTES The law applicable to charltles lft Engjand and Wales requlres the Trustee5 to prepare flnanclal statements for each financi31 year. which give a true and fair view of the chariVs fi.nancial activities during the year and of its financial position at the end of the year. In preparing these Financial Statements the Trustees follcswed best practice and: Work in accordance with the Sta8e Theatre knieties 8overnin8 document on accounting. Make judgments 3nd estimates that are reasonable and prudent. Prepare the Financial Siatements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The Trustees are responsible for keepin8 proper accountlng recordswhlch di5c105e wlth 3$Onable accuracy, the financial position of the charity, and which enable them to both ascertain the financial position of thecharity and ensure that the financial statements comply with the applicable law. Thty are also responsible for safeguarding the assets of the charity and is hence for takin8 reasonable steps for the prevention and deteCn of fraud and other irregularities Py*16
STAGE THEATRE SOCIETY- RECEIPTS AND PAYMEKf ACCOUNT YEAR ENDED MAY 31sf 2025 REIpTs INTO STS UNREsfRicfED FUNDS ftESTRicfED FUF ENtKMIlMaEt4T FUN05 TOTALFUNDS ROUNDED MEMBERSHIP SUBSCRIPTIONS CKETSALES UNIFORM PURCHASES PROGRAMME SALES EENT INCOMES REFUNDS £8.250.IX> £15.574.54 £264.) £404.24 £2.087.45 £4th1.45 £8,250. £15,574.54 £264.00 £404.24 £2,087.45 £400.45 £8,250 £15.575 £264 £2.087 £400 £26.980.68 £26,981 EXPENDrruRE FROM srs Charitable expenditure £31.102.04 Excess Ideficltl of Income over expenditure 1£4.121.361 8alances bought forward £12.512.48 8alances carrled forward £8.391.12 Pa8e17
srAGE THEATRE soaEfY- EXPENDrruRE YEAR ENDED MAY 31sf 2025 EXPENDITURE FROM STS IIOUNDED HALL HIRE UGHTING I SOUND HIRE &4RAGE HIRE ADVERTISING SHOW RIGHTS EQUIPMENT PURCHASES £2,3LVJ.77 £2,078.40 £654.81 £375.32 £4.303.07 £8,140.22 £5,138.81 £1,2KJ.80 £2.3(B.77 £2.078.40 E654.81 £375.32 £4,303.07 £8,140.22 £5.138.81 £1,260.80 £1.800.(KJ £4.00 £498.50 £20.1M) £368.83 £177.04 £1.00 £3.426.47 £2.310 £2.078 £655 £375 £4,303 £8,140 £5,139 £1,261 É1,8 PWNllNG COSTUMES PROPS UNIFORM PURCIIASES THEATRE HIRE INSURANCE UABILITY PAYMENTS THANKYOU CARDS EVENT EXPENSES REFUNDS £4(KJ.( £498.50 £20.OJ £.83 £177.04 £ioo.Th) £3,426.47 £50.(K) £499 £20 £369 £177 £100 £3,426 £50 £3L102 £ 3L10104 Pa8e18
5fAGE THEATrE SOCIETY sTATEmEr OF ASSEfs AND LIABILITIES AS AT 31st MAY 2025 2024n025 Cash at bank £ 8,063.77 Cash in hand £ 327.35 Physlcal assets £ 7,658 Plus debtors Minus creditors Nett a55ets £ 16,049.12 SUMMARY OF PHYSICAL ASSErrs HELD BY THE CHARITY Lighting equipment Sound equipment Tools Other assets £ 1,35S £ 2.823 £ 1.880 £ 1,600 £ 7,658 PaBe19
5fAGE THEATRE SOCIErY NOTES TO THE STATEMENTS ACCOUNTING POUCIES Financial Statement5 have been prepared on the income and expenditure to the society in accordance with the applicable U.K. Accountr'n8 Standards. The Charity Trustees were not paid or relmbursed durlng the year and no Charlty Trustee5 received any emolument or payment for professlonal or other services. It is noted that the trustees have a legal duty under the Charities Act 2011 to appoint 'an independent person who is reasonably believed by the trustees to have the requisite ability and practical experience to carry out a competent examination of the accounts., The trustees are 5atlsfied that the person that has carried out the independent examination meets such requirement. RESTRicfED VS UNRESTRICTED FUNDS As a charity we may receive donatlons from people or or8anlsatlons that are Intended for a specific purpose. At present Stage Theatre Soclety does not have any fund5 that fall Into such category. Our fLsnds are currently unrestricted. Pa8e 110
STAGE THEATRE SOCIETY TRUSTEE DECLARATION The trustees declare that they have approved the report above. Signed on behalf of the charltrfs trustees. Full Name: DANIEL RICHARD MORE Signature: Position: Trustee Dated: I" March 2026 Pa8e 111
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to Ihe trustees Stage Theatre Society On accounts for the year ended 31st May 2025 Charity no (if any) 1141080 Set out on pages 7,8,9 I report to the trustees on my examination of the accounts ofthe above charity ("the Trust'l for the year ended 3110512025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I the Act ). I report in respect of my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}{b} of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come lo my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. th8 accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and contenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOnrn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding ofthe accounts to be reached. Ple8se d818t8 th8 words in the brackets ir they do not apply. Signed: Dat8: 1710312026 Name: David Coleman Relevant professional qualificationls) or body lif any): NIA Address". 44 Thorndale Close, Chatham, Kent, ME5 9SW IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER Oct 2018