F&aE2E Charity registration number 1141080 Trustee Annual Report and accounts For the period I" June 2023- 31" May 2024 CONTENTS PAGE Admlnlstrative Details Report of the Trustees STS Recelpts STS Expenditure Assets and Llabllities Notes to the Statements io Declaratlon of the Trustee's li Pwll
srAGE THEATRE SOCIErY ANNUAL REPORT OF THE TRUSTEES TheTrustees ère pleased io pre5enttheir report togettrer with the Flnanclal Statements of the charity for the period l June 2023_ 315t May 2024, ADMINISTRATIVE DETAILS Charity re815tratlon number 1141080 Charlty name Sts8e Theatre Soclety Other names charlty Is known by STS Principal addre55 9 Maritlme Court Dock Road Chatham Kent ME4 4FH Webslte address www.sts8etheatre50ciety.co.uk Current tnjstees Danlel Rlchard More- Co Founder Rlchard Martln Hllller- Co Founder Ra¢hael Cordell Julle Clayton Accounting vertficatlon David M Coleman 44 Thorndale Cksse Chatham Kent ME5 9SW It is noted that the trustees have a legal duty under the Charltles Act 2011 to appolnt 'an Independent person who Is reasonably believed by the trustees to have the requlslte ablllty and prartical experience to corry out a competent ex47minatlon of the accounts.. The trustees are satisfied that this person meets such requirement. Bank HSBC Ralnham Shopping Centre Rainham Kent ME8 7HW Page12
srAGE THEATRE SOCIETY REPORT OF THE TRUSTEES GOVERNANCE GOVERNING DOCUMENT The charity is a voluntary organlsatlon govemed by its constitution adopted 10 June 2006, amended in November 2LKJ9 and October 2010 to take into account becoming a charity. The constitution was then reviewed in 2018 to Introduce a govemlnz body format Instead of a yearly elected committee. METHOD OF APPOINTMENT OF TRUSTEES The trustees of the soclety shall conslst of parents and frlends of STS and wlll Include the followln8 as E mlnimM- ChElrpersoTr. Treè5urer. Vice-cl)ersOTh and Secretary Rlchard Hllller and Danlel More are co-foundln8 permanent tru5tee5 of the charlty. ORGANISATION AND DECISIONS The Soclety shall be managed by the Governlng Body of not more than ten members whlch wlll Include the Chalrperson. Vl¢e-Chalrpery)n. Secretary and Treasurer. The remalnder shall be elected to offSce from parents and frlends of STS willing to 8ive dedication to the society. Each member elected will seNe a term of office for four years. The Governkng 8ody are resPM511Je lor adoptlng and Impthentlne n•v polkles, Codes of condutt, health and safety and duty of ca. responsibilltles and rules that effert the orgoni5ation and management of soclety affairs. Pa8è13
STAGE THEATRE SOCIETY REPORT OF THE TRUSTEES The Go¥erThiThs Bod¥ 3¥e. ITr add¥tion to the abo¥e. re5FY)Trybk for the dè¥-ttrdw TTr3TwBiThg afid organisation of Stage Theatre Society and hold regular meetin8s, as nece55ary. to the effect. Outies include but are not limited to: Monttoring of accounts Plannlng events Running events S?fe8uèrd¥Ths Membershlp Operotion of the Tuck Shop Helpln8 at rehearsals Involvement In performances AIMS AND OBJECTIVES OF THE CHARITY The Govemlng 8ody Is responslble for the management and organlsatlon of 5ta8e Theatre Soaety and hold regular meetings to that effert. Dutles Include but are not Ilmited to:. To improve quality of life for all member5 of the s¢xiety. To Increase performln8 and technical ablllties of Its members, FOR EVERYONE TO HAVE FUN To eTrcoura8e discipllne and learnlng In the actlvltles we carry out. To have a balance of soclal and learning attlvlties Sn the so¢lety. For all of our members to succeed In what they do with us at all tlmes. To always eneoura8e the best in our members. ro pre$S Vnth the showacconllng to the fphear581 programme. To teach and offer new talents to our members. To make people want to be part of our society. To enable our members to bond soclally wfth others. To always encourage commitment to the show ffom all members of the society. To distribute all show betterments to charltable organ5satlons, or to be used to 5ub5idlse the next productlon if needed. To always keep within the proposed budgets for our shows. To increase community involvement and spirit within the soclety. To be able to fill our auditoriums with Ilvely audlences. To have the audience always wantlnB more. To demon51Yatel0 oui audlence5 3 differEnl culture. Pa8e14
STAGE THEATRE SOCIETY REPORT OF THE TRUSTEES CHARITY SUCESSES ANO ACHIEVEMENTS THIS YEAR As we moved into the 2023124-year, Stage Theatre Society has begun to look at shaping its work for the future. It wa5 consldered this year from volunteers that the group should look to ease the pressure that comes from staging two shows per year. For all involved in the background, the work required to put on the shows 15 ever increasing. Alon8side this, Incidentals such as the storage of costumes, props and set are alw becomln8 a challenge. It IS With the above in mind. to keep the volunteers that we have. that we decided to move to a model of performing one show per year. This would bring with it both reduced time and storage pressure. It was also recognlsed that with the longer tlme to produce a show, we could tLtrn our attention to more extra-currlcular actlvltles alon8 the way. This year. following the production of Yhe Spon8eBob Musical, we started hearSalS for The Little Mermaid Jr. The show was not only a success but presented some new challenges in the way we created set and props for a productlon that W05 underwater. The cast enjoyed belng Involved with the productlon, the team enloyed staging It and audlen¢es enjoyed the productlon -givin8 great reviews. We contlnued to malntaln traditlon wlth our annual klds Chrlstmas Meal- whlch was enloyed bv all. After thls, STS embafked on the long-awaited productlon of Matllda the Muslcal~ a show that we have sought to perform for a whlle. The July 24 production was a sell-out show wlth a huge talented cast afKI crew makry the perf0m1an come ta Ilfe. Pa8e15
STAGE THEATRE SOCIErY REPORT OF THE TRUSTEES FINANCIAL REVIEW RESERVES POUCY Stage Theatre Society aims to keep reserves of £4000. This has been a55e55ed as an amount that can meet the ¢hariV5 needs by the Governlng Body. Thls will meet one yearfs minimum expenditure should there be a substantlal feductlon of income to STS. PRINCIPAL FUNDING SOURCES Stsge Theatre Soclety prlncSpally 8enerates fundln8 from Tlcket Sales / Donatlons for produ¢tlons ènd membe¥sh4p wtsexrlpt4oThs. TIAÈse ¥4111 c*JThtiTrue to be the prlnclptl sowces of iThcfjrr%e to the group for the foreseeable future. TRUSTEE RESPONSIBILITES The law applicable to charities in England and Wales requires the Trustees to prepare flnanclal Statements for each financlal year, which give a true and falrview of the charity5 financial artivities during the year and of Its flnancial position at the end of the year. In preparing these Financial Statements the Trustees followed best practlce and.. Work In accordance wlth the Stage Theatre Socletles governing document on accounting. Make ludgments and estimates that are reasonable and prudent. Prepare the Financial Statements on the going concern basls unless it Is Inapproprlate to 3ssume that the charlty wlll contlnue In buslnes& The Trustees are responslble for keepin8 properaccounting records whlch dlscloSewh reasonable accuracy, the financial positlon of the charity. and whlch enable them to both ascertaln the fiTraThci?I poss1ioTrofthe chaTIty ènd eTrSuFeth3tihefaThel3l$lernelst1JMl1lthE3pPllCab5e law. They are also responsible for 5afe8uarding the assets of the charfty and is hence for takin8 reasonable steps for the preventlon and detection of fraud and other Irre8ularitie5 PaBe16
srAGE THEATRE SOCIEfY- RECEIPTS AND PAYMENT ACCOUNT YEAR ENDED MAY 315f 2024 RECEIPTS INTO SIS ROUNDED MEMBEIISHIP SUBXRIP710NS CKÉT 5MES UNIFORM PURCHASES PROGRAMME SALES EVENT INCOMFS REFUNDS DONATIONS ISPON50RSHIP I6721 24.090.65 417.50 £ 16,587.21 £ 24,090.65 417.50 986.1 762.LYI 135.39 500.00 £ 43078.75 16.587 24,091 418 762.(M) 13539 ?62 135 Wn75 EXPENDfTURE FROM srs Charitable exbenditure £41.455.04 Excess Ideficltl of Income over txpenditure £2023.71 Balances bought forward £10.488.77 84lance5 Carrled forward £12.512.48 Pagè17
STAGE THEATRE SOCIETY- EXPENDITURE YEAR ENDED MAY 31 2024 EXPENDITURE FROM 5TS RWNDED HALL HIRE U6HnNG I SOUND HIRE ISJMGE HIRE AOVERTISING SHOW RIGH13 EQUIPMENT PURCHASES sgr CONsTrucnoN PRINTING COSTUMES PROPS UNIFORM PURCHASES THEATRE HIRE Ir4suRANCE UABIUTY PAYMENTS EVENT ÉXPENSES BANK CHARGES 2A36.59 5,470.76 597A9 160.73 8.290.91 3.130.33 6.852.68 783.06 3WO.CXI £ 2,436.59 £ 5.470.76 597A9 160.73 £ 8,290.91 £ 3,130.33 6,852.68 783.06 £ 3.800.00 E 1.748.99 999.50 20.00 355.03 383.51 6,356.64 68.42 2,437 5,471 161 8,291 3,130 6,853 3,800 1,749 I,o(yo 20 355 355.03 383.51 6,356.64 68.42 41ASSOI 6.357 68 41,4J5 Pa8e18
STAGE THEATRE SOCIETY STATEMENT OF ASSETS AND LIABILITIES AS AT 31st MAY 2024 202312024 Cash at bank £ 12.185.13 Cash In hand £ 327.35 Physical assets £ 8,363 Plus debtor5 Minus credltors £0 Nett assets 20.87S.48 SUMMARY OF PHYSICAL ASSETfs HELD BY THE CHARITY Lighting equipment £ 1.355 £ 2,82% £705 E 1.880 £ 1,600 Rigging equlpment Tools Other assets £ 8.363 Page19
STAGE THEATRE SOCIET NOTES TOTHE STATEMENT5 ACCOUKnNG POLICIES Flnanclal Statements have been prepared on the income and expendlture to the society in The Charity Tree5 were not paid or reimbursed during the year and no Charity Trustees received any emolument or payment for professlonal or other seTh¢ces. It is noted that the tnjstees have a tegal duty under the Charities Att 2011 to appoint 'an independent per50n who is reasonably believed by the trustees to have the requisite ability and practical experlence to carry out a competent examination of the accounts., The trustee5 are satisfied that the person that has carried out the independent examination meets such requirement. RESTRICTED VS UNRESfRicfED FUNDS As a charty we may receive don3tion5 from people or ornIs8t10ns rhat are intended for a specific purpose. At present Stsge Theatre Society does not have any funds that fall into such category. Our funds are currently unrestricted. Page I
STAGE THEATRE SOCIErY TRUSTEE DECLARATION The trustees declare that they have approved the report above. Slgned on behalf of the chariws trustees. Full Name.. DANIEL RICHARD MORE Si8nature: Position: CO-FOUNDER Dated: 19.03.2)2f Full Name: RICHARD MARTIN HILLIER Signat PositioTr". FOUNDER Paylii
CHARITY COMMISSION, FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent ExarninÈr's Report Report to the trusteesl Stra3e TIRatKe WipJis On accounts for the year ended 31$t May 2024 Charity no (if any} 1141080 Set out on pages 7,8,9 I report lo the Iruslees on m¥ examination of the accounts of the above chai'ily {'Ihe Trust") lor the year ended 3110512024. Responsibilities and As the charity Iruslees of the Trust, you are responsible for Ilie preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1'Xhe Act"). I report in respect of my examination of the Trust's accounts carrted out under section 145 of the 2011 Act and in carrying out my examination, I have followed Ihe applicable Directions given by the Chalily Cominission under se¢lion 14515llb} of the Act. Indèpondent have completed my examination. I confirm that no maleiial matters have gxan)kgArfs come lo my allenlion lolhe¥ u418clI) b8low ') in connection with the. examination which 9ives me cause lo believe Ihal In, any maleTial respect.. accounting records were not kept in accordance with section 130 of the A¢1 or the accounts do not accord with the accounting records I hove no concerns and have come across no other mallers in connection with the examination lo which allenlion should be drawn in order to enable a proper undei'slanding ol the accounts lo be reached. Ple8se delete tlie words iii the brackets il they do not apply. Dato: [1810312025 Name: avid Coleman Relevant professional r NIA qualificationlsl or body {il any): __ Address: 44 Thorndale Close, Chalham. Kent, ME5 9SW Section B ,Dis¢losure Only complete if the examiner needs to highlight mallers of concern (see CC32. Independent examination of charity accounts.. directions and guidance for exwri,wE). IER October 2018
any rtems that the examlner wlshes to dlsclose. IER October 2018