Registered number
1141060
Lincolnshire Parent Carer Forum
Accounts
31 March 2024
## **Lincolnshire Parent Carer Forum Report and accounts Contents**
||**Page**|
|---|---|
|Trustees' Annual Report|1 - 2|
|Accountants' Report|3|
|Receipts and Payments Account|4|
|Statement of Assets and Liabilities|5|
|Notes to the Financial Statements|6|
## **Lincolnshire Parent Carer Forum Trustees' Annual Report**
## **Charity Information**
The Lincolnshire Parent Carer Forum is a registered charity with the Charity Commission. The adoption of it's constitution took place on 5th July 2010. It's registered number is 1141060 and the charity's registered address is PO Box 1183, Spalding, Lincolnshire, PE11 9EE.
## **Structure and Governance**
The charity is governed by it's constitution which was last amended on 1st September 2022. As a result of the previous amendments the trustees felt it appropriate to consider the whole constitution and all changes were agreed by the members.
## **Membership**
The charity's membership consists of trustees, volunteers and members, the charity has a membership of over 3,900 parent carers and additionally have a contact list of around 700 registered professionals and around 800 registered organisations, all of whom we try to keep fully informed of LPCF’s work and opportunities.
## **Trustees and officers**
Mrs C Cross (Chairperson) Mr T Barzycki (Vice Chair until 29/06/2023) Mrs R Rollinson (Treasurer) Mrs M Cooper (Secretary until 29/06/2023) Mr P Belliere - Wilson Mrs L Stimson (Vice Chair as of 30/06/2023) Mrs S Swords Mrs C Wilson (Secretary as of 30/06/2023)
The charity is managed and administered by a committee comprising the officers and other members, the officers consist of:
- 1) a Chair
- 2) a Vice chair
- 3) a Secretary
- 4) a Treasurer
The number of trustees shall not be less than three or exceed eleven and no trustee may appoint another to act on their behalf. The officers will be appointed by the trustees, trustees are appointed in the general meeting and each shall retire at each AGM. Trustees must be nominated by notice endorsed with a members signature and agreement by signature of the nominee.
## **Aims and Objectives**
The charity's stated object, registered with the Charity Commission, is "to relieve the charitable needs of parent carers of children with disabilities and/or additional needs and/or special educational needs in Lincolnshire by facilitating a parent carer forum".
## **Activities**
During the year, the charity held multiple workshops, sessions and an information and engagement day, all available to the public. The charity also held a “week of SEND” ,showcasing a diverse range of organisations, providing a range of information and support for parent carers. The feedback from these events have been very positive and well received by both parent carers and professionals alike and culminated in reports published on the library page of the website.
1
**Lincolnshire Parent Carer Forum Trustees' Annual Report**
## **Risk Management**
The trustees have assessed the major risks to which the charity is exposed, in particular those related to management of the finances of the charity. They are satisfied that the systems in place sufficiently manage its exposure to those threats. The trustees have developed strong working relationships with assisting bodies who are available to provide professional advice when required.
## **Public Benefit**
The trustees consider the objectives and activities of the charity are in accordance with the Charity Commission's general guidance on public benefit.
Lincolnshire Parent Carer Forum have represented the needs and views of parent carers with Lincolnshire County Council, Lincolnshire Clinical Commissioning Groups (NHS) and other service providers. The forum has managed to help service providers with their planning and development of services by feedback and experiences from parent carers.
During the year, the charity held multiple "Free Information and Signposting" events, a diverse range of organisations attended the events, providing a range of information and support for parent carers. The feedback from the events have been positive and were received from both parent carers and professionals alike and culminated in a report published on the library page of the website.
## **Reserves**
The charity holds restricted reserves based on unspent funds received for specific purposes which will be spent in the future in accordance with the restriction.
General reserves (also known as unrestricted reserves) are retained to enable the trustees to wind up the charity over a short period of time without causing excessive distress to the parent carers.
The trustees agreed at their meeting in July 2022 an unrestricted reserve of £14,000 be maintained in account no 1 (alongside Grant Funding) to ensure that the charity has sufficient funds to withstand financial issues or to accommodate a four month winding up period for the charity in an organised manner as required by the charity’s constitution. The designated reserves amount will be reassessed annually at the first business meeting of the trustees following the AGM.
Approved on behalf of the trustees on 2nd July 2024.
Mrs C Cross Chairperson
2
**Lincolnshire Parent Carer Forum Accountants' Report**
## **Independent examiners report to the trustees of Lincolnshire Parent Carer Forum**
I report on the accounts of the charity for the year ended 31st March 2024, which are set out on pages 4 to 6.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts, The charity's trustees consider that an audit is not required for this year under Section 144 (2) of the Charity's Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:
- 1) Examine the accounts under section 145 of the 2011 Act;
2) follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5) (B) of the 2011 Act; and
3) state whether any particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general directions given to me by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison on the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements;
a) to keep accounting records in accordance with section 130 of the 2011 Act; and b) to prepare accounts which accord with the accounting records and comply with the accounting have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Chapmans Business Solutions Ltd Accountants
3 Enterprise Way Pinchbeck Spalding Lincolnshire PE11 3YR
Date: 02/07/2024
3
## **Lincolnshire Parent Carer Forum Receipts and Payments Account for the year ended 31 March 2024**
|**Receipts**
Grants received - LCC
Grants received - DFE
Grants received - NL
Lottery - Fund raising activities
Charitable & fundraising events
Donations
Funds transfer to cover overspend
**Total Receipts**
**Direct Payments**
Staffing costs
Training
Lottery - Fundraising activities
Charitable & fundraising events
**Indirect Payments**
Hard to reach
Parent Carer expenses
Infrastructure
Website development
Governance costs - Independent examiner's fee
Governance costs - Insurance
**Fixed asset additions**
**Total Payments**
(Deficit)/surplus for the year
**Funds**
Fund balances as at 1 April 2023
**Fund balances as at 31 March 2024**|**Unrestricted**
**£**
-
-
-
312
102
82
(41)
**455**
-
-
710
100
**810**
50
357
-
1,000
-
-
**1,407**
**-**
**2,217**
(1,762)
32,863
**31,101**|**Restricted**
**£**
5,000
22,852
-
-
-
-
41
**27,893**
37,590
198
-
-
**37,788**
8,072
366
3,710
1,200
360
441
**14,149**
**917**
**52,854**
(24,961)
24,959
**(2)**
**2024**|**Total**
**£**
5,000
22,852
-
312
102
82
-
**28,348**
37,590
198
710
100
**38,598**
8,122
723
3,710
2,200
360
441
**15,556**
**917**
**55,071**
(26,723)
57,822
**31,099**|**2023**
**£**
55,000
19,252
-
1,036
129
973
-|
|---|---|---|---|---|
|||||**76,390**|
|||||34,729
4,114
705
50|
|||||**39,598**
6,172
340
3,567
1,200
360
441|
|||||**12,080**
**-**|
|||||**51,678**|
|||||24,712
33,110|
|||||**57,822**|
4
## **Lincolnshire Parent Carer Forum Statement of Assets and Liabilities for the year ended 31 March 2024**
|**Cash deposits**
Lloyds TSB - Current account
Lloyds TSB - No2 account
NatWest - Current account
**Monetary Assets**
**Accruals**
Independent examiner's fee
**Net Monetary Assets**
**Fixed Assets - Equipment**
**Cost**
As at 1st April 2023
Additions
Disposals
As at 31st March 2024
**Accumulated depreciation**
As at 1st April 2023
Charge in the year - 20% Straight line
Eliminated on disposal
As at 31st March 2024
**Net book value**
**Net Assets**|**Unrestricted**
**£**
12,637
18,464
-
31,101
360
360
**30,741**
-
-
-
-
-
-
-
-
-
**30,741**|**Restricted**
**£**
(2)
-
-
(2)
-
-
**(2)**
12,534
917
-
13,451
10,933
676
-
11,609
1,842
**1,840**
**2024**|**Total**
**£**
12,635
18,464
-
31,099
360
360
**30,739**
12,534
917
-
13,451
10,933
676
-
11,609
1,842
**32,581**|**2023**
**£**
39,079
18,743
-|
|---|---|---|---|---|
|||||57,822|
|||||360|
|||||360|
||||||
|||||**57,462**|
|||||12,534
-
-|
|||||12,534|
|||||9,429
1,504
-|
|||||10,933|
||||||
|||||1,601|
||||||
|||||**59,063**|
We approve these accounts and confirm that we have made available all relevant records and information for their preparation.
## **On behalf of Lincolnshire Parent Carer Forum**
Mrs C Cross
Mrs R Rollinson
Date: 02/07/2024
5
## **Lincolnshire Parent Carer Forum Notes to the Financial Statements for the year ended 31 March 2024**
## **Basis of preparation of the financial statements**
The principal accounting polices adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.
## a) Basis of preparation of financial statements.
The financial statements have been prepared in accordance with the exemptions applicable under the Statement of Recommended Practice on Accounting Charities, The Charities Act 2011 and the requirements of the Charities Commissioners publication "Accounting for the Smaller Charity".
## b) Statement of financial activities
The statements of financial activities have been prepared on a receipts and payments basis which is a consistent basis to previous years.
## c) Statement of net assets
The statement of assets shows the assets of the charity and any amounts due to or owed by the charity. The statement will not include and provisions for liabilities and charges. The trustees are of the opinion that should any significant matters arise prior to the year end, they will disclose them within the notes to the financial statements.
## **Restricted funds**
Restricted funds relate to the Parent Carer Participation for which funding is received from the Department of Education and Lincolnshire County Council annually. Any surplus would be repayable to the grant maker and any defect is covered by unrestricted funds. It also includes any additional one-off restricted grants that the charity may receive.
## **Split of assets:**
|Department for Education
Lincolnshire County Council|**Cash in hand**
£
-
-|**Accruals**
£
-
-|**Fixed assets**
£
973
868|**Total**
£
973
868|
|---|---|---|---|---|
||-|-|1,841|1,841|
## **Payments to Trustees**
No trustee has been paid in respect of their position as a trustee. All trustee work has been done on a voluntary basis only.
During the year, payments have been made to trustees for other work undertaken by them, at rates agreed by the Charity Commission as detailed below:
|Mrs C Cross - parent carer liaison and administrative work
Mrs L Stimson - SCLP/Hub|**2024**
£
24,646
7,152|**2023**
£
23,927
4,080|
|---|---|---|
||31,798|28,007|
6