CHARITY (OMMISSION iot4 EPIG￿ND ANO WALES WEST IIDLA14D8 8REfHREM IN C*IMST C*IURCH Recelpts and pa ents accounts CC16a For th• prlod To 0111112021 J111￿1022 Section A Receipts and payments Unr06trKl•d R•strlc*d Endowment funds TO￿ fvnds Laii y• Al Il•c•l J•,1•7 2(721 AR) 7.7 J•,1•7 IF tablo). Totsi r4e*pts J•.t•7 AJP• ).447 JA47 •J•• Jjs 4•7 8 10 tr* UK Clurh FWAI G)￿¥￿I￿]n 2.414 27• hkn's Feltr• In 2.033 Caiem 1.ml S￿4 ￿1•1 21.917 ••• table Sd> tht•l Z5.947 2S,M7 A6 C•8h fund8 Easi y•8r •nd C•sh funds th1$ yw •nd 20,750 51,476 47.316 Section B Statement of assets and liabilities at the end of the period Unrestncie RestrJc¢ed Endowmefti funds 81 Cash fwMI8 2•.7 T•>t•l ¢•sh ftuKIs fvr Detall6 •W￿ iQivI*kn B4 AS￿18 rntaln•d for th• arlty's own B6 Llttbllllb Dale behwl ol the 1WI Ir2022 ## **Independent examiner’ s report** ## **To the Trustees of West Midlands Brethren In Christ Church** ## **Accounts for the year ended 31October 2022** I report to the trustees on my examination of the accounts of West Midlands Brethren In Christ Church for the year ended 31 October 2022.The financial statements comprise: - The Receipts and Payments of the Charity for the year ended 31 October 2022, - The notes to the financial statements, comprising significant accounting policies and other explanatory information; - The Treasury guide on Revenue Management and Payments Guidelines and a recent review of financial controls document. I have performed the following audit procedures: - Conducted a throughput reconciliation on Bank Statements as **all income** for **the period was received online** . - Vouched payments to bank statements,[ **no cash book or cheque stubs were** - **examined for this period]** ## **Responsibility and basis of report** As the trustees, you are responsible for the preparation of the accounts in accordance with the charities Act 2011, and for such internal control as management determines is necessary to enable the preparation of the financial statements that are free from material misstatement, whether due to fraud or error. ## **Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention during the examination which gives cause to believe that the accounting records were not kept and that the accounts did not accord with the accounting records. I have no concerns with these accounts and there are no matters that should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Calvin Ndlovu** , BSc Finance & Accounting, ICSA, PDGE Email: falaza@sky.com Phone: 07548651235 **From 01/11/2021 Period start date To Period end date** **31/10/2022** ## **Trustees’ Annual Report for the period** ## **Charity name: West Midlands Brethren In Christ Church** ## **Charity registration number: 1141051** ## **Objectives and Activities** **----- Start of picture text -----**
SORP
reference
Summary of the Para 1.17 1.To advance the Christian faith in
purposes of the charity as accordance with the Statement of
set out in its governing Beliefs in such ways and in such parts
document of the United Kingdom or the world as
the trustees and the main church
committee from time to time may
deem fit
2.To relieve sickness and financial
hardship and to promote and preserve
good health by the provision of funds,
goods or services of any kind,
including through the provision of
counselling and support in such parts
of the United Kingdom or the world as
the Trustees and the main church
committee from time to time may
deem fit; and
3.To advance education in such ways
and in such parts of the United
Kingdom or the world as the Trustees
and the main church committee from
time may deem fit
Summary of the main Para 1.17 1.Delivering church services twice on
activities in relation to and 1.19 a weekly basis
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|those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.||2. Supporting members of our church
and the community during times of
crisis such as bereavements. Support is
also given to the underprivileged.
3. Running youth programmes to
ensure we instill good values in them
and provide them with holistic life
lessons to promote their physical,
mental, social and spiritual
development| |---|---|---| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|All trustees are fully aware of the
public benefit guidance issued by
Charity Commission.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP
reference
Policy on grant making Para 1.38
Not applicable to the charity
Policy on social Para 1.38
investment including
program related
investment
Volunteers run church services,
provide support to church members
Contribution made by Para 1.38 and manage the resources of the
volunteers church
Other
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## **Achievements and Performance** ||SORP
reference|||||| |---|---|---|---|---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para
1.20||**OBJECTIVE **|**OUTCOME **|**COMMENT**|| ||||Service
Delivery|Achieved|Church services
were delivered
every Sunday and
mid-week
prayers every
Wednesday
without fail.|| ||||Support our
members
during
difficult times|Achieved|The pastoral
team, working
with the Deacon,
provided spiritual
and material
support during
difficult times|| ||||Regular
Reporting
+ Mid-year
Reporting|Achieved|The church was
kept up to
date on a weekly
basis on its
financial matters
and other
relevant
information. A
midyear report
was also prepared|| ||||||and presented to
the church –
and it was well
received.|| |---|---|---|---|---|---|---| ||||Charitable
Causes|Achieved|Other than the
main church
activities that are
charitable by
nature, we spent
a further £450
on supporting the
bereaved.
As a result of
new control
measures, we put
in place, we
were unable to
support the
Zimbabwe
educations
support
program on time.
This will
be reconsidered
in the coming
year|| ||||Resource
generation||Enough cash
resources were
generated to meet
all our
financial
obligations,
leaving us with a
surplus of £4,160
at the end of the
year. Due to
administrative
complications,
we did not
receive gift aid
(over £6,000) in
the current|| year – it will be received next year ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|**Covered above**| |Performance of
fundraising activities
against objectives set|Para 1.41|**Of the £1,200 target set for the**
**building fund, we were able to**
**raise £750. However, pledges**
**for the building fund amount to**
**more than £10,000 and we**
**hope these will be honoured in**
**the next few months.**| |Investment performance
against objectives|Para 1.41|**None in the current year**| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|**Revenue for the year is £30,107,**
**expenditure is £25,947.**
**Bank balance at the end of the year**
**is £51,476**| |---|---|---| |Statement explaining the
policy for holding
reserves stating why they
are held|Para 1.22|**Building Fund reserve is reviewed at**
**the end of each year and a decision**
**is made dependent on the financial**
**performance in that year**| |Amount of reserves held|Para 1.22|**£20,750**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund
materially in deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|**Mainly offering and tithes collected**
**during church services as well as**
**Gift Aid**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the
principal risks facing the
charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Registered Charity**| |Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para 1.25|**Trustees are elected at an Annual**
**General Meeting of the church**
**members, by the church members**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network Para 1.51 with which the charity works **----- Start of picture text -----**
Relationship with any
related parties Para 1.51
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name West Midlands Brethren In Christ Church
Other name the charity
uses
Registered charity 1141051
number
Charity’s principal 27 Deans Gate
address Willenhall
WV13 3NH
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or
Dates acted if not
Trustee name Office (if any) body) entitled to
for whole year
appoint trustee (if any)
1 Themba Ndlovu Pastor Members
Deacon Members
2 [Melfort ]
Khumalo
3 Dumisani Ncube Chairperson Members
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**----- Start of picture text -----**
Edith Mpofu Ladies’ Members
4 Fellowship
Chairlady
5 [Phosani ] Treasurer Members
Mwetwa
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Dumisani Ncube
Position (eg Secretary, Chair
Chair, etc)
Date
19/11/2021
**----- End of picture text -----**
## **End of Year Report** ## **INTRODUCTION** This report covers the period from 1 November 2021 to 31[st] of October 2022 A new church committee was elected at the beginning of the year to serve for a term of 2 years, save for the Pastor and Assistant Pastor whose terms are 5 years long. The committee comprises the following members: - Chairperson: D. Ncube - Pastor: Rev T. Ndlovu - Assistant Pastor: T, Matope - Secretary: Z. Mathuthu - Treasurer: P. Mwetwa - Deacon: M. Khumalo - Youth Advisor: M. Dube - Ladies Chair: E. Mpofu - Men’s Fellowship: Vacant - Sunday School: R. Khumalo - Music: P. Von-Groening - Regional Rep: T. Matope The purpose of the Main Church Committee and all the other Sub-Committees is to enable us as a congregation to serve God meaningfully and fulfil His purpose in our lives. As we serve God, we also need to be alert to the Mission of the Brethren In Christ Church as instructed in Matthew Chapter 28 v 19-20 - _“Go ye therefore, and teach all nations, baptizing them in the name of the Father, and of the Son, and of the Holy Ghost: Teaching them to observe all things whatsoever I have commanded you: and, lo, I am with you always, even unto the end of the world.” Amen._ Furthermore, as a registered charity the committee ensures the church endeavours to fulfil its objectives as per its registered constitutions. These objectives are: 1. to advance the Christian faith in accordance with the statement of beliefs in such ways and in such parts of the United Kingdom or the world as the trustees and the main church committee from time to time may deem fit. 2. to relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of the United Kingdom or the world as the trustees and the main church committee from time to time may deem fit. 3. to advance education in such ways and in such parts of the United Kingdom or the world as the trustees and the main church committee from time to time may deem fit. ## Overview We have, once again, come to that time of the year where we take time to reflect on the 12 months gone by and appraise our performance against the objectives we set at the beginning of the year. It is time to think about the good things we have done as a church and make plans to reinforce such good behaviours and activities as well as improve on them going forward and take the church to even higher levels in all Christian aspects. We also reflect on the things that did not go so well and map out strategies to recover. We take time to learn from our mistakes in the process and emerge a better and different church. As the year comes to an end, the church is not blind to the wider environment in which it exists and operates. We find ourselves in a world plagued by diseases, wars, and economic hardships but this is when the church becomes even more relevant. Tough times such as these demand Christians to stand tall and provide leadership and support through leading people to Christ. Psalms 50 verse 15 says “And call me in the day of trouble; I will deliver you, and you will glorify me”. We have confidence that God is God regardless of circumstances and this is the confidence we treasure as children of the Most High. As a church we have achieved a lot during the year, have had some challenges here and there but we end the year a strong and different church, The biggest strength we have as a church is our human capital - our people both in and out of leadership. All of us matter and all of us, together, make things happen. We need to take time to show appreciation to the different teams that ensure the delivery of our objectives, and more importantly, our commitment to the Great Commission. A big thank you to our: 1. Pastoral Team – leading us in all spiritual matters and our social welfare 2. Ladies Team – continuously providing motherly care for the church and being the strongest pillar of the church both materially and spiritually 3. Praise and Worship Team – consistently supporting our services through spiritual music 4. Youth Team – for providing spiritual, moral, and social care for our young people 5. Sunday School Team – for consistently delivering lessons that promote our knowledge - of Christ and spiritual growth 6. Fundraising Team – carrying the big dream of acquiring our own property one day. 7. Administrative Team – secretary, treasurer, and chairperson for pulling things together and making sure all church administration and logistics is working in order all the time. 8. Congregation at large – for providing moral, spiritual, and material support to all church activities and working in unity at all times. Nature of this report This report will outline the objectives that we had set on behalf of the Church, achievements, and challenges in meeting these objectives. The report will further give a summary of the performance of various ministries within the Church. We have made sure that each ministry has had a chance to review their reports before the AGM. It is, therefore, hoped that there is nothing new for members within each department. In conclusion the report will also make recommendations for consideration by the Church. ## **OBJECTIVES FOR THE YEAR** Our objectives remain largely the same as last year. For the year ended 31 October 2022 we planned to: 1. Continue to deliver all Church services through various ministries as expected and required by the denomination 2. Support our members through the difficult times by providing moral, spiritual, and financial support 3. Report statistics and all relevant information on a regular basis to the Church, produce and present a mid-year report 4. Produce a new budget and seek approval from the church 5. Generate enough resources to fund the Church’s activities as per the approved budget 6. Commit some of our resources to Charitable causes 7. Raise funds through the Fundraising Committee 8. Establish a benevolence fund 9. Update the constitution to align it with the expectations of the Charity Commission - 10.Develop a strategy to revive the men’s fellowship - 11.Support national and regional programmes - 12.Establish a media team that will manage the church’s online footprint - 13.Acquire assets to support the media team - 14.Effective church calendar management, ensuring all planned activities are undertaken. Please note that there are other more specific objectives identified and pursued by subcommittees in their ministries. ## **PERFORMANCE APPRAISAL** ||OBJECTIVE||DESCRIPTION||OUTCOME||COMMENT| |---|---|---|---|---|---|---|---| ||1||Service Delivery||Achieved|Church services were delivered every
Sunday and mid-week prayers every
Wednesday without fail.|| ||2||Support our
members during
difficult time||Achieved|The pastoral team, working closely
with the Deacon, provided spiritual
and material support during difficult
times|| ||3||Regular reporting
+ Mid-year
Reporting||Achieved|The church was kept up to date on a
weekly basis on its financial matters
and other relevant information. A
mid-year report was also prepared
and presented to the church – and it
was well received.|| ||**4**||Budget
Production||Achieved|A new budget was produced and
proposed to the church. It was
accepted and approved by the whole
congregation.|| **----- Start of picture text -----**
5 Resource Achieved Enough cash resources were
Generation generated to meet all our financial
obligations, leaving us with a surplus
of £4,160 at the end of the year. Due
to administrative complications, we
did not receive gift aid (over £6,000)
in the current year – it will be
received next year.
6 Charitable cause Achieved Other than the main church activities
that are charitable by nature, we spent
a further £450 on supporting the
bereaved. As a result of new control
measures, we put in place, we were
unable to support the Zimbabwe
educations support programme on
time. This will be reconsidered in the
coming year.
7 Fund Raising Partly Of the £1,200 target set for the
Achieved building fund, we were able to raise
£750. However, pledges for the
building fund amount to more than
£10,000 and we hope these will be
honoured in the next few months.
8 Establish a Not
benevolence fund Achieved
9 Constitutional Not
Updates Achieved
10 Revive Men’s Not
fellowship Achieved
11 National and Achieved We were able to provide all the
Regional support needed at all church levels.
Programmes This includes always making
financial contributions on time.
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|**12**|Establish a media
team|Partly
Achieved|The team has been established but we
are yet to see it at work.| |---|---|---|---| |**13**|Acquire assets
(for the media
team activities +
other)|Achieved|A new TV and webcam were bought
for the media team. Ladies bought
more catering equipment. A large-
scale rice cooker and a set of food
warmers was also donated by a
church member.| |**14**|Calendar
Management|Achieved|All planned church calendar events
were successfully carried out.| |**15**|Acquire
accounting
software|Not
Achieved|| ## As can be seen from the above appraisal - 60% of the objectives were fully achieved. - 13% were partially achieved.  27% were not achieved at all ## **ACHIEVEMENTS** We congratulate the church for fully achieving 9 of the 15 objectives. Our church membership remains stable, but we note that average weekly attendance decreased from **39** last year **to 31** people per week this year. There is need for us to drive weekly attendance to higher levels Despite the decline in attendance numbers, our revenue has grown by 4% over last year and above budget. We collected **£943** more than budget and **£987** more than last year in Offering and Tithes. Our annual income (tithes and offering) has stabilised at around £27,000 per year 2 objectives were partly achieved, meaning that some progress has been made in those areas. More work needs to be done next year so that they are fully achieved. ## **HIGHLIGHTS DURING THE YEAR** 1. Appreciation Sunday: 29 May 2022 2. Family Fun Day – 2 July 2022 3. Revival: 28 to 30 October 2022 ## **CHALLENGES** The appraisal above has already highlighted areas where the Committee had shortfalls and explanations are given below. 4 objectives were not achieved: - a) The constitution still needs updating. This now must be done with the latest Charity Commission guidance. A new strategy is needed to carry this forward - b) The church needs a new strategy to revive men’s fellowship. In the past year we even failed to elect a committee for men due to very poor church attendance by men - c) There is need to get the benevolence fund team working - d) The church is yet to purchase new accounting software as previously agreed Other challenges that are a concern and impact negatively on the life of the church include: - Continued low attendance of church services by men. This is notable during both the mid-week prayer sessions and Sunday services - New arrangements with Highgate Baptist which are not as user-friendly for the church ## RECOMMENDATIONS AND PLANS FOR THE FUTURE 1. We recommend that the Church follows up on objectives not achieved in the coming year, that is, revive men’s fellowship, acquire accounting software, update the constitution, and revive the benevolence fund. 2. We recommend that all the gift aid received next year is allocated to the building fund and ring-fenced. 3. We recommend that the church seeks alternative accommodation, either for renting or purchase 4. We recommend that the church prioritizes the following 5 things next year: - a) Fund-raising for the building - b) Update the constitution. - c) Men’s fellowship revival - d) Capacity enhancement (reduce over-reliance on individuals by training more personnel to support church activities) - e) Increase our online footprint. . ## **INDIVIDUAL MINISTRY REPORTS** A summary for each ministry is given below. These reports have been discussed and approved by respective ministries **.** For the purposes of our AGM only the Chairperson’s, Treasurer’s and Pastor’s report will be presented. ## **Men’s Fellowship** The number of men attending church continues to diminish year on year. We were not able to even elect a committee to run the ministry due to very low numbers, with regular attendees already sitting in the main church committee. ## **Ladies’ Fellowship** Ladies continue to support the church and all its activities without fail at all times. They also used their budget allocation to purchase catering equipment for the church and we really appreciate their thoughtful gesture. ## **Youth Ministry** The youth continued to participate in church activities and services, supporting the music ministry as well as taking part in some services. Their Sunday school lessons were delivered successfully while the church was meeting virtually but there was a decline when physical meetings resumed. This year the boys were able to attend the men’s fellowship conference and the girls attended the ladies’ conference. Unfortunately, the youth camp did not happen this year. ## **Sunday School** Sunday school lessons were delivered across all age groups, thanks to the hard work by the Sunday School superintendent and her team. We encourage all church members to attend Sunday school every Sunday where possible and arrive on time. . ## **Music Ministry** The work done and service delivered by the Praise and Worship team has a huge impact on our services and can either make or break the spiritual atmosphere during the services. Our team did a sterling job this year and we are appreciative of the work they have done. We are challenging them to train more people on playing instruments and setting up the PA system. ## **Finances** A detailed report will be provided by the treasurer. The church made a surplus of £4,160 during the year after covering its costs of £25,947. Average weekly offering and tithes fell by 4% from £579 per week last year to £554 per week this year. This is likely driven by a 21% reduction on average weekly attendance. The church is growing, financially, as is shown by the graph below. Please note that expenditure has almost doubled compared to last year mainly because of increased activity after covid restrictions were lifted. |As at the end of October 2020 the Church has the following cash resources:|As at the end of October 2020 the Church has the following cash resources:| |---|---| |Barclays Bank Account:|£49,541.52| |Of which Stoke on Trent Funds|£ 813.42| |Sub Total|£48,728.10| |Ladies Barclays Account|£ 2,748.12| |Total Church Funds|**£51,476.22**| Of these funds, £20,750 has been ringfenced for the building purchase project. **Please note: Our income this year is £30,107 and has reached the £25,000 threshold above which we will need to:** **1. Get our accounts checked by an independent examiner** **2. Submit a Trustees Annual Report (TAR) to the Charity Commission** . **This is included in the AGM pack.** The Church also owns several assets shown in Annex A below. ## **CONCLUSION** Finally, let me thank you all for your continued support throughout the year. We are, indeed, a church called to be different. All of you played your part and played it well and together we achieved great things. We stood united and achieved great things and we are yet to reach greater heights if we continue in unity, love and patience with each other. As we close this past year and prepare for the new year, we pray that God gives us more strength and wisdom to execute our duties and responsibilities with diligence, discipline, and dedication. THANK YOU AND GOD BLESS YOU ALL ## **Annex A** **----- Start of picture text -----**
Inventory ID Responsible Department Description Quantity in Stock
WMBICC001 Music Mixer 1
WMBICC002 Music Mounted Speakers 2
WMBICC003 Music Subwoofer 1
WMBICC004 Music Snake 1
WMBICC005 Music Keyboards 2
WMBICC006 Music Drum Kit 1
WMBICC007 Music 4 -mic Wireless Receiver 1
WMBICC008 Music 2- mic Wireless Receiver 1
WMBICC009 Music Cordless Mics 6
WMBICC010 Music Mic Stands 6
WMBICC011 Music Cables 9
WMBICC012 Music Monitors 2
WMBICC013 Secretary Laptop 1
WMBICC014 Secretary Epson Printer 1
WMBICC015 Chairperson Projector 1
WMBICC016 Chairperson Suggestion Box 1
WMBICC017 Pastor Hymn Books 8
WMBICC018 Pastor Values Banner 1
WMBICC019 Pastor Glass Pulpit 1
WMBICC020 Treasurer Offering Baskets 4
WMBICC021 Ladies Chafing Dishes 4
WMBICC022 Ladies Tea/Coffee/Sugar set 1
WMBICC023 Ladies Plates
WMBICC024 Ladies Decorating Linen 3
WMBICC025 Ladies Glass Vase 1
WMBICC026 Sunday School Books
**----- End of picture text -----**
**----- Start of picture text -----**
WMBICC027 Chairperson TV 1
WMBICC028 Chairperson Webcam 1
WMBICC Ladies Chaffing Dishes 4
WMBICC Ladies Rice Cooker 1
WMBICC Ladies Serving Dishes 4
**----- End of picture text -----**