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2024-03-31-accounts

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

Charity Registra�on Number: 1141000 Company Number: 07325481 (England and Wales)

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

CONTENTS

FOR THE YEAR ENDED 31 MARCH 2024

Page
Report of the Trustees 1
Independent Accountant's Report 7
Statement of Financial Ac�vi�es 8
Balance Sheet 9
Notes to the Financial Statements 10

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The Trustees, who are also the directors of the company for the purposes of the Companies Act 2006, present their report and financial statements of the charity for the year ended 31 March 2024.

out in note 1 to the financial statements and comply with the charity's cons�tu�on, the Companies Act 2006 and the Statement of Recommended Prac�ce: "Accoun�ng and Repor�ng by Chari�es" published in 2005.

Registered Company Number 07325481 Registered Charity Number 1141000

51-56 St John's Wood Terrace London NW8 6LP 020 7586 1884

Trustees (served during the year)

AM Cascarino Chairperson L Meehan A Anaz G Carpenter Company Secretary AM Cascarino Treasurer G Carpenter

Bankers

Na�onal Westminster Bank PLC 74 Kilburn High Road London NW6 4HS

Independent Accountant

J Brierley Avesta Accoun�ng 60 The Marlowes London NW8 6NA

Page 1

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is cons�tuted as a company limited by guarantee and is governed by its Memorandum and Ar�cles of Associa�on.

Recruitment and appointment of new trustees

The directors, who are also trustees, may be appointed by ordinary resolu�on of the Board from those directors re�ring by rota�on or through nomina�on by member(s) of the company, giving not less that fourteen nor more than thirty-five clear days no�ce in advance of a general mee�ng (for persons other than a director re�ring by rota�on).

subsequent annual general mee�ng one third of the directors must re�res from office. Re�ring directors are eligible for re-elec�on. Directors and trustees are briefed on their responsibili�es as trustees prior to the acceptance of the role.

proper management of the charity.

Risk management

The trustees have a duty to iden�fy and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. This is kept under review.

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

The Charity’s objec�ve, set out in its Ar�cles of Associa�on, is to help children with a view to contribu�ng to their health & well-being, and promo�ng their recrea�onal, physical and emo�onal development.

The Charity’s principle ac�vity is to provide, maintain and manage an Adventure Play Hub, for the benefit of children. A large propor�on of its income has come from Westminster City Council, grant-making chari�es and income from rental of the site, with the balance from affordable fees from parents and guardians of the children. We welcome all children regardless of their personal background or circumstances and believe this philosophy of openness to all enriches everyone through shared play experience and taking part in a wide range of ac�vi�es.

In planning our ac�vi�es for the coming year we kept in mind, at our Trustee mee�ngs, the Charity Commission’s guidance on public benefit.

Page 2

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

ACHIEVEMENTS AND PERFORMANCE

Management

Throughout the year, the Trustees have successfully expanded their collec�ve exper�se in charity governance, ensuring that the Charity is effec�vely managed and steered in line with its mission and values.

Over 400 individuals par�cipated in ac�vi�es at the Adventure Play Hub (APH), the majority of whom were Westminster residents. The number of registra�ons, users, and beneficiaries con�nued to grow, reflec�ng the increasing demand for our services.

Registra�ons at the Adventure Play Hub showed con�nued growth, par�cularly through the Holiday Ac�vity & Food (HAF) programme, funded by the Department for Educa�on (DfE) and Westminster City Council. This ini�a�ve provided free food and play opportuni�es for children eligible for Free School Meals (FSM), as well as those on low incomes who may not be eligible for FSM but are struggling with the cost of living.

The service has been widely promoted via the OurCity website (h�ps://ourcity.org.uk/), ensuring a broad reach across Westminster.

parents and carers. A means-tested subsidy is available to ensure children from financially disadvantaged families can par�cipate. Addi�onally, families are able to claim relevant childcare

Fundraising

The Adventure Play Hub implemented a fundraising strategy with the annual target of approximately £100,000. The generosity from various trusts, founda�ons and donors enabled us to sustain service delivery throughout the year.

The following page presents income from fundraising achieved in the year:

Page 3

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Grants, fundraising ac�vi�es & dona�ons

----- Start of picture text -----
|||| |---|---|---| |GE Housing|£40,000| |John Lyon’s Charity - Main Fund|£25,000| |Young Westminster Brighter Futures Fund|£19,000| |Greening Westminster|£10,000| |Strand Parishes Trus|t|£6,000| |Westminster Almshouses|£5,000| |John Lyon’s Charity - Main SHAF|£5,000| |Octavia Founda�on|£5,000| |Westminster Amalgamated Charity|£5,000| |Hyde Park Place Estates Charity|£5,000| |Feathers Associa�on|£428|

----- End of picture text -----

The Adventure Playground is extremely grateful to the above funders who, with generosity, make the work possible.

Le�ngs

The Adventure Play Hub has successfully entered a 5-year licensing agreement with an Early Years provider who now occupies the space on weekdays from 9:00 AM to 3:00 PM. #

Addi�onally, private rental income has been generated through occasional bookings for par�es and small local group ac�vi�es.

Publicity

The Adventure Play Hub circulates a monthly newsle�er to stakeholders, providing updates on ac�vi�es and events. School holiday programmes were widely promoted via the OurCity website, ensuring visibility across Westminster.

The Hub also maintains a dedicated website (www.adventureplayhub.org) and ac�ve social media presence on pla�orms such as Twi�er and Facebook. The HAF programme con�nues to be promoted through the OurCity website.

Ofsted

The Adventure Play Hub is registered with Ofsted on the Childcare Register, ensuring that all childcare provision meets na�onal standards.

Page 4

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Play programmes

a�er-school care during term �me and full-day programmes during school holidays. Free food and play provision were made available to children eligible for Free School Meals and low-income families through the WCC HAF programme. Key services and ac�vi�es include:

Adventure play sessions

School pick-up services from local schools Duke of Edinburgh Award student placements Volunteering opportuni�es Inclusive play and short breaks for children with special educa�onal needs and disabili�es (SEND) Referrals from Westminster City Council Children’s Social Care HAF provision for children eligible for free school meals School holiday provision for Westminster children

Partnerships and Collabora�ons

The Adventure Play Hub is proud to work with several key partners: The American School in London : Students assist in delivering the play programme. Portman Centre : Referrals from this local service support families in need. Westminster Council Short Breaks : Provides funding for one-to-one support packages for disabled children during school holidays.

Central Saint Mar�ns : Art students deliver crea�ve arts projects at the Hub. Young Westminster Founda�on : Offers invaluable support to our opera�ons.

We are deeply grateful for the ongoing support of the Trustees of the Friends of Octavia.

The Charity Coordinator, along with the Board of Trustees, oversees the governance of the charity. The Manager is responsible for the day-to-day opera�ons, supported by a Deputy Manager, who also holds the role of SENDCo. The team of sessional Playworkers, volunteers, and partners play a vital role in delivering high-quality services to the community.

FINANCIAL REVIEW AND RESERVES POLICY

the reserves at the end of the year.

It is the policy of the charity to maintain unrestricted funds in the form of net current assets at a level which the trustees believe appropriate a�er considering the future commitments of the charity and the likely administra�ve costs of the charity in the coming year.

Page 5

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees, who are also directors of the company, are responsible for preparing the trustees’ report and the financial statement in accordance with the applicable law and the United Kingdom Accoun�ng Standards (United Kingdom Generally Accepted Accoun�ng Prac�ce).

The law applicable to charitable companies in England and Wales requires the trustees of the charity to prepare financial statements each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and applica�on of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accoun�ng records which disclose with reasonable accuracy at any �me the financial posi�on of the charitable company and enable them to ensure that the financial statements comply with the Companies Act. They are also responsible for safeguarding assets of the charitable company and hence for taking reasonable steps for the preven�on and detec�on of fraud and other irregulari�es.

The report has been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 rela�ng to small companies.

BY ORDER OF THE BOARD

AM Cascarino, Chairperson 18 December 2024

Page 6

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

INDEPENDENT ACCOUNTANT'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

I report on the accounts of the company for the year ended 31 March 2024, which are set out on pages 8– 12.

This report is made solely to the trustees as a body, in accordance with the terms of my engagement. My work has been undertaken so that I might report to the trustees those ma�ers I am required to report to them in an independent examiner’s report and for no other purpose. To the fullest extent permi�ed by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my work or for this report.

Respec�ve responsibili�es of trustees and examiner

The trustees (who are also directors of the company for the purpose of company law) are responsible for the prepara�on of the financial statements. The charity’s trustees consider that an audit is not required for this year under sec�on 43 (2) of the Chari�es Act 1991 (the 1993 Act) and that an independent examina�on is needed.

2006 and is eligible for independent examina�on, it is my responsibility to:

Basis of independent examiner’s report

My examina�on was carried out in accordance with the General Direc�ons given by the Charity Commission. An examina�on includes a review of the accoun�ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts, and the seeking of explana�ons from you as trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those ma�ers set out in the statement below.

Independent examiner’s statement

In connec�on with my examina�on, no ma�er has come to my a�en�on: - which gives me reasonable cause to believe that, in any material respect, the requirements: a) to keep accoun�ng records in accordance with sec�on 386 Companies Act 2006;

b) and to prepare accounts which accord with the accoun�ng records, comply with the accoun�ng requirements of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Prac�ce; Accoun�ng and Repor�ng by chari�es (revised 2005) have not been met; or - to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the accounts to be reached.

J Brearley Avesta Accoun�ng

Page 7

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

STATEMENT OF FINANCIAL ACTIVITIES (incorpora�ng the Income and Expenditure Account)

FOR THE YEAR ENDED 31 MARCH 2024

Note
Incoming Resources
Ac�vi�es for genera�ng funds - centre hire
Charitable ac�vi�es - subscrip�ons and fees
Earned Income
Voluntary Income - dona�ons and grants
2
Project Income
Interest
Total Incoming Resources
Resources Expended
3
Charitable ac�vi�es
Cost of genera�ng voluntary income
Governance costs
Expenditure before Deprecia�on
Deprecia�on
Total Resources Expended
Net incoming / outgoing resources before transfers
Total funds brought forward from 1 April 2022
Total funds carried forward at 31 March 2023
Note: Net incoming / outgoing reources before Deprecia�on		 Unrestricted
Funds
£
30,960
40,808
71,768
154,166
9,393
852
236,179
181,217
2,342
2,104
185,663
5,773
191,435
44,743
128,981
173,724
50,516		 Restricted
Funds
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total
Funds
£
30,960
40,808
71,768
154,166
9,393
852
236,179
181,217
2,342
2,104
185,663
5,773
191,435
44,743
128,981
173,724
50,516		 Prior Year
Total Funds
£
12,450
26,365
38,815
141,689
10,435
147
191,087
190,154
317
658
191,128
6,344
197,472
(6,386)
135,366
128,981
(42)

Page 8

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

BALANCE SHEET AS AT 31 MARCH 2023

Note
Fixed Assets
Tangible assets
5
Current Assets
Debtors
6
Cash at bank
Current Liabili�es
Creditors:
amounts falling due within one year
7
NET CURRENT ASSETS
Creditors: amounts falling due beyond one year
NET ASSETS
FUNDS AND RESERVES
Unrestricted Funds
Capital Fund
Revenue Fund
Restricted Funds		 31 March 2024
£
£
58,367
4,827
99,953
104,780
(10,577)
115,357
0
173,724
58,367
115,357
0
173,724		 31 March 2023
£
£
64,140
4,827
57,717
62,543
(2,298)
64,841
0
128,981
64,140
64,841
0
128,981		 31 March 2023
£
£
64,140
4,827
57,717
62,543
(2,298)
64,841
0
128,981
64,140
64,841
0
128,981
128,981
64,140
64,841
0
128,981

The charitable company is en�tled to exemp�on from audit under Sec�on 477 of the Companies Act 2006 for the year ended 31 March 2019. The members have not required the charitable company to obtain an audit of its financial statements for the year ended in accordance with the Sec�on 476 of the Companies Act 2006.

The trustees acknowledge their responsibili�es for: ensuring that the charitable company keeps accoun�ng records that comply with Sec�ons 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sec�ons 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 rela�ng to financial statements, so far as applicable to the charitable company.

Act 2006 rela�ng to small charitable companies and with the Financial Repor�ng Standard for Smaller En��es (effec�ve April 2008).

Approved by the Trustees and authorised for issue on 18 December 2024 and signed on their behalf by:

Ann-Marie Cascarino ……………………..........……………………. …………………………………………............ Chairperson

Page 9

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accoun�ng Policies

Basis of accoun�ng

the Financial Report Standard for Smaller En��es (effec�ve April 2008), requirements of the Statement of Recommended Prac�ce “Accoun�ng and Repor�ng by Chari�es” issued in March 2005 (SORP 2005) and the Companies Act 2006.

Incoming resources

Incoming resources are recognised when the charity is legally en�tled to the income and the amount can be quan�fied with reasonable accuracy.

Tax reclaims are recognised when the corresponding dona�ons are received except where the sums involved are not considered significant.

Investment income is included in the accounts when receivable.

monetary value is impossible to quan�fy. The value of assets and facili�es donated, where impossible to quan�fy, is not included in the financial statements.

Resources expended

Liabili�es are recognised as resources expended as soon as there is a legal or construc�ve obliga�on commi�ng the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Fixed assets

Fixed assets are recorded at cost, with the excep�on of freehold land and buildings which is recorded at historical wri�en down value at the date of transfer from St John’s Wood Terrace Adventure Playground Associa�on.

The cost of minor addi�ons or those cos�ng below £200 are not capitalised.

useful life as follows:

Freehold buildings 9% reducing balance

Taxa�on

The charity is exempt from corpora�on tax on its charitable ac�vi�es.

Funds structure

donor.

Unrestricted funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discre�on, have created a fund for a specific purpose.

Page 10

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2
Analysis of Incoming Resources
Voluntary and Project Income
Dona�ons and appeals
Grants and project income
3
Analysis of Resources Expended
Cost of genera�ng voluntary income
Staf costs
Administra�ve expenses
Premises
Charitable ac�vi�es
Staf costs
Holiday projects and travel
Equipment and materials
Cleaning
Maintenance
Administra�ve expenses
Premises
Legal and professional costs
Deprecia�on
Governance costs
Payroll services
Accountancy
Ofsted
Other
4
Staf Costs
Wages and salaries
PAYE and Pension
Other		 2023/24
£
41,143
122,416
163,559
£
10,000
500
4,000
14,500
107,170
0
3,060
5,091
5,863
20,915
22,603
2,016
5,773
172,490
1,079
1,025
0
2,342
4,446
£
100,460
14,239
2,470
117,170		 2022/23
£
105
152,020
152,124
£
14,500
500
3,800
18,800
98,254
0
37,029
4,226
3,766
13,097
13,735
1,246
6,344
177,698
143
515
0
0
658
£
85,058
25,299
2,398
112,754

The average number of employees during the period was 6 and no employee received remunera�on of more than £60,000 during the period.

Page 11

ADVENTURE PLAY HUB LIMITED

Company Limited by Guarantee

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

5
Tangible Fixed Assets
Cost
At 1 April 2022
At 31 March 2023
Deprecia�on
At 1 April 2022
Charge for year
At 31 March 2023
Net Book Value
At 31 March 2022
At 31 March 2023
6
Debtors: Amounts falling due within one year
Prepayments and accrued income
7
Creditors: Amounts falling due within one year
Accruals and deferred income		 Freehold
Land and Buldings
£
133,919
133,919
69,780
5,773
75,553
64,140
58,367
2023/24
2022/23
£
£
4,827
4,827
4,827
4,827
£
£
(10,577)
(2,298)
(10,577)
(2,298)		 Freehold
Land and Buldings
£
133,919
133,919
69,780
5,773
75,553
64,140
58,367
2023/24
2022/23
£
£
4,827
4,827
4,827
4,827
£
£
(10,577)
(2,298)
(10,577)
(2,298)
133,919
69,780
5,773
75,553
64,140
58,367
2022/23
£
4,827
4,827
£
(2,298)
(2,298)

8 Related Party Transac�ons

No trustee, or any person connected to them, has received, or is due to receive, any remunera�on for the year, nor obtained and financial benefit, directly or indirectly, from the charity’s funds. Trustees are reimbursed costs directly in rela�on to their roles but there were no other trustees’ expenses paid for during the year.

9 Company Limited by Guarantee

Every member of the company has undertaken to pay such amount as may be required, not exceeding £10, towards the charitable company’s assets on a winding up.

Page 12