ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
Charity Registration Number: 1141000 Company Number: 07325481 (England and Wales)
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
CONTENTS
FOR THE YEAR ENDED 31 MARCH 2023
| Page | |
|---|---|
| Report of the Trustees | 1 1 |
| Independent Accountant's Report | 7 6 |
| Statement of Financial Activities | 8 7 |
| Balance Sheet | 9 8 |
| Notes to the Financial Statements | 10 9 |
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The Trustees, who are also the directors of the company for the purposes of the Companies Act 2006, present their report and financial statements of the charity for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Companies Act 2006 and the Statement of Recommended Practice:
Registered Company Number 7325481 Registered Charity Number 1141000
Registered Office
51-56 St John's Wood Terrace London NW8 6LP 020 7586 1884
Trustees (served during the year)
AM Cascarino Chairperson L Meehan A Anaz G Carpenter Company Secretary AM Cascarino Treasurer G Carpenter
Bankers
National Westminster Bank PLC 74 Kilburn High Road London NW6 4HS
Independent Accountant
J Brierley Avesta Accounting 60 The Marlowes London NW8 6NA
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is constituted as a company limited by guarantee and is governed by its Memorandum and Articles of Association.
Recruitment and appointment of new trustees
The directors, who are also trustees, may be appointed by ordinary resolution of the Board from those directors retiring by rotation or through nomination by member(s) of the company, giving not less that fourteen nor more than thirty-five clear days notice in advance of a general meeting (for persons other than a director retiring by rotation).
At the first annual general meeting all the directors must retire from office and at each subsequent annual general meeting one third of the directors must retires from office. Retiring directors are eligible for re-election. Directors and trustees are briefed on their responsibilities as trustees prior to the acceptance of the role.
The board meets as required and all directors and trustees contribute to the efficient and proper management of the charity.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. This is kept under review.
OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT
The Charity’s objective, set out in its Articles of Association, is to help children with a view to contributing to their health & well-being, and promoting their recreational, physical and emotional development.
The Charity’s principle activity is to provide, maintain and manage an Adventure Play Hub, for the benefit of children. A large proportion of its income has come from Westminster City Council, grantmaking charities and income from rental of the site, with the balance from affordable fees from parents and guardians of the children. We welcome all children regardless of their personal background or circumstances and believe this philosophy of openness to all enriches everyone through shared play experience and taking part in a wide range of activities.
In planning our activities for the coming year we kept in mind, at our Trustee meetings, the Charity Commission’s guidance on public benefit.
1
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENTS AND PERFORMANCE
Management
During the year, the Trustees have consolidated on the previously implemented good spread of appropriate expertise in governance of the Charity.
Membership
Over 400 individual children registered. The number of registrations, users and beneficiaries were back to pre-Covid levels.
Registrations continue to increase at the Adventure Play Hub. The Holiday Activity & Food (HAF) funded by DfE and Westminster City Council to provide free food and play provision for children eligible for Free School Meals (Pupil Premium) during school holidays continues to reach children across Westminster. Westminster City Council provided funding for additional provision during school holiday provision to also reach children who are not eligible for FSM but on low incomes and struggling with cost of living. These services are promoted on the OurCity https://ourcity.org.uk/ website, which has a wide reach across Westminster.
The fee structure remained unchanged to continue to be affordable to parents and carers. There is a mean-tested structure in place that enables children to attend whose families may be unable to pay due to them experiencing financial disadvantage. Parents and carers are able to claim benefits relevant to childcare such as Child Tax credits, student childcare benefits and Childcare vouchers.
Fundraising
The Adventure Play Hub implemented a fundraising strategy with the annual target of approximately £100,000. The Adventure Play Hub received grant income from various charities, trusts, bequests and foundations during the year. Their kind generosity enabled service delivery to be maintained throughout the year.
Income achieved in the year from fundraising is presented on the following page.
2
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Grants, fundraising activities & donations
Octavia Foundation £ 10,000 Westminster Foundation £ 8,000 John Lyon’s Charity Main Fund £ 25,000 John Lyon’s Charity (cost of living top -up) £ 2,500 John Lyon’s Charity Capital Fund £ 22,000 Strand Parishes Trust £ 6,000 Young Westminster Brighter Futures £ 19,000 Westminster Amalgamated Charity £ 5,000 Holiday Activities & Food (HAF) WCC £ 23,336 Westminster Council School Holiday Funding £ 16,190 Westminster Council Councillors Ward Budget £ 2,901 Heathcote Bequest St John’s Wood Church £ 1,000 Private donations £ 657 Westminster Council Short Breaks £ 9.055
The Adventure Playground is extremely grateful to the above funders who, with generosity, make the work possible.
Lettings
The management team has successfully executed a 5-year licensing agreement with an Early Years – provider who will be letting the space weekdays 9:00am 3:00pm.
A very small income was generated from private hire for parties and small local group activities.
Publicity
We send out a monthly newsletter to parents and caregivers, our partners and other stakeholders. The summer activities were advertised in the “Summer in the City” publication which is a Tri -Borough publication sent to all schools and organisations working with children and young people. The – Adventure Play Hub also has a website www.adventureplayhub.org
Playground Refurbishment Project
The Refurbishment project was successfully completed in the Spring of 2023. The project was made possible by the funding received from WCC Open Spaces Greener Places, charitable trusts and foundations and private donors. As a result of an open house re-introducing the playground to the community APH has made connections and potential partnerships within the larger St John’s Wood community.
3
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Play programmes
The Adventure Play Hub has been able to offer a year-round service after-school during term-time and all day during the school holidays. During school holidays free food and play provision was available for children eligible for Free School Meals and from low- income families via the WCC HAF programme. Activities, projects and services includes:
Adventure Play
School pick-up service from local school Duke of Edinburgh Award student placements and volunteering opportunities Inclusive Play & Short Breaks for children with special educational needs and disabilities Referrals from WCC Children’s Social Care HAF for children eligible for free school meals School holiday provision for children in Westminster
Partnerships and related organisations
OFSTED - The Playground is registered with Ofsted under the Childcare register.
The Walking Bus - the walking bus was operating during year, primarily from Robinsfield Infant School and Barrow Hill Junior School.
Salisbury World - approximately 80 children attend the playground on school holiday programmes, in – groups of 12 14 children accompanied by 4 workers. This partnership benefits both APH children as well as the children from Salisbury World. APH children experience new children, including where English is not their first language and are encouraged to play and engage with them; e.g. in team sports the children are mixed. Further, Salisbury World children have the unique opportunity of experiencing adventure/risky play, often for the first time. The 4 workers bring their own skills e.g. face painting, art/crafts which generally enhance the programme on offer.
The American School in London - We are delighted to report that voluntary support has been ongoing from students from the American School. The young volunteers are matched to the needs of the children attending the playground, with some organising sports activities whilst others support our SEN children in terms of assisting in developing their skills e.g playing ball games.
The playground has been fortunate to partner with the builders and project teams of St John's Wood Square (SJWS), who are redeveloping the Ordnance Hill barracks property in St John's Wood. The teams at SJWS participated in a community service day at the playground where they cleared and landscaped parts of the playground including laying new concrete walkways for those who need additional mobility support. SJWS have offered their help with future repairs works at the playground, photography and marketing. Additionally, the payground will be receiving Section 106 funds from SJWS as part of their commitment to building a stronger local community. Although the exact figure and timing is to be determined, it is expected to be in excess of £100,000. The funds will be used to continue to grow and strengthen the playground.
4
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Staff & Volunteers
The Senior Playworker carries out the day-to-day operational management of the Playground supported by a team of Sessional Playworkers. The day-to-day administration and the strategic development, management and fundraising was carried out by a Coordinator.
FINANCIAL REVIEW AND RESERVES POLICY
The trustees are satisfied with the performance of the charitable company and with the position of the reserves at the end of the year.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees, who are also directors of the company, are responsible for preparing the trustees’ report and the financial statement in accordance with the applicable law and the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charitable companies in England and Wales requires the trustees of the charity to prepare financial statements each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements the trustees are required to:
-
Select suitable accounting policies and apply them consistently;
-
Observe the methods and principles in the Charities SORP;
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act. They are also responsible for safeguarding assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The report has been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 relating to small companies.
BY ORDER OF THE BOARD
AM Cascarino, Chairperson 29 December 2023
5
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
INDEPENDENT EXAMINATION
– I report on the accounts of charity for the year ended 31 March 2023, which are set out on pages 8 12.
Responsiblities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I am qualified to undertake the examination by being a qualified member of AAT.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Brierley - Avesta Accounting AAT Licensed Acountant
6
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
STATEMENT OF FINANCIAL ACTIVITIES (incorporating the Income and Expenditure Account) FOR THE YEAR ENDED 31 MARCH 2023
| Note Incoming Resources Activities for generating funds - centre hire Charitable activities - subscriptions and fees Earned Income Voluntary Income - donations and grants 2 Project Income Interest Total Incoming Resources Resources Expended 3 Charitable activities Cost of generating voluntary income Governance costs Expenditure before Depreciation Depreciation Total Resources Expended Net incoming / outgoing resources before transfers Total funds brought forward from 1 April 2022 Total funds carried forward at 31 March 2023 Note: Net incoming / outgoing reources before Depreciation |
Unrestricted Funds £ 12,450 26,365 38,815 141,689 10,435 147 191,087 190,154 317 658 191,128 6,344 197,472 -6,386 135,366 128,981 -42 |
Restricted Funds £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Total Funds £ 12,450 26,365 38,815 141,689 10,435 147 191,087 190,154 317 658 191,128 6,344 197,472 -6,386 135,366 128,981 -42 |
Prior Year Total Funds £ -1,854 17,859 |
|---|---|---|---|---|
| 16,005 91,866 64,835 3.28 |
||||
| 172,709 | ||||
| 182,432 0 2,476 |
||||
| 184,908 6,971 |
||||
| 191,879 | ||||
| -19,170 | ||||
| 154,536 | ||||
| 135,366 | ||||
| -12,199 |
The notes on pages 10 - 12 form part of these financial statements
7
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed Assets Tangible assets 5 Current Assets Debtors 6 Cash at bank Current Liabilities Creditors: amounts falling due within one year 7 NET CURRENT ASSETS Creditors: amounts falling due beyond one year NET ASSETS FUNDS AND RESERVES Unrestricted Funds Capital Fund Revenue Fund Restricted Funds |
£ £ 64,140 4,827 57,717 62,543 -2,298 64,841 0 128,981 64,140 64,841 0 128,981 31-Mar-23 |
£ £ 70,483 4,827 60,906 65,733 850 64,883 0 135,366 70,483 64,883 0 135,366 31-Mar-22 |
£ £ 70,483 4,827 60,906 65,733 850 64,883 0 135,366 70,483 64,883 0 135,366 31-Mar-22 |
|---|---|---|---|
| 135,366 | |||
| 70,483 64,883 0 |
|||
| 135,366 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2019. The members have not required the charitable company to obtain an audit of its financial statements for the year ended in accordance with the Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for: ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The notes on pages 10, 11 & 12 form part of these financial statements
Approved by the Trustees and authorised for issue on 29 December 2023 and signed on their behalf by:
……………………..........……………………. …………………………………………............
8
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Report Standard for Smaller Entities (effective April 2008), requirements of the Statement of Recommended Practice “Accounting and Reporting by Charities” issued in March 2005 (SORP 2005) and the Companies Act 2006.
Incoming resources
Incoming resources are recognised when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Tax reclaims are recognised when the corresponding donations are received except where the sums involved are not considered significant.
Investment income is included in the accounts when receivable.
Voluntary help is invaluable to the charity but is not included in the financial statements, since the monetary value is impossible to quantify. The value of assets and facilities donated, where impossible to quantify, is not included in the financial statements.
Resources expended
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Fixed assets
Fixed assets are recorded at cost, with the exception of freehold land and buildings which is recorded at historical written down value at the date of transfer from St John’s Wood Terrace Adventure Playground Association.
The cost of minor additions or those costing below £200 are not capitalised.
Depreciation is calculated at rates calculated to write off the residual value of each asset over its expected useful life as follows:
Freehold buildings 9% reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Funds structure
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor.
Unrestricted funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
9
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| 2 Analysis of Incoming Resources Voluntary and Project Income Donations and appeals Grants and project income 3 Analysis of Resources Expended Cost of generating voluntary income Staff costs Administrative expenses Premises Charitable activities Staff costs Holiday projects and travel Equipment and materials Cleaning Maintenance Administrative expenses Premises Legal and professional costs Depreciation Governance costs Payroll services Accountancy Other 4 Staff Costs Wages and salaries PAYE and Pension Other |
2022/23 2021/22 £ £ 105 26 152,020 156,675 152,124 156,701 £ £ 10,000 14,500 500 500 4,000 3,800 14,500 18,800 102,754 84,206 0 0 37,029 50,000 4,226 4,810 3,766 2,030 13,097 10,817 13,535 11,769 1,246 0 6,344 6,971 181,998 170,603 143 1,976 515 500 317 0 975 2,476 £ £ 85,058 83,660 25,299 14,676 2,398 370 112,754 98,706 |
|---|---|
The average number of employees during the period was 6 and no employee received remuneration of more than £60,000 during the period.
10
ADVENTURE PLAY HUB LIMITED
Company Limited by Guarantee
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| 5 Tangible Fixed Assets Cost At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for year At 31 March 2023 Net Book Value At 31 March 2022 At 31 March 2023 6 Debtors: Amounts falling due within one year Prepayments and accrued income 7 Creditors: Amounts falling due within one year Accurals and deferred income |
Freehold Land and Buldings £ 133,919 133,919 63,436 6,344 69,780 70,483 64,139 2022/23 2021/22 £ £ 4,827 4,827 7,581 4,827 £ £ -2,298 850 425 850 |
Freehold Land and Buldings £ 133,919 133,919 63,436 6,344 69,780 70,483 64,139 2022/23 2021/22 £ £ 4,827 4,827 7,581 4,827 £ £ -2,298 850 425 850 |
|---|---|---|
| 133,919 | ||
| 63,436 6,344 |
||
| 69,780 | ||
| 70,483 | ||
| 64,139 | ||
| 2021/22 £ 4,827 |
||
| 4,827 | ||
| £ 850 |
||
| 850 |
8 Related Party Transactions
No trustee, or any person connected to them, has received, or is due to receive, any remuneration for the year, nor obtained and financial benefit, directly or indirectly, from the charity’s funds. Trustees are reimbursed costs directly in relation to their roles but
9 Company Limited by Guarantee
Every member of the company has undertaken to pay such amount as may be required, not exceeding £10, towards the charitable company’s assets on a winding up.
11