Age Cymru West Glamorgan Limited Annual Report and Unaudited Financial Statements for the Year Ended 31 March 2021 2020-21
West Glamorgan
Content
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Introduction from the Chair 3
Summary from the Chief Officer 4
Our Vision 6
Our Mission 6
Our Culture 6
Our Values 7
Activities 8
Information and Advice Service 8
Warm Homes Project 8
Meal Delivery Service 9
Homecare Plus 9
Our COVID-19 response 9
Impact 10
Information and Advice 10
Warm Homes Project 10
Homecare Plus 12
Meal Delivery Service 12
Client feedback 13
Acknowledgements 14
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The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Introduction from the Chair
In our second year as Age Cymru West Glamorgan, following the merger of Age Cymru Afan Nedd and Age Cymru Swansea Bay, it’s my privilege to report on our impact in an unprecedented year.
The Coronavirus pandemic caused huge disruption, loss and difficulty for us all. Vulnerable people, including older people, were especially hard-hit by the virus. Many of our clients were told to “shield” themselves, spending many months confined to their homes without any kind of in-person contact or support. To make things more difficult, everyday tasks like booking GP appointments, securing food, and even contacting loved ones moved to digital platforms, excluding those who struggle to use technology and/or don’t have access to it.
As the digital divide became more prominent, many of our clients faced desperate situations without the ability to secure food, healthcare or having anyone to talk to. Last year, many of us experienced acute loneliness and isolation for the first time; for some of our clients, this was unfortunately not much different from their lives pre-COVID. I sincerely hope that in the future, we all remember to be kind to one another, reach out to our neighbours and look after those in the community that need it most.
Age Cymru West Glamorgan transformed our services overnight, creating a COVID-19 advice line to answer important questions
about changes to local services, accessing medication, staying safe and dealing with the national lockdown. We developed a check-in service for clients living alone, or with caring responsibilities, to make sure that they were coping and to see whether they needed any help. We also launched a meal delivery service, delivering hot, nutritious meals at a crucial point in time where people were struggling to access food.
Our team of dedicated staff and volunteers were, quite frankly, incredible. Everyone pulled together to help keep our full range of services operating, whilst adapting to a rapidly changing situation and keeping our clients at the heart of everything that they did. I want to sincerely thank them for all their hard work, dedication and commitment to bettering the lives and wellbeing of our clients.
The year ahead is still uncertain and is sure to bring new difficulties. I am, however, pleased to report that during this year we have grown our Board of Trustees to eleven, bringing together a wealth of experience from a broad range of sectors. Together with our employees and volunteers, we will continue to work towards promoting wellbeing and helping clients to age well and live independently for as long as possible.
Mel Rayner Chair
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Summary from the Chief OfficerLooking forward 2021-22
This year we have been fortunate to benefit from generous legacies, donations and grants which have allowed us to deliver our COVID-19 response despite challenging conditions, ensuring that we could continue to support our clients when they needed us most. However, the year ahead still remains uncertain as coronavirus response funding ends and replacement funding opportunities appear scarce.
The long-term effects of the pandemic are significant and far-reaching, and we’re facing increasing demand for our services. The situations that clients are contacting us
about are becoming more severe, as many people have been unable to access support for significant periods of time due to the withdrawal or limitation of statutory health services, clinics, clubs, and other preventative schemes. Deteriorating conditions are an unfortunate result of this; for example, many clients have told us how their mobility has been greatly reduced following shielding for such an extended amount of time. Without the ability to leave their homes and be active in a meaningful way, many older people are now experiencing greater difficulty reconnecting with their community as well as managing day-to-day tasks in the household.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
This past year has demonstrated how being kind, working together and supporting each other is essential. We have so many people to thank for our continued success, especially our funders without whom we would not be here to provide the services our communities so desperately need. The support from our clients, the community, local businesses and individuals who have donated their time, resources, goods and money to us, has been truly heart-warming. I hope that this report fully expresses the incredible impact that your support and donations have made, and that you will continue to support us as we move forward.
I am also immensely grateful to our fellow third-sector partners who we have worked so closely with this year, collectively doing our best to mitigate the impact of this dreadful virus. I would particularly like to thank Swansea Neath Port Talbot Citizens Advice, Care and Repair Western Bay and the Swansea Carers Centre for their continued partnership and support. In addition, this year has once again proven the substantial benefits of the Age Cymru Brand Partnership who met every two weeks through the pandemic to support each other, coordinate our response and feedback nationally on the challenges faced by older people.
Our staff and volunteers have once again proven their commitment to the work we do. While most people stayed at home, they came to work every single day to support our clients through the pandemic. We saw more of each other this year than most of us did
our own families. I will forever be proud of the astonishing response from our staff to meet the needs of our clients and I will never forget the community spirit that shone during this time. I was humbled by the sheer amount of people willing to volunteer to help us, and their hard work ensured that we could reach as many clients as possible.
In the year ahead, we will focus on continuing our fundraising efforts to ensure we can meet the significant demand for our services. We are also seeing a significant rise in the need for dementia-focused support, with few dedicated local services available currently; we’re seeking further funding to enhance our support to clients who are living with or supporting someone with Dementia. We will also continue to expand our Home Support Service provision, providing practical support that enables our clients to live independently in their own homes for as long as possible.
I’m confident that our Covid-19 response, and the substantial impact our services have had on the wellbeing of our clients, fully represents our commitment to Age Cymru West Glamorgan’s vision, mission and core values. The year ahead will not be easy, so please continue to support us whichever way you can. In doing so, you can help us meet new challenges, and improve the lives and wellbeing of the older people in our community.
Connor James Chief Officer
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Our Vision
Age Cymru West Glamorgan wishes to be the first thought for older people and their carers living in Swansea, Neath Port Talbot and Bridgend when they look for trusted, quality assured and person-centred support.
Our Mission
Age Cymru West Glamorgan is a local charity promoting well-being, helping people to age well and live independently.
Our Culture
Age Cymru West Glamorgan is building a culture of freedom and responsibility that allows staff and volunteers to maximise their individual strengths in a collective effort to achieve our vision. We work together to deliver the highest quality services, tailored to the individual needs of our clients. Staff and volunteers feel empowered to make decisions based on a clear understanding of their boundaries and with our values at their core.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Our Values
Age Cymru West Glamorgan’s values are to ensure that we C.A.R.E
C entred
We put older people at the heart of everything we do, ensuring our services are relevant and appropriate.
A daptive
We see the individual, delivering person centred, quality assured and outcome focused services.
R esponsive
We listen, learn and take action based on feedback.
E fficient
Donations are a gift; we constantly strive for efficiency and effectiveness to make sure nothing is wasted.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Activities
Information and Advice Service
This service provides access to independent, quality assured information and advice to older people and their carers.
This service provides professional advice, including practical form filling on topics ranging from benefits; issues related to personal care, planning for later life, housing issues and accessing local services.
Warm Homes Project
This project focused on helping people over the age of 65 keep warm whilst saving money on their energy bills, thus leading to a reduction in fuel poverty. Clients received expert advice on staying warm during the winter.
We take a holistic approach and provide comprehensive advice with the client at the heart of the service.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Meal Delivery Service
In wake of the Coronavirus pandemic, food security, social isolation and inability to access their usual support services were huge concerns for people in the local community. Age Cymru West Glamorgan adapted by redeploying the Afan Nedd Centre to provide a Meal Delivery Service within just five working days, ensuring that the needs of clients would continue to be met.
The Meal Delivery Service enabled people to continue to feel connected and cared for as well as helping people maintain their independence, reducing the likelihood of individuals needing further support from public sector services by being there to identify needs at an earlier stage.
Homecare Plus
This project provided services across Swansea, Neath, Port Talbot and Bridgend, to support people to live independently in their own homes.
Ensuring access to safe, reliable and quality services, carried out by vetted tradespeople, in order to protect vulnerable people from rogue traders.
Essential services such as cleaning, plumbing, electrical work, general maintenance, gardening and many more are easily accessible to all our clients.
Practical Assistance Project
In January 2021, the Practical Assistance Project was also launched, providing up to four weeks of free in-home support to clients and their carers. Fully-trained Home Support Workers were able to assist clients who met the project criteria with tasks like cleaning, helping with administrative tasks, preparing and cooking meals, and providing sitting services.
To date, 59 clients have accessed this free service, helping them to remain independent at home. This project is funded by WCVA.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Activities
Our COVID-19 response
When the Coronavirus pandemic hit, we listened to what people needed and adapted our services very quickly to help meet the needs of the people who needed us most. We launched a COVID-19 advice line to answer questions about changes to local services, accessing medication, staying safe and dealing with the unique national lockdown. Along with our meal delivery service, we provided a check-in service to over 150 clients living alone, or with caring responsibilities, to make sure that they were coping with lockdown. During this time, we engaged and brought in over 300 new clients to our services.
People from the local community also stepped up, contributing over 2,500 individual volunteer hours. We’re very proud of the incredible sense of community spirit and commitment our volunteers demonstrated throughout the last year, and it’s been an honour to work together in providing our much-needed services in such unprecedented times.
We are now adapting our services to help people get their lives back on track as restrictions have eased; members of our team are now available to clients to offer advice and assistance to help people transition out of lockdown and reintegrate into their community in a post- pandemic society.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Impact
Information and Advice
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The charity provided Information and Advice to a total of 1,605 clients , helping with 1,828 different enquiries .
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We secured over one million, two hundred thousand pounds ( £1,208,618.17 ) in benefits for people throughout Swansea, Neath, Port Talbot and Bridgend.
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Information and advice on Community Care and Residential Care, and COVID-19 were the second and third highest enquiries, with 248 and 146 referrals , respectively.
Out of these, benefits enquiries alone totalled 1000.
Warm Homes Project
As part of this project we undertook 56 Home Energy Checks
Benefit sessions were carried out for 90 clients, securing £392,266
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Impact
Homecare Plus
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We supported a total of 804 clients through Homecare Plus
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58 clients accessed our gardening service
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116 clients used our handyman service
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59 clients accessed our free Practical Assistance Project , helping them to remain independent at home
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Our Lasting Power of Attorney Service helped 56 people to plan and appoint someone to make decisions on their behalf
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We helped
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279 people to
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access regular
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appointments with a HCPC registered footcare service
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59 clients used our mobile hairdressing service
Meal Delivery Service
- The Meal Delivery Service supported over 500 local people
Over 19,700 hot meals were delivered in the community
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92 local people volunteered to support the project, contributing over 2,500 individual volunteer hours
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Over 86% of our clients reported that the Meal Delivery Service eased their stresses around getting meals for themselves , their relatives or family member during the coronavirus pandemic.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Client feedback
Information and Advice
“These have been trying times for myself and husband with COVID-19 and trying to keep safe, but I feel there is light at the end of the tunnel. Thank God there are organisations like yours.”
“I don’t know what I would have done without you. I can’t fill in forms. What you‘ve done for us has made such a difference!”
“You and your colleagues are providing an exemplary service and I couldn’t be more grateful.”
“I’m overwhelmed with everything you’ve done for me. Thank you so much.”
Meal Delivery Service
“I can rest assured that during this crisis I can guarantee one hot meal a day as I have no family to help me.”
“The service has been tremendous during this uncertain time and has taken the worry off myself as I have been unable to leave my home for many months and my family haven’t been able to visit.”
“I am so thankful for the amazing service that you have provided as I am in my 90’s and not very steady on my feet. I find it difficult to stand and cook so this service has been a great help to me.”
“If I didn’t have five hot meals a week, I wouldn’t be around. They have been excellent.”
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Acknowledgements
Age Cymru West Glamorgan would like to recognise the organisations below for their contribution to the work that we do. Without their generosity, we would not be able to achieve what we have over the past year or provide such a wide range of far-reaching services.
Creating an age friendly Wales
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Structure, governance and management
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
Open recruitment through social media, interview with Chief Officer and Chair, informal meeting with Board, formal application process including taking up references.
Formal appointment by full Board, registration with the Charity Commission and Companies House as a Director. Full induction with Senior Management and ongoing training.
Induction and training of new trustees
All trustees attend induction with Senior Management to discuss 5-year business plans, annual business plans, and operational plans.
All new trustees complete a skills audit, and their training needs are identified and added to the global training plan to be met.
Change of Name & Merger
On 1st April 2019 Age Cyrmu Swansea Bay Limited merged with Age Cymru Afan Nedd, as a result of this merger Age Cymru Swansea Bay Limited was renamed Age Cyrmu West Glamorgan Limited.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Trustees
M C Rayner C Lawton E Tweed (resigned 19.9.20) M M Davies (appointed 10.12.20) N M Fulford (appointed 20.7.20) K M Harris (appointed 23.11.20) C Jerrett (appointed 10.12.20) E H Murray-Downie (appointed 10.12.20) L Shenxane (appointed 10.12.20) M S Vasquez (appointed 10.12.20) A E Venables (appointed 10.12.20) M Wiseman (appointed 23.11.20)
Independent Examiner
Bevan Buckland LLP Langdon House Langdon Road SA1 Swansea Waterfront Swansea SA1 8QY
Approved by order of the board of trustees on 25/10/2021 (AGM date) and signed on its behalf by:
M C Rayner
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Independent examiner’s report to the trustees of Age Cymru West Glamorgan Limited (‘the Company’)
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
Since your charity’s gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ACA which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Henry Lloyd-Davies ACA Bevan Buckland LLP Langdon House Langdon Road SA1 Swansea Waterfront Swansea SA1 8QY
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Statement of Financial Activities (incorporating an income and expenditure account) for the year ended 31 March 2021)
| Notes Income and endowments from Donations and legacies 2 Charitable activities 4 Older persons support and advice Investment income 3 Other income 5 Total Expenditure on Charitable activities 6 Older persons support and advice Net income/ (Expenditure) Transfers between funds 16 Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 248,958 272,389 664 6,882 528,893 301,941 226,952 (6,209) 220,743 345,675 566,418 |
Restricted funds £ - 288,098 - 2,363 290,461 188,763 101,698 6,209 107,907 - 107,907 |
2021 Total funds £ 248,958 560,487 664 9,245 819,354 490,704 328,650 - 328,650 345,675 674,325 |
2020 Total funds £ 79,946 361,125 1,423 15,159 |
|---|---|---|---|---|
| 457,653 512,423 |
||||
| (54,770) - |
||||
| (54,770) 400,445 |
||||
| 345,675 |
The notes form part of these financial statements
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Balance sheet 31 March 2021
| Notes Fixed assets Tangible assets 12 Current assets Debtors 13 Cash at bank and in hand Creditors Amounts falling due within one year 14 Net current assets Total assets less current Liabilities Net Assets Funds 16 Unrestricted funds Restricted funds Total funds |
Unrestricted funds £ 6,628 19,975 575,201 595,176 (35,386) 559,790 566,418 566,418 |
Restricted funds £ - - 107,907 107,907 - 107,907 107,907 107,907 |
2021 Total funds £ 6,628 19,975 683,108 703,083 (35,386) 667,697 674,325 674,325 566,418 107,907 674,325 |
2020 Total funds £ 9,274 34,383 324,292 |
|---|---|---|---|---|
| 358,675 (22,274) |
||||
| 336,401 | ||||
| 345,675 | ||||
| 345,675 | ||||
| 345,675 - |
||||
| 345,675 |
The notes form part of these financial statements
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 25/10/2021 (AGM date) and were signed on its behalf by:
M C Rayner - Trustee
The notes form part of these financial statements
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Cash flow statement for the year ended 31 March 2021
| Notes Cash flows from operating activities Cash generated from operations 1 Net cash provided by/(used in) operating activities Cash flows from investing activities Purchase of tangible fixed assets Sale of tangible fixed assets Net cash provided by investing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
2021 £ 358,816 358,816 - - - 358,816 324,292 683,108 |
2020 £ (121,033) |
|---|---|---|
| (121,033) | ||
| (5,345) 9,407 |
||
| 4,062 | ||
| (116,971) 441,263 |
||
| 324,292 |
The notes form part of these financial statements
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
1. Reconciliation of net income (expenditure) to net cash flow from operating activities
| Net income/(expenditure) for the reporting period (as per the Statement of Financial Activities) Adjustments for: Depreciation charges Profit on disposal of fixed assets Decrease/(increase) in debtors Increase/(decrease) in creditors Net cash provided by/(used in) operations 2. Analysis of changes in net funds Net cash Cash at bank and in hand Total |
At 1.4.20 £ 324,292 324,292 324,292 |
2021 £ 328,650 2,646 - 14,408 13,112 358,816 Cash flow £ 358,816 358,816 358,816 |
2020 £ (54,770) 1,310 (9,407) (22,195) (35,971) |
|---|---|---|---|
| (121,033) | |||
| At 31.3.21 £ 683,108 |
|||
| 683,108 | |||
| 683,108 |
2. Analysis of changes in net funds
The notes form part of these financial statements
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Notes to the financial statements for the year ended 31 March 2021
1. Accounting Policies
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Age Cymru West Glamorgan Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Preparation of accounts on a going concern basis
The trustees of the Charity are required to consider whether the Charity meets the going concern basis at the end of each financial year. From reviewing the available resources, cash balances and funding already obtained for FY21/22, the trustees are confident that the Charity remains a going concern and this basis of preparation is appropriate.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, any conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from Government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Income from trading activities is recognised when the Charity is deemed to be entitled to the income, when it can be reliably measured and when it is sufficiently probable to be received. This mainly relates to the Homecare plus service and income is shown net of VAT.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
Income from donated goods is recognised upon receipt of the goods as required by the SORP 2018.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities, both costs directly attributable and indirect support costs.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Furniture & Fittings and Office Equipment - 25% Reducing Balance
Leasehold Property - 2% Straight Line
Assets greater than £2,500 will be capitalised.
Allocation and apportionment of costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activites. Support costs include finance, professional and governance costs which support the Charity’s activities.
Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable projects.
Fund accounting
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objective of the Charity and which have not been designated for other purposes.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes falling in future time periods.
Restricted funds are funds subject to specific restrictions imposed by the donors or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Deferred Income
Deferred income represents income received by not earned as of the year end. Deferred income primarily consists of grant income designated for a specific period but received in advance of this period.
Legal Status of the Charity
The charity was incorporated on 2 March 2012 and is a company limited by guarantee. The members of the company are trustees named on page 17. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The registered office of the charity is listed on page 38.
Pension costs and other post-retirement benefits
The Charity operates a defined contribution pension scheme. Contributions are charged to the income and expenditure account as they become payable in accordance with the rules of the scheme.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discount due.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Operating Leases
Rentals applicable to operating leases are charged to the SOFA over the period in which the cost is incurred. Details of operating lease commitments are shown in the notes to the accounts.
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Legacies and Donations
Legacies are accounted for as incoming resources once the receipt of the legacy becomes reasonably certain. This will be once confirmation has been received from the representatives of the estates that payment of the legacy will be made or property transferred and once all conditions attached to the legacy have been fulfilled.
Significant Estimates and Judgements
The preparation of the financial statements in conformity with generally accepted accounting principles requires the management to make estimated and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results in the future could differ from these estimates. The management are satisfied that there are no significant judgements or estimates in addition to those that management has made in the process of applying the Group’s accounting policies.
2. Donation and legacies
| 2. Donation and legacies | ||
|---|---|---|
| Donations Legacies |
2021 £ 17,065 231,893 248,958 |
2020 £ 79,317 629 |
| 79,946 |
Included in donations for 2020 is £44,678 as a result of the merger with Age Cymru Afan Nedd. Legacies in 2021 include the following amounts from individual legacy donors:
| Mr Stanley Bevan Mr Alan Hammond Mr Edward Ellis Thomas |
£ 174,869 36,025 21,000 |
|---|---|
3. Investment income
| 2021 | 2020 | ||
|---|---|---|---|
| £ | £ | ||
| Bank deposit interest | 664 | 1,423 |
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Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
4. Income from charitable activities
| Activity LPA - Advocacy service Older persons support and advice Homecare Plus Older persons support and advice Fundraising events Older persons support and advice Afan Nedd Income Older persons support and advice Grants Older persons support and advice Grants received, included in the above, are as follows: Welsh Government Age UK - Brand Retainer Garfield Weston DWP - Access to work Winter Wellbeing Track 2000 National Lottery Moondance Fountain Age Cymru/Age UK Neath Port Talbot Council WCVA Screwfix foundation Martin Lewis Covid Fund |
2021 £ 6,718 56,068 363 94,467 402,871 560,487 2021 £ 25,903 15,000 - - - 15,000 66,880 31,064 73,125 40,185 120,914 4,800 10,000 402,871 |
2020 £ 9,496 107,145 2,823 25,539 216,122 361,125 2020 £ 6,373 30,000 30,000 1,019 6,250 29,000 10,000 25,000 56,045 22,435 - - - 216,122 |
|---|---|---|
27
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
5. Other income
| 5. Other income | ||
|---|---|---|
| Gain on sale of tangible fixed assets Miscellaneous income CJRS income |
2021 £ - 2,020 7,225 9,245 |
2020 £ 9,407 5,752 - |
| 15,159 |
Other income includes room hire and £7,225 of Coronavirus Job Support Scheme funding.
3. Charitable activities costs
| Older persons support and advice 7. Support Costs Older persons support and advice |
Direct Costs £ 477,296 |
Support costs (see note 7) £ 13,408 Support costs £ 8,571 |
Totals £ 490,704 |
|
|---|---|---|---|---|
| Finance £ 4,837 |
Totals £ 13,408 |
|||
7. Support Costs
8. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
| Depreciation - owned assets Hire of plant and machinery Other operating leases Surplus/(deficit) on disposal of fixed assets Independent examiners fee |
2021 £ 2,646 108 96,268 - 2,395 |
2020 £ 1,310 26 121,332 (9,407) 2,330 |
|---|---|---|
28
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
9. Trustees’ remuneration and benefits
There were no trustees’ remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees’ expenses
There were no trustees’ expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
10. Staff costs
Key Management Personnel
| Emoluments (inc. pension contributions and benefits in kind) Staff costs Wages and salaries Redundancy costs Social security costs Independent examiners fee |
2021 £ 39,670 2021 £ 230,293 6,802 15,425 5,703 258,221 |
2020 £ 37,121 2020 £ 213,983 - 14,953 5,263 |
|---|---|---|
| 234,199 |
The average monthly number of employees during the year was as follows
| Management Administration Direct services |
2021 2 2 11 15 |
2020 2 2 9 |
|---|---|---|
| 13 |
No employees received emoluments in excess of £60,000.
29
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
11. Comparatives for the statement of financial activities
| Income and endowments from Donations and legacies Charitable activities Older persons support and advice Investment income Other income Total Expenditure on Charitable activities Older persons support and advice Net income/ (Expenditure) Transfers between funds Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 78,940 198,457 1,423 15,159 293,979 342,549 (48,570) (74) (48,644) 394,319 345,675 |
Restricted funds £ 1,006 162,668 - - 163,674 169,874 (6,200) 74 (6,126) 6,126 - |
Total funds £ 79,946 361,125 1,423 15,159 |
|---|---|---|---|
| 457,653 512,423 |
|||
| (54,770) - |
|||
| (54,770) 400,445 |
|||
| 345,675 |
30
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
12. Tangible fixed assets
Fixtures and fittings £
| Cost At 1 April 2020 and 31 March 2021 Depreciation At 1 April 2020 Charge for year At 31 March 2021 Net Book Value At 31 March 2021 At 31 March 2020 |
10,584 |
|---|---|
| 1,310 2,646 |
|
| 3,956 | |
| 6,628 | |
| 9,274 |
13. Debtors: Amounts falling due within one year
| Trade debtors Prepayments and accrued income |
2021 £ 16,696 3,279 19,975 |
2020 £ 31,183 3,200 |
|---|---|---|
| 34,383 |
14. Creditors: Amounts falling due within one year
| Trade debtors Social security and other taxes VAT Other creditors Accrued expenses |
2021 £ 14,356 4,439 1,651 12,303 2,637 35,386 |
2020 £ 7,270 3,844 2,929 5,906 2,325 |
|---|---|---|
| 22,274 |
31
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
15. Leasing Agreements
Minimum lease payments under non-cancellable operating leases fall due as follows:
| Within one year Between one and five years |
2021 £ 5,765 11,570 17,335 |
2020 £ 5,765 16,334 |
|---|---|---|
| 22,099 |
16. Movements in funds
| Unrestricted funds Core Homecare Plus - Designated IT Designated Fund Centre Kitchen Designated Fund Centre Boiler Designated Fund Restructure Costs Designated Fund Grant Fundraising Officer Designated Fund Other Fundraising Designated Fund Afan Nedd Centre repairs/renewals Designated Fund I & A Resiliance Designated Fund Opportunity/Service Development Designated Fund COVID Risk/Recovery Management Designated Fund Adversity/income risk Designated Fund Cessation contingency Designated Fund |
At 1.4.20 £ 148,065 - - 12,000 5,000 25,000 71,596 84,014 - - - - - - - 345,675 |
Net movements in funds £ 187,495 (7,546) - - - - (9,068) (19,790) 75,861 - - - - - - 226,952 |
Transfers between funds £ (165,366) 7,546 15,000 (12,000) (5,000) (25,000) (62,528) - (75,861) 17,000 80,000 85,000 20,000 30,000 85,000 (6,209) |
At 31.3.21 £ 170,194 - 15,000 - - - - 64,224 - 17,000 80,000 85,000 20,000 30,000 85,000 |
|---|---|---|---|---|
| 566,418 |
32
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
| Restricted funds I & A General I & A Moondance National Lottery - Community Foundation I &A Track 2000 WCVA - Homecare+ Total funds |
- - - - - 345,675 |
(6,209) 30,864 26,490 14,326 36,227 101,698 328,650 |
6,209 - - - - 6,209 - |
- 30,864 26,490 14,326 36,227 |
|---|---|---|---|---|
| 107,907 | ||||
| 674,325 |
Net movement in funds, included in the above are as follows:
| Unrestricted funds Core Homecare Plus - Designated Grant Fundraising Officer Designated Fund Other Fundraising Designated Fund Afan Nedd Restricted funds I & A Warm Homes Benefit checks I & A CAB Advicelink I & A General I & A Moondance WCVA National Lottery - Community Foundation I &A Track 2000 WCVA - Homecare+ Total funds |
Incoming resources £ 321,247 62,786 - - 144,860 528,893 12,981 25,903 17,719 31,064 68,742 66,880 15,000 52,172 290,461 819,354 |
Resources expended £ (133,752) (70,332) (9,068) (19,790) (68,999) (301,941) (12,981) (25,903) (23,928) (200) (68,742) (40,390) (674) (15,945) (188,763) (490,704) |
Movement in Funds £ 187,495 (7,546) (9,068) (19,790) 75,861 |
|---|---|---|---|
| 226,952 - - (6,209) 30,864 - 26,490 14,326 36,227 |
|||
| 101,698 | |||
| 328,650 |
33
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Comparatives for movement in funds
| Unrestricted funds Core Homecare Plus - Designated IT fund - Designated Centre Kitchen Designated Fund Centre Boiler Designated Fund Merger Costs Designated Fund Restructure Costs Designated Fund Grant Fundraising Officer Designated Fund Other Fundraising Designated Fund Afan Nedd Restricted funds I & A AC Warm & Well I & A CAB Advicelink Total funds |
At 1.4.19 £ 135,319 - 12,000 12,000 5,000 15,000 25,000 90,000 100,000 - 394,319 6,126 - 6,126 400,445 |
Net movements in funds £ 40,654 (928) (12,000) - - (10,256) - (18,404) (15,986) (31,650) (48,570) (6,126) (74) (6,200) (54,770) |
Transfers between funds £ (27,908) 928 - - - (4,744) - - - 31,650 (74) - 74 74 - |
31.3.20 £ 148,065 - - 12,000 5,000 - 25,000 71,596 84,014 - |
|---|---|---|---|---|
| 345,675 - - |
||||
| - | ||||
| 345,675 |
34
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds Core Homecare Plus - Designated IT Designated Fund Merger Costs Designated Fund Grant Fundraising Officer Designated Fund Other Fundraising Designated Fund Afan Nedd Restricted funds I & A AC Warm & Well I & A AC Flasg I & A Warm Homes Benefit checks Warm Homes Energy checks I & A CAB Advicelink I & A General I & A Winter Wellbeing Moondance Garfield Weston Track 2000 Total funds |
Incoming resources £ 94,034 116,641 - - - - 83,304 293,979 10,647 22,998 9,982 12,420 6,373 11,003 6,251 25,000 30,000 29,000 163,674 457,653 |
Resources expended £ (53,380) (117,569) (12,000) (10,256) (18,404) (15,986) (114,954) (342,549) (16,773) (22,998) (9,982) (12,420) (6,447) (11,003) (6,251) (25,000) (30,000) (29,000) (169,874) (512,423) |
Movement in Funds £ 40,654 (928) (12,000) (10,256) (18,404) (15,986) (31,650) |
|---|---|---|---|
| (48,570) (6,126) - - - (74) - - - - - |
|||
| (6,200) | |||
| (54,770) |
35
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Description of funds
Unrestricted funds:
Core
This fund consists of general reserves held for the furtherance of the Charities aims and objectives.
IT Fund
This designated fund represents the monies spent to upgrade the Charity’s IT system.
Centre Kitchen equipment service and upgrade fund
This designated fund represents the monies required to upgrade the kitchen equipment at the Afan Nedd centre.
Centre Boiler upgrade fund
This designated fund represents the monies required to upgrade the boiler and associated equipment at the Afan Nedd centre.
Merger fund
This designated fund represented the monies required to handle the legal fees associated with the merger with Age Cymru Afan Nedd which took place on 01/04/2019.
Restructure fund
This designated fund represents the monies put aside for any potential restructure of the Charity’s operations in the future.
Homecare Plus Fund
This designated fund represents fund designated specifically for the purposes of getting the Homecare Plus project into operation.
Grant Fundraising Officer Fund
This designated fund represents funds designated to fund the costs of a grant fundraiser for 3 years.
Other Fundraising Activities Fund
This designated fund represents fund designated to underwrite other funding efforts which it is hoped will generate unrestricted funding in future years. These are projects like community café’s and more legacy awareness. If the new projects are not self sufficient and generating funds for the charity by 2022 they will be stopped.
Centre repairs/renewals Fund
This designated fund represents monies allocated as a contingency for repairs and renewals at the Afan Nedd Centre.
I & A Resilience Fund
This designated fund represents monies allocated to cover 12 months of salaries costs should specific funding not be obtained going forward.
Opportunity/Service Development Fund
This designated fund represents monies allocated to be used to help secure additional funding streams for the Charity and diversify income going forward.
COVID Risk/Recovery Management Fund
This designated fund represents monies allocated to put further safeguards and equipment in place to ensure the Charity mitigates the risk of Covid-19 going forward.
36
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
Adversity / Income Risk Fund
This designated fund represents monies allocated to cover any disruption in services in the future.
Cessation Contingency Fund
This designated fund represents monies allocated to cover any potential future redundancies and closure costs for the Charity should future funding not be obtained.
Restricted funds:
Information and Advice - Home Benefit checks
Funding to provide information and advice on income maximisation by securing benefits.
Information and Advice - CAB Advicelink
Funding for the provision of general information and advice services.
Information and Advice - General
Funding for the provision of general information and advice services.
Moondance
Funding to support the Afan Nedd Lunch Club and Centre for clients benefit.
Garfield Weston
Funding to cover core costs associated with running the Afan Nedd Centre and Lunch Club.
Track 2000
Funding for employment costs covering a Centre Coordinator, in order to increase activities for clients and wider community engagement.
Moondance Covid Relief Fund
I & A Enabling project - to support clients to re-engage into the community post Covid.
National Lottery Community Fund
Funding to support a Home Meal Delivery Service, providing hot meals to clients in need
Track 2000 Covid frontline services
I & A Officer funding to support clients to manage the challenges arising from COVID pandemic, such as bereavement, accessing basic supplies, securing benefits
WCVA Voluntary Services Recovery
Funding to initiate a new project to support clients by providing practical assistance at home
Transfers between funds
The transfers out of designated funds represent the Charity’s spend of those funds within the main Core fund during the year.
The transfers into designated funds represent the Charity’s future plans for allocation of its unrestricted resources.
The transfer of £6,209 into the I & A General Restricted funds represent the Charities contribution towards the costs of this fund that are not funded by restricted funding
37
Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021
17. Related party disclosures
There were no related party transactions for the year ended 31 March 2021.
18. ULTIMATE CONTROLLING PARTY
The ultimate controlling party of Age Cymru West Glamorgan Limited is the Board of Trustees collectively.
www.agecymruwestglamorgan.org.uk
The notes form part of these financial statements
38
Registered charity number 1140989. Company number 7548947. VAT registration number 291 9943 52.Age Cymru West Glamorgan Limited unaudited financial statements for the year ended 31 March 2021