**From 1/4/2020 to 31/3/2021** ## **Trustees’ Annual Report for the period** ## **Section A Reference and administration details** **Charity name** St Denys Area Community Association **Other names charity is known by** SDACA **Registered charity number (if any)** 1140979 **Charity’s principal address** St Denys Community Centre Priory Road Southampton Hampshire SO17 2JZ Members of the Management Committee who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out below: |Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to
appoint trustee (if
any)| |---|---|---|---| |Mrs Claire Pickering|Chair||| |Ms Carole Coles|Bookings Officer||| |Mrs Jaquie Daniels|Treasurer||| ||||| ||||| **Structure, Governance and Management** ## **Section B** The Trustees present their report with the financial statements of the charity for the year ended 31[st] March 2020. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **Description of the charity’s trusts** Type of governing document Memorandum and Articles of Association Incorporated 6/12/2010 How the charity is constituted St Denys Area Community Association is a company limited by guarantee, and a registered charity Trustee selection methods The managing body is the Board of Trustees which is elected annually at the Annual General Meeting ## **Section C Objectives and Activities** The Trustees of the St Denys Area Community Association are committed to building a thriving community centre with, and for, all the many and diverse residents in the area. We wish to draw on the resources of local residents and organisations and work in partnership to develop voluntary activity in the community. We will continue to work hard to develop the community centre as the hub of the St Denys community, working to enhance the community cohesion and a further sense of community. The development of the charity is guided by the following objectives. To: 1. Promote the benefit of the inhabitants without distinction of age, disability, nationality, race, political, religious or other opinions, sex or sexual orientation, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for the recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. 2. Establish, or secure the establishment of a community centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the objectives. 3. Promote such other charitable purposes as may from time to time be determined. (Summary of the objects of the charity set out in its governing document) ## **Summary of the main activities undertaken for the public benefit in relation to these objects** We have started to develop the centre as a place where people can visit and find out what is happening in the area, enjoy activities, make social contacts, and offer their help. In setting our objectives and planning our activities the Board of Trustees has given careful consideration to the charity Commission’s general guidance on public benefit and in particular to its supplementary public benefit. The St Denys Area Community Association provides: 1. Buildings/facilities/open space for residents to meet together in the pursuit of a hobby, sport, educational training, association or other recreational activity. During the year we were proud to offer facilities to: - R Community - Highfield School of Dance - Science of the Soul - Southampton Jitsu Club - Slimming World - Soulcatchers band - A Better Back - Bodywork 2. Facilities to other charities or voluntary bodies 3. Advocacy, advice and information to the residents of the local St Denys community 4. Fund raising in furtherance of these activities through the hiring of our facilities. We recognise that there is balance to be struck between generating income and making our activities accessible to those on lower incomes, and will continue to assess how we can run our activities in light of this. ## **Section D Achievements and Performance** The outdoor Multi-Use Games Area (MUGA) is used informally for basketball and football sessions. The Covid-19 pandemic had a significant impact on the centre, with income being considerably reduced as most groups were not able to meet due to social distancing rules. The centre was able to remain open because of R Community’s involvement while they kept a reduced service running for their clients. In July 2020 following the easing of lockdown restrictions a meeting was held to discuss groups returning to use the centre. The groups that were able to return were the Soulcatchers band, Slimming World, a martial arts club, a support group for people with back problems, dance classes and a church group. The further lockdown imposed in November 2020 reduced hiring income again and the only groups that were able to continue meeting upto the end of March 2021, the period covered by this report, was the back problems support group and R Community Day Service. The community association was fortunate to receive a small business grant from the city council which reduced the loss made in the accounts. ## ## ## ## |ignedon behalf ofthecharitfstrustees||| |---|---|---| |Signature(s)||| |rutr name{s,|,a:,
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L,"J-.-| |Position{e.g.Secretary,Chairetc.}||| ||eiJA--rq>|| |Date||| ||9--\.\r'.\za|| Charity No. 1140979 St Denys Area Community Association ## Company Reg. No. 07461464 Annual Accounts for the period 1 April 2020 to 31 March 2021 Statement of Financial Activities including the Income & Expenditure Account |**Income**
Donations and legacies
Other trading activities
Other income
**Total income and endowments**
**Expenditure on**
Raising funds
Charitable activities
Other resources expended
**Total resources expended**
Net income/(expenditure)
Transfers between funds
Net income/(expenditure)
Other recognised gains/(losses)
Gains/(losses) on revaluation of fixed assets
Net gains/(losses) on investments
Net movement in funds
Total funds brought forward
Total funds carried forward|Restricted
Unrestricted
Income
Total this Total last
Funds
Funds
year
year
-
10
4,618
4,618
32,463
23,329
23,329
14,043| |---|---| ||27,947
-
27,947
46,516| ||3,924
3,924
-
35,233
35,233
40,172| ||35,233
3,924
39,157
40,172| ||7,286
-
3,924
-
11,210
-
6,344| ||7,286
-
3,924
-
11,210
-
6,344
63,873
15,899
79,772
73,428| ||56,587
11,975
68,562
79,772| ## Balance sheet as at 31 March 2021 ||||Restricted||| |---|---|---|---|---|---| |||Unrestricted|Income|Total this|Total last| |||Funds|Funds|year|year| |Fixed Assets|||||| |Tangible assets (Note 6)||4,519||4,519|5285| |Investments (Note 7)|||||| |Total fixed assets||4,519|-|4,519|5,285| |Current Assets|||||| |Stock and work in progress|||||| |Debtors (Note 8)||5,052||5,052|1,428| |(Short term) investments|||||| |Cash at bank and in hand||48,598|11,975|60,573|73,496| |Total current assets||53,650|11,975|65,625|74,924| |Creditors: Amounts falling due|within one||||| |year (Note 9)||1,582||1,582|437| |Net current assets/(liabilities)||52,068|11,975|64,043|74,487| |Total assets less current liabilities||56,587|11,975|68,562|79,772| |Creditors: Amounts falling due|after one year||||| |Provisions for liabilities and charges|||||| ||Net assets|56,587|11,975|68,562|79,772| |Funds of the charity|||||| |Unrestricted funds||56,587||56,587|63,873| |Restricted income funds|||11,975|11,975|15,899| ||Total funds|56,587|11,975|68,562|79,772| These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective April 2008). For the year end 31st March 2016 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. The financial statements were approv￿ and authorised for issue by theTrusteeson the 10 November 2021 and signed on behalf of all the trust Signature.. Full name cL'knL-CiAJ É +4 g*rfvJ(&LS Position Trea5urernrustee Date.. lo. 11.Li ## **Notes forming part of the Financial Statements** ## **Note 1 Accounting Policies** 1.1 Basis of preparation of financial statements These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102 (FRS102) applicable in the UK and Republic of Ireland published on 16 July 2014 - The Charities Act 2011 ## 1.2 Fixed Assets Tangible assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: - Fixtures, fittings and equipment: 33% straight line - Buildings: 2% straight line - IT equipment: 45% reducing balance All tangible fixed assets with a purchase value greater than £250 are capitalised. ## 1.3 Income All incoming resources are included in the statement of financial activity when the charity is legally entitled to the income and the account can be quantified with reasonable accuracy. ## 1.4 Expenditure Expenditure is recognised on an accrual basis, as a liability is incurred inclusive of value added tax. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity. ## 1.5 Funds Accounting General funds are restricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for particular purposes. ## 1.6 Value Added Tax The charity is not registered for VAT and irrecoverable VAT is charged against the category of resources for which is was incurred. ## Notes forming part of the Financial Statements (continued) |Note 2
Voluntary income
Activities for generating
funds
Investment Income
Incoming resources from|Analysis of incoming resources
This year
Last year
Analysis
£
£|Analysis of incoming resources
This year
Last year
Analysis
£
£|Analysis of incoming resources
This year
Last year
Analysis
£
£| |---|---|---|---| ||Donations||10| ||Grants|10,000|| ||Total|10,000|10| ||||| ||Lettings|4,618|32,462| ||Sports||| ||Events||| ||Total|4,618|32,462| ||||| |||-|-| ||||| |||-|-| Incoming resources from charitable activities Other incoming resources |Profit share from
R Community||| |---|---|---| |Facility recharges to
R Community|
13,329|13,893| |Refunds||| |Total|13,329|13,893| |||| |Repairs Account|3608|7,532| |Junior Club|28|28| |Roof Fund|8055|8,055| |Grounds Fund|284|284| |Total|11,975|15,899| Restricted funds Note 3 Analysis of resources expended Costs of generating voluntary income |Analysis|Analysis|Analysis| |---|---|---| |Restricted income
spent|3924|3493| |||| |Total
3,924||3,493| Fundraising trading costs Investment management costs ## Charitable activities |Premises costs|14306|13420| |---|---|---| |Accounting|325|320| |Advertising||| |Telephone &
Broadband|1245|1067| |Printing, post &
stationery|4|22| |Cleaning|9184|10951| |Insurance|1776|1966| |Repairs|6626|195| |Gardening||686| |Refunds|170|| |Legal costs||| |Other|4755|6471| |Depreciation|766|1327| |Bad debt||| |Total|39,157|36,425| Note 4 Details of certain items of expenditure ## 4.1 Trustee expenses Number of trustees who were paid expenses Nature of the expenses Total amount paid |Thisyear|Lastyear| |---|---| |2|2| |Repairs/
Maint., post|Cleaning,
post,
stationery| |11.45|191| 4.2 Fees for examination or audit of the accounts Independent examiner's or auditors' fees for reporting on the accounts Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor |Thisyear|Lastyear| |---|---| |£|£| |325|320| ||| Note 5 Paid employees ## 5.1 Staff costs |kind
Total staff costs|7578|8080| |---|---|---| |||| |||| ||7578|8080| Gross wages, salaries and benefits in kind Employer's National Insurance costs Pension costs ## 5.2 Average number of full-time equivalent |employees in the year
The parts of the charity
in which the employees
work|||| |---|---|---|---| ||Fundraising||| ||Charitable Activities||| ||Governance|1|1| ||Other|2|2| ||Total|3|3| ## 5.3 Defined contribution pension scheme Brief details of the scheme None The costs of the scheme to the charity for this year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end |This year
£|Last year
£| |---|---| ||| ||| ||| Note 6 Tangible fixed assets ## 6.1 Cost or valuation |6.1 Cost or valuation|||||| |---|---|---|---|---|---| |Balance brought forward
Additions
Revaluations
Disposals
Transfers
Balance carried forward|Freehold land &
buildings
£|Other land &
buildings
£|Plant,
machinery &
motor
vehicles
£|Fixtures,
fittings &
equipment
£|Total
£| ||4000||5040||9040| ||||||0| ||||||| ||||||| ||||||| ||4000||5040|0|9040| ## 6.2 Accumulated depreciation and impairment provisions |Basis
Rate
Balance brought forward
Depreciation charge for year
Impairment provisions
Revaluations
Transfers
Balance carried forward|SL or RB|SL or RB|SL or RB|SL|SL| |---|---|---|---|---|---| |||||3years|| ||240||3515||3755| ||80||686||766| ||||||| ||||||| ||||||| ||320||4201||4521| 6.3 Net book value Brought forward Carried forward 3680 839 4519 6.4 Revaluation None Note 7 Investment assets There were no investment assets held by the charity. Note 8 Debtors and prepayments Analysis of debtors Trade debtors Amounts due from subsidiary and associated undertakings Other debtors Prepayments and accrued income |Total|Amounts falling due
within ayear|Amounts falling due
within ayear|Amounts falling due
after more than ayear|Amounts falling due
after more than ayear| |---|---|---|---|---| ||This year
£|Last year
£|This year
£|Last year
£| ||5052|1428||| |||||| |||||| |||||| ||5052|1428||| Note 9 Creditors and accruals 9.1 Analysis of creditors |uals||||| |---|---|---|---|---| |Total|Amounts falling due
within ayear||Amounts falling due
after more than ayear|| ||This year
£|Last year
£|This year
£|Last year
£| |||||| |||||| |||||| ||1582|437||| |||||| ||1582|437||| Loans and overdrafts Trade creditors Amounts due to subsidiary and associated undertakings Other creditors Accruals and deferred 9.2 Security over assets None INDEPENDENT EXAMINER'S REPORT TO THE IRusfEES OF sr DEWrfS AREA COMMUNTf( A￿)cIATIoN I report to the Charity TTUStee5 my examinatiC47 of the a(c(￿nts of Charitable Cunpany for the year ended 31 March 2021. RESPONSIBILITIES AND BASIS,OF REPORT As the thariiys trustee5 of charitab￿ Company (aThl also ts dlrectors for the of COTrpar lawl you are res￿nsIb￿ for the ptpparation of the accounts in ac£ordance wlth the rry]uirements of the Companies Act 2006 Cthe 2006 Acri. HaMng sat&fi&l myself that the accounts of the a7aritabk cry￿y Mt rMu¥ed to te audit&l under Part 16 of the 2006 Att a￿1 a￿ elvJlbk for Inde￿￿ eXam￿l￿Jn. l ￿[J)rt n respett of my examknatM)n of your ch￿tsb￿ Cnmpanys accounts as cathed c￿t under sect[1￿ 145 of the (hariiks Act 20111'the 2011 ACVI. In (arryiw out my examination 117ave folk)wed the Dlrecuons owen by the Q￿rty CoTllmi55i(￿ section 145(51 (bl of the 2011 ACL INDEPENDENT EXAMlflER'S ￿ATEMENT E have CoMpk￿l my exami)ation. I confirn that no mattws have (ome to my attenthjn in conwti¢ wlth the examinatK)n g￿b]g me tatse to belEve: (￿ntir¥j rèawds wtre not kept #i ￿5p￿t of ￿ Cornpany as required by secuon 386 of the 21J)6 A(t,' or the ac(Dunts (Jo Th)t accord with recc¥(Js; or the acc(wnts do not compty with ac(tsJnting re]uwements of sectton 396 of the 2CK)6 Act other than any requirement thatthe amunts a'twe and far view which is not a matter consKlered as part of an iThYependent examinati￿. cr the accrxjnts have been wepared in ac(xxxIan￿ with the n￿thOdS and princtp of the Statemert of Recommended for acoxmting artd reFMwtit¥J by charitks [applKable to charitts rwepamg Iher at(Dunts ￿ ￿CordanCe with the FinarKial Rewxttng Standard app5kable A) the UK Republ￿ of Ireknd IFRS 102>1. I have noiJxKernsand have ¢J)me Kross r￿011￿ [natt￿5 th C￿ne¢￿0￿ with the e%aminatv)n b) whid) att￿tion should be (trawn in thi5 reix¥t in (xthr ID enable a proper understanding of the acC￿nts tsj J•son Foxwell FCCA FCIE iFMJependentexaminer.net 39 En￿ld R(A3d BH15 3U Date: 29 E￿ber 2021