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2025-03-31-accounts

Company registration number: 07553726 Charity registration number: 1140954

THE PILGRIM BAND TRUST TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

The Pilgrim Band Trust Contents

Page
Trustees' Report 1—4
Independent Examiner's Report 5
Statement of Financial Activities (including Income and Expenditure Account) 6
Balance Sheet 7
Notes to the Financial Statements 8—14

The Pilgrim Band Trust Company No. 07553726 Trustees' Report For The Year Ended 31 March 2025

The trustees present their report and the financial statements for the year ended 31 March 2025.

Objectives and Activities

Aims and Objectives

The primary objective of the Pilgrim Band Trust is to advance the education of children living in Reigate and surrounding areas in the knowledge and appreciation of music.

Significant Activities

The trust uses its funds to promote the playing of musical instruments, including the voice, and the enjoyment of music by young people. The trust supports both individuals and schools within the trust's geographical remit (Reigate and surrounding areas) which the trustees have extended in recent years. Through its links with Surrey Arts, the trust seeks to provide a broad range of support through schools and to individuals. The trust gives priority to State schools and as far as possible, to children or parents of limited means. Groups trained by the trust perform free of charge at public events. The trust also supports young people's music more broadly through the sponsorship of the local music festival.

Tuition is provided on a weekly basis during school term time from our premises in Reigate, Surrey. There are usually about 100 children attending regularly. One-to-one and small group tuition is provided for acoustic and electric guitar, piano, singing, drums and steel pans. As with the tuition, instruments are provided free of charge whilst the children remain members of the band. Students often study more than one instrument.

Tuition is led by a number of specialist adult teachers assisted by senior members of the band, who have advanced to the stage where they can teach younger members. Essential to the running of our operations is the group of loyal volunteer helpers, mainly drawn from parents and grandparents.

The band welcomes any young person who wishes to join without audition or condition provided they attend regularly and respect the student rules. Students may start their studies on any instrument within the band, though many start on the acoustic guitar where they can learn the basics of performance before moving on to other instruments.

Public Benefit

The trustees confirm that they have referred to the Charity Commissioner's general guidance on public benefit when implementing the Charity's aims and objectives and in planning future activities. The trustees are satisfied that the charity continues to meet the required public benefit test through its objectives and activities.

Our working arrangement with Surrey Arts, through which the trust subsidises individual music lessons in Surrey County Schools, continues to operate satisfactorily. In response to proactive seeking of proposals from local schools funding is being used for the purchase of instruments and equipment and teaching in local schools.

We offer a wide range of music lessons, with 100 young people benefitting from weekly tuition.

The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.

Financial Review

Financial Position

The trust made a surplus of £39,691 (2024: deficit £28,591) for the year prior to realised and unrealised investment losses of £218,571 (2024: £401,696 gain).

Investment policy and objectives

The ongoing concern of the trustees is to manage trust funds and investments to ensure the charitable work started by Edward West continues and grows.

The trust aims to protect the real value of the trust's capital whilst ensuring that the financial resources needed for the teaching programme and to support music locally are maintained in real terms and is not subject to large fluctuations and without resorting to external fundraising. In this way, the trustees are able to consider both current and future beneficiaries. The trustees have unrestricted powers of investment and may spend capital and accumulate unspent income.

...CONTINUED

Page 1

The Pilgrim Band Trust Trustees' Report (continued) For The Year Ended 31 March 2025

Financial Position - continued

Our long-term policy is therefore the pursuit of a total real return, taking income and capital growth together, subject to securing an adequately diversified portfolio of investments. This is achieved primarily through use of Common Investment Funds and by investing in a range of asset classes. The trust has continued to reduce its residential property holdings, reinvesting the proceeds on a gradual basis into equity and commercial property funds consistent with our investment policy. No ethical restrictions apply, although the trustees reserve the right to exclude from the portfolio any investments in companies whose representation might prove damaging, directly or indirectly, to the purposes or reputation of the charity.

The property portfolio consists of residential property in London. The trustees remain satisfied that the investment policy will deliver the required returns in the long-term.

Reserves Policy

The trustees wish to retain and invest trust's reserves in order to provide sufficient income to fund a full programme of band activity and maintain current levels of support for schools and young people without resorting to external fundraising or charges to pupils.

The range of our activities has increased substantially over recent years. Reserves are required to enable this expanded outreach of the trust and to continue to invest in improving and maintaining the facilities at Clevelands. The trustees also need to take into account that a portion of the trust's property investments are jointly held and not freely disposable. The trustees have determined that free reserves of between £2.5 and £3 million are required to meet these objectives. At 31st March 2025, the value of free reserves (excluding the value of the trust's tangible fixed assets, held in a designated fund) amounted to £5.319 million.

Future Plans

In addition to continuing a full programme of classes at Clevelands, the trust plans will continue to build on the work done in recent years by reaching new schools and providing continuation or additional funding to those who have successfully used previous funding. We will seek to extend the reach of our subsidy arrangement with Surrey Arts supporting music tuition in Surrey County Schools.

Structure, Governance and Management

Governing Document

Structure, Governance and management

The original Pilgrim Band Trust was founded as a charity by Edward Pannett West on 1 February 1979 by Deed of Trust. In addition to gifts made during his lifetime, at his death on 10 December 1985, he bequeathed to the trust the freehold property known as Clevelands, 13 Furzefield Road, Reigate together with the residue of his estate.

By resolution of the trustees dated 25 February 2011, a company limited by guarantee, The Pilgrim Band Trust (Company Number 07553726) was incorporated in England and Wales, under a Memorandum of Association on 7 March 2011, and is governed by its Articles of Association. The charity was registered with the Charity Commission (Registered Charity Number 1140954) on 21 March 2011.The charitable objects of this new charity are identical to those of the original Pilgrim Band Trust.

Edward West had the original inspiration to provide children with the opportunity to learn to play an instrument as part of a Band, The Pilgrim Band, and perform concerts in the local area. Fundamental to his vision was the idea that any child should have the opportunity to make music and that tuition and the loan of an instrument would be free of charge.

Funds from trust investments are also used to support other appropriate charitable purposes including assistance with the tuition fees of young musicians in need whose abilities range from the keen to the very talented. The trust is also a financial supporter for the Reigate and Redhill Music and Drama Festival. Grants are also made to schools to purchase musical equipment and run music programmes.

Overall management is in the hands of the trustees who meet regularly to manage the funds and investments and make decisions on the overall policy and direction of trust activities.

Trustee Selection Methods

New trustees are appointed by existing trustee (members) of the company. The Governing document requires that one third of the trustees retire by rotation annually with re-appointment permitted. The minimum number of trustees is three, with no maximum.

Where vacancies arise, potential candidates from the local community are sought by the trustees - either by recommendation or personal contact. In considering potential candidates, the trustees take into account the background, professional experience and willingness of the candidate to represent the various stakeholders in the trust's work. New trustees are provided with detailed briefings on the work of the trust by existing trustees and attend one or two meetings of the trustees prior to appointment. They are also provided with a copy of the Governing Document, Trust Policies, the most recent Trustees' Report and Financial Statements as well as minutes of trustee meetings.

The trust has one full time paid employee, the Band Principal, who plans and manages the tuition provided at Clevelands. The Principal is assisted by a number of specialist adult teachers who are paid by the session. The Principal is also assisted by a volunteer group of parents and friends who help with various support activities.

Page 2

The Pilgrim Band Trust Trustees' Report (continued) For The Year Ended 31 March 2025

Risk Management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The trustees have assessed the major risks to which the trust is exposed and established systems to mitigate those risks. The Risk Register is regularly reviewed and updated and responsibility for individual risks is assigned to an accountable trustee.

Reference and Administrative Details

Trustees

K J Pender P G Morris M A Smith A Unwin P B White J A Wood

Charity Number

1140954

Company Number

07553726

Registered Office

Clevelands 13 Furzefield Road Reigate Surrey RH2 7HG

Independent Examiner

P D Longstaff FCA Ellis Atkins Chartered Accountants Constable Court, 62 Dene Street Dorking Surrey RH4 2DP

Bankers

CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Solicitors

Morr and Co LLP Prospero 73 London Road Redhill Surrey RH1 1LQ

Investment Managers

CCLA One Angel Lane London EC4R 3AB

Page 3

The Pilgrim Band Trust Trustees' Report (continued) For The Year Ended 31 March 2025

The trustees' report was approved by the board of trustees and signed on its behalf by:

M A Smith

Trustee 19th December 2025

Page 4

The Pilgrim Band Trust Independent Examiner's Report to the Trustees of The Pilgrim Band Trust For The Year Ended 31 March 2025

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and Basis of Report

As the charity trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

P D Longstaff FCA 19th December 2025 Ellis Atkins Chartered Accountants Constable Court, 62 Dene Street Dorking Surrey RH4 2DP

Page 5

The Pilgrim Band Trust Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 March 2025

Notes
INCOME AND ENDOWMENTS FROM:
Donations and legacies
3
Investments
4
EXPENDITURE ON:
Raising funds
6
Charitable activities:
6
Promotion of the playing of musical instruments
Provision of grants
NET INCOME/(EXPENDITURE) BEFORE INVESTMENT GAINS/(LOSSES)
Net (losses)/gains on investments
NET INCOME/(EXPENDITURE)
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
18
2025
Unrestricted
funds
£
610
199,725
2024
Unrestricted
funds
£
-
163,088
200,335 163,088
(1,557)
(134,274)
(24,813)
(3,906)
(163,904)
(23,869)
(160,644) (191,679)
39,691
(218,571)
(28,591)
401,696
(178,880) 373,105
(178,880)
6,348,267
373,105
5,975,162
6,169,387 6,348,267

The notes on pages 8 to 14 form part of these financial statements.

Page 6

The Pilgrim Band Trust Balance Sheet As At 31 March 2025

Notes
FIXED ASSETS
Tangible Assets
12
Investment Properties
13
Investments
14
CURRENT ASSETS
Debtors
15
Cash at bank and in hand
Creditors: Amounts Falling Due Within One Year
16
NET CURRENT ASSETS (LIABILITIES)
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS OF THE CHARITY
Unrestricted Funds:
Unrestricted Funds
Revaluation Reserve
TOTAL FUNDS
18
2025
Unrestricted
funds
£
851,052
211,380
4,788,615
2024
Total funds
£
851,200
211,380
5,007,186
5,851,047
56,175
269,754
6,069,766
15,134
269,887
325,929
(7,589)
285,021
(6,520)
318,340 278,501
6,169,387 6,348,267
6,169,387 6,348,267
4,131,969
2,037,418
4,092,278
2,255,989
6,169,387 6,348,267
6,169,387 6,348,267

For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime.

On behalf of the board

�� � � � �

P G Morris M A Smith Trustee Trustee 19th December 2025

The notes on pages 8 to 14 form part of these financial statements.

Page 7

The Pilgrim Band Trust Notes to the Financial Statements For The Year Ended 31 March 2025

1. General Information

The Pilgrim Band Trust is a company limited by guarantee, incorporated in England & Wales, registered number 07553726 and registered charity number 1140954. The registered office is Clevelands, 13 Furzefield Road, Reigate, Surrey, RH2 7HG.

2. Accounting Policies

2.1. Basis of Preparation of Financial Statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.

The charitable company is a Public Benefit Entity as defined by FRS 102.

2.2. Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose.

Restricted funds are to be used for specific purposes as laid down by the donor.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2.3. Incoming Resources

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

2.4. Donated Goods and Services

When applicable, donated goods and services are included as incoming resources in the Statement of Financial Activities where the benefit to the charity is reasonably quantifiable and measurable. Such donated goods and services are shown at the open market value of such goods and services.

2.5. Resources Expended

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

2.6. Tangible Fixed Assets and Depreciation

Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Freehold No depreciation Improvements to Property Straight line over 7 years Musical Instruments Straight line over 4 years Office and Computer Equipment Straight line over 3 years

The Companies Act 2006 requires freehold property to be depreciated over its estimated useful life. The trust's policy is to maintain its freehold property to a high standard through a continual programme of maintenance. Depreciation is not provided on the freehold property but, in the opinion of the trustees, the residual value is such that any depreciation charge and accumulated depreciation is immaterial. Annual impairment reviews are carried out.

Items of equipment are capitalised where the purchase price exceeds £50. Rare musical instruments which maintain their value are not depreciated.

2.7. Investment Properties

Investment properties are shown within investments in the financial statements. The property valuations are reviewed annually by the trustees and the values are updated in the financial statements only when there has been a significant change in value. The property values were last updated in the year ended 31st March 2020.

Page 8

The Pilgrim Band Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025

2.8. Cash and Cash Equivalents

Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.

2.9. Taxation

The charity is exempt from tax as all its income is charitable and applied for charitable purposes.

3. Income from Donations and Legacies

3.
Income from Donations and Legacies
Donations and gifts
4.
Investment Income
Bank interest receivable
Interest from investments
Rents received from investment properties
5.
Net Income/(Expenditure)
The net (expenditure)/income is stated after charging/(crediting):
Depreciation of tangible fixed assets - owned
Impairment/(Reversal of impairment) losses - heritage assets
2025
Unrestricted
funds
£
610
2024
Unrestricted
funds
£
-
2025
Unrestricted
funds
£
11,751
182,474
5,500
2024
Unrestricted
funds
£
7,467
146,108
9,513
199,725 163,088
2025
£
742
100
2024
£
744
362

6. Analysis of Expenditure

Raising funds
Promotion of the playing of musical instruments
Provision of grants
Activities
undertaken
directly
£
1,557
107,918
-
Grant funding
of activities
(see note 7)
£
-
-
24,813
Support costs
(see note 8)
£
-
26,356
-
2025
Total
£
1,557
134,274
24,813
109,475 24,813 26,356 160,644

Page 9

The Pilgrim Band Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025

Raising funds
Promotion of the playing of musical instruments
Provision of grants
7.
Grants Payable
Provision of grants
Provision of grants
8.
Support Costs
Premises expenses
General administration
Governance costs
Premises expenses
General administration
Governance costs
Activities
undertaken
directly
£
3,906
128,365
-
Grant funding
of activities
(see note 7)
£
-
-
23,869
Support costs
(see note 8)
£
-
35,539
-
2024
Total
£
3,906
163,904
23,869
132,271 23,869 35,539 191,679
Grants to
Institutions
£
23,425
Grants to
Individuals
£
1,388
2025
Total
£
24,813
Grants to
Institutions
£
22,802
Grants to
Individuals
£
1,067
2024
Total
£
23,869
2025
Promotion of
the playing of
musical
instruments
£
9,710
10,437
6,209
26,356
2024
Promotion of
the playing of
musical
instruments
£
15,478
12,866
7,195
35,539

Page 10

The Pilgrim Band Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025

9. Independent Examiner's Remuneration

9.
Independent Examiner's Remuneration
Independent examination of the financial statements
Other assurance services
Tax advisory services
Other financial services
2025
£
1,920
-
-
-
1,920
2024
£
1,824
-
-
-
1,824
10.
Staff Costs
Staff costs were as follows:
Wages and salaries
Other pension costs
2025
£
104,712
1,537
106,249
2024
£
125,272
1,470
126,742

No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.

11. Average Number of Employees

Average number of employees during the year was: 1 (2024: 1)

12. Tangible Assets

Cost
As at 1 April 2024
Additions
As at 31 March 2025
Depreciation
As at 1 April 2024
Provided during the period
As at 31 March 2025
Net Book Value
As at 31 March 2025
As at 1 April 2024
Land & Property
Freehold
Improvements
to Property
£
£
850,000
40,951
-
-
850,000
40,951
-
40,951
-
-
-
40,951
850,000
-
850,000
-
Land & Property
Freehold
Improvements
to Property
£
£
850,000
40,951
-
-
850,000
40,951
-
40,951
-
-
-
40,951
850,000
-
850,000
-
Musical
Instruments
£
19,147
435
Office and
Computer
Equipment
£
7,905
159
Total
£
918,003
594
850,000 40,951 19,582 8,064 918,597
-
-
40,951
-
18,234
488
7,618
254
66,803
742
- 40,951 18,722 7,872 67,545
850,000 - 860 192 851,052
850,000 - 913 287 851,200

Page 11

The Pilgrim Band Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025

13. Investment Property

3.
Investment Property
2025
£
Fair Value
As at 1 April 2024 and 31 March 2025 211,380

On 2 September 2025, after the year end, the charity completed the sale of a property in which it held a 50% beneficial interest.

The charity's share of the gross sale proceeds and costs were £187,500 and £3,997 respectively. The charity's carrying value of the property in the balance sheet at the year end was £180,000.

As the disposal took place after the year end, no adjustment has been made to these financial statements.

14. Investments

14.
Investments
Cost or Valuation
As at 1 April 2024
Revaluations
As at 31 March 2025
Provision
As at 1 April 2024
As at 31 March 2025
Net Book Value
As at 31 March 2025
As at 1 April 2024
15.
Debtors
Due within one year
Rental income and tenant deposits due
Other debtors
16.
Creditors: Amounts Falling Due Within One Year
Taxation and social security
Accruals and deferred income
2025
£
15,774
40,401
56,175
2025
£
1,916
5,673
7,589
Listed
£
5,007,186
(218,571)
4,788,615
-
-
4,788,615
5,007,186
2024
£
11,949
3,185
15,134
2024
£
1,867
4,653
6,520

17. Pension Commitments

The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund.

During the year the charge to the statement of financial activities in respect of defined contribution schemes was £1,537 (2024: £1,470).

At the balance sheet date contributions of £231 (2024: £221) were due to the fund and are included in creditors.

Page 12

The Pilgrim Band Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025

18. Movement in Funds

Unrestricted funds
General:
General unrestricted fund
Designated:
Designated fund - Value of freehold property
Revaluation Fund
Total unrestricted funds
Total funds
As at 1 April
2023
As at 1 April
2024
£
3,242,278
850,000
2,255,989
Income
£
200,335
-
-
Expenditure
£
(160,644)
-
(218,571)
As at 31 March
2025
£
3,281,969
850,000
2,037,418
3,105,989 - (218,571) 2,887,418
6,348,267 200,335 (379,215) 6,169,387
6,348,267 200,335 (379,215) 6,169,387
Income Expenditure Transfers As at 31 March
2024
Unrestricted funds
General:
General unrestricted fund
Designated:
Designated fund - Value of freehold property
Revaluation Fund
Total unrestricted funds
Total funds
£
3,158,879
850,991
1,965,292
£
163,088
-
-
£
(186,179)
-
396,196
£
106,490
(991)
(105,499)
£
3,242,278
850,000
2,255,989
2,816,283 - 396,196 (106,490) 3,105,989
5,975,162 163,088 210,017 - 6,348,267
5,975,162 163,088 210,017 - 6,348,267

Designated Funds

The trustees have designated the value of the trust's freehold property as a separate fund.

Revaluation Funds

The revaluation reserve fund represents the amount by which investments exceed their historical cost. The movement on the revaluation fund during the year represents the change in market value of listed investments during the year under review.

  1. Transactions with Trustees

No trustee expenses have been incurred.

Page 13

The Pilgrim Band Trust Notes to the Financial Statements (continued) For The Year Ended 31 March 2025

20. Related Party Disclosures

Mrs V Wool, the daughter of a trustee, received remuneration of £37,000 (2024: £35,640) during the year. She also had employer pension contributions of £1,537 (2024:£1,470) paid on her behalf.

Mr B Wool, the grandson of a trustee, received payment of £15,500 (2024: £19,512) for music tuition services provided to pupils in accordance with arrangements approved by the trustees.

Miss G Wool, the granddaughter of a trustee, received payment of £7,340 (2024: £14,385) for assisting with the band in accordance with arrangements approved by the trustees.

21. Controlling Parties

The charity is controlled by the trustees. The charitable company has no controlling party.

  1. Company limited by guarantee

The company is limited by guarantee and has no share capital.

In the event of a winding up, every member of the company undertakes to contribute to the assets of the company, such an amount as may be required, but not exceeding £10.

Page 14

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