**REGISTERED COMPANY NUMBER: 06699232 (England and Wales) REGISTERED CHARITY NUMBER: 1140943** 

## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

## **FOR** 

## **BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 

3 Jubilee Way Faversham Kent ME13 8GD 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

**CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

|||**Page**||
|---|---|---|---|
|**Report of the Trustees**||1||
|**Independent Examiner's Report**||2||
|**Statement of Financial Activities**||3||
|**Balance Sheet**||4||
|**Notes to the Financial Statements**|5|to|8|
|**Detailed Statement of Financial Activities**||9||





**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** 

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. 

## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 

06699232 (England and Wales) 

**Registered Charity number** 1140943 

**Registered office** Beechwood Community Hall Tarragon Road Maidstone Kent ME16 ONG **Trustees** J Anithottathil Miss K R Wheeler **Company Secretary** V F Swaminathan **Independent Examiner** Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD 

Approved by order of the board of trustees on ............................................. and signed on its behalf by: 

.............................................................................. J Anithottathil - Trustee 

1 



**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

## **Independent examiner's report to the trustees of Beechwood Community Hall Trust Limited ('the Company')** 

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2022. 

## **Responsibilities and basis of report** 

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 

3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

David Muggridge 

Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD Date: ............................................. 

2 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

|||30.9.22|30.9.21|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|**INCOME AND ENDOWMENTS FROM**||||
|Other trading activities|2|25,604|13,282|
|**EXPENDITURE ON**||||
|**Charitable activities**||||
|Maintaining Beechwood Community Hall||23,947|16,765|
|**NET INCOME/(EXPENDITURE)**||1,657|(3,483)|
|**RECONCILIATION OF FUNDS**||||
|Total funds brought forward||62,882|66,365|
|**TOTAL FUNDS CARRIED FORWARD**||64,539|62,882|



The notes form part of these financial statements 

3 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

## **BALANCE SHEET 30 SEPTEMBER 2022** 

|||30.9.22|30.9.21|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|**FIXED ASSETS**||||
|Tangible assets|6|4,328|6,638|
|**CURRENT ASSETS**||||
|Debtors|7|1,320|899|
|Cash at bank||69,832|64,433|
|||71,152|65,332|
|**CREDITORS**||||
|Amounts falling due within one year|8|(10,941)|(9,088)|
|**NET CURRENT ASSETS**||60,211|56,244|
|**TOTAL ASSETS LESS CURRENT LIABILITIES**||64,539|62,882|
|**NET ASSETS**||64,539|62,882|
|**FUNDS**|9|||
|Unrestricted funds||64,539|62,882|
|**TOTAL FUNDS**||64,539|62,882|



The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2022. 

The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2022 in accordance with Section 476 of the Companies Act 2006. 

The trustees acknowledge their responsibilities for 

- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and 

- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. 

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 

............................................. J Anithottathil - Trustee 

............................................. K R Wheeler - Trustee 

The notes form part of these financial statements 

4 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. 

## **Financial reporting standard 102 - reduced disclosure exemptions** 

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': 

- the requirements of Section 7 Statement of Cash Flows. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## **Tangible fixed assets** 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Fixtures and fittings - 20% on cost Computer equipment - 20% on cost 

## **Taxation** 

The charity is exempt from corporation tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **2. OTHER TRADING ACTIVITIES** 

30.9.22 30.9.21 £ £ Hire of hall 25,604 13,282 

5 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

## **3. NET INCOME/(EXPENDITURE)** 

Net income/(expenditure) is stated after charging/(crediting): 

||30.9.22|30.9.21|
|---|---|---|
||£|£|
|Depreciation - owned assets|3,415|3,742|



## **4. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year ended 30 September 2022 nor for the year ended 30 September 2021. 

## **Trustees' expenses** 

There were no  trustees' expenses paid for the year ended 30 September 2022 nor for the year ended 30 September 2021. 

## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** 

|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**||
|---|---|
||Unrestricted|
||fund|
||£|
|**INCOME AND ENDOWMENTS FROM**||
|Other trading activities|13,282|
|**EXPENDITURE ON**||
|**Charitable activities**||
|Maintaining Beechwood Community Hall|16,765|
|**NET INCOME/(EXPENDITURE)**|(3,483)|
|**RECONCILIATION OF FUNDS**||
|Total funds brought forward|66,365|
|**TOTAL FUNDS CARRIED FORWARD**|62,882|



## **6. TANGIBLE FIXED ASSETS** 

|Fixtures<br>and<br>Computer<br>fittings<br>equipment<br>£<br>£<br>**COST**<br>At 1 October 2021<br>43,026<br>1,252<br>Additions<br>1,105<br>-<br>At 30 September 2022<br>44,131<br>1,252<br>**DEPRECIATION**<br>At 1 October 2021<br>36,792<br>848<br>Charge for year<br>3,338<br>77<br>At 30 September 2022<br>40,130<br>925<br>**NET BOOK VALUE**<br>At 30 September 2022<br>4,001<br>327<br>At 30 September 2021<br>6,234<br>404|Totals<br>£<br>44,278<br>1,105|
|---|---|
||45,383|
||37,640<br>3,415|
||41,055|
||4,328|
||6,638|



6 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

## **7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|**7.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
|---|---|---|---|---|
||||30.9.22|30.9.21|
||||£|£|
||Trade debtors||1,320|899|
|**8.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||
||||30.9.22|30.9.21|
||||£|£|
||Other creditors||1,922|1,921|
||Deferred income||125|617|
||Accrued expenses||8,894|6,550|
||||10,941|9,088|
|**9.**|**MOVEMENT IN FUNDS**||||
||||Net||
|||At|movement|At|
|||1.10.21|in funds|30.9.22|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|62,882|1,657|64,539|
||**TOTAL FUNDS**|62,882|1,657|64,539|
||Net movement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|25,604|(23,947)|1,657|
||**TOTAL FUNDS**|25,604|(23,947)|1,657|
||**Comparatives for movement in funds**||||
||||Net||
|||At|movement|At|
|||1.10.20|in funds|30.9.21|
|||£|£|£|
||**Unrestricted funds**||||
||General fund|66,365|(3,483)|62,882|
||**TOTAL FUNDS**|66,365|(3,483)|62,882|



7 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

## **9. MOVEMENT IN FUNDS - continued** 

Comparative net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|13,282|(16,765)|(3,483)|
|**TOTAL FUNDS**|13,282|(16,765)|(3,483)|



A current year 12 months and prior year 12 months combined position is as follows: 

|**Unrestricted funds**<br>General fund<br>**TOTAL FUNDS**|Net<br>At<br>movement<br>At<br>1.10.20<br>in funds<br>30.9.22<br>£<br>£<br>£<br>66,365<br>(1,826)<br>64,539<br>66,365<br>(1,826)<br>64,539|Net<br>At<br>movement<br>At<br>1.10.20<br>in funds<br>30.9.22<br>£<br>£<br>£<br>66,365<br>(1,826)<br>64,539<br>66,365<br>(1,826)<br>64,539|
|---|---|---|
|||64,539|



A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|38,886|(40,712)|(1,826)|
|**TOTAL FUNDS**|38,886|(40,712)|(1,826)|



## **10. CAPITAL COMMITMENTS** 

The Trustees note that they expect to incur capital expenditure replacing the sports hall floor in the foreseeable future. This expenditure will be met from the general fund. 

## **11. RELATED PARTY DISCLOSURES** 

There were no related party transactions for the year ended 30 September 2022. 

8 



**BEECHWOOD COMMUNITY HALL TRUST LIMITED** 

## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2022** 

||30.9.22|30.9.21|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Other trading activities**|||
|Hire of hall|25,604|13,282|
|**Total incoming resources**|25,604|13,282|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Rates and water|1,480|1,276|
|Insurance|650|619|
|Light and heat|5,502|3,237|
|Telephone|963|832|
|Sundries|1,973|940|
|Building maintenance|3,971|3,321|
|Cleaning|4,370|1,831|
|Fixtures and fittings|3,338|3,491|
|Computer equipment|77|250|
||22,324|15,797|
|**Support costs**|||
|**Information technology**|||
|Computer software & IT|279|242|
|**Governance costs**|||
|Accountancy and legal fees|1,344|726|
|Total resources expended|23,947|16,765|
|**Net income/(expenditure)**|1,657|(3,483)|



This page does not form part of the statutory financial statements 

9