Surrey Youth Focus
Annual Report and Financial Statements, 2023-24
For year ending: 31[st] March 2024
Registered charity no. 1140934
Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Contents
From our Chair, Allister McGowan: ........................................................................................... 2 TRUSTEES’ ANNUAL REPORT 2023-24 ....................................................................................... 3 Governance ............................................................................................................................ 3 Risk Management .................................................................................................................. 4 Administrative Information 31st March 2024 ...................................................................... 5 Marketing and Communications .......................................................................................... 6 Funders .................................................................................................................................. 6 Looking forward to 2024-25 .................................................................................................. 6 Statement of Public Benefit .................................................................................................. 7 Reserves Policy ...................................................................................................................... 7 Independent Examiner's Report to the Trustees of Surrey Youth Focus .................................. 8 Statement of Financial Activities ............................................................................................. 10 Balance Sheet ........................................................................................................................... 11 Notes to the Financial Statements .......................................................................................... 12
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
From our Chair, Allister McGowan:
The year began with a degree of trepidation and excitement because we had to go into new approaches and territory. We knew that this was going to be the biggest challenge that Surrey Youth Focus had faced for a long time and we were not sure how the Trustees and team would respond to it. We believed that there were opportunities out there but were unsure whether the situation could be turned around within the time envelope enabled by our reserves.
However, we are delighted to be able to say that it was a challenge that all the staff rose to and a significant transition has taken place. Whilst it continued to be difficult for most of the year, the green shoots have been growing stronger and we are now in a much stronger place. I would like to thank the staff team for their hard work and determination.
From our CEO, Cate Newnes-Smith
This financial year has been a tough one for Surrey Youth Focus, having had our core funding significantly reduced at the start of the year.
However, I consider myself extremely lucky to work with such a hardworking, thoughtful, inspiring and supportive team of staff members and trustees. Everyone has pulled together to take Surrey Youth Focus in a new direction, and we are now bringing in most of our funding on a project-by-project basis, rather than being mostly in single grants.
Indeed, it has also been a very generative period, learning new skills and ideas around how to achieve real change in complex systems and how to develop marketable ‘products’ which potential customers can grasp and see the benefit in funding.
Several years into ‘complex system change’ work, I continue to gain new insights and ways of approaching this work with a view to achieving better outcomes for children and families.
We have considerable ideas about how we can extend our influence across Surrey and beyond. A key criteria for success is how we balance project delivery with developing new ideas and concepts.
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
TRUSTEES’ ANNUAL REPORT 2023-24
Surrey Youth Focus (SYF) is a Charitable Incorporated Organisation (CIO). The CIO operates under an Association model constitution with voting members other than the trustees.
The Trustees present their report with the financial statements of the charity for the year ended 31 March 2024. This financial year was a tough one for Surrey Youth Focus. We always knew that having a significant portion of our revenue tied up in one funding stream from Surrey County Council was a risk, but we had not managed to diversify away from this. Having had our core funding with Surrey County significantly reduced at the start of the year, we worked hard to transition our business model to a more project focused delivery regime as opposed to our previous wider systemic change focused model. This work started to pay off in the winter/spring 2024 as we developed a series of project based revenue streams, albeit still mostly from Surrey County Council and Surrey Heartlands. In practical terms, our unrestricted funding is decreasing whilst our restricted funds increase.
On the positive side, this has also been a period of considerable learning and intellectual growth. We have deepened our understanding of how to effect cultural and systemic change and, crucially, how to demonstrate the impact of this vital yet often intangible work. We have considerably sharpened our saw on how to pitch our proposition and we now have a series of tangible models to show to prospective funders.
Revenue in this year was £194, 494 as compared to £369, 627 for the previous year which has been bolstered by the receipt of restricted funds. There was a deficit of £73, 262 on unrestricted funds and a deficit of £57, 134 on restricted funds. The deficit on unrestricted funds was largely incurred due to shortfall in income expected at the start of the year whilst the deficit on restricted funds was due to planned spend down.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution and the Statement of Recommended Practice - Accounting and reporting by Charities: SORP applicable to charities preparing their financial statements under FRS102.
Surrey Youth Focus has income between £25,000 and £500,000 and so is subject to Independent Examination, conducted by Simmons Gainsford Professional Services Limited.
The Charity's objects are to benefit young people in Surrey by:
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Promoting good practice and the efficiency and effectiveness of its member organisations;
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Supporting and strengthening the work of its members;
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Helping members to support young people to develop their physical, mental and spiritual capacities to help them mature and have a good quality of life and
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Ensuring that young people’s voices, concerns and issues are represented wherever it is most appropriate.
Governance
The Directors shall comprise:
- at least three and not more than ten independent individuals and
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
- at least three and not more than ten persons who are representatives of member organisations.
within overall limits of a maximum of fifteen and a minimum of six directors. A Director shall be appointed either:
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by ordinary resolution of the members at a general meeting;
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or by the Board of Directors.
Four meetings of the Trustee Board were held during 2023-24.
The Board receives standing quarterly reports on the financial position and on the performance against targets in the business plan. Our internal management controls (time and expense collection, monthly reporting) allow us to maintain tight control over all expenditure and to reconcile funds and monitor project progress monthly.
Apart from the main Board of Trustees, we hold meetings of our Management and Finance (M&F) Subcommittee on a quarterly basis. The M&F Committee receives detailed monthly financial management accounts from the Treasurer, and it is here that detailed discussions take place about issues relating to the business plan, governance, risk management and management. Reports and recommendations are then made to the full Board meeting as necessary.
SYF is a membership organisation. Full membership shall be open to any registered charity, voluntary youth organisation, youth social enterprise or sports bodies that are providing services for young people primarily within Surrey, which furthers the objectives of SYF and which has paid the annual subscription for full members.
Risk Management
A review of the Risk Register is a standing item on the M&F Committee with each of the risk areas being addressed on an annual basis. The risk register is then reviewed by the Board as a whole annually.
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Administrative Information 31st March 2024
Registered charity no. 1140934
REGISTERED ADDRESS
Astolat, Coniers Way New Inn Lane Burpham Guildford Surrey GU4 7HL
PRESIDENT
Michael More-Molyneux, Lord-Lieutenant of Surrey
VICE PRESIDENT
Lesley Myles MBE JP DL
TRUSTEES
Independent Trustees
Allister McGowan – Chairman Alec Sanderson Paul Cliff Cindy O’Sullivan (from 31/10/23) Holly Mobbs (from 25/4/24)
Member Trustees
Hannah Roberts (Girlguiding Surrey West) Lawrence Santcross (Transform Housing) Jude Crome (LYP) (from 25/7/23) Paul Farthing (Shooting Star) (from 25/4/24)
Chief Executive: Cate Newnes-Smith
Patrons : (as of 31[st] March 2024)
Mr Saj Hussain Professor Max Lu AO DL The Rt Revd Andrew Chairman Surrey County President and ViceWatson, Council Chancellor University of Bishop of Guildford, Surrey Representing Faith Communities
Staff Team
Our able staff team has continued to be led by Cate Newnes-Smith.
As the organisation continues to punch well above its weight and achieve a huge amount of work, we have taken on extra staff and are now at the equivalent of approximately 5 FTE worth of staff.
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
The team now comprises:
----- Start of picture text -----
Chief Executive: Cate
Newnes-Smith
Collaboration Team Administrator: Finance Manager: Impact and Project Manager: Personal Assistant:
Manager: Su Outcomes Manager
Freeman Sophie Baldwin David Halliwell Sally Stubbings Anika Wilson Rebecca Kenyon
----- End of picture text -----
It is key to working in complex system environments that we develop and maintain a learning culture – where a key focus of the organisation is ongoing improvement and where it is acceptable to ‘fail’. We encourage all team members to take time to learn and explore.
Marketing and Communications
Most of our communications work is part of our service to charities and the public sector – and is not really marketing with an aim to sell our services.
Our primary marketing approach is through relationships, bulletins and email contact. We are moving towards LinkedIn, having primarily used Twitter in the past.
Funders
During the year, aside from our contract funding from Surrey County Council, NHS Surrey and Borders Partnership and member dues, we received grant funding from the following:
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Surrey County Council
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The Coleman Trust
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NHS Surrey Heartlands
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The Community Foundation for Surrey
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Active Prospects
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• NAVCA
for which we would like to record our thanks.
Looking forward to 2024-25
Surrey Youth Focus has good prospects for 2024-25. Due to our trusted relationships, networks and knowledge, Surrey Youth Focus continues to play a unique collaborative leadership role to generate new solutions to the challenges faced by young people. We will continue building relationships across Surrey and using these relationships, we will continue to serve children and young people by bringing organisations and people together and promoting systemic change.
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Independent Examiner's Report to the Trustees of Surrey Youth Focus
I report to the trustees on my examination of the financial statements of Surrey Youth Focus (‘the charity’) for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.
This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.
Responsibilities and basis of report
As the trustees of the charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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➢ accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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➢ the financial statements do not accord with those records; or
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➢ the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Nick Weller FCCA
Simmons Gainsford Professional Services Limited
14[th] Floor, 33 Cavendish Square London W1G 0PW
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Statement of Financial Activities
Surrey Youth Focus
STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 31 March 2024
| Notes | Unrestricted | Restricted | Total 2024 | Total 2023 | |
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Charitable Activities | |||||
| Subscriptions | 2 | 12,050 | 0 | 12,050 | 10,000 |
| Consultancy Services | 3 | 40,000 | 16,820 | 56,820 | 216,500 |
| Grants Received | 4 | 3,200 | 121,514 | 124,714 | 142,872 |
| Investment Income | 5 | 910 | 0 | 910 | 256 |
| TOTAL INCOME | 56,160 | 138,334 | 194,494 | 369,628 | |
| RESOURCES EXPENDED | |||||
| Charitable Activities | |||||
| Direct Costs | 6 | 0 | 43,265 | 43,265 | 5,995 |
| Staff costs | 7 | 107,530 | 152,203 | 259,733 | 252,204 |
| Office and property costs | 8 | 16,840 | 0 | 16,840 | 15,304 |
| Sundry expenses | 9 | 4,052 | 0 | 4,052 | 4,300 |
| Legal and administrative costs | 10 | 1,200 | 0 | 1,200 | 920 |
| TOTAL EXPENDITURE | 129,622 | 195,468 | 325,090 | 278,723 | |
| NET INCOME/(EXPENDITURE) | (73,462) | (57,134) | (130,596) | 90,904 | |
| TOTAL FUNDS AT 1 APRIL 2023 | 88,796 | 127,235 | 216,031 | 125,127 | |
| TOTAL FUNDS AT 31 MARCH 2024 | 15,334 | 70,101 | 85,435 | 216,031 |
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| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Notes | E | f | E | E | |
| FDGDASSETS | |||||
| TangibleAssets | 11 | 0 | 0 | ||
| CURRENTASSETS | |||||
| CashatBank | s9,845 | 221,947 | |||
| 99,M5 | 221,947 | ||||
| CREDITORS | |||||
| Fallingduewithinoneyear | 12 | (14,41A) | (5,s16) | ||
| NET CURRENTASSETS | 85,435 | 216,031 | |||
| NETASSETS | 85,435 | 216,031 | |||
| FUNDS | |||||
| Unrestrictedfunds | 15,334 | 88,796 | |||
| Restrictedfunds | 70,101 | 127,2:35 | |||
| 85,43s | 216,031 |
Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Notes to the Financial Statements
Surrey Youth Focus
Notes to the Financial Statements For the year ended 31 March 2024
1. Accounting Policies
Basis of Preparation
The financial statements have been prepared in accordance with Accounting and Reporting by
Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charites Act 2011 and UK Generally Accepted Accounting Practice
Incoming Resources
Subscriptions and Consultancy Services are included in the Statement of Financial Activities when they are receivable. Grants are recognised in full in the Statement of Financial Activities in the period in which they are receivable, unless they are time related or contain unfulfilled conditions in which case unutilised grants are carried forward in the Balance Sheet.
Resources Expended
Expenditure is included on an accruals basis and includes irrecoverable value added tax. It has been allocated to the activities of the charity on a direct cost basis. Governance costs are those costs .
relating to the running of the charity as an entity
Fixed Assets
Fixed assets are stated at cost and depreciation is provided at rates calculated to write off each asset over its expected useful life as follows:
- Office Equipment: 33% straight line
Assets purchased in the year costing in excess of £1,000 are included in the balance sheet
All other assets are written off in the year of purchase.
Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund.
Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
Going concern
The accounts have been prepared under the going concern basis as the Trustees believe that the Charity will be able to operate for the foreseeable future due to receipt of anticipated funds in the near future
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Surrey Youth Focus
Notes to the Financial Statements For the year ended 31 March 2024
2. Subscriptions
Subscriptions are paid by charities and others who are member organisations and receive benefit.
| onsultancy Services Surrey County Council NHS Surrey & Borders Others rants Received Surrey County Council NHS Surrey & Borders NHS Surrey Heartlands Community Foundation for Surrey Coleman Trust Other Sponsors |
£ £ 12,050 10,000 £ £ £ £ Unrestricted Restricted Unrestricted Restricted 40,000 13,570 149,000 16,500 0 2,900 51,000 350 2024 2023 2024 2023 |
|---|---|
| 40,000 16,820 200,000 16,500 £ £ £ £ Unrestricted Restricted Unrestricted Restricted 102,369 465 2,045 139,407 10,000 3,000 3,000 200 7,100 2024 2023 |
|
| 3,200 121,514 3,000 139,872 |
3. Consultancy Services
4. Grants Received
We are grateful for funds received from:
Active Prospects and NAVCA as well as the above named
5. Investment Income
| £ £ Bank interest receivable 910 256 irect Costs These include incurred expenses and third party delivery costs. £ £ £ £ Unrestricted Restricted Unrestricted Restricted Surrey Wellbeing Partnership 473 VCSE Alliance 31,490 153 LDA 11,024 5,125 SCC Smaller Projects 21 244 Workforce Innovation 730 0 43,265 0 5,995 taff Costs £ £ Salaries 218,055 228,680 Social security costs 12,263 13,840 Pension contributions 29,415 9,684 259,733 252,204 Average number of employees (FTE) Administration 1 1 Direct Service Delivery 4 4 5 5 2024 2023 2024 2023 2024 2023 |
£ £ Bank interest receivable 910 256 irect Costs These include incurred expenses and third party delivery costs. £ £ £ £ Unrestricted Restricted Unrestricted Restricted Surrey Wellbeing Partnership 473 VCSE Alliance 31,490 153 LDA 11,024 5,125 SCC Smaller Projects 21 244 Workforce Innovation 730 0 43,265 0 5,995 taff Costs £ £ Salaries 218,055 228,680 Social security costs 12,263 13,840 Pension contributions 29,415 9,684 259,733 252,204 Average number of employees (FTE) Administration 1 1 Direct Service Delivery 4 4 5 5 2024 2023 2024 2023 2024 2023 |
£ £ Bank interest receivable 910 256 irect Costs These include incurred expenses and third party delivery costs. £ £ £ £ Unrestricted Restricted Unrestricted Restricted Surrey Wellbeing Partnership 473 VCSE Alliance 31,490 153 LDA 11,024 5,125 SCC Smaller Projects 21 244 Workforce Innovation 730 0 43,265 0 5,995 taff Costs £ £ Salaries 218,055 228,680 Social security costs 12,263 13,840 Pension contributions 29,415 9,684 259,733 252,204 Average number of employees (FTE) Administration 1 1 Direct Service Delivery 4 4 5 5 2024 2023 2024 2023 2024 2023 |
|---|---|---|
| 0 | 43,265 0 5,995 |
|
| £ £ 218,055 228,680 12,263 13,840 29,415 9,684 259,733 252,204 1 1 4 4 5 5 2024 2023 |
6. Direct Costs
7. Staff Costs
One member of staff received remuneration in the band £60,000 to £69,999 £152,203 was charged to restricted funds (2023-£28,392)
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Surrey Youth Focus
Notes to the Financial Statements For the year ended 31 March 2024
8. Office and Property Costs
These costs are allocated between core operations and major projects on an actual basis.
| Insurance Office services/maintenance Printing, postage and stationary Telephone and IT |
£ £ 839 839 7,760 6,363 49 151 8,192 7,951 16,840 15,304 2024 2023 |
|---|---|
9. Sundry Expenses
| undry Expenses | |||
|---|---|---|---|
| 2024 | 2023 | ||
| £ | £ | ||
| Training | 74 | 507 | |
| Travel/subsistence | 882 | 913 | |
| Marketing | 498 | 220 | |
| Office equipment | 813 | 907 | |
| Meetings | 406 | 1,707 | |
| Legal & Professional Costs | 0 | 13 | |
| Other | 1,379 | 33 | |
| 4,052 | 4,300 | ||
| Legal and administrative Costs | |||
| These include any Trustee expenses and the Independent | Examiner's Fee. | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Independent examiner's fee | 1,200 | 1,000 | |
| Fixed Assets | |||
| Office Equipment | |||
| Cost | Depreciation | NBV | |
| £ | £ | £ | |
| 1 April 2023 | 1,260 | 1,260 | 0 |
| Additions | 0 | 0 | 0 |
| Disposals | 0 | 0 | 0 |
| 31 March 2024 | 1,260 | 1,260 | 0 |
| Creditors: Amounts falling due within one year | |||
| 2024 | 2023 | ||
| £ | £ | ||
| Deferred Income | 0 | 0 | |
| Accruals | 9,684 | 2,005 | |
| Examiner Fee | 1,200 | 1,000 | |
| VAT | 3,526 | 2,910 | |
| 14,410 | 5,915 |
10. Legal and administrative Costs
11. Fixed Assets
12. Creditors: Amounts falling due within one year
13. Trustee Remuneration
No trustee or connected person (who served at any time during the year) received any remuneration or expenses.
14. Independent Examiner's Fee
The fee paid to the Independent Examiner totalled £1, 200 plus VAT
15 Operating Commitments
The Charity has a 3 year lease with Surrey Community Action for the occupation of its office. The cost is a proportion of the building running costs and there is a 6 month break clause after the first year.
At the year end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases as follows:
2024 2023 £ £ 3,595 11,637
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Surrey Youth Focus - Annual Report & Financial Statements 2023-24
Surrey Youth Focus
Notes to the Financial Statements For the year ended 31 March 2024
16.Statement of Funds
| nt of Funds | |||||
|---|---|---|---|---|---|
| Balance | Incoming | Outgoing | Transfer* | Balance | |
| 01/04/2023 | Resources | Resources | 31/03/2024 | ||
| £ | £ | £ | £ | £ | |
| Restricted Funds | |||||
| MScll Small | 0 | 16,045 | -7,413 | - | 8,632 |
| VCSE | 68,564 | 7,100 | -73,218 | - | 2,446 |
| LDA | 55,365 | 455 | -40,121 | - | 15,699 |
| SCC Small Projects | 3,306 | 23,115 | -16,037 | - | 10,384 |
| Workforce Innovation | 0 | 91,619 | -58,679 | - | 32,940 |
| Total Restricted Funds | 127,235 | 138,334 | -195,468 | 0 | 70,101 |
| Unrestricted funds | |||||
| Unrestricted funds | 88,796 | 56,160 | -129,622 | 0 | 15,334 |
| Total funds | 216,031 | 194,494 | -325,090 | 0 | 85,435 |
Unresticted Funds
The unrestricted funds are used to cover all costs other than those spent on Restricted funds
Restricted Funds
MScll Small
This relates to various small pieces of work for a number of funders. These are generally under £5, 000 in value
VCSE
This relates to monies received and spent on behalf of the Surrey VCSE Alliance
LDA
This relates to a grant to support the mobilisation of the Key Worker service in Surrey
SCC Small Projects
This relates to various small pieces of work for Surrey County Council. These are generally under £10, 000 in value
Workforce Innovation
This relates to a grant to support Workforce Development across the childrens workforce in Surrey
17. Analysis of net assets between funds
| Tangible fixed assets Cash at bank and in hand Creditors due within one year Total 2024 |
Unrestricted funds Restricted funds Total funds Total funds 2023 £ £ £ £ 0 0 0 29,745 70,100 99,845 221,947 -14,410 -14,410 -5,915 |
|---|---|
| 15,335 70,100 85,435 216,032 |
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