Annual Report 2021-22 SURREY YOUTH FOCUS
Contents
01 Opening Comments
02 Serving Children's and Young People's charities
09 Legal and Administrative Info 10 Trustees 11 Trustees' Annual Report 2021-22 12 Governance
14 Organisational structure 15 Reserves
16 Examiner’s statement 18 Figures
Opening Comments 01
From our Chair, Allister McGowan
The impact and reach of Surrey Youth Focus’s work has continued to grow during this year and we continue to receive excellent feedback on our work from Surrey based charities and public sector organisations. For a team of 8 people, just over 5 Full-time Equivalents, the quantity and quality of work achieved is phenomenal.
From our CEO, Cate Newnes-Smith
Yet again, my wonderful team have been hard at work for the benefit of children, young people and families in Surrey. I am truly grateful for all that they do, for all that they have taught me and for the support that they give to me and each other. I am also very grateful to my Trustee board, who provide an excellent balance of support and challenge.
For me, this report is a celebration of all that we are doing, as well as reflecting on what we are learning and how we can try to achieve even more. There are two fundamental pillars to all that we do – building and maintaining relationships and a strong belief in a learning culture in everything that we do.
Surrey Youth Focus | Annual Report 2021-22
Serving Children's and Young People's Charities 02
We continue to receive excellent feedback about the individual and collective help that we give to children and young people’s charities across Surrey. We make introductions, organise events, help solve their problems, disseminate their information through our social media channels and source funding opportunities. As one charity said:
I feel like I need a lie down after just reading what you “5” have been doing! You are a small but powerful team and your impact does extend far. Please pass on thanks for all the support, guidance and opportunities you have given us.
During the year, we significantly increased the number of regular and ad-hoc informational and networking events that we run, with very positive feedback and excellent attendance from public and third sector colleagues alike. The subjects for our Coffee and Chat sessions have included: Gathering voice of Children and Young People, Domestic Abuse, Challenging Behaviour, Emotionally Based School NonAttendance and Trauma Informed. We have also added the New Starters’ network and Additional Needs and Disabilities network to our regular Third Sector Safeguarding network and Children and Youth CEOs meeting.
We teamed up with Surrey County Council’s Early Help Team to organise and help deliver four virtual marketplaces to give charities and community groups an opportunity to share with public sector agencies (Surrey CC, schools, early years settings, Surrey Police, health and district and boroughs) and other third sector organisations what they offer and how they support children, young people and families in their local area.
Serving CYP's Charitiescont. [03]
We actively aimed to develop funding opportunities for our members. Most notably, we played a leading role in the NHS Vanguard Health & Justice Bid to support children with complex needs who are at risk of involvement or are involved in the justice system. This was a multi-agency bid involving health, children’s services, police and third sector and could bring up to £500k a year to charities in Surrey.
Recruitment and retainment of staff is a big issue for our charities at the moment, so we initiated a piece of work to survey charities
and enlisted the help of HR Consultant Paul Cliff to work with charities and write a report to explore the presenting problems and give a space for charities to share, reflect on their experiences and work together.
We provide regular bulletins and funding bulletins to members, keeping them informed about funding, safeguarding and other important information. Charities have informed us of positive outcomes on funding bids because of our help.
We have about 4,500 followers on Twitter, and we continue to make use of this to further the causes of our members and ourselves.
Surrey Youth Focus | Annual Report 2021-22
Serving CYP's Charities cont. 04
Emotional Wellbeing and Mental Health (EWMH)
We are working closely with colleagues across the system in Surrey to work in partnership with children and young people to understand their lives, address the underlying causes together, and focus on prevention rather than cure. By working together, we can create conditions which enable every child in Surrey to thrive, not just to survive. During this year we worked behind the scenes to support the rollout of the Mindworks contract in Surrey.
Our work included co-leading on a prototype methodology to help “land” the Tavistock and Portman NHS Trusts - THRIVE Framework for system change in Surrey – particularly focusing on the principles of common language, partnership working, and accessibility. This was done by bringing together colleagues from early help and universal services, both statutory and non-statutory in a series of meetings and activities, hearing the voice of children and peers and looking at how we can better support the physical and mental health needs of children and young people through locally-based offers, family services and assets and to make them accessible to local families (in this instance, in Woking).
“today has been a real eye opener for what is available”
A number of charities and statutory partners raised with us their growing concern about children and young people out of education due to anxiety – known as Emotionally Based School Non-Attendance (EBSNA) , exasperated by Covid. We convened a meeting with the inclusion service, education psychology, Mindworks, school data colleagues, Learning SPA and Family Voice Surrey to understand the nature and scale of the concern. This has led to a survey with over 366 responses, and the formation of a working group to explore how we better support these children and their families.
“I can't tell you how delighted I am that this [EBSNA] is starting to be recognised and conversations are happening, this is largely down to your hard work, so I wanted to thank you for opening the door”
Surrey Youth Focus | Annual Report 2021-22
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Surrey Youth Focus | Annual Report 2021-22
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Serving CYP's Charities 05 cont.
Surrey VCSE Alliance
Surrey Youth Focus initiated and co-led the creation of Surrey’s Voluntary Community and Social Enterprise (VCSE) Alliance response to an NHS England request for the VCSE to be a “strategic partner in
shaping, improving and delivering services and developing and delivering plans to tackle the wider determinants of health.” SYF is working as part of an Interim Leadership Group of eleven third sector
leaders setting up the Surrey VCSE Alliance. We are developing the concept of Portfolio Leaders – ‘go to people’ – who know their areas of the VCSE and can play a linking role with the public sector.
Additional Needs / Special Educational Needs and Disabilities (SEND)
We have been working with colleagues from social care, education, health and the third sector on a system-wide transformation of pathways, services and support provided to families with children with additional needs. Included in this SYF is co-leading 3rd Sector Additional Needs and Disabilities Network (with Family Voice Surrey & YMCA East Surrey) and championing the role of the 3rd Sector in an increasing presence at a variety of SEND related initiatives and boards, not least Short Breaks and the all age Autism Strategy.
Serving CYP's Charities cont. 06
Safeguarding
Chairing and representation – we are very active in the Surrey Safeguarding Children Partnership (SSCP). As well as chairing the 3rd Sector Safeguarding Network, we also co-chair the Engagement and Communications Subgroup with a colleague from Surrey County Council and attend a number of other boards to represent the third sector.
We have instigated collaboration between the public and third sectors around key topics such as bereavement and suicide and continue to raise awareness around the capabilities of our third sector colleagues to help schools and other young people when, sadly, a young person dies by suicide.
Time for Kids
In 2019, a group of like-minded people from across the Surrey children’s and youth sector came together to discuss why some children in Surrey don’t thrive and struggle to fulfil their potential. The group included key people from health, children’s services, the third sector, education and the police who wanted to ensure children and young people are at the centre of decision making.
Time for Kids is based on five key principles for working with children and young people – Connect, Trust, Hope, Belong and Believe. We are rolling out these principles through a social movement approach – spreading the word about the principles in multiple ways and seeking to inspire our colleagues in organisations across Surrey to champion the principles. We have continued to build momentum through a combination of partner advocacy and new initiatives during this last year. The Time for Kids principles often get lead billing in initiatives and meetings across Surrey, however we are fully aware that they are only useful if that actually translates and impacts how children and young people are served (we will be seeking evidence of impact on the front line).
Serving CYP's Charities cont.
07
Building Family Strengths
We have been working closely with the Helping Families Early team at Surrey County Council to develop a strategy and workplan to support parents. This culminated in a workshop that brought together practitioners from across the Children's System to talk about parents, their needs and how best we can work together to support them. We were integral to bringing the right practitioners together as we are working across different agencies, all of whom are interested and keen to ensure parents are empowered to support their children a s best they can.
One outcome from this was to host a webinar, focusing on making partnerships with parents for the benefit of children, the principles of 'Parents as Parents' (based on Time for Kids) as key foundation stones, and sharing tools and tips for how to approach a meeting with a parent for the first time. Here is just some of the feedback received...
"Very useful - enjoyed the reflection sections to help me think about how best to work with my families."
"Thank you so much. Really enjoyed this - has really made me think about things from a different view."
"This was a really good and extremely helpful webinar that has given me some good tips & ideas for going forward."
Surrey Youth Focus | Annual Report 2021-22
Serving CYP's Charities cont. 08
Surrey Appreciative Inquiry and Learning (SAIL)
We actively promote and encourage colleagues across the public and third sectors to ask children and young people about their experiences, feelings, concerns and hopes for the future in order to help shape the system to meet their changing needs. Inspired by the Appreciative Inquiry approach, which sector colleagues in other parts of the country have used very successfully, we are sharing our learning across Surrey on a new way of connecting with children, young people and families which we’re calling Surrey Appreciative Inquiry and Learning (SAIL).
The proof of the pudding in much of our work is when other colleagues from other organisations have adopted the ideas and practices that we have promoted. SAIL techniques were used by a number of colleagues this year, including Surrey Heartlands in North Guildford, by the Police and Crime Commissioner's Office to talk to young people at risk of exploitation and by Surrey CC to find out more about the lives of young people in care.
Other collaborations and Systems Stewardship
Surrey Youth Focus plays a unique role in supporting and collaborating with third and public sector organisations across Surrey. The approach we take is that of “System Stewards”, a term which comes from Human Learning Systems work, a national collaboration to which we have both contributed and learned lots from. Our role is integral to ensuring the ‘health’ of the system by bringing the right people together to create meaningful change, which benefits young people in Surrey.
We are delighted to have had a case study about our work included in the publication: Human Learning Systems – Public Service for the Real World.
Representation on Boards
SYF continues to play a significant role in representing the Surrey children’s third sector on a range of public sector boards including the Strategic Group for Children. As well as assisting in the conducting of the business of the boards, we use these opportunities to:
Develop and strengthen relationships
Develop new opportunities for the third sector
Bring fresh eyes to systemic issues – a “critical friend”
Help the public sector to understand and reach the third sector
Break down silo working
Surrey Youth Focus | Annual Report 2021-22
Trustees, Report and Accounts - always positive
Legal and Administrative Info 09
Administrative Information 31 March 2022
Registered Address
Company Limited by Guarantee No: 07531644 Registered Charity No: 1140934
Astolat, Coniers Way, New Inn Lane Burpham, Guildford, Surrey, GU4 7HL
President
Vice Presidents
Michael More-Molyneux, Lord-Lieutenant of Surrey
David Hypher OBE DL Lesley Myles MBE JP DL
Chief Executive
Cate Newnes-Smith
Patrons (as of 31 March 2022)
Shahid Azeem High Sheriff of Surrey 2021/22
The Rt Revd Andrew Watson
Bishop of Guildford, Representing Faith Communities
Mr Tony Samuels
Chairman Surrey County Council
Professor Max Lu AO DL
President and Vice-Chancellor University of Surrey
Trustees 10
Independent Trustees
Allister McGowan – Chairman
Bernard Stevens FCA - Treasurer and Company Secretary (until July 2021) Jon Campo - Treasurer and Company Secretary (from July 2021)
Alec Sanderson
Christopher Carson Neelam Devesher (from November 2021)
Member Trustees
Hannah Roberts - Girlguiding Surrey West Anthony Horton - east to west (until July 2021)
James Burge - Surrey Scouts
Lesley Robbins - White Lodge Centre (until July 2021) Lawrence Santcross - Transform Housing (from April 2021) Rosemarie Pardington - Young Epilepsy (from February 2022)
Surrey Youth Focus | Annual Report 2021-22
Trustees' Annual Report 11
The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. Even before the Covid 19 outbreak, the external environment continued to be extremely changeable. However, Surrey Youth Focus has focused on delivering value to public sector organisations in Surrey and hence our finances have been stable.
Revenue in this year was £293, 060 as compared to £312, 673 for the previous year; allowing for the previous year containing £50, 000 of funding for the Surrey Wellbeing Partnership this was actually an encouraging increase. There was a surplus of £44, 662 on unrestricted funds and a decrease of £12, 017 on restricted funds.
Surrey Youth Focus is both a charity (Registered Charity No: 1140934) and also an incorporated company (Company Limited by Guarantee No: 07531644, registered in England and Wales.). It is obliged to produce Annual Report and Accounts that meet the requirements of both company law and the charity law.
Consequently, this Annual Report and Accounts is produced in accordance with the requirements of the Charities Act 2011, and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), 2nd edition (effective October 2019). It also complies with relevant company law provisions.
Surrey Youth Focus has income between £25,000 and £500,000 and so is subject to Independent Examination, conducted by Azets Audit Services Chartered Accountants.
The Charity's objects are to benefit young people in Surrey by:
Promoting good practice and the efficiency and effectiveness of its member organisations;
Supporting and strengthening the work of its members;
Helping members to support young people to develop their physical, mental and spiritual capacities to help them mature and have a good quality of life and
Ensuring that young people’s voices, concerns and issues are represented wherever it is most appropriate.
Surrey Youth Focus | Annual Report 2021-22
Governance 12
The Directors shall comprise:
at least three and not more than ten independent individuals and
at least three and not more than ten persons who are representatives of member organisations
within overall limits of a maximum of fifteen and a minimum of six directors. A Director shall be appointed either:
by ordinary resolution of the members at general meeting; or by the Board of Directors.
During the year, two trustees, Lesley Robbins and Ant Horton moved on from their roles and hence resigned Member Trustees. We thank them both for their work. Our long standing Treasurer, Bernard Stevens came to the end of his 2nd term of office in April and hence had to step down. Again, we thank him greatly for devotion to the charity. He was replaced as Treasurer and Secretary by Jon Campo who was elected in 2021. In addition, we welcomed to the board Lawrence Santcross and Rosemary Pardington (both Trustees) and Neelam Devesher (Independent).
Four meetings of the Trustee Board were held during 2021-22.
The Board receives standing quarterly reports on the financial position and on the performance against targets in the business plan. Our internal management controls (time and expense collection, monthly reporting) allow us to maintain tight control over all expenditure and to reconcile funds and monitor project progress monthly.
Surrey Youth Focus | Annual Report 2021-22
Governance cont. 13
Apart from the main Board of Trustees, we hold meetings of our Management and Finance (M&F) Subcommittee on a quarterly basis. The M&F Committee receives detailed monthly financial management accounts from the Treasurer, and it is here that detailed discussions take place about issues relating to the business plan, governance, risk management and management. Reports and recommendations are then made to the full Board meeting as necessary.
SYF is a membership organisation. Full membership shall be open to any registered charity, voluntary youth organisation, youth social enterprise or sports bodies that are providing services for young people primarily within Surrey, which furthers the objectives of SYF and which has paid the annual subscription for full members.
Risk Management
A review of the Risk Register is a standing item on the M&F Committee with each of the risk areas being addressed on an annual basis. The risk register is then reviewed by the Board as a whole annually.
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Surrey Youth Focus | Annual Report 2021-22
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Organisational Structure 14
Our able staff team has continued to be led by Cate Newnes-Smith.
As the organisation continues to punch well above its weight and achieve a huge amount of work, we have taken on extra staff and are now at the equivalent of 5.3 FTE worth of staff.
The team now comprises:
Chief Executive
Cate Newnes-Smith
(f/t)
Collaboration Manager Collaboration Manager Finance Manager Time for Kids Lead Information Manager Project Coordinator PA to CEO Su Freeman Jo Cookes David Halliwell Sally Stubbings Karen Moore Anika Wilson Rebecca Kenyon (f/t) (28 hours) (14 hours) (12 hours) (12 hours) (f/t) (18 hours)
Surrey Youth Focus | Annual Report 2021-22
Examiner's Statement 16
Independent Examiner's Report to the Trustees of Surrey Youth Focus
I report on the accounts of the company for the period ended 31 March 2021, which are set out on pages 12 to 17.
This report is made solely to the charity’s Trustees, as a body, in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s Trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work, for this report, or for the opinions I have formed.
Respective responsibilities of Trustees and Examiner
The Trustees (who are also the Directors of the Company for the purposes of company law) are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Surrey Youth Focus | Annual Report 2021-22
Examiner's Statement
17
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 386 of the Companies Act 2006, and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
M Leigh BA FCA CF
Independent Examiner
Azets Audit Services Ltd, Ashcombe Court, Woolsack Way, Godalming, GU7 1LQ
Date: 8 August 2022
Surrey Youth Focus | Annual Report 2021-22
18 Figures Surrey Youth Focus STATEMEW OF F1Tr14PflAL AcTIVlEs F¢x the ye¥ ended 31 March 3J22 Notes UNestrided Restricted Tal 2ry22 Tcal 2021 INCOMNG RESOURCES Subscrplicffls ConsuAancy SeIces artat4e A ctm.lies 99CiI 135OIKJ 8,900 185.350 13501 Grants ReCeId Surrey cotY CrAJnul other Sponsors 15.0(KJ 15.otKJ 6.428 12Z2 137.2 10,9 10. 9(K) 133, 1 14&1) 111,950 118.378 Itwestrrnl Incon 10 10 45 TOTALINQ)ME 282160 1q9O) ioed) 312,673 FEs0LRs E>PENtED C*artat4e A ctm.lies 'reLt See deery Staff c(6ts 7. 334 15,583 7.334 2232 14.847 13936 1,OC 0,415 55.499 210,393 12.015 17,T14 1,000 J6.680 207,715 14.847 Office proFerty costs Suntry expenses Lega and 3Jmnistrawe costs T0TALEXPEWuRE 13,936 1,OC 237,4 22 917 T INmEllE>PENETLRE 44, 662 11a0171 326&L5 15.993 TOTALFiJ4DS AT 1 APRL ZJ21 75,214 119,876 17,268 5251 92482 125127 76.489 92,484 TOTALFLNDS AT 31 MARCH 3)22
Surrey Youth Focus 20 Notes lo the Finacial Statemerts Forthe year end1 31 March 2(Q2 Figures Actnn9 Poliaès Ger£ral These accounts hae been p¥Epared underthe h"stonc c05t ccrNertion and n aCcordce with the applicable accwntir¥J stsndad the Firwnciyj Reportir¥J StsndJd 8rplicle li the UK and ReFxJblic d IreLqnd (FRS 10212nd Edrtion leffettwe t0r J191. and the FinatKial Rep(rting Stan(krd br SnEller Enb'tie5 leffNe 20151 al the Charties Act 2011 las applcablel Incclne conE comprises gants. d£at1{s. 9JbsptKjn$, interest ccnsthancy semces. FIX Assets Fixed assets stated at £(t arml dwrea31ion is Froi&d a rates cacuiaed to off e3ch assel ts[ Is e)4>ected useful lrfe a5 ft)Ibws." - offi EwipTrnt." 33% stiaght Ine - Assets pjrtSed in year costing in excess of£1.OfK) are Induded in the baance sht - Al dher assds a wrlten off In the year of wrchase Office. Fyopety aryl sdry Extenses These co&s arE all(r8t bthe cop oFr8ticffls d rrÉior wolt$ rm an act1 txsis. Lega Adninistratibts Costs These incbjde any Trugt80 0)penses Inkdert Exanin$ Fee. OFvatir¥J Ccrnrnrtmerts The Chanty has 8 3 year lease wth Swrey Conynurity ktion for the occupaion of it5 office. The cost a woportion of the bulding runring costs and there Is 3 6 rmnth brea ClSe aler the first yeai. Grarns Received 22 2021 Lhrestrictal Re&rICt Lknrekrict Restricted Suney County CnCil C*eraing Giart ddibonal Grarts 15.tK)o 6.428 15,LK)O 6,428 Other SFonsus S Surrry Heartld$ ttey Pdice Colernan Tnjst Clher SPS0[s 100.CQO 10.(K)O 2.0 9.750 137250 50.0fy) 2.5 lo.0 lo0 59.4 59.4 58 928 We are galefvl fly futtxls frryn &rey Well1g Partnerthip a7d WS ard Bo-
Surreyyouth Focus ttes lo Financia staerTls Forthe yeat &NJed 31 M&ch 2022 Figures I Inyesbnent Income 21 2022 Bkn interest r&vatIe 10 45 4 "rect Seriice Drrfery 21 Lhrestncled Reancled ijweslncted Restricted 1, 5C4) Y Sooa Adic Errwwng Yow& Pecple Upskiling The Big sPc Merta Weath Surey Wlr0 PaInship 169 311 1.3JO 53.615 55.499 5,8 7.334 & Stsl Costs sa¥ies S coal seujnty costs PBic cortnblrtions 193,775 13.840 9684 221293 187.839 13.T34 8.&20 210.393 A YdfdQE rojrter crf enwkjyees (FTEI Ath"nL8lrai "rect Swmce Ddiv2ry 1 rremtrm cl staTrErwd [prr1[ in £60.(KJOto£69.993 £15.583 was charged to reslrided furKÈ12021£15. 1)8 & Olfi and Property Costs TJ7 5,(£0 116 Office sl¢eS1marten7¢e PnrtiThJ, post4e staionary Tdephone IT 6,486 389 14.847 12015 £0 thJGed to restncted (2tr21-£01
sueyY0ulh Focus Ndes to the Fiwoa Slaemls Foithe 31 Mach 2CQ2 22 Figures 7. Sundry Expens 2022 Trairr TraV811sl&l•e Marketi Office DweciaK>n Medi Lega & PrOfeOnI Costs other UrKnJsaGe of y ear xuuaLs 1.395 401 57 2485 226 7.545 353 33S> 9)0 176 13,936 17.714 £QCQ WRS to restridedfunds12LW401 & Legal and admini5tiali¥e Cos15 2022 lThIepltst Jwrirets fee 1,0 Fixed e EqLiPryrt tkpreciai(xi NBV 1 Awl 21121 A(rtiS C4'SP05a 31 March 2022 1.2f 10. Creditois Amountsfalling due one year 2(f22 Dred Iorr Accruals ).o(x> 5.2tK) 1.0(K> 381 t.581 14.750 1713 1.IK)O Fee VAT 28.t4 11. TnJe Remunernbon No trustee C(re p5( Ivkno se1 at drJ11 ye¥) rec1 arry rerThnwai< or expenses. 12. ldendeI Exa195 F eg The fee to the Exarner totaled £1, Flus VA T
Figures 23 Surrey Youth Focus Notes lo the Financial galements For the year ended 31 M3rch 2022 13. Restricted Funds B313nce Ineoming Outgoing Transfer. 0110412021 Re&iurces Resource5 Balance 3110312022 yOh Social Action 3.079 392 1.017 5.935 1.010 5.834 -1.578 -392 Big Chat SHAC M&nlal Weatth Surrey Wellbeing Partnership -570 -3.238 -4T0 -16.670 1.949 2.698 540 to.9 17.266 10.900 -22.917 5.250
Surrey Youth Focus, Astolat, Coniers Way, New Inn Lane, Burpham, Guildford, GU4 7HL w: www.surreyyouthfocus.org.uk e: info@surreyyouthfocus.org.uk t: 01483 453962 Registered charity number: 1093718 Company limited by guarantee: 7531644