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2020-11-30-accounts

EMDR Association

A Charity and a Company Limited by Guarantee

Trustees’ Report and Financial Statements

For the year ended

30[th] November 2020

Company number 07428145

EMDR Association

Year Ended 30[th] November 2020

Contents

Page
Trustees’ Report 1 - 6
Independent Examiners Report 7
Statement of Financial Activities 8
Balance Sheet 9 - 10
Notes to the Financial Statements 11 - 16

EMDR Association

Trustees Report for the year ended 30[th] November 2020

The Trustees present their annual report and financial statements for the year ended 30[th] November 2020.

The financial statements have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on the 16th July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1st April 2005 which has been withdrawn.

Section 1 Section 1 Legal and Administrative Information
Charityname EMDR Association
Charity Commission
registered number		 1140865
Companies House
registered number		 07428145
For the financial year
endingon		 30thNovember 2020
Charity’s principal
address		 Third Floor Horton House, Exchange Flags, Liverpool, Merseyside, L2 3YL
Description of the charity’s trusts:
Governing document EMDR Association is a company limited by guarantee and a registered charity
governed by its Memorandum and Articles of Association. Members of the charitable
company guarantee to contribute an amount not exceeding £10 to the assets of the
company in the event of the company being wound up while they are members, or
within oneyear thereafter.
Objects of the charity The relief of sickness without prejudice to the generality of the foregoing to Advance
the theory and practice of Eye Movement Desensitisation and Reprocessing (EMDR)
and the relief of poverty and distress wherever it may arise by the provision of
humanitarian aid.
Specific investment
powers		 None
Professional advisers:
Accountants Bradshaws Limited,Charter Court,2 Well House Barns,Bretton,Chester CH4 0DH
Bankers The Co-operative Bank, PO Box 250, Skelmersdale, England WN8 6WT
CAF Bank 25 Kings Hill Avenue,Kings Hill,West Malling,Kent ME19 4JQ
Solicitors Brabner’s,Horton House,Exchange Flags,Liverpool,L2 3YL
CompanySecretary Graeme Hughes,CharitySolicitor Brabner’s

EMDR Association

Trustees Report for the year ended 30[th] November 2020 (continued)

Section 2 Trustees and Governance
The Trustees of the charity meet at least four times a year to administer the charity and also meet to approve the
accounts.
Name of Trustee Trustee Role
Michael O’Connor President. Europe representative
Matthew Wesson President Elect, Website development
Lorraine Knibbs Past President – standing down 19 March 2021
Kath Norgate Elected Trustee, Treasurer, Accreditation Committee, Treasurer to Child & Adolescent Section
Louise Mackinney Secretary, Governance
Maeve Crowley Europe Representative
Paul Keenan Elected Trustee, Regional Groups - standing down 19 March 2021
Sandi Richman Elected Trustee, Consultant’s Training
Marian Tobin Conference Organiser
Alison Russell Chair of the Accreditation Committee
Russell Hurn Chair of the Child and Adolescent Section,
Maxine Sherrell Assistance to the secretariat
Jane Ware Accreditation Committee – CPD lead
Richard Mitchell _Ex-officio, Executive member of the EMDR Europe _
Ben Wright Chair of the Research & Scientific Committee*
Justin Havens Chair of the Communication Committee*
Ericka Johanson Governance, Regional Groups*
* Appointed at the 2020 AGM
Trustee selection method:
Election at the AGM and co-option by the board. Trustees are appointed by vote at the annual AGM. The elected
Trustees can co-opt further Trustees as needed. It is the board’s policy that the chairs of the Accreditation
Committee and Child and Adolescent Section should always have a seat on the board, this year the Child and
Adolescent Committee has been represented by the appointed chair who will be taking post following the AGM.

The Trustees of the charity meet at least four times a year to administer the charity and also meet to approve the accounts.

EMDR Association

Trustees Report for the year ended 30[th] November 2020 (continued)

Statement of Trustees responsibilities

The trustees (who are also directors of EMDR Association for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Public Benefit

Under the Charities Act 2011 the Charity is required to demonstrate that its aims are for the public benefit. The Trustees consider that the charity has met the criteria under both of the objects of the charity. The principals of public benefit are as follows:-

Principle 1 – There must be an identifiable benefit or benefits

Principle 2 – the benefit must be to the public, or a section of the public

the benefit is to the public as stated in the second object of the charity by the relief of poverty and distress wherever it may arise by the provision of humanitarian aid.

EMDR Association

Trustees Report for the year ended 30[th] November 2020 (continued)

Section 3 Activities and Achievements

Our membership continues to increase year on year and we currently have over 4,000 members. We have successfully installed a membership management system that has enabled us to take paperless applications and renewals. Accreditation applications also continue to increase, appointment of additional committee members and additional dedicated admin has streamlined the process.

Due to restrictions generated by the Global Pandemic over the past year, continuing professional development events have been delivered virtually. The Association has purchased a licence for a virtual platform to enable all its board and committee meetings to go ahead online. This virtual platform has been made available to the members, Special Interest Groups or Regional Groups to use for their meetings or CPD events, free of charge.

The interface between our website and the Membership Management System now enables our members passworded access to their own records, the next step will be to incorporate applications for accreditation. This year the Association commissioned a number of short educational webinars for members to assist them with developing skills in working virtually during the pandemic, working with pandemic related trauma as well as a number of other relevant topics. They remain available to access free of charge, not only to the membership but to other mental health professionals.

EMDR Association

Trustees Report for the year ended 30[th] November 2020 (continued)

Section 4 Financial Review

Incoming resources

Income from membership subscriptions rose by £17,369. This is in keeping with the increase in members but is also a testament to the numbers of free trainee members that have opted to continue with their membership and pay an annual subscription.

Of particular note is the substantial surplus from the 2020 virtual Annual Conference and AGM. Due to the pandemic the conference was compelled to move to a virtual platform and thus a much larger number of delegates were able to participate. The overall surplus, after expenses and losses incurred from the lastminute cancellation of the original conference has been designated to support EMDR and other charities conducting research into the consequences of the COVID-19 pandemic.

Outgoing resources

As the Trustees and other officers of the board and its committees have been unable to meet in vivo or engage in any live outreach meetings from March onwards due to the pandemic, this year travel, venue and accommodation expenses have dropped significantly.

Website costs increased due to the activity needed to plug in the new membership management database. Also, the association funded the cloning of our website for our All Ireland members in support of All Ireland becoming an EMDR Europe National Organisation in its own right. In addition, a great deal of work has been done to make the website more useful and user friendly including the use of animations and the availability of webinars.

The outgoing resources recorded in the accountancy year to legal and professional services have more than doubled. This is partially due to an ongoing review and update on the articles carried over from the previous year but also due to the expensive process of changing and re-registering our Logo.

Also of note is the substantial rise in the use of our Press officer over the year. Some Press Officer activity has been due to donations of our own Press Officer’s time in support of other charities but, in addition, our Press Officer now communicates regularly with our newly formed communications committee and advises on our web presence.

Capitation to Europe increases with membership numbers, we have to pay for our non fee paying trainee members as well. The outgoing resource for certificates highlights the increase in members choosing to seek accreditation. This will no longer be logged in the coming year as Europe has increased the membership fee by 1€ per member and waived the charge for accreditation certificates. The Springer Journal subscription is linked to our membership of EMDR Europe, and also increases with membership numbers.

Overall, our total expenditure on charitable activities has actually dropped very slightly.

EMDR Association

Trustees Report for the year ended 30[th] November 2020 (continued)

Section 5 Policies
Reserves policy The Trustees have established a policy whereby the unrestricted funds not committed or
invested in tangible fixed assets, which are the free reserves of the charity, should be
approximately 20% of general (unrestricted) operating costs and the Trustees consider
that this policy provides sufficient funds to cover management, support and
administration costs to be able to continue the activities of the charity in the event of a
significant drop in funding, or business interruption. The free reserves at the 30th
November 2020 of £378,991 (2019: £236,871) are above this policy, however the charity
is in the process of allocating these funds to supporting the development of and
engagement with a research strategy beneficial to the charitable aims of the charity.
Grant-making
policy		 The Trustees make grants to support research projects involving EMDR or related topics.
They also make grants in support of Trauma relief and related Humanitarian projects or
charities. The grants are discussed and voted on by the Trustees prior to any grant being
made.
Investments
Selection
policy		 Having considered several options available, it was decided to invest any funds not
required short term in a low-risk commercial bank deposit account. The Trustees continue
to review the charity’s investment policy on an ongoing basis, some reserve funds have
been placed in a higher interest accounts with CAF. At the moment, as a security
measure. the Association is looking at spreading their free reserves in accounts with other
banks.
Review of major
risks		 The Trustees have completed their review of the major risks to the charity and have
annual renewal procedures in place to manage these risks. They have appointed a Charity
Solicitor as Company Secretary and continue working with their Charity Legal Team to fine
tune policies and develop clearer processes.

EMDR Association

Trustees Report for the year ended 30[th] November 2020 (continued)

Plans for the future Now that the Association has established a sound financial footing and has a membership of over 4000, increasing year on year, the Trustees have decided that we are too big to continue running almost entirely on the good will of unpaid trustees and committee members. It was decided to engage a business support company to enable the Trustees to concentrate fully on the Association’s charitable aims. At the end of the Accountancy Year, November 2020, the Association was in the process of selecting a suitable provider and one has now been engaged so going forwards members will see higher outgoings under administration.

The Association is currently reviewing its Research & Scientific strategy. In the months ahead we hope that EMDR Association UK will be able to have a role in the development of a UK arm of the EDEN project – a multi-centre research project looking at the efficacy of EMDR with depression.

Future plans include embedding an Accreditation application facility into each Members’ personal log in area on the website. Now that we have adopted a Membership Management system this is a realistic possibility.

Section 6 Signature and Declaration
This report has been prepared in accordance with the special provisions for small companies under Part 15 of
the Companies Act 2006.
Declaration I declare, in my capacity as charity trustee, that:
•
the trustees have approved the report above; and
•
have authorised me to sign on their behalf.
Signature
Full Name Michael O’Connor
Position President
Date 19thMarch 2021

-6-

EMDR Association

Independent Examiner's Report to the Trustees of EMDR Association

I report to the charity trustees on my examination of the accounts of the company for the year ended 30[th] November 2020 which are set out on pages 8 to 16.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A J Bradshaw FCA Independent Examiner Bradshaws Limited Chartered Accountants

Charter Court Well House Barns Chester Road Bretton, Chester CH4 0DH

Date: 19[th] March 2021

-7-

EMDR Association

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30[th] NOVEMBER 2020

(including income and expenditure account)

Notes
Unrestricted
Funds
£
Income:
Incoming from charitable activities:
Membership subscriptions
204,094
Accreditation fees
20,363
Consultants training
13,735
Other income
391
Advertising
5,176
Regional group income
16
97,306
Investment Income
205
AGM and conference surplus
80,257
__
Total income
421,527
_
Expenditure:
Expenditure on charitable activities
3
177,605
Regional group expenditure
16
76,987

Total expenditure
254,592
Net income and net movement in funds
for the year
166,935
Reconciliation of funds
Total funds brought forward
349,750
___
Total funds carried forward
516,685		 Total
2020
Unrestricted
Funds
£
£
204,094
186,725
20,363
18,419
13,735
13,250
391
778
5,176
5,893
97,306
81,770
205
123
80,257
36,379
__
_
421,527

343,337

177,605
179,370
76,987
69,596


254,592
248,966
166,935
94,371
349,750
255,379

___
516,685
349,750		 Total
2019
£
186,725
18,419
13,250
778
5,893
81,770
123
36,379
__
343,337
_
179,370
69,596

248,966
94,371
255,379
___
349,750

There are no restricted funds for the current or comparative year.

The notes on pages 11 to 16 form part of these financial statements

EMDR Association

BALANCE SHEET AS AT 30[th] NOVEMBER 2020

2020
Notes
£
Fixed assets
Tangible assets
8
Current assets
Debtors
9
20,246
Cash at bank and in hand
10
496,268
__
516,214
Current liabilities
Creditors amounts falling due within one year
11
(2,642)
____
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity:
Unrestricted income funds
12
Designated funds
16
Total charity funds		 2019
£
£
£
2,813
2,612
11,936
344,306
__
356,242
(9,104)
_
513,572
347,138


516,385
349,750


516,385
349,750
345,180
299,310
171,505
50,440

___
516,685
349,750

The trustees’ statements required by Section 475(2) and (3) are shown on the following page which forms part of this Balance Sheet

-9-

EMDR Association

BALANCE SHEET (Continued) FOR THE YEAR ENDED 30[th] NOVEMBER 2020

For the year ended 30[th] November 2019 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities

• The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476; and

• The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These financial statements were approved by the board on 19[th] March 2021 and signed on its behalf by

Michael O’Connor Kathleen Norgate President Trustee / Treasurer

Company Registration Number:- 07428145

-10-

EMDR Association

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th] NOVEMBER 2020

1

Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1

Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102. The Trustees consider that there are no uncertainties about the Trust’s ability to continue as a going concern over the next twelve months.

1.2 Fund accounting

Funds held by the Charity are:

Unrestricted general funds – General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted fund – these are funds set aside by the Trustees out of restricted general funds for specific future purposes or projects.

1.3

Incoming resources

All incoming resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

1.4 Grants payable and receivable

All grants are accounted for gross when receivable. Grants payable are recognised as expenditure when the commitment is entered into.

1.5

Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.

-11-

EMDR Association

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th] NOVEMBER 2020 (Continued)

1.6

Tangible fixed assets and depreciation

Depreciation is provided at rates calculated to write off the costs less residual value of each asset over its expected useful life as follows;-

Fixtures, fittings and expenditure

1.7 Foreign currency

Monetary assets and liabilities denominated in foreign currencies are translated into sterling at the rates of exchange prevailing at the accounting date. Transactions in foreign currencies are recorded at the date of the transactions. All differences are taken to the Statement of Financial Activities.

2. Cashflow statement

The Charity is exempt from the requirement to prepare a cashflow statement because it is a small Charity.

3

Costs of charitable activities
Unrestricted
Funds
£
Wages
26,894
Employee Pension
434
Consultant training
5,255
Europe capitation and certificates
23,303
Insurance
1,630
Office costs
21,679
Newsletter
4,167
Press officer
16,450
Website costs
12,342
Software
11,881
Travel
2,188
Accommodation
1,129
Venue and catering
5,416
Legal and professional
23,968
Springer journal subscription
16,970
Grants
Research
(1,065)
Accountancy
1,674
Donations
-
Depreciation of fixtures and equipment
1,123
Bank Charges
1,619
Interest
-
General Expenses
548
______
Total Expenditure
177,605		 Total
2020
Unrestricted
Funds
£
£
26,894
24,414
434
327
5,255
6,724
23,303
19,322
1,630
1,564
21,679
18,838
4,167
3,596
16,450
9,162
12,342
3,341
11,881
9,084
2,188
17,629
1,129
11,921
5,416
11,726
23,968
10,770
16,970
7,265
-
-
(1,065)
10,000
1,674
2,034
-
8,664
1,123
1,110
1,619
1,829
-
50
548
-
__
____
177,605
179,370		 Total
2019
£
24,414
327
6,724
19,322
1,564
18,838
3,596
9,162
3,341
9,084
17,629
11,921
11,726
10,770
7,265
-
10,000
2,034
8,664
1,110
1,829
50
-
______
179,370

-12-

EMDR Association

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th] NOVEMBER 2020 (Continued)

4 Net incoming resources for the year
Total Total
2020 2019
£ £
Net incoming resources is stating after charging:
Depreciation and other amounts written off tangible fixed assets 1,123 1,110
Accountancy fees for independent examination 1,700 1,746

5 Staff numbers and costs

There are 2 permanent part-time administrators employed by the charity working a combined total of 37 hours a week.

6 Trustees’ remuneration and expenses

None of the Trustees has received any remuneration for services to the Association. 17 Trustees, and a further 12 committee and non-committee members assisting in the work of the Association claimed a total of £1,509.10 in travel and incidental expenses last year before the country was locked down in March.

7 Taxation

The company was a charity during the year therefore had no taxable income and hence no corporation tax to pay.

-13-

EMDR Association

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th] NOVEMBER 2020 (Continued)

Fixtures,
fittings and
equipment
8
Tangible fixed assets
£
Cost
At 1stDecember 2019
10,694
Additions
Disposals
1,324
__
At 30thNovember 2020
12,018
Depreciation
At 1st December 2019
8,082
Charge for the year
1,123
Disposals
-
_
At 30thNovember 2020
9,205
Net book Values
At 30thNovember 2020
2,813
__
At 30thNovember 2019
2,612
9
Debtors
Total
2020
£
Trade debtors
12,840
Prepayments
7,406
___
20,246		 Total
£
10,694
1,324
__
12,018
8,082
1,123
-
_
9,205
2,813
__
2,612
Total
2019
£
5,876
6,060
____
11,936

The Charity is owed £5,000 by Trauma Response Network Limited, for the purpose of securing registration as a charity with the Charity Commission for England and Wales for charitable purposes that are consistent with EMDR Association.

10
Bank
Cash at bank and in hand

Regional group - cash at bank and in hand

 Total
2020
£
404,748
91,520
______

496,268		 Total
2019
£
265,265
79,041
______
344,306

-14-

EMDR Association

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th] NOVEMBER 2020 (Continued)

11
Creditors – amounts falling due within
one year
Total
2020
£
Trade Creditors
833
Accruals
522
Taxation and social security
171
Other creditors
1,116
2,642
12
Analysis of net assets between funds
Unrestricted
Funds
Designated
Funds
Fund balances at 30thNovember 2020
£
£
Are represented by:
Tangible fixed assets
2,813
-
Current assets
345,009
171,505

Less : Current liabilities
(2,642)
-
__
____

345,180
171,505		 Total
2019
£
8,086
522
496
-
9,104
Total
Funds
£
2,813
516,514
(2,642)
______
516,685

13 Capital commitments

There were no capital commitments authorised or contracted for at the year-end.

14 Control

The Charity is under the control of the Trustees.

15 Company limited by guarantee

EMDR Association is a company limited by guarantee and accordingly does not have a share capital. Every member of the company undertakes to contribute such amount as may be required not exceeding £10 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.

16
Charity funds
………...General Fund…………
Regional
Designated
EMDR
Groups
Total
Fund
£
£
£
£
At the beginning of the year
224,917
74,393
299,310
50,440
Income
199,573
101,954
301,527
120,000
Expenditure
(178,670)
(76,987)
(255,657)
1,065
_ ____ _
____ __
___ _ _
245,820
99,360
345,180
171,505
Total
Funds
£
349,750
421,527
(254,592)
_____ _
516,685

The Association is keen to promote EMDR and possibly support research projects involving EMDR. A large, gold standard research project is phenomenally expensive thus the trustees continue to set aside funds for any potential future projects.

-15-

EMDR Association

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[th] NOVEMBER 2020 (Continued)

17 Related Party Transactions

During the year, the Association paid £4,890 to a Trustee’s daughter to carry out administrative services.

-16-