REGISTERED COMPANY NUMBER: 06709078 (England and Wales) REGISTERED CHARITY NUMBER: 1140770
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2022
for
Planning Officers Society
Planning Officers Society
Contents of the Financial Statements for the Year Ended 31 March 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 14 |
Planning Officers Society (Registered number: 06709078)
Report of the Trustees for the Year Ended 31 March 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The society's purpose is to advance the education of the public in planning law, planning policy and public sector planning practice. It fulfils this purpose through a programme of policy and project work, events and education, publication and dissemination of good practice and electronic update bulletins.
The key objectives are met by:
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Supporting local and central government to fulfil their statutory planning duties;
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Undertaking research and publishing the useful results of such research in the subjects;
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Providing advice and guidance, information and promoting best practice and high standards in planning and related services;
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Liaising and working with planning professionals, local and central government, the Royal Town Planning Institute and other related professional bodies to maintain and improve standards of planning for the public benefit.
The trustees reviewed its financial arrangements and adopted a new long-term business plan in June 2019. They have an agreed membership strategy and a communications strategy, as well as reviewing the society's risks on an annual basis.
Significant activities
Over the last 12 month period the society has undertaken work in the following areas:
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Working with other planning and built environment professionals, the government and the membership of the society to improve the efficient working of the national planning system;
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Holding regular meetings through its regions and topic networks;
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Continued to develop a society presence on the main social media sites, providing regular update information;
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Commenced work on projects identified as priorities in the adopted Business Plan.
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- The society's membership continues to represent over 3,000 active planners across all areas of public sector planning.
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Testing of a dedicated members' area allowing for online registrations and electronic bookings for events and meetings.
The Society has re-commenced face to face meetings and events, although is now committed to providing a hybrid offer wherever venues allow.
Public benefit
The trustees have had due regard to guidance published by the Charity Commission on public benefit and considers the charity acts in accordance with the guidance.
FINANCIAL REVIEW
Financial position
The total income for the year was £98,415 (2021 - £96,460) which, after deducting expenditure of £58,770 (2021 - £49,382) resulted in net income of £39,645 (2021 - £47,078).
At 31 March 2022 the charity had total reserves of £254,915 (2021 - £215,270). £2,790 (2021 - £2,790) of this is held in restricted funds.
Membership subscriptions are the principal funding source.
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Planning Officers Society (Registered number: 06709078)
Report of the Trustees for the Year Ended 31 March 2022
FINANCIAL REVIEW
Reserves policy
The trustees have an agreed reserves policy, that specifies a range of levels, considered necessary to protect the operations of the charity in the event of any loss of anticipated income. These levels aim to maintain, as a reserve, a minimum of twelve months of unrestricted revenue expenditure based on committed and budgeted outgoings.
The trustees, who set the annual budget and plan expenditure in accordance with the reserves policy, are aware that because of operational changes that were unavoidable during the Covid pandemic, the reserves have now risen above the level that is acceptable for a charity.
A working party from the trustees has now been set up to produce a plan within the next three months which will seek to manage down the reserves to an acceptable level over the next financial period, providing greater support to the membership and improving services to the public.
FUTURE PLANS
The society's aims are:
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To remain the credible voice representing public sector planning and influencing government, local government and key partners;
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A stable and engaged membership representing at least 80% of LPAs;
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A champion of equality and diversity with a representative Board;
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A forward-looking Society reflective of the whole profession with a strong and recognised Brand;
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- A stable financial base.
The Society will steer these actions over the next three years through:
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Supporting local authority planners as they return to work under any remaining COVID restrictions, providing guidance and best practice;
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Robustly representing and defending the local authority planning function in the light of further Government changes made to the planning system and with a view to the anticipated Planning Bill;
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Prioritising an equality and diversity strategy which will include regular monitoring of the membership base;
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Increasing capacity within the Society and focussing on the development of the next generation of leaders through mentoring and providing guidance for education outreach to schools;
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Regular monitoring of a clear work programme and priorities to focus energy and effort for maximum impact.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is a private limited company, limited by guarantee, as defined by the Companies Act 2006.
The governing document is the Memorandum and Articles of Association, dated 26 September 2008 and as amended on 17 December 2010.
Organisational structure
The company is a membership organisation whose members pay an annual membership subscription.
The members elect the trustees of the charity.
The chairman and the presidential team must all be full members of the society and perform senior roles within a local planning authority in England. Any member of the society may put themselves forward for the other roles within the board of trustees.
An indemnity insurance policy is maintained by the society for the benefit of all trustees acting in that capacity.
The society has one wholly owned trading subsidiary, POS Enterprises Ltd.
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Planning Officers Society (Registered number: 06709078)
Report of the Trustees for the Year Ended 31 March 2022
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
06709078 (England and Wales)
Registered Charity number
1140770
Registered office
Park House 37 Clarence Street Leicester Leicestershire LE1 3RW
Principal address The Croft 81 Walton Road Aylesbury HP21 7SN
Trustees
| Trustees | ||
|---|---|---|
| S M Barton | Chair, POS SP Network | |
| R Bristow | Senior Vice President | - appointed 02.07.21 |
| D V Evans | Chair, POS Enterprises | |
| V F Geoghegan | Immediate Past President | |
| P J Geraghty | Junior Vice President and Chair, DM Network | |
| A Hutchinson | President | |
| G Jones | Treasurer | |
| M S Kiely | Chair | |
| C E Morphet | Chair POS NOVUS | |
| G R Morris | Immediate Past President | - resigned 09.09.22 |
| S C Platts | Immediate Past President | - resigned 02.07.21 |
Independent Examiner
torr waterfield Park House 37 Clarence Street Leicester Leicestershire LE1 3RW
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 25 November 2022 and signed on its behalf by:
A Hutchinson - Trustee
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Independent Examiner's Report to the Trustees of Planning Officers Society
Independent examiner's report to the trustees of Planning Officers Society ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Andrew Torr FCCA for and on behalf of: torr waterfield Park House 37 Clarence Street Leicester Leicestershire LE1 3RW
22 December 2022
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Planning Officers Society
Statement of Financial Activities
(Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2022
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Membership subscriptions 51,583 Investment income 2 46,832 Total 98,415 EXPENDITURE ON Charitable activities 4 Information services 27,926 Public awareness services 30,844 Total 58,770 NET INCOME 39,645 RECONCILIATION OF FUNDS Total funds brought forward As previously reported 226,597 Prior year adjustment 9 (14,117) As restated 212,480 TOTAL FUNDS CARRIED FORWARD 252,125 |
Restricted fund £ - - - - - - - 2,790 - 2,790 2,790 |
31.3.22 31.3.21 Total Total funds funds as restated £ £ 51,583 57,380 46,832 39,080 98,415 96,460 27,926 28,235 30,844 21,147 58,770 49,382 39,645 47,078 229,387 183,064 (14,117) (14,872) 215,270 168,192 254,915 215,270 |
|---|---|---|
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
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Planning Officers Society (Registered number: 06709078)
Balance Sheet
31 March 2022
| Unrestricted fund Notes £ FIXED ASSETS Intangible assets 10 13,200 Heritage assets 11 8,484 Investments 12 100 21,784 CURRENT ASSETS Debtors 13 325 Cash at bank 271,539 271,864 CREDITORS Amounts falling due within one year 14 (41,523) NET CURRENT ASSETS 230,341 TOTAL ASSETS LESS CURRENT LIABILITIES 252,125 NET ASSETS 252,125 FUNDS 15 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - - - - 2,790 2,790 - 2,790 2,790 2,790 |
31.3.22 31.3.21 Total Total funds funds as restated £ £ 13,200 - 8,484 8,484 100 100 21,784 8,584 325 1,969 274,329 246,996 274,654 248,965 (41,523) (42,279) 233,131 206,686 254,915 215,270 254,915 215,270 252,125 212,480 2,790 2,790 254,915 215,270 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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continued...
Planning Officers Society (Registered number: 06709078)
Balance Sheet - continued 31 March 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 25 November 2022 and were signed on its behalf by:
A Hutchinson - Trustee
The notes form part of these financial statements
Page 7
Planning Officers Society
Notes to the Financial Statements
for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Preparation of consolidated financial statements
The financial statements contain information about Planning Officers Society as an individual company and do not contain consolidated financial information as the parent of a group. The charity is exempt under Section 399(2A) of the Companies Act 2006 from the requirements to prepare consolidated financial statements.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Allocation and apportionment of costs
Supports costs are allocated equally between information services and public awareness services.
Website
The website is being amortised over an estimated useful life of 5 years. Amortisation commences when the website is available for use.
Heritage assets
Heritage assets are carried at historical cost less any subsequent depreciation or impairment.
The heritage asset is considered to have an indefinite life and is therefore not depreciated. The asset is instead reviewed at each reporting date for impairment.
Taxation
The charity is exempt from corporation tax on its charitable activities.
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continued...
Planning Officers Society
Notes to the Financial Statements - continued
for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Investments
Investments in subsidiary undertakings are recognised at cost.
Debtors
Short term debtors are measured at transaction price, less any impairment. Loans receivable are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective rate of interest method, less any impairment.
Creditors
Short term creditors are measured at the transaction price. Other financial liabilities, including bank loans, are measured initially at fair value, net of transaction costs, and are measured subsequently at amortised cost using the effective interest method.
Going concern
After reviewing the charity's forecasts and projections, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing the financial statements.
2. INVESTMENT INCOME
| Gift Aid transfer from group undertaking Deposit account interest |
31.3.22 31.3.21 as restated £ £ 46,814 39,006 18 74 46,832 39,080 |
31.3.22 31.3.21 as restated £ £ 46,814 39,006 18 74 46,832 39,080 |
|---|---|---|
| 39,080 |
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Planning Officers Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
3. INCOME FROM CHARITABLE ACTIVITIES
| 3. INCOME FROM CHARITABLE ACTIVITIES |
||
|---|---|---|
| Activity Membership subscriptions Membership subscriptions 4. CHARITABLE ACTIVITIES COSTS Information services Public awareness services |
31.3.22 31.3.21 as restated £ £ 51,583 57,380 Support Direct costs (see Costs note 5) Totals £ £ £ 17,286 10,640 27,926 20,203 10,641 30,844 37,489 21,281 58,770 |
|
| Totals £ 27,926 30,844 |
||
| 58,770 |
| 5. SUPPORT COSTS Management £ Information services 8,759 Public awareness services 8,758 17,517 Activity Basis of allocation Management Costs are allocated equally to Finance Costs are allocated equally to Governance costs Costs are allocated equally to |
Governance Finance costs £ £ 196 1,685 198 1,685 394 3,370 each activity each activity each activity |
Totals £ 10,640 10,641 |
|---|---|---|
| 21,281 | ||
6. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31.3.22 | 31.3.21 | ||
|---|---|---|---|
| as | |||
| restated | |||
| £ | £ | ||
| Independent Examiner's Fees | - External Scrutiny | 1,655 | 1,400 |
| Independent Examiner's Fees | - Other accountancy services | 1,715 | 1,510 |
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Planning Officers Society
Notes to the Financial Statements - continued
for the Year Ended 31 March 2022
7. TRUSTEES' REMUNERATION AND BENEFITS
During the year members of the board of trustees have provided services to the charity's trading subsidiary, POS Enterprises Ltd. These services have been provided at commercial rates and on normal business terms. The trustees concerned were contracted by the management of POS Enterprises Ltd purely on the basis of their expertise. The trustees concerned, and amounts paid, were D V Evans £8,045 (2021 - £3,460), G Jones £29,405 (2021 - £22,894) and M Keily £3,465 (2021 - nil)
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022.
8. AVERAGE NUMBER OF EMPLOYEES
The average number of employees during the year was nil (2021 - nil).
As such, there were no employees who received total employee benefits of more than £60,000.
9. PRIOR YEAR ADJUSTMENT
The comparative period has been restated to account for a balance of deferred income. The period covered by the membership subscription is non-coterminous with the accounting period and therefore an adjustment has been made to reflect the income received in advance of the service being delivered.
Deferred income of £14,117 has been reflected as at 31 March 2021 and £14,873 has been reflected as at 1 April 2020. The prior year adjustment has increased the net income reported for the year ended 31 March 2021 by £756.
10. INTANGIBLE FIXED ASSETS
| COST Additions NET BOOK VALUE At 31 March 2022 At 31 March 2021 |
Website £ 13,200 |
|---|---|
| 13,200 | |
| - |
11. HERITAGE ASSETS
| MARKET VALUE At 1 April 2021 and 31 March 2022 NET BOOK VALUE At 31 March 2022 At 31 March 2021 |
Total £ 8,484 |
|---|---|
| 8,484 | |
| 8,484 |
Heritage assets consist of a silver presidential chain which was purchased in May 2017 for £8,484.
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Planning Officers Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
12. FIXED ASSET INVESTMENTS
| 12. | FIXED ASSET INVESTMENTS | ||
|---|---|---|---|
| Shares in | |||
| group | |||
| undertakings | |||
| £ | |||
| MARKET VALUE | |||
| At 1 April 2021 and 31 March 2022 | 100 | ||
| NET BOOK VALUE | |||
| At 31 March 2022 | 100 | ||
| At 31 March 2021 | 100 | ||
| There were no investment assets outside the UK. | |||
| The company's investments at the balance sheet date in the share capital of companies | include the | ||
| following: | |||
| POS Enterprises Ltd (Company number 06708161) | |||
| Registered office: Park House, 37 Clarence Street, Leicester, LE1 3RW | |||
| Nature of business: Town planning | consultancy | ||
| % | |||
| Class of share: | holding | ||
| Ordinary | 100 | ||
| 31.3.22 | 31.3.21 | ||
| £ | £ | ||
| Aggregate capital and reserves | 102,238 | 90,340 | |
| Profit for the year | 58,712 | 46,814 | |
| 13. | DEBTORS: AMOUNTS FALLING | DUE WITHIN ONE YEAR | |
| 31.3.22 | 31.3.21 | ||
| as | |||
| restated | |||
| £ | £ | ||
| Income debtors | 325 | 325 | |
| Prepayments and accrued income | - | 1,644 | |
| 325 | 1,969 |
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Planning Officers Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Expense creditors Amounts owed to group undertakings Other creditors Accruals and deferred income |
31.3.22 31.3.21 as restated £ £ - 2,016 3,456 6,456 290 290 37,777 33,517 41,523 42,279 |
31.3.22 31.3.21 as restated £ £ - 2,016 3,456 6,456 290 290 37,777 33,517 41,523 42,279 |
|---|---|---|
| 42,279 |
Included within accruals and deferred income is deferred income of £12,534 (2021 - £14,117) for membership subscriptions which cover a period following the year end.
15. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds London Boroughs Fund TOTAL FUNDS |
At 1.4.21 £ 226,597 2,790 229,387 |
Prior year adjustment £ (14,117) - (14,117) |
Net movement in funds £ 39,645 - 39,645 |
At 31.3.22 £ 252,125 2,790 |
|---|---|---|---|---|
| 254,915 |
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds London Boroughs Fund TOTAL FUNDS |
At 1.4.20 £ 180,274 2,790 183,064 |
Incoming resources £ 98,415 98,415 Prior year adjustment £ (14,872) - (14,872) |
Resources Movement expended in funds £ £ (58,770) 39,645 (58,770) 39,645 Net movement At in funds 31.3.21 £ £ 47,078 212,480 - 2,790 47,078 215,270 |
|---|---|---|---|
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Planning Officers Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2022
15. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 96,460 | (49,382) | 47,078 |
| TOTAL FUNDS | 96,460 | (49,382) | 47,078 |
London Boroughs Fund
The London Boroughs Fund was transferred to the Planning Officers Society on the winding up of a former charity for the purpose of providing funding towards the costs of education of the public in planning law and policy within the London Boroughs.
16. RELATED PARTY DISCLOSURES
The charitable company has taken advantage of exemption, under the terms of Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', not to disclose related party transactions with wholly owned subsidiaries within the group.
There were no related party transactions for the year ended 31 March 2022.
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