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2024-03-31-accounts

SPACE 2 BE ME LIMITED (A company limited by guarantee)

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

Registered charity number: 1140764 Registered company number: 07324545

SPACE 2 BE ME LIMITED (A company limited by guarantee)

CONTENTS
Page
Reference and administrative details 1
Report of the Board of Trustees 2
Independent examiner's report 14
Statement offinancial activities 15
Balance sheet 16
Notes to the financial statements 17

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2024

Board of Trustees M. Tatton (Chair) A. J. Franklin L. J. Jenkinson M. L. Pember Company number 07324545 Charity number 1140764 Registered and principal office Howard de Walden Centre Bluett Street Maidstone Kent ME14 2UG Independent examiner Jonathan Healey FCA Lindeyer Francis Ferguson Limited North House 198 High Street Tonbridge KentTN9

1

(A company limited by guarantee)

SPACE 2 BE ME LIMITED

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The Board of Trustees of the charity present their annual report together with the financial statements of the charitable company for the year ended 31 March 2024. The Trustees confirm that the annual report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). This report is also the Directors' Report required by Company Law.

Objectives and activities

Space 2 Be Me Limited's object as set out in its Articles of Association is to provide or otherwise support the provision of services for disabled and special needs children and young people and their family members where the child is on the roll of a school and/or lives in Maidstone or the surrounding areas and is up to and including 25 years of age.

Strategic llision

Space 2 Be Me undertook a strategic exercise post covid which helped the Trustees, staff and members to work together to e,camine and refresh the aims, objectives, and vision of the charity.

Our aim is to support disabled children and young people with disabilities and additional needs to have the same life opportunities as their non-disabled peers, both educationally and socially and for their parents/ carers and families to feel safe, supported, empowered, and valued.

This is done through the following key objectives:

Priorities for 2023-24

Priorities identified at the start of the year ended March 2023 were as follows:

2

SPACE 2 BE ME LIMITED (A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FDR THE YEAR ENDED 31 MARCH 2024

Public Benefit

The Trustees have given due regard to the Charity Commission's guidance on public benefit. The objectives of the charitable company are the support and provision of services for disabled and special needs children. The level of public benefit is demonstrated by the support provided and the positive feedback we receive from those accessing our services.

Volunteers

Over the 2023-4 financial year the organisation has benefitted from volunteer support from many of our members at particular events, and in particular from 10 regular volunteers, in addition to our Trustees (who also act as volunteers). Volunteers are now helping to support parents with drop ins,

3

SPACE 2 BE ME LIMITED (A company limited by guaranteet

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

at children's clubs and family events and we have particularly strengthened our relationship with key fundraising volunteers who have really been amazing during 2023-24.

Space 2 Be Me continues to actively look for new volunteers, and develop its volunteer base, including actively seeking parent Trustees. We continue to seek to engage members and other volunteers to help fundraise and deliver services in 2024-25 and have been delighted to welcome several new volunteers to our fold since the end of March 2024.

Achievements and Performance

Review of activities

Family Events

In 2023-24 our short break grant from Kent County Council was extended for another year, enabling the delivery of 18 events, 6 in each of our districts - Maidstone, Tonbridge & Malling and Tunbridge Wells. In total, however, Space 2 Be Me delivered 20 family events during the year with 277 individual children and young adults with additional needs attending.

Our family events offer families an opportunity to access activities that they might not otherwise be able to, to have a chance to meet other families and have a break from caring and normal routines. Most of our events are offered during the school holidays with occasional ones at weekends.

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The range of family events in 2023-24 was varied and included

family bowling, mini golf, exclusive hire of indoor play and swimming facilities, a London theatre trip, outings to Castles and gardens, ever popular Christmas at Bedgebury trip, two pantos and two Christmas parties. We tried to cater for all abilities, ages and interests in line with member requests. In 2024-5 Space 2 Be Me has been successful in securing two more years of short break funding for its family events.

·�Q lll'.) postttve wQtcl1 l...g o.-.t of tltie bo!:)S. fuL brllve CV\/J"en to Cl'l-m· tne wllttr ll f r Ll'.cti./;llLl'J SQJ:1•1'1-9 l-1e (.(lcl1t1.'t wll . t to swil'I<. ne I-ills ii real fear of tne w&1ter a ... � �oes.v.-t e""jo1:1 9etti"'-0 wet. bw.t watenlv� eve�r,o� lillvt...g fw.V\ 0'M lliM tile co.,,fl�e�e to give lt 00, Parent Carer, Famlly Events 2023-24

·so 1M.Cl111,l::J lovell'.l fC1reV1.tS wLtl-t s[1M.iLar t)(ptrLe""'c.es to i.al."1 wttl-1 C '1.d 01,1.r el1Lldre111, pLa1;1e� so well wLtk otker ltlu111-1.tl'l.cie� cntlclreV\ Ml::J s.0V1. was so reLClxecl LV. tki.s at111-1.os.pnere where lie couLCI be 11�111-1.sel f. • Parent Carer 2023-24

4

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Family Support

• spiice :? 'B.e Me offmc( gooc( prnctical o.c(vlct a ... c( lv..forw.o.tlclll. I felt re�ss1,1rec( al'.d Ltss t1Lov..e . • Parent Carer 2023-24

We entered 2023-24 with a few months left to go of the third and final year of our partnership with two other parent driven charities funded by the National Lottery Reaching Communities Partnership Fund. We then set about putting into place a new family support service which included the launch of regular enquiry "clinics" offering one-to-one appointments in person, via telephone or online to parents carers to discuss pertinent issues and help families, with follow up support where required.

"Navigatl""g tl1e st,stew. We started the year with a team of four Family Support officers; we were fe ls co""rLicatec( th,.d sad to say goodbye to Sam and Natalie at the end of 2023. We had two space :z Roe Me 11elpec( to family support staff by March 2024. Having conducted a clinic pilot, �atu tl1l"0S cllarer 11.s supported by Involve Kent, we rolled out the programme for a further weLL tis g&ivt support a .... d year thanks to funding from the National Lottery Awards for All funding gi.<[c(Q,u;;C from March 2024. Parent Cilrer 2023-24

During 2023-24, our Family Support Officers not only offered more ·niv. � 11cu for t,01,1r wlsoioYIA. alll.c( cto,v,� to eavtl1 i[r] p-pvci.c�, appointments to families more regularly, they continued to support w11lcn VICIS nel'f>!d !"IA.! families through support groups and drop ins, both online and in 1,1 Dlerstav..c( a .. !-1 apprecitl e IMf'.l person in Maidstone, Tonbridge & Malling and Tunbridge Wells. Dl&!1,1gl1ter's "'-ftds w.ore. • Often there were guests from other charities supporting families Parent Carer 2023-24 locally or our staff facilitated discussions around a topic requested by parents.

The team also developed and delivered four "Understanding Autism" in-house workshops. These were designed for different audiences including parents and carers, extended families and professionals attended by 72 individuals. This has proved popular and we have continued to liaise with organisations and run regular parent carer courses in 2024-5.

s

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Youth Activities

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In 2023-24, Space 2 Be Me continued to deliver clubs in all three districts, despite significant changes in staffing, funding and we even introduced a new club. Attendance grew across the board. During 2023-24, Space 2 Be Me clubs received funding from Children in Need, the 3H Foundation, Tonbridge and Malling Borough Council, Maidstone Lions and the Maidstone Dawn Patrol Rotary Club, and have been supported by the fund raising efforts of our member parent carers as well.

Space 2 Be Me delivered the following clubs in 202324 headed up by a team of part time Children and Young People Coordinators and a team of volunteers and sessional workers:

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·clubs have helpecl 1-¾!:J clvu9hter clevelo-p LVI- v,er coV1- lclel'I-Ce. 1t gtves Mt ci LLttLe res-ptte a"'4i she e,�o�s '3PLV.'3' Parent Member 2023-24

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SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE VEAR ENDED 31 MARCH 2024

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"Mi::f cl1ild l'!o.s cow.e koll\l.e i:i"'r;l tolr;l ..e tl'!crt to�o.l::! was H,e best do.i::, ever' l'Vt bee"- i.b,t to i'"'t I'!� l"" """ activlt!j wl-\ert l'vt V.Ol btt"'- l'ltrvous about plc�l"'g nl""- v1-p fec l"'g t,,e·s bee"" e1CeLur;led, jur;lgecl or ,>lc�ec;I OYI.' Parent Carer 2023-24

Our "Space 2 Be Me Time" holiday sessions for children and young people during school holidays have continued to run alongside our family events, delivered by the Clubs team. These were for across various age groups and included Sports Days, Dinosaur Day, Sports, Arts and Crafts, Dance and Afternoon Tea prepared by the children and served to their families. We continued to offer outdoor based sessions in partnership with Communigrow and Ambleford Farm and we also visited the Kent Scout activity base at Lower Grange Farm. Parents are able to leave their children with us for a few hours, offering structure to school holidays, an opportunity to make friends and try new things and offer a break from caring for families.

In 2023-24 Space 2 Be Me enjoyed support from Whitehead Monckton Foundation, from Tesco Bags of Help and from the Cooperative, UK Youth via Lower Grange Farm, Communigrow and Maidstone Lions for our Space 2 Be Me Time activities.

Marketing and Memberships

We had a busy year; membership continued to grow from 237 in 2022-23 to an all time high of 458 by the end of the financial year. During the year we maintained the membership costs at £5 per family per year but we have subsequently increased this in 2024-5.

We were fortunate in 2023-24 to increase capacity and expertise in marketing and we increased our efforts in the support of fundraising through corporate sponsors and networking in the community significantly.

·space :2 "Be Me offers a su:p'f'orhve coV1<.�1A tl::j Our social media reach continued to grow. wnere I have lean'l.t l¾ore abolA.t ,,..,_!1 c.hlld's During 2023-24, we created and developed our ,Hsabt.U.te a� hew to better $1A.p'f'Ol"t tne&M. at presence on Linkedln and on lnstagram although now..e a� adv�ce regardl, ... g scl-iooL as weLL tls the greatest social tool we have success with is frie111,dshl-p D'Jl'f'Ort11."'.tHes for w..1:1 soV1 .. wnere �e Face book. feels J.ie ca VI, better COl .ect to -people.• Parent carer 2023·24

Fund raising

While the majority of our funds come from Trusts and Foundations, what was remarkable in 2023-24 was the increase in Community Fund raising and support. Going hand in hand with our marketing and outreach efforts we launched a fund raising campaign in 2023-24 which resulted in such an enormous amount of support from among our members in order to help us raise funds. Our members were really motivated and as a result we worked with them on a number of fundraising events.

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SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

In 2023-24 our key fundraising activities included:

Thanks to the hard work and expertise of Sarah and then Lottie who took over the role of marketing and supporting these community fundraising initiatives alongside our Manager during 2023-24, our community and corporate fundraising stepped up a gear in 2023-24. We have managed to secure corporate sponsorship for a number of our fund raising events-these have included Firefly Properties, KCM Building, Healing Through Horses and Somerhill Independent School. We are grateful to the Maidstone Riverside Rotary and Rotary of the Weald of Kent for the opportunity to take part in their events. We are very grateful for every sponsor, every donation, every fundraiser-we have really felt the support of our members and community during 2023-24 and beyond.

Team Development

Space 2 Be Me has grown its team significantly since 2021, and although there have been some staff changes during 2023·24, we continued to develop our clubs, grow our team of sessional workers and volunteers, support families and deliver family events. From April 2024 more funding was secured in all three areas and we have been able to build and expand capacity once more to cater for growing demand.

We remain committed to being agile and flexible, able to respond to opportunities and funding, listening to members and reading the landscape as far as we can. We consult with our members in everything we do so that they feel included and valued by us as an organisation. Most of our staff and Trustees have lived experience of additional needs, as a parent, sibling, extended family member etc and so bring many valuable ideas to the table.

8

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Financial review

The Statement of Financial Position "SOFA" shows the Charity's total incoming resources for the year was £1S8,680 (2023: £162,196). Total resources expended amounted to £160,0S3 (2023: £158,058). The SOFA therefore reveals net expenditure of £1,373 (2023 net income: £4,138).

Financial position

The Charity held fund balances at 31[st ] March 2024 of £55,754 (2023 - £57,127). These funds included restricted funds of £12,353 (2023 - £37,480) and unrestricted funds of £43,401 (2023 - £19,647).

As detailed in note 11, funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes total a £22,508 surplus. Included within this amount is a separate fixed asset fund, which represents the fixed assets of the Charity totalling £893, matching the net book value of fixed assets in the balance sheet.

The designated fund of £20,000 is a contingency fund to cover expected employment related costs upon any decision to wind up the Charity.

Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. The Trustees are seeking a strategy of diversifying income streams and reviewing costs, and endeavour to undertake regular assessments of the financial stability of the Charity which is currently largely dependent on fundraising and grants for its income. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

Principal risks and uncertainties

The Trustees conduct regular assessments of the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity and are satisfied that appropriate controls are in place to mitigate our exposure to major risks. These include a Financial Controls Policy and a designated financial reserve which is reviewed annually and monitored at regular board meetings.

Staff work a hybrid model of part home working, supporting families both remotely and in person, alongside face-to-face delivery for clubs, family events and holiday sessions. Space 2 Be Me staff produce risk assessments for its activities and events and staff are in regular contact with the Manager who relays any issues to the Board as soon as they arise, as well as having a detailed organisational risk assessment.

9

SPACE 2 BE ME LIMITED (A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Reserves policy

The Directors have agreed to designate funds to cover staff costs in case the Charity needs to be closed. Based on average staff expenditure over the last financial year this means that £20,000 was designated as a contingency fund.

Principal funding sources

The funding landscape changed quite significantly for Space 2 Be Me in 2023-24. One constant that remained was an extended short break funding grant for our family events based on that awarded in 2022-23 to deliver 18 family events in all three districts.

Space 2 Be Me's Maidstone youth groups - Rockets, Comets and Galaxy- have been supported during 2023-24 by the final year of a three-year grant from Children in Need, Maidstone Lions and Maidstone Dawn Patrol Rotary. Our new Tunbridge Wells clubs had funding from Souter Charitable Trust which was carried over from the previous financial year; and our West Kent teenage clubs had funding from 3H Foundation and in Tonbridge our primary-age Starships club was funded by the Albert Hunt Trust. A community grant form the Tonbridge & Malling Borough Council enabled us to develop a new club for younger teens in Tonbridge called Asteroid Club. Our Universe Clubs for young adults were supported by Cobtree Charity Trust and Involve Kent and we were grateful to Maidstone leisure Trust and Kent Sport who helped fund Dance Stars.

Our final of three years of National Lottery funding for the Family Support Partnership project ran with a funding extension to September 2023. Once this had finished, we started restructuring and developing our family support activities thanks to support from the Philip and Connie Phillips Foundation. We secured a grant from Involve Kent to trial a new system of weekly clinics to see if this enabled us to help more families. This proved to work well and we have since gained funding from the National Lottery - this time via Awards for All - to cover our family support offer including clinics, drops ins and workshops in all three areas for a year, starting from April 2024. We have had some funding from the Malling Lions for holding support clinics locally and from the KCC Local Members Grant Scheme for parent training in Maidstone, thanks to Cllr Ian Chittenden.

Our Space 2 Be Me times were part funded by Whitehead Monckton Charitable Foundation, Tesco Bags for Help and the Coop Community Foundation grant.

We have also been excited to benefit from a grant from Screwfix Foundation for the final completion of our sensory room at our Maidstone base.

Space 2 Be Me received several core grants in 2023-4 including Edward Gosling, Garfield Weston and Colyer Fergusson as well as through the Kent Community Foundation via its Annual Route for Applications from Gatwick Foundation, Charles Burnett Ill Memorial Fund and Polebrook Fund. We had unrestricted funding awarded by the Philip and Connie Phillips Foundation (which we used for our family support project) and a significant boost from the Postcode Society Trust.

Other notable donations from organisations came in during 2024-5, including South Park Women's Institute, Cameron McKenna, Ridge Crest, Young Carers Together, Bennet Pain Trust, Tonbridge Lions and Malling District Lions. We are grateful for this support.

10

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

We wish to thank Cllr Derek Mortimer, acting as Mayor of Maidstone in 2022-23, for his support for Space 2 Be Me which came through to us in 2023-24.

Structure, Governance and Management

Space 2 Be Me Ltd is registered as a charity with the Charity Commission in England and Wales (Charity Registration No. 1140764) and as a company limited by guarantee (Company Registration No. 07324545) and is governed by its Memorandum and Articles of Association.

Space 2 Be Me Ltd was incorporated as a company limited by guarantee on 23 July 2010 and was registered as a charity on 10 March 2011. It is a parent driven members' organisation that recognises that the experiences and knowledge parents bring should be valued and used as the building block for service development and provision for disabled children and their families in Maidstone.

Appointment of Trustees

The Board of Trustees must comprise between at least 50% and 70% of parents of disabled children and young people. Trustees are nominated and selected at the Annual General Meeting. A third of the Trustees retire in rotation at the Annual General Meeting but can stand for re-election. The last AGM of the charitable company was on 19[th ] March 2024. The articles of Association require a minimum of 3 Trustees and a maximum of 12. Space 2 Be Me currently has 4 Trustees.

Structure and Decision-making

Staff in the Charity report to the Manager who is responsible for the day-to-day operation of the organisation. The Board meet typically bi-monthly with individual Trustees in addition to the appointed officer positions of Chair and Treasurer leading on specific areas of work. These include having a named Safeguarding Lead for children and vulnerable adults. Existing Policies and Procedures of the Charity are reviewed regularly and amended to reflect current best practice with additional policies added as required to reflect the growing operations of the Charity.

At the end of March 2024, Space 2 Be Me employed a Manager (30 hours a week), a Finance and Operations Coordinator {15 hours a week), Marketing and Communications Coordinator {16 hours a week), a Children and Young People Coordinator for Tonbridge (10 hours a week), a Children and Young People Coordinator for SAMs (6 hours a week); and two Family Support Workers (both 15 hours in term time). In addition to these salaried staff, a growing team of sessional staff and volunteers help to run clubs and events for children and young people, support parents and help in the office.

Plans for future periods

Having undergone the strategic review in 2021-22, many of the plans and ideas identified as part of that process were put into practice in 2022-23 and continued into 2023-24. We knew that many of our multi-year grants that had provided a degree of stability were coming to an end and we endeavoured to fill those gaps. We were hugely successful in securing core cost or unrestricted funding and by the end of March 2024 we had managed to secure funding stability for a majority of our projects in 2024-25, having had confirmation of two-year short break funding for seven youth

11

SPACE 2 BE ME LIMITED (A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

clubs and family events as well as a significant injection of funds from St James Place for under 6s activities and the National Lottery Awards for All for Family Support.

The top priorities for 2024-25 identified are:

By continuing to deliver in these priority areas the Board of Trustees is confident that Spact.> 2 Be Me will continue to provide services for families of disabled children and young people that offer public benefit and meet our charitable objectives and vision.

Trustees' Responsibilities Statement

The Trustees (who are also directors of Space 2 Be Me limited for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with

12

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.

In preparing this report, the Trustees have taken advantage of the small companies' exemptions provided by section 415A of the Companies Act 2006.

This report was approved by the T;ustees on ... bc7t.)_)..,_:tP . � ...... and signed on their behalf by:

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Chair
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M. L. Pember
Treasurer
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13

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF SPACE 2 BE ME LIMITED FOR THE YEAR ENDED 31 MARCH 2024

I report to the charity's trustees on my examination of the accounts of Space 2 Be Me Limited for the year ended 31 March 2024, which comprise the Statement of Financial Activities (including Income and Expenditure Account), the Balance Sheet and the related Notes.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145(5) {b) of the 2011 Act. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) {b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jonathan Healey FCA Lindeyer Francis Ferguson Limited

North House 198 High Street Tonbridge Kent TN9 lBE

Date: 30 December 2024

14

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCWDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
funds
2024
Note
£
Income from:
Donations and legacies
3
82,900
Charitable activities
4
15,926
Other trading activities
12,247
Investments
272
Total Income
111,345
Expenditure on:
Raising funds
666
Charitable activities
s
86,925
Total expenditure
87,591
Net Income/ (expenditure)
23,754
Transfers between funds
Net movement in funds
23,754
Reconciliation of funds:
Total funds brought forward
19,647
Total funds carried forward
43,401		 Restricted
funds
2024
£
47,335
47,335
72,462
72,462
( 25,127)
( 25,127)
37,480
12,353		 Total
funds
2024
£
130,235
15,926
12,247
272
158,680
666
159,387
160,053
(1,373)
(1,373)
57,127
55,754
Total
funds
2023
£
131,571
17,931
12,627
67
162,196
285
157,773
158,058
4,138
4,138
52,989
57,127

15

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

BALANCE SHEET AS AT 31 MARCH 2024

Fixed assets
Tangible assets
Current assets
Debtors
Cash at bank and in hand
Creditors:amounts falling due within one year
Net current assets
Total net assets
Represented by the funds of the charity:
Unrestricted funds
Restricted funds
Note
8
9
10
£
57,185
57,185
(2,324)		 2024
£
893
54,861
55,754
43,401
12,353
55,754		 £
625
57,846
58,471
(3,808)		 2023
£
2,464
54,663
57,127
19,647
37,480
57,127

The charity's financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The trustees consider that the charity is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the charity to obtain an audit for the year in question in accordance with section 476 of the Act.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The financial statements were approved and authorised for issue by the trustees on 27th December 2024 and signed on their behalf by: M. Tatton . . rcr:.� ..!. . . �.;.� M. L. Pember Chair Treasurer

... t.i/.J��--�li{lv M. L. Pember Treasurer

Company number: 07324545

16

■

SPACE 2 BE ME LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Status

The charity is a private company limited by guarantee registered in England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is Howard de Walden Youth Centre, Bluett Street, Maidstone, Kent ME14 2UG.

2 Accounting polides

Basis of preparation of the financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Space 2 Be Me Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

The financial statements are prepared in pounds sterling, which is the functional currency of the charity, and rounded to the nearest £1.

The Trustees have assessed that there are no significant doubts over the charity's ability to continue as a going concern. As a result, the financial statements have been prepared on a going concern basis.

Income

Income from grants and donations is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For donations, this is usually on receipt. For grants, this is usually when a formal offer is made in writing, unless the grant contains terms and conditions outside of the charity's control which must be met before the charity is entitled to the funds. Where grants are received in response to a proposal including a budgeted timescale, such that the timescale for the expenditure is implicit in the grant agreement, the income is recognised in accordance with that timescale.

Income from charitable activities is recognised over the period to which the income relates. For contracts, income is recognised to the extent that the contractual services have been supplied. For performance-related grants, income is recognised to the extent that performance-related criteria have been met.

17

SPACE 2 BE ME LIMITED

{A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2 Accounting policies continued

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. All expenditure is inclusive of irrecoverable VAT.

Expenditure on raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.

Tangible fixed assets and depreciation

Tangible fixed assets are carried at cost, net of depreciation and any prov1s1on for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Fixtures, fittings and equipment 10% on cost Computer equipment 33.3% on cost

Pensions

The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

18

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

NOTES 10 THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2 Accounting policies continued

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular re!'.tricted purposes.

3 Income from donations and legacies

Donations
Grants
2024
£
23,374
106,861
130,235		 2023
£
30,303
101,268
131,571

The comparative figures include £105,158 of restricted income.

4 Income from charitable activities

Activit:Provision of services for disabled children and their families in
Maidstone or surrounding areas
Contractal income
Performance-related grants
Clubs and events
Other income		 2024
2023
£
£
3,916
8,852
1,250
10,052
6,279
1,958
1,550
15,926
17,931

In the preceding period, restricted income from charitable activities was £1,250.

19

•

SPACE 2 BE ME LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

5
Expenditure on charitable activities
Activity:Provision of services for disabled children and their fomilies
in Maidstone or surrounding areas
Direct costs:
Staff costs
Recruitment, travel and agency costs
Clubs and events costs
Other direct costs
Support costs:
Staff costs
Premises and general office costs
Insurance
IT costs
Accountancy and payroll
Other support costs
Depreciation
Governance costs:
Independent examination		 2024
2023
£
£
65,184
S7,946
2,340
3,177
16,851
18,120
7,887
8,873
45,564
44,487
13,362
14,082
1,166
1,751
1,767
1,954
791
501
1,465
3,029
1,570
2,353
1,440
1,500
159,387
157,773

In th;; preceding period, expenditure on charitable activities from restricted funds was £102,648.

6
Net income/ (expenditure)
This is stated after charging:
Depreciation
Independent examination
7
Staf costs
Wages and salaries (incl social security costs)
Pension costs
2024
£
1,570
1,440
2024
£
106,028
4,720
110,748		 2023
£
2,353
1,500
2023
£
97,946
4,487
102,433

The average number of persons employed by the charity was 23 (2023: 21 ).

No employee received remuneration amounting to more than £60,000 in either year.

20

SPACE 2 BE ME LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2D24

8 Tangible fixed assets

Cost
Brought forward
Additions
Carried forward
Depreciation
Brought forward
Charge for the year
Carried forward
Net book value
At 31 March 2024
At 31 March 2023
9
Debtors
Accrued income
Prepayments
10
Creditors: amount falling due within one year
Other creditors
Other tax and social security
Accruals		 Fixtures,
fitings &
Computer
equipment
equipment
Total
£
£
£
402
7,523
7,925
402
7,523
7,925
162
5,299
5,461
4
1,531
1,571
202
6,830
7,032
200
693
893
240
2,224
2,464
2024
2023
£
£
625
625
2024
2023
£
£
173
824
406
1,500
3,229
2,324
3,808

21

■

SPACE 2 BE ME LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

11 Statement of movements on funds - current year

General fund
Designated funds:
Contingency fund
Fixed asset fund
Total unrestricted funds
BBC Children in Need
KCC Early Help
KCC Shor Breaks
KCF Hardship Fund
Kent Sport
National Lottery RC
MBC Resilience Fund
Tesco - Groundwork
Souter Charitable Trust
National Lottery A4A
Cobtree Charitable Trust
3H Foundation
Albert Hunt Trust
TMBC Comm Dev Fund
Involve West Kent
Involve Kent Soc Presc
Whitehead Monkton
Maidstone Leisure Trust
St James Place Foundation
Screwfix Foundation
KCC Local Mem Grant
Coop Community Fund
Maidstone Lions
Malling _District Lions
Maidstone Dawn Patrol Rotary
Total restricted funds
Total funds		 lAprll
31 March
2023
Income
Expenditure
Transfrs
2024
£
£
£
£
£
(2,817)
111,345
( 86,020)
22,508
20,000
20,000
2,464
(1,571)
893
19,647
111,345
( 87,591)
43,401
2,931
(2,931)
6,078
(6,078)
537
18,106
( 18,643)
708
( 698)
10
62S
( 625)
14,670
(14,670)
1,198
(1,198)
( 370)
370
2,000
(2,000)
6,366
(6,366)
4,070
(4,070)
2,000
(2,000)
2,000
(2,000)
2,000
(1,908)
92
2,500
(2,500)
500
( 214)
286
1,500
( 1,SOO)
1,000
(1,000)
9,626
( 902)
8,724
1,680
1,680
1,000
( 185)
815
1,121
1,121
1,547
( 1,922)
( 375)
552
( 552)
500
{ 500)
37,480
47,335
( 72,462)
12,353
57,127
158,680
( 160,053)
55,754

22

SPACE 2 BE ME LIMITED (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

11 Statement of movements on funds - current year (cont)

The designated contingency fund is to cover expected employment related costs upon winding up.

Restricted funds: activity grants are received for the charity's work, including youth groups, events and holiday activities, family support work, workshops, training and miscellaneous support for parents and children.

Space 2 B Me benefitted through various funders via the Kent Community Foundation Annual Route for core funding during 2023-24 including Gatwick Foundation, Charles Burnett Ill Memorial Fund , Polebrook Fund and KCF Uplift Fund. Other core cost or unrestricted funders including Colier Ferguson, Philip and Connie Philips Foundation, Garfield Weston, The Grace Trust and Postcode Society Trust.

12 Statement of movements on funds- prior.year

Statement of movements on f unds- prior.year
lApril 31 March
2022 Income Expenditure Transfers 2023
£ £ £ £ £
General fund (4,173) 55,788 (53,058) (1,374) ( 2,817)
Designated funds:
Contingency fund 20,000 20,000
Fixed asset fund 3,437 (2,352) 1,379 2,464
Total unrestricted funds 19,264 55,788 ( 55,410) 5 19,647
BBC Children in Need 3,098 9,984 ( 10,151) 2,931
KCC Early Help 5,909 14,083 (13,914) 6,078
KCC Covid Recovery 932 ( 932)
KCC Reconnect 2,718 6,716 (9,434)
KCC Short Breaks 18,106 (17,569) 537
KCF Hardship Fund 3,559 1,295 (4,849) ( S)
Kent Sport 541 1,250 (1,791)
National Lottery RC 16,968 26,890 (29,188) 14,670
MBC Resilience Fund 5,000 (3,802) 1,198
Tesco - Groundwork 1,110 ( 1,480) ( 370)
Places Foundation 5,000 I s,ooo)
Souter Charitable Trust 2,000 2,000
National Lonery A4A 9,974 (3,608) 6,366
Cobtree Charitable Trust 5,000 (930) 4,070
Total restricted funds 33,725 106,408 (102,648) ( S) 37,480
Total funds 52,989 162,196 ( 158,058) 57,127

23

SPACE 2 BE ME LIMITED

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

12 Statement of movements on funds - prior year (cont)

Space 2 Be Me benefitted from various funders via Kent Community Foundation during 2022-23 including Wards Charitable Fund, Glenn & Phyllida Earle Fund Charitable Fund, Frank Brake Community Fund, Polebrook Fund and Charles Burnett Ill Memorial Fund.

13 Analysis of net assets between funds

Unrestricted
funds
£
Current year:
Tangible fixed assets
893
Net current assets
42,508
43,401
Prior year:
Tangible fixed assets
2,464
Net current assets
17,183
19,647		 Restricted
Total
funds
funds
£
£
893
12,353
54,861
12,353
55,754
2,464
37,480
54,663
37,480
57,127

14 Related party transactions

The key management personnel are considered to be the Board of Trustees and the Manager of the Charity.

During the year, no Trustees received any remuneration, reimbursed expenses or other benefits (2023: None).

The total employee benefits paid in respect of the key management personnel was £37,867 (2023: £31,788).

24