## **Trustees' Annual Report for the period** **From** Period start date 01 07 2020 **To** Period end date 30 06 2021 ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
danceaid|
danceaid| |---|---|---| |||| ||
N/A|| ||1140749|| ||DANCE HOUSE, 5 CHESTNUT WALK|| ||ST IPPOLYTS, HITCHIN|| ||HERTFORDSHIRE|| ||**Postcode**|SG4 7SS| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||CHLOE WILSON|CHAIR OF
TRUSTEES||| ||RENAE RUGGIERI|SECRETARY||| ||CHARLES UNWIN|TREASURER||| ||ROBERTA
HARTSHORNE|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document TRUST DEED - (eg. trust deed, constitution) How the charity is constituted TRUST - (eg. trust, association, company) TRUSTEES ARE APPOINTED / RE-APPOINTED AT OUR ANNUAL Trustee selection methods GENERAL MEETINGS. - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - TRUSTEES ARE NOT RENUMERATED FOR EXPENSES INCURRED - • policies and procedures FOR ATTENDING MEETINGS AND DUTIES RELATED TO WORK AS A TRUSTEE. - adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** TO FURTHER SUCH CHARITABLE PURPOSES AS ARE EXCLUSIVELY CHARITABLE ACCORDING TO THE LAWS OF ENGLAND AND WALES FOR THE BENEFIT OF CHILDREN AND THEIR FAMILIES. March **2012** **TAR** 2 THE TRUSTEES PAY CONSTANT REGARD TO THE CHARITY COMMISSION’S GUIDANCE ON PUBLIC BENEFIT WHEN PLANNING THE CHARITY’S ACTIVITIES. ANY CHILD FROM BIRTH TO AGE 21 YEARS IS ELIGIBLE FOR OUR ASSISTANCE REGARDLESS OF PERSONAL BACKGROUND, FAITH, GENDER, OR PERSONAL CIRCUMSTANCES. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** OUR MISSION IS TO ALLEVIATE THE SUFFERING AND VULNERABILITY CAUSED BY POVERTY, HUNGER, DISABILITY, HOMELESSNESS, NEGLECT, AND THE PHENOMENA OF HIV/AIDS WHICH ORPHANS MILLIONS OF INNOCENT CHILDREN. WE DO THIS BY PROVIDING ACCESS TO; • EDUCATION, • NUTRITION, - COUNSELLING, - MEDICAL CARE, ADVICE, AND SUPPORT, - AFTER-SCHOOL AND WEEKEND EXTRA-CURRICULAR PROGRAMMES, - DISABILITY EQUIPMENT, - SPORTS AND PLAY EQUIPMENT, - CLOTHING, BEDDING & OTHER VITAL RESOURCES - SANITATION FACILITIES AND IN DOING SO WE WORK TO BRING OPPORTUNITY AND HOPE TO CHILDREN IN NEED ACROSS THE GLOBE SO THAT THEY TOO CAN REACH THEIR FULL POTENTIAL. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance IN JULY 2020 WE REFLECTED ON THE SHOCK OF THE ARRIVAL OF **Summary of the main** A GLOBAL PANDEMIC WHICH AFFECTED OUR CHARITY’S **achievements of the charity** OPERATIONS MARCH 2020 – JULY 2020. **during the year** WE HOPED THIS YEAR, OUR TENTH YEAR AS A CHARITY REGISTERED WITH THE COMMISSION, WOULD BE BRIGHTER, AND WE PLANNED TO HOLD OUR POSTPONED ‘DECADE OF DANCEAID’ CELEBRATIONS BEFORE THE CLOSE OF OUR FINANCIAL YEAR. UNFORTUNATELY IT HAS NOT BEEN THE YEAR OF CELEBRATION WE HAD HOPED FOR. INSTEAD THE GLOBAL PANDEMIC CONTINUES TO AFFECT EVERY ASPECT OF OUR OPERATIONS AND EVERY MEMBER OF OUR TEAM, CHALLENGES OF 2020 HAVE GROWN, PROBLEMS BECOME MORE ENTRENCHED, AND INEQUALITY HAS WIDENED ACROSS ALL THE SOCIETIES IN WHICH WE WORK PUTTING MORE PRESSURE ON OUR SERVICES WHILST WE STRUGGLE TO RAISE THE FUNDS NEEDED TO DELIVER THEM. WE REALISE NOW THAT WE WILL EMERGE IN A CHANGED WORLD AND NOT BE ABLE TO RETURN TO OUR PREVIOUS FUNDRAISING MODEL, FOR MANY YEARS AT LEAST. BUT WE ARE PROUD TO SAY WE ARE WEATHERING THE STORM AND HOPE THAT WE WILL COME OUT THE OTHER SIDE BRUISED BUT NOT BROKEN, AND ABLE TO CONTINUE TO SERVE THE CHILDREN HARDEST HIT BY THIS ENDURING PANDEMIC. TO REDUCE THE TRANSMISSION OF COVID 19 THE UK GOVERNMENT OUTLAWED OUR FUNDRAISING EVENTS ESSENTIALLY FROM MARCH 2020 TO APRIL 2021. WE NOW NERVOUSLY PLAN FOR OUR FIRST OUTDOOR FESTIVAL TO RETURN IN SEPTEMBER 2021. FEW OTHER EVENTS HAVE RESUMED INCLUDING THOSE OF THE MANY PARTNERS FOR WHOM DANCEAID WAS/IS ‘OFFICIAL CHARITY’. SOME ARE UNSURE IF THEY WILL RETURN TO LIVE EVENTS, SOME WILL BUT WITH FAR FEWER EACH YEAR, MOVE IT LONDON IS DUE TO RETURN MARCH 2022, THE FIRST ONE SINCE 2019. WE ARE BUSY TRYING TO RAISE FUNDS ONLINE TO ENABLE SERVICE DELIVERY TO THE HOMES OF THE NEEDIEST CHILDREN AND FAMILIES HIT HARDEST BY THE VIRUS, BE THAT ONLINE OR IN PERSON, WITHIN THE CONFINES OF LOCAL COVID RESTRICTIONS. OUR FUNDRAISING INCOME HAS FALLEN FROM £80,000 IN 2019 TO £70,000 IN 2020 TO JUST £35,000 IN 2021. THIS IS OF COURSE DEVASTATING AND FALLS FAR SHORT OF OUR £100K TARGET FOR OUR TENTH ANNIVERSARY YEAR, HOWEVER WE ARE FORTUNATE TO HAVE ENTERED THE PANDEMIC WITH A RESPONSIBLE RESERVE POLICY WHICH IS HELPING US PROVIDE SUPPORT TO THE CHILDREN WORST AFFECTED BY THE PANDEMIC, AND ENSURE THE CHARITY’S SURVIVAL. EQUALLY WE HAVE BEEN LUCKY TO RECEIVE THE SUPPORT OF THE GOVERNMENT’S JOB RETENTION (FURLOUGH) SCHEME WHICH HAS ALLOWED OUR ONE PAID MEMBER OF STAFF TO CONTINUE WITH US THROUGHOUT THIS UNPRECEDENTED TIME WE ARE ALSO ENCOURAGED THAT OUR REGULAR MONTHLY DONATIONS ACROSS THE YEAR HAVE INCREASED FROM £5000 March **2012** **TAR** 4 Section D Achievements and performance 2018-19 TO £6000 2019-20, TO ALMOST £7000 2020-21, AND WE WILL CONTINUE TO TRY TO INCREASE THIS MODE OF FUNDRAISING. March **2012** **TAR** 5 **Section E Financial review** UNRESTRICTED FUNDS HELD AT THE END OF THIS FINANCIAL **Brief statement of the** YEAR ARE MAINTAINED FOR FUTURE AND ONGOING PROJECTS. **charity’s policy on reserves** WE INTEND TO KEEP A MINIMUM OF £30,000 OF UNRESTRICTED FUNDS (REDUCED FROM £35,000) TO FUND PROJECTS FOR A MINIMUM OF ONE YEAR, AND TO COVER UNFORESEEN EXPENDITURE INCLUDING EMERGENCY FUNDING IN THE CASE OF PANDEMICS AND NATURAL DISASTER(S) IN PROJECT LOCATIONS. WE ARE PROUD WE HAVE HAD TO REDUCE OUR RESERVE BY ONLY £5000 AFTER ALMOST 1.5 YEARS UNDER STRICT GOVERNMENT RESTRICTIONS AND OVERWHELMING UNCERTAINTY. WE WILL WORK HARD TO REPLENISH THIS AS SOON AS RESTRICTIONS ALLOW. **Details of any funds materially in deficit** NONE ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** CHLOE WILSON **Position (eg Secretary, Chair, etc)** CHAIR OF TRUSTEES March **2012** **TAR** 6 Date 2610412022 TAR March 2012 ||**danceaid**|**danceaid**|**danceaid**|**No 1140749**| |---|---|---|---|---| ||**For the period**
**from**|01/07/2020|**To**|30/06/2021| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
GENERAL FUNDRAISING|**14,896**||**-**||**-**||**14,896**||**55,010**| |ONLINE SPONSORSHIP|**933**||**-**||**-**||**933**||**7,244**| |MONTHLY DONATIONS|**6,890**||**-**||**-**||**6,890**||**5,944**| |GRANT INCOME|**12,466**||**-**||**-**||**12,466**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**35,185**||**-**||**-**||**35,185**||**68,198**| ||||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**68,198**| ||||||||||| |
BENEFICIARY PROJECTS|**21,553**||**-**||**-**||**21,553**||**29,532**| |EVENT COSTS|**425**||**-**||**-**||**425**||**3,918**| |PUBLICITY|**-**||**-**||**-**||**-**||**43**| |PURCHASES|**2,450**||**-**||**-**||**2,450**||**18,410**| |STAFF COSTS|**16,781**||**-**||**-**||**16,781**||**18,795**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**41,209**||**-**||**-**||**41,209**||**70,699**| ||||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**70,699**| ||||||||||| ||**- 6,024**||||||||**- 2,501**| ||**-**||||||||**-**| ||**38,220**||||||||**40,721**| ||**32,196**||||||||**38,220**| CCXX R1 accounts (SS) 29/04/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
MERCHANDISE AND PROMOTIONAL
GOODS
TABLET COMPUTER
HARD DRIVE
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**32,196**
**-**
**-**
**-**
**-**
**-**
**32,196**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
UNRESTRICTED
**-**
UNRESTRICTED
**-**
UNRESTRICTED
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
CHLOE WILSON|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||CHLOE WILSON|26/04/2022| ||||| CCXX R2 accounts (SS) 29/04/2022 2 ## FOR ENGLAND AND WALES **CHARITY COMMISSION Independent examiner's report on the accounts** J ;,., **e Report to the I i 1140749 Company no.: j Charity no.: / / / _ Company for the year ended 30 / 06 / 2021. I report to the charity trustees on my examination of the accounts of the Responsibilities and company for the purposes of company law), you are responsible for the As the charity's trustees of the Company (who are also the directors of the basis of report Companies Act 2006 ("the 2006 Act"). preparation of the accounts in accordance with the requirements of the Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your " ("the 2011 Actcharity's accounts as carried out under section 145 of the Charities Act 2011 ).** _**my**_ **examination, I have followed the In carrying out 2011 ActDirections given by the Charity Commission (under section 145(5)(b) of the . Independent examiner's statement come to I have completed my examination. I confirm that no material matters have** _**my**_ **cause to believe that: attention (other than that disclosed below •) which gives me • accounting records wer 386 Companies Act 2006; or e not kept in accordance with section of the ; or • • the accounts do not accord with such records the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that theaccounts give** a 'true and fair' **view which** is considered _**of**_ **an Independent examination· or not a matter as part SORP (FRS 102)•the accounts have not be. n p�pared In accordance with the Charities e:; 3 o Ju n e 2 0 2 1 On accounts for th!Jd 1 _** ~~**_**~~ **_ _ _ _ _ _** ~~**_**~~ **_______ _JI ___________ ___JI** ~~**1_**~~ **S�o�on�g" l __________________________ �, lrememoer lo rnctuc!e the �9'= l"Uf1'0" of .ado !/Cr.a 5 "tee � Independent Examiner's Report members of trustees/directors/** �===========================�========================::; **danceaid Section A** IER **1** **October 2018** ##