2022-08-31-accounts - Lowther Primary School Parent Teacher Association

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Lowther Primary School Parent Teacher Association, Stillingfleet Road, Barnes, London SW13 9AE Registered Charity No. 1140737

Trustee’s report - fnancial year 01.09.21 - 31.08.22

Trustees during period:

Lindsay Bishop (Co-Chair until 22nd October 2021) Kirsty Swetman (Co-Chair until 22nd October 2021) Viktorija Palumbo (Treasurer until 14th October 2021 ) Christina Hedges (Treasurer from 15th October 2021 ) Maya Yamashita-Barr (Chair from 22nd October 2021) Nina Parry (Vice-Chair from 3rd December 2021) Caroline Gladstone (Secretary from 3rd December 2021) Sharon Day (Member) Dilara Firat (Member)

Objectives and Activities:

Development of a supportive parent and carer community; to liaise with school staff on ways to help develop the school; to fundraise to improve and provide learning opportunities.

Achievements:

This year has been a big year for many people in relation to the PTA. It was the first year for many to have been to a PTA event, especially an in-person one or to return to attending an in-person one. It was the first year post pandemic where the school community have been able to celebrate and enjoy being together and this proved both joyful but also somewhat difficult in terms of getting families involved again both to volunteer and to attend events.

The first term of the year was a bit eventful with the departure of Co-Chairs and Treasurer all at the same time, and then new ones being voted in. This resulted in a total change (bar one member) in PTA committee members for the first time in 5 years, comprising parents that were new to Lowther or to the in-person events. An EGM was held in December 2021 to elect in the new members (as well as a new constitution which allowed online committee meetings). The new committee organised many of the main events that took place with a lot of hand holding and advice from former committee members but did a few things in our own style and still managed to raise a grand total of £40,425.64 .

Highlights of just a few of our fundraisers:

Helen McDermott’s Marathon - Helen McDermott, a former Lowther parent, wanted to continue a legacy from the previous committee which was the introduction of a dedicated professional music teacher - what better way than to run the Marathon! Helen ran it in 4hrs 33mins and was supported by Kia Morice doing all the fundraising and comms for it. Thank you to both! Helen raised over £6100.00.
Yoga Mondays - We are so so grateful to Elina Iso-Rautio who offered yoga sessions at 9am every Monday from after the half term of the autumn term, right through to the end of the year. She then left to Sweden but ensured another parent was able to take over from the next academic year. It was a great success and raised just over £1550.
Lowther Eco - Kirsty Swetman began the initiative of a Freecycle group where people offered their no longer wanted goods to other parents and carers in exchange of a donation to Lowther School. This was and still is a very popular group with great eco credentials! This year, the group raised just short of £900.
Uniform sale - Caryn Sharrock had spent a couple of years offering and sorting second hand uniforms and had raised numerous amounts of money for the Lowther School. Unfortunately she had move out of the area and so also changed schools. Emma Prentis-Mazurkiewicz took over the role. In the end jointly they raised £730.86!
Christmas Fair - Arranged jointly along with other (Covid safe) Christmas operations and with only three weeks to go to the chosen date, two of the committee members set off to organise everything with the help of a few other members and ex-members of the group, and about 140 parents who helped on the day. In the end it raised £1481.41 - a great feat!
Summer Fair - This was a huge success with lots of indoor and outdoor games, activities and stands, sponsorship from a local building company, every year group organised something. The event raised over £3500.
World Book Day - A wonderful day for Kia Morice collaborated with the Head of English, Mr Nelson to bring in 100 books for the school, worth over a total of £1200 chosen by teachers from from Nursery to Year 6 to enchance the profile of reading. £166.40 was raised for the school.
Your School Lottery - Big thanks to Malvina Teichert who set up the lottery account for Lowther. It has generated a slow but steady income with very little promotion, and this year it raised just over £1200!

Conclusion

This year has been an extraordinary year with an almost completely new committee and so many parents returning to social activities post Covid.

We have been able to fulfil promised spends including:

£2500 on reading books
Almost £8500 on a dedicated music teacher and equipment
Almost £600 on protection for the canopy posts
As well gifts for children at Christmas, end of year gifts and admin costs.

Over £19k was left over in the bank, more than half of which is earmarked for a new school library to be opened in the autumn term of 2022.

The wish to return to normality has been very clear and the enthusiasm and love for the school is evident in the efforts to raise money by all - we really are lucky to have such an active PTA within the wonderful Lowther School community.

Trustees, annual report for the period CHARITY COMMISSION FOR ENGLAND AND WALES Perfod stsrt date P10d end date Charity name (harity No (il any) ptA Objectives and Activities SORP referen Para 1.17 Summary of the Pufposes of the charity as set out in it5 goveining document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities. projecls or setvices identified in the accounts. statement confiiming whether the trustees have had regard to the guidance issued by the Charily Commission on public benefil Additional information (optional) You may choose to include further statements wheie relevant about: SORP ceferen Para 1.17 and 1.19 Para 1.18 Policy on grant making para 1.38 Pollcy on soclaS investment Induding program related investrnent Para 1.38 Coniribution made by volunteeis Pafa 1.38 other

2018 Achievement5 and Performance SORP referen Para 120 Summary of Ihe fflain achievements of the charity, idenlifying ihe difference the charitls work has made to the ci(cumslance5 of its beneficiaries and any widei benefits to society as a whole. SEE Mrf AthtEQ Additional information (optional) You may ch005e to include furthei Statements where relevant abouL- SORP refefence Para 1.41 Achievemenis againsi objectives sel performan of fundraising activilies against objectives set Para 1.41 Investment performan against objectives Paia 1.41 other

3018 Financial Review SORP ieference Para 1.21 Review of Ihe chaTiVs financial position at the end of the pefiod Statement explaining the policy lo( holding resefves stating why they are held Afflounl of reserves hdd Pa(a 1.22 M<0 SknfFÈ Pata 1.22 f4¥ LI£vth£y rtMfMMfvJ Reasons for holdiftg zero serveS Paia 1.22 Details of fund maleiially in deficil Pata 1.24 Explanation of any uncertsinties aboul the charity continuing as a going concern Para 1.23 Additional information (optional) You may choose to indude further slalemersts where levant abouL. SORP ieferen The charity'5 principal sour5 of funds (including any fundraising) Para 1.47 Investment policy and objectives including any S(la1 investment poliry adopted A description of the principal risks facing the charity Para 1.46 Para 1.46 Olher

4018 structure, Governance and Management Oe5cription of tharity's trusts: SORP reference Para 1.25 Type of goveming document (trusl deed, royal chaiter) How is the charity conslituted? (e.g unincoTporated a550Ciation, CIO) Trustee selection methods including details of any constilutional piovisions e.g. election 10 Post or name of any peison or body entitled to appoint one 01 fflore trustees rfk tsNfSf If(lO ra Para 1.25 Paia 1.25 r¥efrJ eLtL469 P(r E(rt4. Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.51 policies and procedures adopied for the induction and training ol ttuslees The chaiity's oiganisational stiucture and any wider network with whith the charity works Relalionship wilh any related partie5 Para 1.51 Para 1.51 other

5018 Reference and Adfflinistiative details Charily name Olher ftame the tharily uses Registered chariiy numbei Charity's principal address Wf4efL Pftr . Pr gf i LLlfvf&-PLErr f qftE. Name5 of the tharity trustees who manage the charity offi 01 w) Dates arted If Mt lor wlwle year Trustee name Name of pet50n (or body) entiiled to appolnt trustee 01 any) &1&truP. gly sKJet uNff IL o fÉtrM IFWlbU Pt KnbfR- P FW PEGLL K) 10 12 13 14 15 16 17 18 19 20

6018 Reference and Administiative details Corporate trustees - names of the diiectors at the date the report was approved Director name (cont) Name of trustees holding title to property belonging to the charity Trustee name Oates arted If not for whole ear

7018 Funds held as custodian trustees on beh31f of othe15 DesC(iption of the assets held in thbs capacity Name and objects of the charity on whose behalf the asse15 are held and how Ihis lalls Wlthin the custodian charity's objecis Details of arrangements for safe custody and segregation of such assets from the charity s own assels Additional information (optional) Names and addresses of advisers (Optional infonmation) Type of adviser Name Address Name of thief executive or name5 of senior Staff Members (Optional information) Exemptions from disclosure Reason for non-disclosu(e of key personnel details Other optional infoimation

8of8 Declarations The truslees declafe Ihat they have appioved the tru51ees' report above. Signed on behalf of the charirf5 ttee5 Slgnature(s) Full name(s) Position (eg Secretary. (hair, etc) IA1A . Date

Lowther Primary School Parent Teacher Association

Annual Financial Statements 1 Sep 2021 - till 31 Aug 2022

Bank statement balance as of end of day 31 Aug 2021 £ 8,131.79 Bank statement balance as of end of day 31 Aug 2022 £ 27,554.50

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2021-2022: Total Income & Expenditure
Activities Income Expenditure Total
Donation: Regular £ 1,524.63 £ 1,524.63
Donation: Regular £ 1,524.63 £ 1,524.63
Donation: One-off £ 7,484.33 £ 7,484.33
Literacy Fund £ 1,910.00 £ 1,910.00
Donation: One-off £ 5,574.33 £ 5,574.33
Gift Aid £ 3,391.05 £ 3,391.05
Gift Aid £ 3,391.05 £ 3,391.05
Event £ 26,177.74 -£ 8,178.21 £ 17,999.53
London Marathon £ 5,341.35 £ 5,341.35
Welcome BBQ £ 2,092.09 -£ 1,473.70 £ 618.39
Barnes Food Fair £ 638.72 -£ 152.48 £ 486.24
Pumpkin Carving £ 159.63 £ 159.63
Yoga Mondays £ 1,550.39 £ 1,550.39
Lowther Eco £ 896.16 £ 896.16
Cauliflower Christmas Cards & Gifts £ 404.60 £ 404.60
Bake Sale £ 303.63 £ 303.63
Eco bags / bear £ 44.00 £ 44.00
Quiz Night £ 2,001.90 -£ 1,516.50 £ 485.40
Popcorn Sale £ 39.21 £ 39.21
Halloween Scavenger Hunt £ 344.75 £ 344.75
Uniform Sale £ 730.86 £ 730.86
Bake Sale + Uniform Sale £ 185.50 £ 185.50
Bingo Night -£ 58.50 -£ 58.50
Y6 Afternoon Tea £ 127.00 -£ 21.00 £ 106.00
Barnes Fair £ 503.79 -£ 290.08 £ 213.71
Summer Fair £ 5,455.03 -£ 1,907.28 £ 3,547.75
World Book Day £ 962.10 -£ 795.70 £ 166.40
Pancake Day £ 50.85 £ 50.85
Easter Scavenger Hunt £ 96.97 £ 96.97
Christmas Fair £ 3,355.48 -£ 1,874.07 £ 1,481.41
Bedtime Reading £ 672.42 £ 672.42
Teacher's Breakfast -£ 88.90 -£ 88.90
Icepop Sale £ 221.31 £ 221.31
Other Activity £ 1,847.89 £ 1,847.89
yourschoollottery.co.uk £ 1,209.50 £ 1,209.50
Easy Fundraising £ 633.14 £ 633.14
Stamptastic £ 5.25 £ 5.25
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Lowther Primary School Parent Teacher Association

Annual Financial Statements 1 Sep 2021 - till 31 Aug 2022

Bank statement balance as of end of day 31 Aug 2021 £ 8,131.79 Bank statement balance as of end of day 31 Aug 2022 £ 27,554.50

2021-2022: Total Income & Expenditure
Activities	Income	Expenditure	Total
School Expenditure		12,215.16 -£	12,215.16 -£
Literacy Fund Christmas Gift from PTA Music Class 22/23 Canopy post protection EoY Gifts PTA Admin		2,500.00 -£ 577.16 -£ 8,474.00 -£ 589.00 -£ 75.00 -£ 609.56 -£	2,500.00 -£ 577.16 -£ 8,474.00 -£ 589.00 -£ 75.00 -£ 609.56 -£
Lottery Licence 2020-2021 Expenses Enthuse Membership Fee Parentkind Membership Fee PTA Events Membership Fee Admin Expenses PTA Events Processing & Platform Fees Banking Error	£	20.00 -£ 118.00 -£ 239.99 -£ 116.00 -£ 11.97 -£ 102.60 -£ 1.00 -£ -	20.00 -£ 118.00 -£ 239.99 -£ 116.00 -£ 11.97 -£ 102.60 -£ 1.00 -£ - £
Banking Error	£	-	- £
Total	40,425.64 £ 21,002.93 -£		19,422.71 £

Independent examination of the accounts of Lowther Primary School Parent Teacher Association 2021-22 Report undertaken by Ben Cooper at the request of the PTA.

Reason for report

The purpose of this report is to offer an independent examination of the PTA’s accounts for 2021-22.
As the Association had an annual gross income of more than £25,000, it is required by the Charity Commission to commission an independent examination. The Association’s gross income is below £250,000 and the examiner is not required to be professionally qualified.
I have experience as a financial analyst and former Auditor and believe I can provide an opinion of these accounts and the records supporting them.
Relevant disclosures: I have no connection with the school or the events, transactions or business of the Association other than as reviewer of these financial records and reports.

Requirements of the Charity Commission

The Commission requires the examiner to look at three aspects of the accounts: the accounting records kept; whether the accounts agree with these records; and whether the format of the accounts is correct. The Association prepares its accounts on a receipts and payments (cash) basis.

Records kept

The Association receives charitable donations from parents and others with an interest in the school and organises fundraising events to support the school and its pupils.
Funds are used to support the school and its pupils through the purchase of goods and services in agreement with the management of the school.
The Association holds a number of fundraising events. In 2020-21 they included a Christmas Fair, a Food Fair, the commissioning and sale of Christmas cards, a Quiz Night and a BBQ. Receipts and payments are recorded for these events showing the net income for each contributing to the financial statements. The accounts are well recorded with a clear description of all transactions.
Expenditure is approved and recorded with an invoice being presented to the Association. Allotment expenses are administered out of the general account.
Where expenditure is undertaken by members of the Association or members of the school staff, a “Request for out of pocket expenses” form is used supported by receipts and this discipline is consistently observed.
Quality and completeness of records has further improved this year with all income and expenditure itemised by activity/event and fully reconciled to bank statements.

Reconciliation of the accounts and records

Transactions are consolidated into the financial statements accurately and balances reconciled.
All transactions were agreed individually to bank statements.
Income and expenditure was reviewed for each recorded activity/event.

Format of the accounts

As the accounts are prepared on a receipts and payments basis, the format of the financial statements is fit for purpose and appropriate for this size and type of organisation.

Observations & Recommendations

During 2021-22 the cash balance has increased substantially from ~£8k to ~£28k which has the potential to add another source of income. If this is expected to continue throughout the year, the Association should consider depositing these funds in an interest-bearing account to take advantage of higher at-call interest rates without reducing the ability to fund the activities of the association.
It should be noted that the Association is operating effectively from a number of perspectives:
Fund-raising has been efficient: of the 32 activities, only 10 (~30%) had associated costs that only represented ~20% of funds raised
Expenditure has been focussed on a small number of key projects: The literacy fund, Music classes and school infrastructure
Administrative costs have remained low: PTA administrative expenses totalled £610 (~1.5% of income)

Summary

It is my opinion that the accounts are accurate and that the quality of its record keeping is high.

Ben Cooper

8th June 2023