2021-03-31-accounts

CARESCO meeting needs in our local community COMMUNITY INSPIRATION. WARDS 2020 UNITY S (GROUP) ANNUALREPORT 2020-2021 Registered Company Number 7513432 Registered Charity Number 1140728 CARESCOAnnual Report2021>21

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Welcome to our ANNUAL REPORT I st April 2020 to 31st March 2021 For information on anything in this Annual Report, please contact: The CARESCO Office Green End Road, Sawtry Huntingdon, Cambridgeshire PE28 SUX Monday- Friday, 9am- 12 noon On 07487 832705 Email: [e-mail] Or visit our website at IYIYIYCARESCOOR6.UK CARESCOAnnual Report2021>21

CONTENTS PAGE Introduction Chairman's Report Treasurer's Report Managerfs Report CARESCO Volunteers Sawtry Covid Response AlconburyThursday Club Green End Day Club 10 Sawtry Eye Charity Shop 14 Sawtry Man Cave Chatterbox 15 16 Coffee Shop Sawtry Car Scheme Sounds Good 17 18 19 Christmas Day Party Sawtry Foodbank The CARESCO Centre 19 20 22 Fundraising 23 The Story So Far. 24 Management Committee 24 Published by CARESCO Printed by Clanpress, Kings Lynn October 2021 CARESCOAnnual Report202(L21

INTRODUCTION Objects: CARESCO'S objects are: "To advance any charitable purposes for the benefit of the community of Sawtry and satelllte villages, in the county of Cambridgeshire, and in particular the reliefofpersons in need withln the area of benefit. To identify welfare needs of individuals and groups in 5awtry and its satellite villages, devising means to meet those needs, with the help of volunteers, and to enlist the backing and co-operation of the statutoryservices, existing voluntary organisations and any other medium." Taken from CARESCO'S Articles of Association Social Aims: To improve the lives of local people, in particular focusing on early intervention by providing a range of social activities and encouraging participation. CARESCO also aims to encourage social cohesion through supporting local people in a time of crisis and facilitating communication, while offering others an opportunity to concentrate their energy and effort into the community in a positive manner by volunteering. Activities: By the start of April 2021, Britain was in a national lockdown in response to the Covid-19 pandemic. Under varying restrictions over the following 12 months, all tho CARESCO activities had to quickly adapt to their new circumstances to be able to continue caring for local people. The immed late need to support those isolating or shielding from the virus quickly became apparent and local residents came together in the early days to offer help, This service was soon after brought under the CARESCO banner and co-ordinated by our General Manager. As nationally, demand for our food bank services immediately increased sig nificantly with the team adapting the way they worked to ensure everyone's safety while meeting this new level of requests and need for larger amounts of stock against a background of supermarkets shortages and purchase limit5 in the early days. Our day care clubs had to be suspended, with staff providing direct one-to-one support through regular phone calls and small tasks such as shopping trips. The Sawtry-based cl ub only reopening later in the year under significant restrictions and by following County Council guidelines. Our social group5 all stopped meeting in-person for most of the year with phone support, emails and where appropriate online meetings via video conferencing. The car scheme drivers at first had to Stop their service, then restarted but only providing transport for essential medical trips and requests to attend vaccination centres. Our Christmas Day Party team had to also adapt to circumstances, for the first time offering a meal delivery service for those guests unwilling to come into the building as once again infection rates went up. Our workshoFibased actlvlty for men has been limited by both Covid restrictions and a major refurbishment of their space which combined to significantly reduced their ability to operate as normal. Members have been supplied with projects to do at home instead. Unfortunately, activities which were also important income streams had to close too, including the charity shop and weekly drop-in café, though significant increases in grant funding helped to bridge the gap. However, the village magazine was published on schedule throughout the year, providing a vital source of local information as well as advice relating to the pandemic, government guideline and keeping safe and healthy. All our activities are co-ordinated by a small team of paid part-time staff, supported by a large number of volunteers. We aim to ensure Ihai the sole qualification for volunteer recruitment shall be the suitability to perform the required task We welcome service users from within our geographical area regardless of background, gender, or faith. The only reslriction being our ability to cope with their care needs. Most of our activities charge a modest fee for attendance to help with running costs while aiming to ensure no one is excluded by price. CARESCOAnnual Report2021>21

Public Benefit. Throughout the year the CARESCO trustees have continued to have regard to the guidance issued by the Charity Commission on public benefit when reviewing aims and objectives and in planning future activities. CARESCO works to bring local residents together through a wide range of activities and interests. By encouraging people to engage and socialised, friendships are formed, people find a productive use of their time and our community grows stronger. Many individuals, by being involved as se￿iCe users or volunteers, maintain their independence for longer than would otherwise be the case and thereby prevent or delay a need for more intensive levels of care. In addition, CARESCO also runs trading activities: a weekly café, a charity shop and the village magazine, which while also providing a service are social enterprises with any profit reinvested back into the organisation. For more than thirty-five years, CARESCO has been a social focal point in Sawtry, this year even more than before pulling people together in a common cause from a wide range of backgrounds. For many who have become involved with CARESCO, particularly during the pandemic, the experience has had a significant positive impact on their lives and mental health, providing support for those who need it and a occupation for those willing to volunteer. CHAIRMAN,SREPORT I began my report last year by saying that there's 'never a a dull moment at CARESCO,. Little did any of us expect that just as we were beginning to enjoy the start of springtime we would suddenly find ourselves in lockdown due to the Coronavirus. This past year we have carried on in lockdown and for the majority of people, life has not changed a great deal since last year. We have strived to find the best ways to keep our staff and volunteers safe whilst continuing the fantastic work that CARESCO does. Trying our hardest to carry on supporting those who rely on the many services which we provide. CARESCO continues to develop, with no shortage of good ideas on how we can make things better for all. Processes may have changed since lockdown, but our service users are always at the top of our priorities. Where face-to-face meetings could not happen, telephone calls took their place. Online Zoom video calls became part of the new 'norm' and staff still worked hard behind the scenes, ensuring that these new processes worked. I would like to take this opportunity to say a massive thank you to our superb team of volunteers who give up their time happily to help others. Of cou rse, the thanks extend to our conscientious and professional staff. We should all be proud to be part of CARESCO. Sawtry has grown massively in the last couple of years and we do not seem to be spreading the word as far as I would like. We must not become complacent and must keep driving forward. We need to lei the whole village know that we mean business. Let us keep working together as a team and get more people involved. As the saying goes, many hands make light work and there is a lot ofwork to be done. The future looks bright. The future is CARESCO. Please continue to keep safe. Tirla Campbell CARESCOAnnual Report202(L21

’ Treasurer s Report

Financial Statement

Financial Reserves

GENERALMANAGER,SREPORT This year, more so than most, has presented us with challenges and new situations that we have had to adapt to overnight. Throughout the ongoing changes of the pandemic, we have seen unmeasurable teamwork, new skills and ways of working as well as support from the local community which has been unmatched in recent years. April 2020 saw the country in a lockdown and therefore we were required to close down the majority of our services. It was important to us to maintain a level of communication and support to our pre-existing CARESCO community, including all our members across all our services and our 200+ volunteers. The staff began working remotely and we immediately turned our focus to an iTrhouse support system providing regular phone calls, doorstep welfare visits, and have been running errands for our service users on request and delivering hot meals to many too. It was imperative that we kept our Foodbank provision operational and soon equipped the regular volunteering team with additional staff who could help cope with the expected increase in demand. The team have often had to find creative and diverse ways to source stock and fundraise for the additional items we needed to remain effective. Incorporating regular online staff meetings helped keep the level of communication between us all high, not only allowing us to keep in touch but often troubleshooting problems between the team that would arise, offering quick work-arounds and solutions. These are the types of new procedures that will remain a valuable part of our working week when we finally move beyond the pandemic. As the weeks progressed, our working relationships with organisations like Hunts Forum and Huntingdon District Council developed and it was soon apparent that CARESCO was in a position to become one of their 'Recognised Organisations,. Adopting their accreditation allowed us to develop our support network, reaching even further and wider in the community whilst working directly with local residents. One of the many positives to come out of a challenging year has been the connections we have made with other likeminded organisations and charities. The common goal of'helping people, allowed us all to come together and create a network whose actions were recognised on many levels. In December CARESCO won a Community Spirit award which is part of the Chorus Homes Community Inspiration Awards. A proud achievement and welcomed recognition in adverse times, proving that with hard work and commitment, our community spirit is always a priority. We also featured in the media with multiple articles in the Hunts Post newspaper and interviews on BBC Radio Cambridgeshire, not only lifting our profile but allowing us to talk to a wider audience. The CARESCO staff have spent a year redirecting their usual responsibilities and adapted accordingly to the changing guidelines to help the areas of CARESCO that needed it. Having to learn unfamiliar roles, set up new procedures and focus even more astutely on health and safety and wellbeing. Each staff member has gone above and beyond expectations, they have been a real support to each other and to me, excelling in their commitment to the charity and its services. We are very lucky to have such a strong team of staff. As with any year, circumstances have meant that we sadly lost a few members of staff. Rosemary Jubb, our Charity Shop Supervisor left CARESCO in July and we welcomed Tina Drage into the same role the following month. In October, Margarel Oliver, our Deputy Manager at Alconbury Thursday Club also resigned. Then in January 2021, Gill Robinson, our Deputy ofthe Green End Day Club left us after a decade in thai role. Suzanne Millman who is our Manager of Alconbury Thursday Club took on Gill's former position too. In December we were approached by a group of volunteers in Alconbury who wanted to run a new day care club in the village. Most of this team had been involved for many years with our Thursday Club, but now wished to work autonomously from CARESCO. After much discussion, it was agreed CARESCOAnnual Report202(L21

that CARESCO would close down the Thursday Club so that the new Alconbury-based team could do as they proposed. We now strive to work collectively with them so that the new organisation, called the Alconbury Cum Weston Thursday Club, can be established while ensuring all service users are catered for throughout the transitional period. It is our members after all who must remain at the forefront of our minds at this time of change. As we reach the end of this financial year it has definitely been a year to reflect on many highs and lows. Fortunately, the highs have allowed us to grow and develop and the lows have allowed us to learn. As an organisation, we have never been busier, despite having fewer active services and activities. We have strengthened our impact in the community and focussed on those around us with our decisions. Developing a reputation of which l am extremely proud and everything that CARESCO has achieved over the last 12 months is credit to the hard work of our trustees, staff and volunteers. Emma Flanz CARESCOVOLUNTEERS Volunteering with CARESCO throughout this year has been different to any other year. In March 2020 we had over 200 active volunteers across all our activities and services, but when the first lockdown began it was inevitable those numbers would be reduced. However, we used this time to re-evaluate the way we had been working, often coming up with creative ways to manage with fewer volunteers in certain areas whilst maintaining our high standards across the charity. We also redeployed people into other areas of our organisation that needed additional help. At the end of April, we used our online platforms to recruit team members to our newly established COVID Response service, allowing us to utilise those in the community who had been furloughed from their employment who were keen to help out with everyday tasks like shopping trips and prescription deliveries. Our close connections with Hunts Forum opened up online training opportunities for all our volunteers allowing us have access to their platform offering training on safeguarding, understanding wellbeing and mental health and knowledge on how to volunteer during the COVID-19 pandemic. Our regular newsletter, which we use to update the volunteers about CARESCO news, proved to be a useful way ofcommunicating with them when we were not allowed to meet face-to-face. As with many of our events, our annual celebration get together was cancelled leaving us with little opportunity to personally thank the volunteers and show our appreciation for all the hard work that they do. But despite this, in June 2020 the staff team managed to deliver a bouquet of flowers, biscuits and a thank you card to each volunteer, allowing us a brief door step chat and catch up. This year we nominated eight of our volunteers for the Hunts Forum Annual Volunteer Awards: Heather Bohonis, Tony Stefanelli, Doreen Rickard, Dot Fowler, Jenny Measures, Jo Archer, David Whitaker and Sharon Farrington. Each nominee received a certificate and there was an online awards ceremony which coincided with Hunts Forurrfs AGM. It is always tricky to select only a handful of volunteers when each of our volunteers regularly show support and offer their time and their skill set, but we felt that these eight in particular were deserving of this extra recognition th is year. Our volunteers are the cogs that keep CARESCO turning. Each one fulfilling a special role that allows us to develop and grow. Without their support, CARESCOAnnual Report2021>21

advice and commitment we simply could not achieve all that we do. They continue to provide a reliable, professional service and are advocates for the charity. It is often difficult to explain how much we rely and appreciate them and their work, but we are proud to have each one as part ofour team and we are extremely lucky to have their support. Emma Flanz SAWTRYCOVIDRESPONSETEAM Manager Emma Flanz SAWTRY COV￿19 SUPPOIIT Aims To provide support to those shielding or isolating at home during the COVID-19pandemic In response to the COVID-19 outbreak, CARESCO was approached by Hunts Forum who had joined forces with Huntingdonshire District Council IHDCI and we were asked if we would become one of their key registered organisations for the authority's new Community Hub and part of the'we Are Huntingdonshire, partnership, With the support of Hunts Forum and HDC, we began helping to SUPPOrt Sawtry and its neighbouring villages during the global crisis, supporting those in the shielded 'high risk, category and those who were self-isolating, undertaking tasks includ i ng.. Shopping Collecting medication Posting parcels or letters Phone calls to vulnerable people offering a listening ear Getting a newspaper Recruiting volunteers for this group was our first challenge, but by early May we had over 40 in our team, most of whom were new volunteers for CARESCO. We were able to utilise those in our community who had been furloughed from their other employment commitments at the time. Communication to the local residents was also important in setting this service up, new marketing materials were distributed around Sawtry via a leaflet drop and posters, we regularly updated the local organisations and businesses that remained open and were asking teams, such as those at the Wellside Surgery and Boots the Chemist in Sawtry, and staff at HDC to make referrals into us. Our Sawtry Eye magazine was a useful way of getting messages out to the community too as well as our online platforms. SAwfRY AREA COVID.19 SUPPORT CARESCO VOLUNTEER Hunts Forum hosted monthly online'zooms, which included CARESCO, as well as their other Registered Organisations and representatives from HDC. These meetings were invaluable to allow us access to the latest data and briefings on what other areas of Huntingdonshire were doing. They also gave us a plaiform to collectively troubleshoot and come up with best practice solutions to some of the issues we were all facing. They also eventually opened up doors for us to access other meetings lead by the Council in other areas of the community that we have found extremely useful. These troubling ti mes have seen many of the local residents turn to us for not only physical support but emotional support too. We were able to easily direct people to the right help for the more unusual requests VIE CAN HELP WITH.. •lt•r• Pwdbllnk Pr•scdPtI CollECtIDn CONTACT OETAILS "Pl•*wrt•l• 078n 187843 CARESCO CARESCOAnnual Report202(L21 10

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Alconbury Thursday Club

that weekly phone calls to everyone would be the best way to support them. We made contact each week and asked if we could help with anything, for example shopping or prescriptions. We also had a general chatwith them to ensure they werewell. As government restrictions lifted in the summer of 2020, we had the pleasure of delivering an afternoon tea to each member in June, which gave us a chance at last to get some fac&to-face contact which we had missed immensely. We continued with the phone calls and made efforts to have face-to-face visits where possible. In October our deputy Margaret chose to step down from her role, my thanks to her for all she did at ATC. Through the rest of the year the club has sadly remained closed but we continued supporting with calls and visits and at the beginning of 2021 we were able to offer a hot meal delivery seNice from the CARESCO Centre to the members, which was enjoyed by many. We were informed in December by the local volunteers that they would like to set up an independent club for the Alconbury community and separate from CARESCO. Therefore, our trustees are working to enable a smooth transition to support this new committee in achieving their goal and we wish them all the best of luck in the future. Suzanne Millman GREENENDDAYCLUB Managers: Deputy: Pat Ayres, Vicki Currington Gill Robinson (until February 20211 Suzanne Millman (from February 20211 Helen Trebes CARESCO Centre Monday to Thursday, l O.00am - 2.CX)pm Cook: Venue: When: Aims.. To bring together members of ourcommunity for a regular day of friendship, food & fun Our first full financial year as a merged IFriendshipNintagel club has proved q uite challenging but for reasons outside our control. We had plenty of ideas to increase our membership, but unfortunately due to the COVID-19 pandemic we have not been able to implement any ofthem. During each lockdown we have phoned all our members regularly and provided a shopping and medication delivery service for those who needed one. When national restrictions at times have been eased, we have been able to reopen with limited numbers each day and with all the government guidelines in place. In June we delivered an afternoon tea to all our members and also took them all a plant and card to let them know we were thinking ofthem. In January 2021 we began a meal delivery service twice a week offered to all our own club members, those who belonged to the Thursday Club in Alconbury and also to a small number of people living in our community that were in need of additional support in this way. Hot lunches were prepared in our kitchen at the CARESCO 12 11, *) CARESCOAnnual Report202(L21

Centre and delivered to the doorstep by our team. This has proved to be very successful and we will continue to deliver meals to those who are still unable to attend the club when we eventually move on from the pandemic. Our deputy manager, Gill Robinson retired in February 2021. We thank her for all her support and help over the years, she will be missed. Suzanne Millman took over as the deputy on Wednesdays and Thursdays and we welcome her as part of our team. She will be a great asset to the club. Our bus drivers and volunteers have continued to help us throughout the pandemic in any way they can. We thank Tony Black, Mark Campbell, Graham Bundy, Matt Spinks, Wendy Hunt, Linda Mccleod, Rose Johnson, Dee Pike, Annette Faff and Julie Trolove. Vicki Currington & Pat Ayres SAWTRYEYE Editors: Liz Coates & Marin3 Joyce Designer. Donna Green Bi-monthly. February, April, June, August, October & December Distribution: Conington, the Giddings, Glatton, Holme, Sawtry, Upton and Winwick Aims.. To edit, produce and distribute a community magazine funded by advertising The Sawtry Eye has been published throughout the year as normal, though content has necessarily changed to reflect the way our readership has been dealing with the pandemic. While news about meetings, events, fundraisers and activities have fallen by the wayside as we all lived under the lockdown restrictions, the Eye has been able to include official safety advice relating to COVID-19 and contact details for organisations, both local and national who were offering help and support to those who needed it. For some readers. isolating or shielding at home alone and without access to the internet, the magazine has provided a vital link to the outside world. There is still a big need for reliable, i nformative printed media delivered through the letterbox even in this time of transition, despite the d rive to go online. However, each issue is also available to download from the CARESCO website for those who prefer to access the magazine that way. Following a request from residents In Holme, In October 2020 our circulation expanded to include the 240 properties in their village and we were able to welcome a new community of readers. This has taken the number of copies distributed to over 3300, a total which will conti nue to increase as the planned new estates are built on the edges of Sawtry. We were delighted to receive original copies of the first three issues Autumn 1988, Spring 1989 and Summer 1989 - which are now also avai lable from our website. These g ive a fascinating snapshot of Sawtry at the time as well as illustrating how far desktop publishing has come since Ihe editors were literally doing a'copy and paste, job on the layout. My thanks as always to my fellow editor, Marina and volunteer graphic designer Donna for their unfailing support and partnership ihroughout the year. All done remotely for the past 12 months. To our distribution team who despite the pandemic helped to get the copies delivered. Our thanks also to the leam at Clanpress who have been so supportive through these difficult times. PIOTECTIMS QQ9, ••••o•• Liz Coates 13 CARESCOAnnual Report2021>21

CHARITYSHOP Manager. Supervisors: Sharon Dougherty Rosemary Jubb (until July 201 Susie Rodgerluntil July 201 Tina Drage (from September 201 7 Greenways, Sawtry, PE28 SUR, Monday- Friday.. 9am- 12.30pm & 1.30pm- 4.30pm Saturday: 9am- 12.30pm & 1 pm - 4pm Sunday.. Closed E- [e-mail]; T- 01487 208026 Venue: When: Contact: Aims.. To provide a local Iow-COSt recycling service for the community while raising funds to enable the wider activities of the charity. The last financial year at the shop has been very tough, but we have managed to meet the challenges set us by the pandemic head on and dealt with them as best we can. We have achieved an awful lot during a time which has brought a new normal to all of us. April 2020 saw us face our first national lockdown when we had to sadly close our doors to our customers and volunteers. The shop benefitted from a much needed declutter whilst we were closed, this included both garages which proved to play a vital role and continue to do so. Thank you to Dave Dougherty for helping with this and putting in place our safe distance floor markings, Throughout all the closures, a second in November and a third at Christmas, we have kept in constant contact with all of our volunteers by way of phone calls and doorstep visits, ensuring that everyone knows we are here should they need anything. Unfortunately, in July our two Supervisors, Rosemary Jubb and Susie Rodger were unable to continue working at the shop. We wish Rosemary all the very best for the future and thank her for her time spent with us. Susie is still part of the office team with CARESCO and is also a relief volunteer at the shop. Tina Drage joined us from September as Supervisor and we also welcomed Jacqui Hedington and Angela Buckley as two additional relief Supervisors. All of the above has meant that a lot of training has been going on behind the scenes and I have created a shop manual which gives an A- Z of how to run the shop. This has proved to be very useful. We like to look at everything with a 'glass half fuir attitude and l am pleased to say that most of the changes we have had to implement due to COVID-19 have bought many positive results. We have launched our own Facebook page which has generated much needed income during our three closures. We arranged collections from the shop's back door and also provided a free delivery service when collections were not appropriate. Our shop window has also played a very big part with the community, again with sales and also by giving the general public a little something to smile at when they have passed by on their daily exercise routine. To boost our sales whilst we were closed, we 'Ziffited' every book that was in the shop. The majority of them were accepted due to the demand in reading fflaterial during lockdown. We sold hampers full of toiletries and other goodies collected over the year. These would normally have been sold at the annual Sawtry Frost Fayre but our shop window and social media page promoled these instead. We had a garage full of donations whilst we were closed which were sorted and where possible were sold via our Facebook page or shop window. -Firt.Ineed5 in our local commLinity LÉikii CARESCOAnnual Report202(L21 14

We have introduced a donation booking system which has proved to have all sorts of additional benefits in addition to us being able to manage the number of bags and boxes that we receive daily. The new system has, most importantly, created a safer area to work in for our volunteers. It has enabled us to better track gift aided donations, to enrol new 'Gift Aiders, and to correct any anomalies that have previously remained unsolved. This has resulted in an increase in the amount we have been able to claim back from HMRC which is a great achievement during a time when our sales have been reduced due to the situation we find ourselves in. Thank You to Debbie Coates who has taken over the role of looking after our Gift Aid records from Rosemary. The donation booking system means that thejob is now a more physical one and has to be managed closely but the benefits far outweigh the negatives so it is a system that will stay in place at the shop even after the pandemic becomes a distant memory. When the shop eventually reopened in June 2020 after the first lockdown, all required safety measures had been implemented and we were hugely grateful to Spirotech for donating and installing a Perspex screen for our till. Due to the need to reduce the total number of 'bodies' in the shop at any one time, as well as limiting customer numbers we also revisited our volunteer rota and reduced the shifts from three a day to two. This also meant reducing the total team of volunteers to around 30. Due to the new way we are managing donations, we will not need to increase this total in the future. We now have a regular team of volunteers and also a separate team of relief volunteers who cover holidays, sickness etc. As our volunteers are working an additional hour in each shift we close for one hour at lu nchtime {half an hour on Saturdays). This enables us to change shifts more efficiently, to ensure all areas are clean, to take a breath and prepare for the afternoon. Sales have been erratic th roughout the last financial year which of course has been a concern, but our little shop is still here and, I feel it is an even bigger part of the community. We have been a comfort blanket for so many people and l am continually amazed and moved by the many stories that are told both by customers and volunteers of their own experiences during this last year. Our volunteers have been wonderful throughout this worrying time and have adapted brilliantly to the changes that have had to be put in place. l am so proud of them all. We are very lucky to have their continued support,. long may it continue. Sharon Dougherty SAWTRYMANCAVE Supervisor. C￿OrdInator. Venue. When: Hugh Spencer HeatherThompson Sawtry Community Centre Monday, Tuesday & Thursday. 9- 12 noon Airns.. To provide a safe space for men to build friendships while sharing expertise and passing on knowledge Well, despite Covid and the lockdown. it has been a very busy year for the Man Cave. Following a successful grant application, our workshop and the Foodbank's foodstore are being completely refurbished. The workshop now has toilets, kitchen area, running water and all the floors have been sealed. The work is not completed as yet, the whole building is to have all the l ights and the smoke alarm system replaced. For those Cavers who needed something to do during lockdown. Hugh arranged for the members to have projects at home. Meanwhile, one member Pete was engaged in sorting out all the nuts, bolts and tools in the workshop. Whilst the contractors were in, many things had to be moved, it 15 CARESCOAnnual Report2021>21

was a huge task and he worked tirelessly and we are grateful for all h is hard work. For most of the year we have also been able to continue providing a PAT testing service for local people. A request was put out to the community for any unwanted computers, tablets and monitors as these were required for students at Sawtry Village Academy who needed them so they could work from home. The community rose to the task and a large supply of second-hand equipment was donated. The machines were cleared and PAT tested by our Cavers, then the equipment went to SVA for distribution amongst their students. We will continue to offer this service in future. The flooding in Sawtry caused problems for lots of households during the Spring and Pete and Tom worked tirelessly to help local residents by managing to secure a supply of sand and sandbags. These were distributed around the village, in particular Hill View Residential Home. We still hold a supply and are working with Sawtry Parish Council to find a permanent store for the sand and bags in case they are needed again over the winter. Several of the Cavers have volunteered with Sawtry Litter Pickers to help tidy the village. In particular they cleared the area of the Community Centre, SVA and the car park area behind the Old School Hall. They continue to monitor and pick up rubbish around this area. In addition the hedgerows have all been trimmed and the brambles removed from around the Community Centre. We have been involved with several projects at the Junior School including supplying bird tables so the children can put food out for the birds and watch them feed through the window. The Cavers have also been involved in the All Saints Churchyard project, supplying a very large box with materials for children to fill the box for the insects. Again the community have loved it. We are now looking at setting out clear work areas for each Caver. We have a lot of men interested i n joining the Man Cave as and when we are able to reopen and several have disabilities. One of the priorities is to get an accessible station set up for them. This is a work in process and once the l ighting and rewiring are complete, can move forward. It will be lovely to see the members coming back to their cave once COVID restrictions are eased. Heather Thompson CHATTERBOX Manager: Venue: Emma Flanz CARESCO Centre Second & Fourth Monday from 2- 4pm When: Alms.. To provide peer support. advice and friendship for family carers and those forwhom they care. Chatterbox Is a twice monthly drop-in where carers come on their own or with the person they care for. It is a place where carers can come to for advice, social interaction and io spend time with other l i keminded individuals sharing their experiences. All are welcome. We also carry information and leaflets from other organisations arld use these for signposting. The drop-ins regularly attract between 15 and 22 people. The pandemic meant that we had to stop the face-to-face Chatterbox session, however we kept up contact with the group members. One of our trustees enjoyed making weekly phone calls to each member. allowing time to catch up and share news. We were also able to run small errands for the CARESCOAnnual Report202(L21 16

members, often utilising our volunteers who were part of our Covid Response team. In June, each Challerbox member received an afternoon tea to their doorstep, produced and distributed by our staff at the Green End Day Club. A nice way to remind all those that we could not meet with personally that we were still thinking of them and wanting to make them smile. The doorstep chat at the point of delivery was a welcomed interaction too. Online sessions proved to be a lifeline in the Autumn when we decided to trial a social get together via the video conferencing service Zoom. Using these catch-ups to check in on each other, these soon became the norm. We even recruited two new members too. Unfortunately, due to government restrictions, we had to cancel all other celebrations such as our yearly BBQ and later the annual trip to watch a Christmas pantomime. In mid-october, between lockdowns and following all the restriction guidelines, the Chatterbox group was able to meet in-person socially before another national lockdown meant we finished the year back on Zoom. Looking ahead to the next few months, we remain positive that we will be able to meet again in-person and get our Chatterbox group back to the CARESCO Centre. Emma Flanz COFFEESHOP Co-ordinator. Carolyn Watts Venue: CARESCO Centre When: Friday, 9-11.30am ss SS Aims,. To provide a venue for people to meet up with old friends and to get to knownew ones overa cuppa and cake. Along with other CARESCO activities our Coffee Shop had to be suspended when the first lockdown started at the end of March 2020 and due to government restrictions and concerns for safety. did not resume again until early September and then under tight guidelines on capacity, distancing and other COVID-related measures. Following the national procedures and guidelines for hospitality, the reduced team of willing volunteers soon learned to deal with new ways of working, including using a different room layout with reduced seating, providing table service, limiting cash handling, dealing with Track & Trace and ensuring customers wore face coverings when not seated. Thankfully we were able to welcome our new volunteer co-ordinator for the Coffee Shop as Carolyn stepped into her role after many months of waiting and Friday mornings quickly became an established routine again in the CARESCO Centre with bacon butties and cake on the menu. Sadly however we were not able to be open for long and services were once again suspended for a second lockdown from November and this has continued through to the end of March 2021 and beyond. As always, we are grateful to our wonderful team of volunteers and our cake bakers and we hope to be able to welcome them back as soon as it IS safe to do so. Liz Coates 17 CARESCOAnnual Report2021>21

SAWTRYCARSCHEME Co-ordinator: Peter Fox When: Daytime weekdays, depending on availability T- 07810 476979 Contact: Aims.. To provide an affordable alternative for anyone who has difficulty using public transport. When CARESCO purchased the minibus in 2019, one result was to reduce the total number of trips done by the Car Scheme drivers by approximately 36 per month. For the Car Scheme, the downside to purchasing the minibus was that one driver committed himself to two days a week driving the vehicle to collect members attending the Green End Day Club. The drivers were previously committed to transporting members to the Green End Day Club by car on two days a week, along with several shopping trips, averaging eighty trips per month. This took a hea￿Y toll on the available driver resources. Another ten journeys per month were taken up with shopping trips. The remaining journeys were for medical reasons, such as for hospital, dental, doctor, optician or chiropodist appointments. When the first lockdown hit, the Scheme was suspended, however since the easing of lockdown in September 2020, bookings for medical appointments have been accepted, averaging ten a month. Sadly, several drivers have resigned for health or personal reasons during the pandemic. The Scheme can currently draw on five voluntary drivers if required, Regrettably five of the Scheme's ECJ I regular users have died over the year. If anything good has developed out of this terrible pandemic, relatives have come out of the woodwork and started taking care of their older family members and are now providing personal or online shopping and hospital transport. One major change for the Car Scheme during the year is the management of community transport within Cambridgeshire, which has been transferred to the Cambridgeshire and Peterborough Combined Authority IC&PCAI from Cambridgeshire County Council ICCCI. Thi5 includes public, private and volunteer sectors providing transport within the county of Cambridgeshire and Peterborough City, with taxis remaining under the control of the District Councils, Gavin Moulton, who was the lead officer responsible for voluntary car schemes, has transferred from CCC to C&PCA. As far as CARESCO and the Sawtry Car Scheme are concerned, we are now working in partnership with C&PCA. The Car Scheme volunteer co-ordinator provides weekly statistics to CARESCO office and the General Manager plus a monthly overview of that month's statistics with a copy to the C&PCA community transport team. At the time of writing, the Car Scheme can respond to the current volume of requests with the existing number of drivers. If however the volume increases, additional drivers would be welcome. The problem with recruitment and retention of volunteer drivers to the Scheme are compleiely different 10 any of the oiher CARESCO'S activity involving vol unteers. If a person offers their time to the other CARESCO activities, they can be told ofthe number of hours required per day or perweek. Then the perspective volunteer knows whal is wanted of them. With the Car Scheme, volunteer drivers are only wanted when trips are requi red. While I have been the incumbent coordinator five people have made inquiries about volunteering and three have subsequently joined only to leave a few months later as they have had no driving to do. CARESCO Peter Fox CARESCOAnnual Report202(L21 18

SOUNDSGOOD Co-ordinator. Linda Dupee Venue: CARESCO Centre When: Second & Fourth Fridays, 1.30- 3pm Aims.. To provide a friendship group for those who enjoy all things music31 & the spoken word We started off this year with Sounds Good unable to meet in person due to the first national lockdown. Although we could not see each other all together, regular contact was maintained via email and telephone calls. This support and conversation proved to be a welcome distraction from what was happening around us and the creativity amongst the group continued to flourish. In May one of our Sounds Good members David wrote a poem called 'We're Still Here,, which was so thought provoking and comical we felt it needed a wider audience. So we tasked the staff and trustees to record a verse each, which edited together created a video that we were able to use on our online platforms. With hundreds of views, we were able to collectively create a little cheer and make people smile. Then in June, the Sounds Good members benefited from a delicious home-made afternoon tea, made by the staff at the Green End Day Club, Delivery day also allowed for a quick doorstep chat with each member, a chance for us to meet briefly before it was time for cake. Throughout the year, Evie ctrordinated ways to make sure the members were able to keeping singing in their own homes. Thank you also to David for utilising the tech nology available to us. Poems and songs continued to be written to pass the time too with some published in the Sawtry Eye magazine to give them a wider audience. Unfortunately Sounds Good was one of the CARESCO activities which remained closed for the entire year, but despite that every effort was made to make sure that everyone felt safe and supported. Linda, our volunteer c￿ordInatOr for this group was paramount in maintaining the contact necessary between group members. However, in December Linda made the tough decision to step down from the role. As a founder of the group, Linda has helped to shape this activity into a thriving group over the years and we look forward to seeing it continue to grow and develop in years to come. For now, we hope for a time when we can come together again to sing, discuss music and catch up on the last 12 months. Emma Flanz CHRISTMASDAYPARTY C(Fordlnators: Tina Campbell, Mark Campbell Venue. CARESCO Centre When: Annually on 25th December Airns.. To provide an opportunity for people who would otherwise be on their own to get together on Christmas Day ro enjoy a traditional lunch and celebrafion. 19 CARESCOAnnual Report2021>21

Christmas 2020, what can I say? In my mind there was no way we were going to let people down due to lockdown. Christmas was still 'go'. A lot of preparation goes into this day, from purchasing and storing the food, to choosing the presents, getting our lovely volunteers in and prepped. Christmas Eve is usually spent peeling veg, laying tables and putting up decorations- but in 2020 it was a bit different. With another lockdown looming, guests were offered the choice of attending in-person at the CARESCO Centre or having their Christmas lunch delivered hot to their front door. Yes, prep still had to be done, but there was the additional ordering of the take-away containers and storage bags, along with sorting out the drivers and delivery routes. Christmas 2020 was a challenge but it was still as successful as previous years - even without a visit from Santa this time. Volunteer chef, Sally had the oven gloves on again. Sally was a Home Economics Teacher, so she was and is very organised. We still had a choice of starters, main and desserts that were offered to our guests. In the end there were ten of us who were picked up by the CARESCO minibus and ate in and 21 meals were delivered to guests in their own homes in Sawtry or surrounding villages. The ten of us at the Centre played games and even managed to tune in and catch the Queen's Speech at 3pm. We did the'take home, bags slightly differently too. The final course went home with the guests, along with any food which could be eaten the next day. This saved on any waste as not everyone can squeeze in all the food on offer in the time given. The presents, cake and some crosswordslword searches were also in the bags. This day is so much fun for everyone involved. I think this was my sixth year of Christmas Day volunteering and l am as enthusiastic about it now as I was when l first volunteered. It was my first taster ofvolunteering and that showed me how great CARESCO can be and is. A massive thank you to all involved and fingers crossed we will be celebrating together again Christmas 2021. Tina Campbell SAWTRYFOODBANK Supervisor Venue. Pat Furzland Ifrom November 20201 Sawtry Community Centre Fridays, 3.30- 5.30pm E- [e-mail] T- 07743 593863 IDuring session times only, otherwise via the officel When: Contact: Aims.. To provide emergency food for local people in crlsis by working in partnershlp with rhe congregafions of the Sawtry & Glatron Churches April 2020 began in full lockdown and the COVID-19 restrictions completely changed the way Sawtry Foodbank was run. All vouchers were sent by email and the majority of food parcels were delivered by a team of drivers. The team worked in smaller groups through the week and some volunteers had to self-isolate. CARESCOAnnual Report202(L21 20

This became our busiest year ever. We gave out a total of 1039 food parcels over the twelve months April 20 - March 21, which helped 3783 local people in food crisis. This was an average of 20 food parcels a week, a huge increase on the previous year where it was around 3 to 4 per week. At the start of the pandemic, when our supplies were low and there were purchasing restrictions in the supermarkets, the CARESCO Fundraising Manager Jacqui was busy helping us to maintain our stock levels and she has continued to do so all year. All her hard work was very much appreciated. There were already plans in place for alterations to our foodstore in the Community Centre but in July, at short notice, we moved temporarily over to the Old School Hall to make way for the workmen. It took less than a day and we had help from the Man Cavers and other volunteers, i ncluding one of the Councillors from the Parish Council. Thankfully Sawtry Parish Council allowed us to stay in the hall throughout the refurbishment to the end of 2020. Thank you to them for their help with this temporary accommodation. The Summer Scheme supporting children normally receiving free school meals began in July when the number of parcels going out reached a peak of 30 a week. The team worked hard to ensure all deliveries were made on time. In November, I was appointed as a part-time supeNisor of the Foodbank. CARESCO General Manager, Emma has been very supportive throughout the year and the office and accounts team have helped me to navigate through my first months in a new role, We returned to our format of alternating Team A one week then Team B next. Tony Stefanelli was Team A leader, Alison Sutton was Team B leader and Pauline Fox became our warehouse manager. We began a new system, working with at least one week of stock in hand. l joined the Hunts Food Network, which brings all the District's emergency food groups together. I have sent them regular updates on our statistics ncluding number of food parcels, number of people helped and postcode distribution. These figures are helping Huntingdonshire District Council IHDCI to help prevent food poverty in our District. We also began to work with Andrew Hall, who is a Social Prescribing Link Worker and clients can contact him through the Wellside Surgery. He joined our list of referral agencies in November and this has been the start of a very successf ul partnership. We continue to refer clients to him for help and he issues food parcel vouchers when necessary. In December, we had a donation table at the Santa Fun Run in Sawtry. This was manned by our volunteers and all the runners generously donated food items. We also received new shelving from a grant organised by trustee Heather Bohonis. This was put up in the foodstore when the alteration work had been completed. It all looked very smart. Three of our volunteers were nominated for a Hunts Forum Volunteer award for all their hard work and commitment to Foodbank Heather Bohonis, Tony Stefanelli and Jo Archer were all proud recipients of this award. Our Christmas Food Parcel Scheme was a success. This was operated from the foodstore, while the weekly parcels were sent from the Old School Hall. We delivered 66 Christmas food parcels in addition to the weekly parcels, and there was funding f rom the local community for a fresh fruit and vegetable parcel and meal parcel 100. Both were supplied by Sawtry businesses. These helped 241 local people at a time when budgets were stretched. From January we began operating from the foodsiore again and by February we had averaged 25 parcels a week since the start of 2021. We began to include information leaflets in our food parcels and started to use supermarkets regularly to purchase essential items that were low in stock. In March we received a DEFRA grant via HDC, which we will use to buy new tables, a ramp for the door and a security light. We also signed up to the Winter Granl Scheme which is run by HDC. 21 CARESCOAnnual Report2021>21

I nominated six of our clients in March and they all received £50 in supermarket vouchers to help with their food bills. Throughout the year John Green IJ R Green Newsagents) has given us a weekly supply of fresh bread, all free of charge and carrier bags too when we needed them for packing parcels. I worked with Sawtry Co-op, who continue to collect donations for us and I provided them with regular updates to the list of items we need. We are fortunate to have a constant supply of local donations. In addition, we continue to build working relationships with outside organisations such as the charities Fareshare and Food For Nought. They supply us with regular stock and this has improved the range of items that we can give out. We have lots of support from the local community who have continued to donate food items during a difficult year, our thanks to all who have donated through this difficult time. Thank you to all volunteers, trustees and staff for your help and support during this very unique year. 2021 was a year when our volunteers showed usjust how amazing they are working together to keep Foodbank open every week ofthe year. Pat Furzeland THECARESCOCENTRE With the suspension of most activities and meetings moving online as the pandemic hit us, the Centre has been a very quiet place through much of the past year. For the first lockdown, the admin and accounts teams mostly worked from home. Since that initial period though, the office has been manned, if behind a locked front door, as a point of contact for the organisation. The challenge in the early weeks was to source adequate protective equipment to keep staff and volunteers safe as they carried out their vital tasks and our Administrator Susie worked hard to find supplies at a reasonable price. Thankfully Susie has been able to maintain stocks in line with demand throughout the year. Following risk assessments, new cleaning regimes were introduced in response to the COVID- related guidelines to mitigate the risks as much as possible and keep all building users as safe as possible. Any teams using the building had to undertake their own cleaning as well as our wonderful cleaner Sandra doing her usual weekly routine. The challenges of maintaining an aging modular building are increasing and making more demands on staff time. During the year the original water heater had to be replaced along with the kitchen heater unit. The original and now obsolete fluorescent light fitting are also progressively failing and being replaced in turn with more modern energy efficient units. During one period of lockdown, the Green End team set to and redecorated the club room for us. With consideration for the anticipated lifespan of the building, the trustees are developing a business plan for acquiring a replacement permanent building and are researching possible alternatives and sources of funding. Storage, always in short supply. became even more of an Issue when our overflow space In the Community Centre had to be sacrificed to allow the installation of a toilet and kitchen space for the Man Cave's workshop. This meant a big clear-out and some items coming back into the Centre for safe keeping. One result of which has been to efflphasis Ihe need to ensure sufficient storage space is planned in from the beginning for our new building. Our thanks to everyone who has helped with maintenance tasks during the year. In particular to Brian and Matt for all their support, both practical and technical. Thank you also to Keith, Ann and Alan who have kept us looking tidy outside and have looked after our garden and planters and to our cleaner, Sandra for her hard work throughout the year. Liz Coates CARESCOAnnual Report202(L21 22

FUNDRAISING Well what a year we have all had and how marvellous that our community has pulled together to help each other. It never ceases to amaze me what can be done when people get together. Let us keep up the good work we have all done and together we can achieve great things. It has been a difficult year with regards to the normal fundraising that CARESCO is well known for. We have been unable to arrange the usual big events and had to cancel those that were booked due to the pandemic. That said we have still managed to organise some good fundraisers and fingers crossed as restrictions are being lifted, we can get back to some of our bigger events. We have a fantastic team of volunteers who can turn their hand to anything and are always willing to help when needed. We would like to thank them, without them thisjob would be a lot harder. We still continue to promote our"Funding our Future. campaign that was started in 2020 and we go from strength to strength and are thankful for the people who have donated regularly so far. These are the highlights of our past yearfs fundraising efforts: Date April 20- March 21 April 20 August 20 September 20 October 20 November 20 November 20 November 20 November 20 December 20 December 20 December 20 December 20 December 20 December 20 January 21 February 21 Event Funding our Future Sawtry Walk to Run donation BGL Donation Scarecrow Trail Pumpkin Trail Raffle Sawtry Infant School mask sale BGL Christmas parcels Avon products donation Body Shop sales donation Christmas Quiz sheet Santa Calls Tree Hearts Raffle Polygon donation for Christmas Raffle Children's Poetry Competition Total £2053.77 £ 158.00 £3000.00 £ 79.00 £ 173,00 £ 210,00 £ ioo.00 £1600.00 £ 50.00 £ 35.00 £ 54.00 £ 15.00 £ 88.50 £ 202.00 £ 250.00 £ 50.00 £ 19.00 We are very hopeful that we will be able to organise more events in the coming year as like many other charities we are dependent on donations and future fundraising. Our continual thanks and praise must go to everyone who has made donations to us over the year especially under the current circumstances. We would like to thank the many individuals, companies, organisations, businesses and groups that continually support us. Our gratitude to you for always thinking of us, it is very much appreciated. Also thank you to everyone who joins in, attends and supports our events because without you they would not be as successful as they are. Onwards and upwards to another year in the life of CARESCO and to becoming as great as we can be-A hugeTHANKYOU from all of us. Jacqui Hedington Registered with FR FUNDRAISING REGULATOR 23 CARESCOAnnual Report2021>21

THESTORYSOFAR Our Sawtry-based charity was set up in 1982 (registered number 288202} with the grand name of 'Sawtry & District Care and Resource Organisatiorf, but colloquially known as CARESCO from the start. The initial aim of the founders was to rescue two pre-exiting activities, a lunch club and a day centre, both threatened with closure. Based in the ancient modular building known as the Homecraft Centre adjacent to the Agricultural (Agl Centre behind the Old School Hall, CARESCO continued to grow in size and strength through the enthusiasm and hard work of all involved and soon took over the Manpower Services Printshop which shared the building. Over the years a variety of additional activities have joined the originals under the CARESCO umbrella, most run by paid part-time staff and supported by teams of volunteers, working together with local authorities and other voluntary organisations to create a stronger, more caring community. Always with the aim of meeting identified needs within the local community. Funding over the years has come through grants both from local councils and trusts, attendance fees personal and organisational donations and fundraising. In 2001 CARESCO moved into a purpose-built modular building, the CARESCO Centre, funded by the National Lottery and bringing the Sawtry-based activities together into one building. In 2011 CARESCO became an incorporated charity, CARESCO Ltd Iregistered charity number 1140728; company number 75134321. CARESCO opened a charity shop in Sawtry in April 2013 where the extra income has both helped to underpin the existing activities and also to fund the ongoing development of new services to further meet needs within the local community. For more information, please visit www.caresco.org.uk MANAGEMENTTRUSTEES 2020- 2021 Llfe Presldent: John Garner Officers Chairman Vice-chairman Treasurer Tina Campbell HeatherThompson Heather Bohonis Trustees: Heather Bohonis,'Tina Campbell; Elizabeth Coates,. Roy Dunn,. Peter Fox; Jackie Kelly Iresigned 091091201; Bob Seeds Iresigned 12111120201,. Tony Stefanelli,. Heather Thompson lotr.. Trustees are recruited from the local community and are elected at the annual general meeting by the CARESCO Members present. All trustees give their time voluntarily and receive no remuneration or other benefits. Trustees have referred ro the guidelines contained in the Charity Commisslons general guidance on public benefit when reviewing aims and objecrives and in planning future activities. Non-voting: CARESCO Acfivity Managers are welcome to attend full trustee meetings and contribute to the discussion. however sfaff are asked to leave during 5en51tive agenda items. CARESCOAnnual Report2021P21 24

CARESCO LimitEd Company limited by guarantee

Unaudited filleted accounts

Year ended 31 March 2021 Company registration number 07513432 Charity number 1140728

CC17a_charitable_company CARESCO 2020_21.xlsx

CONTENTS PAGE

CONTENTS PAGE
Reference and administrative details of the charity,	Page 3
its trustees and advisors
Financial Review including Reserves Policy	Page 4
Section A – Statement of Financial Activities	Page 7
Section B – Balance Sheet	Page 8
Independent Examiner’s Report to the Members	Page 10
Section C – Notes to the Accounts	Page 12

CARESCO Financial Statement 2020/21

Page 2 of 35

Contents

CC17a_charitable_company CARESCO 2020_21.xlsx

Financial Statements

The Management Committee presents it unaudited financial statements for the year ending 31[st] March 2021.

References and Administrative details

Charity Name: CARESCO Ltd Charity Number: 1140728 Company Number: 7513432 Accounting period: 1[st] April 2020 to 31[st] March 2021 Registered Office: The CARESCO Centre Green End Road, Sawtry Huntingdon, Cambridgeshire, PE28 5UX

Management Committee

Tina Campbell Chairman Heather Thompson Vice Chair Heather Bohonis Treasurer Elizabeth Coates Roy Dunn Peter Fox Tony Stefanelli Jackie Kelly (Resigned 09.09.2020) Bob Seeds (Resigned 12.11.2020)

Finance Team

Heather Bohonis (trustee) Treasurer Tony Stefanelli (trustee) Emma Flanz (staff) General Manager Marina Joyce (staff) Accounts Manager Donna Green (staff) Deputy Accounts Manager Jacqueline Hedington (staff) Fundraising Manager Independent examiner Lisa Watson

CARESCO Financial Statement 2020/21

Page 3 of 35

Intro

CC17a_charitable_company CARESCO 2020_21.xlsx

Financial Review

In a year of unprecedented difficulties, we have faced many new challenges, including doubts over our regular income sources, uncertainties regarding funding, and obstacles to fundraising opportunities. Nevertheless, with thanks to the dedicated efforts of the members of the finance team, we were able to source enough alternative funding to make up some of the shortfall in income caused by the closure of our Charity Shop and our inability to carry out traditional fundraising activities. This enabled us to carry on providing our core services during the year, and also to develop new services in response to the changing needs in the community brought about by the unfolding pandemic.

The instability of our normal income sources as a result of the COVID-19 pandemic which hit at the end of March 2020 has taught us that we need to be flexible and creative in the way that we source our funds in order to ensure the security and longevity of our charity. We now have infrastructure in place to sell donated items remotely and online. We are more prepared to hold virtual fundraising events instead of in person if necessary. We are working with local businesses on our corporate fundraising goals and re-evaluating the importance of grant funding in our future financial planning.

Principle Funding Sources

Historically our income has come from a mixture of sources. We have predominantly been self-funded including income from the Charity Shop, Sawtry Eye advertising, day club attendance fees, fundraising events and donations. Approximately 12% of our annual income was sourced from grant funding in the year ending March 2020. However, for the majority of the 2020-21 financial year most of our normal income streams were unavailable or unachievable due to social restrictions, lockdowns and closures.

The generosity of local councils and our local community as well as the vast array of new funds created by organisations locally and nationally in response to the pandemic has meant that grant funding accounts for 63% of the total income we received during the year. Donations accounted for a further 12% which is also an increase on last year. Advertising made up almost 5%, Attendance Fees 1%, fundraising 1% and sales equated to 15%.

Reserves Policy

Reserves are that part of a charity’s unrestricted funds that are freely available to spend on any of the charity’s purposes. This definition excludes restricted income funds and endowment funds, although holding such funds may influence a charity’s reserves policy. Reserves will also normally exclude tangible fixed assets held for the charity’s use and amounts designated for essential spending.

Need for a reserves policy

In accordance with guidance given by the Charities Commission for England and the legal obligations of our Trustees, this formal policy on reserves was agreed at our Board meeting on 29[th] August 2019.

At this meeting the Board set a reserves policy which requires reserves to be maintained at a level that ensures that the organisation’s core activity could continue during a period of unforeseen difficulty. Furthermore, a proportion of these reserves are required to be maintained in a readily realisable form.

CARESCO Financial Statement 2020/21

Page 4 of 35

Review

CC17a_charitable_company CARESCO 2020_21.xlsx

Our risks

Our organisation is supported by Cambridgeshire County Council in the form of grant income receivable. This grant income is greatly influential in the continuation of our organisation and as such, the potential loss of this income has been identified as one of our primary risks. Although funding for the year has been received the organisation recognises that this income is not guaranteed. The Trustees conclude that the risks associated with this income are medium. The organisation has diverse funding streams which help to lend stability to the situation and the Trustees are confident that the Charity will remain viable for the foreseeable future.

Occasional grants are secured, generally related to specific capital projects. However, because of the one-off, purpose directed nature of these grants the risks associated with their loss are low; we are confident that alternative grant sources can be found.

Members’ payments for services provided make a substantial contribution to our income. The risk to these receipts as an ongoing funding stream has currently been assessed as low.

CARESCO’s main commercial venture is the Charity Shop. There is a financial risk associated with any commercial venture. However, a full financial risk assessment has been made and reserves made to help mitigate any adverse situation. Although this endeavour is rated as a medium risk, there are no perceived threats within its sphere of operation.

The required level of reserves

The calculation of the required level of reserves is an integral part of the organisation’s planning, budget and forecast cycle. It takes into account risks associated with each stream of income and expenditure being different from that budgeted. Some of these risks have been identified above.

Having considered all the facts and information available to us at this time, the Trustees have concluded that the charity should hold a level of reserves sufficient to fund the organisation in a period of unforeseen difficulties for six months. They believe that this is a suitable length of time for them to consider their options and to find a solution to the difficulties.

In addition to the above, the current building from which CARESCO conducts its main activities has been assessed as having a limited lifespan. There is an expectation of a future need for either repairs to the existing building or the purchase or construction of a new building. The potential cost of this is estimated to be in the region of £500,000 and therefore a Building Fund Reserve is being accumulated toward this goal in preparation for the eventuality.

The Trustees recognise that the risks facing our organisation are not constant. Our view of risk will depend on how vulnerable our income streams are and how healthy our financial forecasts are. Also as an employer our financial risks will change over time. The risks and the levels of reserves required will fluctuate. Accordingly, the Trustees have committed to review the Reserves Policy on an annual basis. This review should be carried out when the figures for the previous financial year become available.

The Trustees are aware that following the COVID-19 pandemic there is a need to review the assessment of risks and amend our policy for reserves accordingly. Unfortunately, due to time constraints we have been unable to achieve this in time for the publication of the year-end financial statements, however this review will be carried out at the earliest opportunity.

CARESCO Financial Statement 2020/21

Page 5 of 35

Review

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Annual Review of Reserves (Addendum to Reserves Policy) Financial Year Ending 31 March 2021

Current Level of Reserves as at 31[st] March 2021

Current Level of Reserves as at 31st March 2021
6 months running costs	£ 99,370.00
Building Fund	£ 65,000.00
Total Reserves	£164,370.00
Funded by (Investment Details)
Cambridge & Counties Bank Account – 1 yr fixed bond	£70,723.69
Cambridge & Counties Bank Account – 60 Day Notice Savings	£15,984.27
Charity Bank – Ethical Fixed Rate	£26,285.14
Charity Bank – Easy Access	£488.42
Remainder from Co-Op Current Accounts Balance,
which at 31st March 2021 was	£112,499.97
Calculation of Available Reserves
Total Charity Funds	£287,893.00
Less Restricted Funds	(£20,757.00)
Total Unrestricted Funds	£267,136.00
Less Fixed Assets	(£100,477.00)
Less Designated Funds	(£66,945.00)
Available Reserves	£99,714.00

SIX MONTH OPERATING COSTS (ESTIMATED) 2021/22

Staff Costs
(Wages, Pensions, Training)	£64,000.00
Administrative/Office Costs
(Postage, Stationery, Consumables, Insurances, Licences, Software,
Subscriptions, Cleaning Supplies, Equipment Leasing, Sundries, Telephone)	£12,000.00
Printing Services & Delivery (Sawtry Eye)	£4,150.00
Cost of Sales (Coffee Shop, Online Fees)	£300.00
Fundraising Costs	£1,500.00
Travel/Transport	£770.00
General Overheads (Rent, Rates, Heat & Light, Maintenance, Fire Safety,
Waste Disposal, Water, New Equipment)	£10,850.00
Additional Costs associated with carrying out Charitable Activities
(includes Kitchen Supplies, Food for Clubs, Volunteer Expenses)	£5,800.00
Total Expenditure	99,370.00

Current Shortfall of £64,656.00

CARESCO Financial Statement 2020/21

Page 6 of 35

Reserves

CC17a_charitable_company CARESCO 2020_21.xlsx

----- Start of picture text -----
Charity Name CARESCO LTD Charity No 1140728
Company No 7513432
Annual accounts for the period
Period end
Period start date 01.04.20 To date 31.03.21
----- End of picture text -----

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note S01 S02 S03 S04 S05 S06 S07 Expenditure (Notes 6) Expenditure on: S08 S09 S10 S11 S12 S13 Tax payable S14 S15 Net gains/(losses) on investments S16 S17 Extraordinary items S18 S19 S20 Other gains/(losses) S21 S22 Reconciliation of funds: S23 S24 Total funds carried forward Total Net income/(expenditure) after tax before investment gains/(losses) Net income/(expenditure) Transfers between funds Total funds brought forward Net movement in funds Other recognised gains/(losses): Net income/(expenditure) before tax for the reporting period Gains and losses on revaluation of fixed assets for the charity’s own use Total Recommended categories by activity Charitable activities Separate material item of income Other Other Income (Note 3) Income and endowments from: Investments Other trading activities Charitable activities Separate material expense item Donations and legacies Raising funds	Unrestricted funds Restricted income funds Endowment funds £ £ £ F01 F02 F03 68,258 99,105 - 4,080 - - 42,496 - - 1,706 - - - - - - - -	Total funds Prior year funds £ £ F04 F05 167,363 74,177 4,080 18,418 42,496 97,192 1,706 2,172 - 283 - -
	116,541 99,105 -	215,646 192,242
	58,028 - - 59,478 39,714 - 2,000 - - 24,817 - -	58,028 57,850 99,192 74,169 2,000 - 24,817 73,744
	144,324 39,714 -	184,038 205,764
	27,783 - 59,391 -	31,607 13,522 -
	- - -	- -
	27,783 - 59,391 -	31,607 13,522 -
	- - -	- -
	27,783 - 59,391 -	31,607 13,522 -
	- - - 48,669 48,669 - - - - - - - -	- - - - - - -
	20,886 10,722 -	31,607 13,522 -
	260,848 4,250 - -	256,598 270,120
	281,734 6,472 -	288,205 256,598

CARESCO Financial Statement 2020/21

SOFA

Page 7 of 35

CC17a_charitable_company CARESCO 2020_21.xlsx

Charity	Name CARESCO LTD	Name CARESCO LTD	Charity No Company No	1140728 7513432
Section B Balance	sheet
Guidance Note Fixed assets Intangible assets (Note 15) B01 Tangible assets (Note 14) B02 Heritage assets (Note 16) B03 Investments (Note 17) B04 Total fixed assets B05 Current assets Stocks (Note 18) B06 Debtors (Note 19) B07 Investments (Note 17.4) B08 Cash at bank and in hand (Note 24) B09 Total current assets B10 Creditors: amounts falling due within one year (Note 20) B11 Net current assets/(liabilities) B12 Total assets less current liabilities B13 Creditors: amounts falling due after one year (Note 20) B14 Provisions for liabilities B15 Total net assets or liabilities B16 Funds of the Charity Endowment funds (Note 27) B17 Restricted income funds (Note 27) B18 Unrestricted funds B19 Revaluation reserve B20 Fair value reserve B21 Total funds B22	Unrestricted funds £ F01 - 100,477 - -	Restricted income funds £ F02 - - - -	Endowment funds £ F03 - - - -	Total this year £ F04	Total last year £ F05
				- 100,477 - -	- 65,605 - -
	100,477	-	-	100,477	65,605
	- 19,085 97,497 106,438	- 3,111 - 22,556	- - - -
				- 22,196 97,497 128,993	- 15,685 135,717 50,911
	223,020	25,666	-	248,686	202,313
					10,008
	59,446	25	-	59,471
	163,574	25,641	-	189,215	192,305
	264,051	25,641	-	289,692	257,910
					- -
	- -	- -	- -	- -
	264,051	25,641	-	289,692	257,910
	- 267,137	20,757	-		- 3,925 253,985
				- 20,757 267,137 -
	267,137	20,757	-	287,893	257,910

CARESCO Financial Statement 2020/21

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B Sheet

CC17a_charitable_company CARESCO 2020_21.xlsx

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

----- Start of picture text -----
Date of
Signed by one or two trustees/directors on behalf of all the
Print Name approval
trustees/directors
dd/mm/yyyy
HEATHER BOHONIS
Date
Signature
Signature of director authenticating accounts being sent to dd/mm/yyyy
Companies House
HEATHER BOHONIS
Print name
----- End of picture text -----

CARESCO Financial Statement 2020/21

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B Sheet

CC17a_charitable_company CARESCO 2020_21.xlsx

CARESCO Financial Statement 2020/21

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Examiner's Report

CC17a_charitable_company CARESCO 2020_21.xlsx

CARESCO Financial Statement 2020/21

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Examiner's Report

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with  preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 the Financial Reporting Standard applicable in the United Kingdom and Republic of • and with  Ireland (FRS 102)

• and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.



1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support the conclusion that the charity is a going concern;

Disclosure of any uncertainties that make the going concern assumption doubtful;

Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

Not applicable Not applicable Not applicable

1.3 Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in Note 2.

Yes  No 

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N 1

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1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).

Yes  No 

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS102 SORP).

Yes  No 

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N 1

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Section C Notes to the accounts (cont)

Recognition of income Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable. This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution. Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'. Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable. Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so. Donated goods Contractual income and performance related grants Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Offsetting Grants and donations Note 2 Accounting policies Government grants The charity has received government grants in the reporting period Legacies Tax reclaims on donations and gifts Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. 2.2 INCOME In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP). These are included in the Statement of Financial Activities (SoFA) when:  the charity becomes entitled to the resources;  it is more likely than not that the trustees will receive the resources;  the monetary value can be measured with sufficient reliability. Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a*   

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N 2.2

CC17a_charitable_company CARESCO 2020_21.xlsx

Grants with performance conditions This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA. The charity has creditors which are measured at settlement amounts less any trade discounts Support costs Investment gains and losses Settlement of insurance claims Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised. Governance and support costs Creditors Redundancy cost The charity made no redundancy payments during the reporting period. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. Income from membership subscriptions Income from interest, royalties and dividends The charity has incurred expenditure on support costs. Donated services and facilities Deferred income No material item of deferred income has been included in the accounts. Provisions for liabilities A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial instruments Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably. Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Grants payable without performance conditions This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA. Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies. 2.3 EXPENDITURE AND LIABILITIES The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.

Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a    Yes No N/a*   

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N 2.2

CC17a_charitable_company CARESCO 2020_21.xlsx

2.4 ASSETS

----- Start of picture text -----
Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least £200
use by charity
Yes No N/a
They are valued at cost.
  
The depreciation rates and methods used are disclosed in note 14.
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through Yes No N/a
Intangible fixed assets
custody or legal rights. The amortisation rates and methods used are disclosed in note
15.   
Yes No N/a
They are valued at cost.
  
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
Yes No N/a
scientific, technological, geophysical or environmental qualities that are held and
Heritage assets
maintained principally for their contribution to knowledge and culture. The depreciation
  
rates and methods used as disclosed in note 16.
Yes No N/a
They are valued at cost.   
Fixed asset investments in quoted shares, traded bonds and similar investments are
Investments valued at initially at cost and subsequently at fair value (their market value) at the year Yes No N/a
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.   
Investments held for resale or pending their sale and cash and cash equivalents with a Yes No N/a
maturity date of less than 1 year are treated as current asset investments
  
Yes No N/a
Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or cost
progress or net realisable value.   
Goods or services provided as part of a charitable activity are measured at net Yes No N/a
realisable value based on the service potential provided by items of stock.
  
Work in progress is valued at cost less any foreseeable loss that is likely to occur on Yes No N/a
the contract.
  
Debtors (including trade debtors and loans receivable) are measured on initial
recognition at settlement amount after any trade discounts or amount advanced by the Yes No N/a
Debtors
charity. Subsequently, they are measured at the cash or other consideration expected
  
to be received.
The charity has investments which it holds for resale or pending their sale and cash
Yes No N/a
Current asset and cash equivalents with a maturity date less than one year. These include cash on
investments deposit and cash equivalents with a maturity of loss than one year held for investment   
purposes rather than to meet short-term cash commitments as they fall due.
Yes No N/a
They are valued at fair value except where they qualify as basic financial instruments.
  
Donated Goods - Donated goods for resale are not recognised on receipt. Instead, the value of the donated
POLICIES ADOPTED goods sold is recognised as income when sold. The proceeds of sale are categorised as "Income from other
ADDITIONAL TO OR trading activities" in the SOFA.
DIFFERENT FROM
THOSE ABOVE
----- End of picture text -----*

CARESCO Financial Statement 2020/21

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N 2.2

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Section C Notes to the accounts (cont)

----- Start of picture text -----
Note 3 Income
Restricted
Unrestricted income Endowment
Analysis of income funds funds funds Total funds Prior year
£ £
Donations Donations and gifts 19,479 6,761 - 26,239 15,687
and legacies: Gift Aid 1,754 - - 1,754 6,083
Legacies - - - - 26,808
General grants provided by government/other
charities 43,615 92,344 - 135,959 25,600
Membership subscriptions and sponsorships
which are in substance donations 2,861 - - 2,861
Donated goods, facilities and services 550 - - 550 -
Other - - - -
Total 68,258 99,105 - 167,363 74,177
Charitable Fundraising Events
2,892 - - 2,892 18,418
activities:
Day Club Meal Delivery Service 1,188 - - 1,188 -
- - - - -
Other - - - - -
Total 4,080 - - 4,080 18,418
Other trading Sawtry Eye Advertising Sales
activities: 10,279 - - 10,279 9,682
Charity Shop Sales incl Man Cave & Online
Sales 31,826 - - 31,826 84,798
Coffee Shop Income 354 - - 354 1,802
Photocopying & Sales of Sawtry Eye 37 - - 37 910
Other - - - - -
Total 42,496 - - [ 42,496 97,192 ]
Income from Interest income 1,706 - - 1,706 2,172
investments: Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total 1,706 - - [ 1,706 2,172 ]
Separate - - - - 283
material item - - - - -
of income - - - - -
- - - - -
Total - - - - 283
Other: Conversion of endowment funds into income - - - - -
Gain on disposal of a tangible fixed asset held
- - - - -
for charity's own use
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
- - - - -
property rights
Other - - - - -
Total - - - - -
TOTAL INCOME 116,541 99,105 - 215,646 192,242
----- End of picture text -----

CARESCO Financial Statement 2020/21

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N 3

CC17a_charitable_company CARESCO 2020_21.xlsx

Other information:

All income in the prior year was unrestricted except for: (please provide description and amounts)

1. Core Funding grant received from Cambridgeshire County Council in the amount of £24,808 for costs associated with providing Day Club services (Alconbury Thursday Club and Green End Day Club).

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N 3

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Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

Government grant 1 Government grant 2 Government grant 3 Government grant 4 Government grant 5 Government grant 6 Government grant 7 Government grant 8 Government grant 9 Government grant 10 Government grant 11 Government grant 12 Government grant 13 Government grant 14 Government grant 15 Government grant 16

This year Last year £ £ Cambridgeshire County Council Block Contract Day Care Grant (Alconbury Thursday Club) 8,269 8,269 Cambridgeshire County Council Block Contract Day Care Grant (Green End Day Club) 16,538 16,538 Huntingdonshire District Council Coronavirus Local Restictions Support Grant (CARESCO 10,000 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (CARESCO 1,334 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (CARESCO 7,278 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (CARESCO 2,096 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (Charity Shop) 10,000 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (Charity Shop) 1,334 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (Charity Shop) 6,477 - Huntingdonshire District Council Coronavirus Local Restictions Support Grant (Charity Shop) 2,096 - Huntingdonshire District Council Grant (COVID-19 Response Service) 1,000 - Huntingdonshire District Council CEV Grant (COVID-19 Response Service) 2,000 - Huntingdonshire District Council DEFRA Funding (Sawtry Foodbank) 1,393 - Cambridgeshire County Council Infection Control Fund (Green End Day Club) 3,082 - Cambridgeshire County Council Infection Control Fund - Additional Allocation (Green End Day Club) 436 - Cambridgeshire County Council Capital Building Renovations Grant (Man Cave) 41,500 - Total 114,833 24,807 Description

Government Grant 1 - Due to the closure of the Alconbury Thursday Club for most of the financial year because of COVID restrictions, there was not sufficient spending incurred to fully expend the grant. Remaining balance is expected to be repaid to the County Council during the next financial year.

Please provide details of any unfulfilled conditions and other contingencies attaching to grants that have been recognised in income.

Government Grants 14 & 15 - Grants awarded for costs incurred in connection with staff members needing to isolate due to Coronavirus. Sufficient costs have not been incurred in order to fully expend the grants. It is not yet known if outstanding funds will need to be repaid to the County Council in the future.

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Section C Notes to the accounts (cont)

Note 5 Donated goods, facilities and services

Use of property Other Seconded staff	Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SOFA as incoming resources when receivable. The contribution of unpaid volunteers has not been recognised in the accounts.	This year Last year £ £ - - - - 550 -
		550 -
Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.
Please give details of other forms of other donated goods and services not recognised in the accounts, eg contribution of unpaid volunteers.

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N 5

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Section C Notes to the accounts (cont)

Note 6 Expenditure

----- Start of picture text -----
Restricted
Unrestricted income Endowment
Analysis of expenditure funds funds funds Total funds Prior year
£ £
Expenditure on Incurred seeking donations 12,368 - - 12,368 589
raising funds:
Staging fundraising events
- - - - 8,403
Operating charity shops
31,497 - - 31,497 34,078
Advertising, marketing, direct mail and
publicity 770 - - 770 1,364
Other trading activities
13,394 - - 13,394 13,415
Total expenditure on raising funds 58,028 - - 58,028 57,850
Expenditure on Alconbury Thursday Club 2,683 4,010 - 6,693 23,885
charitable Car Scheme 426 - - 426 58
activities Carers Support - - - - 948
Chatterbox 529 - - 529 196
Christmas Day 669 - - 669 391
COVID-19 Response Group 7,200 10,000 - 17,200 -
Friendship Club - - - - 9,691
Green End Day Club 25,364 16,834 - 42,198 8,093
Man Cave 11,826 - - 11,826 4,106
Mini Bus 2,083 - - 2,083 1,544
Sawtry Foodbank 8,177 8,870 - 17,046 2,257
Sounds Good 522 - - 522 318
Vintage Club - - - - 18,430
Sport 4 All - - - - 4,252
Total expenditure on charitable
59,478 39,714 - 99,192 74,169
activities
Separate material Contribution towards Legal and
item of expense Surveyor Fees in connection with
negotiations of premises lease 2,000 - - 2,000 -
- - - - -
- - - - -
- - - - -
2,000
Total - - 2,000 -
Other Overheads including Wages & Salaries
for Administrative Staff not apportioned
to specific activities 15,416 - - 15,416 61,970
Depreciation of General Assets 9,213 - - 9,213 11,773
Governance/Management Costs 189 - - 189 -
Total other expenditure 24,817 - - 24,817 73,744
TOTAL EXPENDITURE 144,324 39,714 - 184,038 205,764
----- End of picture text -----

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N 6

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Other information:

Analysis of expenditure on charitable activities

----- Start of picture text -----
Activities Grant
Support Total this
Activity or programme undertaken funding
Costs year
directly of
£ £ £ £
Alconbury Thursday Club 20.00 4,010.00 2,663.33 6,693.33
Car Scheme 40.00 0.00 385.60 425.60
Chatterbox 6.63 0.00 522.42 529.05
Christmas Day 603.32 0.00 65.30 668.62
COVID-19 Response 3,804.05 10,000.00 3,395.75 17,199.80
Green End Day Club 12,956.72 16,834.16 12,407.54 42,198.42
Man Cave 6,200.58 1,630.40 3,994.99 11,825.97
Mini Bus 2,082.73 0.00 0.00 2,082.73
Sawtry Foodbank 1,518.19 8,869.88 6,658.32 17,046.39
Sounds Good 0.00 0.00 522.42 522.42
Total 27,232.22 41,344.44 30,615.67 99,192.33
----- End of picture text -----

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Section C Notes to the accounts

Note 9 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

----- Start of picture text -----
Charitable Management/ Basis of
Raising funds Activities Governance Overheads Grand total allocation
Support cost (Describe
(examples) £ £ £ £ £ method)
9,936 26,968 189 1,467 38,560
Admin Staff Costs Cost as percentage
of total based on
3,011 3,701 - 14,152 20,864 number of hours
Centre Premises Costs activity is in session
12,947 30,669 189 15,619 59,424
Total
----- End of picture text -----

Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.

Support Costs include Admin Staff and Centre Premises Costs. Total Admin Staff costs for the year are apportioned to relevant activities based on percentages calculated by dividing the number of hours each activity is in session by the total number of Admin Staff hours.

Total Centre Premises Costs for the year are apportioned based on percentages derived by dividing the number of hours each activity is in session by the total number of hours in the year.

Any remaining costs that are not included in the apportionment are included as Overhead Costs.

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Section C Notes to the accounts (cont)

Note 11 Paid employees

Please complete this note if the charity has any employees (transactions with Trustees dealt with in Note 28)

11.1 Staff Costs

11.1 Staff Costs
						This year £					Last year £
Salaries and wages							113,296				111,150
Social security costs									-		-
Pension costs (defined contribution pension plan)								1,012			717
Other employee benefits									166		393
			Total staff	costs			114,474				112,260
Please give details of the number of employees			whose total employee			benefits	(excluding employer
pension costs) fell within each band of	£10,000		from £60,000	upwards.		If there	are		no such		transactions,
please enter 'true' in the box provided.
No employees received employee benefits (excluding employer
pension costs) for the reporting period	of more		than £60,000						TRUE
11.2 Average head count in the year						This year Number					Last year Number
The parts of the charity in which the		Fundraising							5		5
employees work		Charitable Activities							6		5
		Governance							2		2
		Other							4		4
				Total					17		16

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CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.

12.1 Please complete this note if a defined contribution pension scheme is operated.

Amount of contributions recognised in the SOFA as an expense

£1,011.63

Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.

Contributions to defined contribution pension plans are expensed in the period to which they relate.

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CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 14 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

14.1 Cost or valuation

		Freehold land & buildings £	Other land & buildings £	Plant, machinery and motor vehicles £	Fixtures, fittings and equipment £	Total £
At the beginning of		118,615	1,630	22,448	34,919	177,612
the year
Additions		-	44,720	-	4,345	49,065
Revaluations		-	-	-	-	-
Disposals		-	-	-	-	-
Transfers *		-	-	- 19,948	19,948	-
At end of the year		118,615	46,350	2,500	59,212	226,677
14.2 Depreciation and		impairments
Basis		SL	SL	SL	SL		Straight Line ("SL")
Rate		4%	4%	25%	10%
At beginning of the		75,234	94	13,423	23,256	112,007
year
Disposals		-	-	-	-	-
Depreciation		4,745	1,854	625	6,970	14,193
Impairment		-	-	-	-	-
Transfers*		-	-	- 12,798	12,798	-
At end of the year		79,979	1,948	1,250	43,024	126,200
14.3 Net book value
Net book value at the		43,381	1,536	9,026	11,662	65,605
beginning of the year
Net book value at the		38,636	44,402	1,250	16,188	100,477
end of the year

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CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 17 Investment assets

Please complete this note if the charity has any investment assets.

17.4 Please provide a breakdown of current asset investments, if applicable, agreeing with the balance sheet.

Analysis of current asset investments

Cash or cash equivalents Listed investments Investment properties Social investments Other investments Total

----- Start of picture text -----
This year Last year
£ £
- -
97,497 135,717
- -
- -
- -
97,497 135,717
----- End of picture text -----

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CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

19.1 Analysis of debtors
Total Trade debtors Prepayments and accrued income Other debtors	This year Last year £ £ 2,760.80 2,563.02 10,730.68 12,371.63 8,704.37 750.68
	22,195.85 15,685.33

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N 19

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or performance-related grants Accruals and deferred income Taxation and social security Other creditors Total	This year Last year This year Last year £ £ £ £ - - - - - - - - 52,842 4,542 - - - - - - 6,533 5,362 - - 95 103 - - - - - - Amounts falling due within one year Amounts falling due after more than one year
	59,471 10,008 - -

20.2 Deferred income

Please complete this note if the charity has deferred income.

Please explain the reasons why income is deferred.

Deferred income represents amounts paid in advancce for advertisements booked up to a year in advance for inclusion in bi-monthly publication. (Discount is offered to customers for bulk bookings).

Movement in deferred income account Balance at the start of the reporting period Amounts released to income from previous periods Balance at the end of the reporting period Amounts added in current period	This year Last year £ £ 5,316 2,297 11,510 5,316 - 10,746 - 2,297
	6,080 5,316

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N 20

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 24 Cash at bank and in hand

Other Short term deposits Cash at bank and on hand Total Short term cash investments (less than 3 months maturity date)	This year Last year £ £ - - 15,984 15,819 113,009 35,092 - - 128,993 50,911

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N 24

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont

Note 26 Events after the end of the reporting period

Please complete this note where events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

Please provide details of the nature of the event Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made

CARESCO's Alconbury Thursday Club Activity was permanently closed due to another club of the same type opening in the local area and run by a new organisation. CARESCO agreed to provide funding to help them start up, in the amount of the remaining designated fund balance for the activity. Upon the closing of the club, the outstanding balance of the Restricted Grant Income Fund as provided by Cambridgeshire County Council, was returned to the Council in full.

Designated Fund Balance paid to the new "Alconbury Cum Weston Thursday Club" in the amount of £5,511.69 Restricted Fund Balance repaid to Cambridgeshire County Council in the amount of £4,259.00

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N 26

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

----- Start of picture text -----
Fund Fund
balances balances
Type PE, EE Purpose and Restrictions brought Gains and carried
R or UR
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
Funds designated for use in carrying out
Charitable Activities, including Reserve of
DESIGNATED FUNDS 6 months Running Costs and Building
INCLUDING RESERVES UR Fund for future new premises. 188,018 16,831 - 22,203 48,669 - 231,315
Funds held as part of group of 4 local
organisations (including Sawtry Youth
Project, Sawtry Walk to Run Club and
Sawtry Village Academy) working
together to host a community Sports Day
SPORT 4 ALL R event 3,925 2,370 - - - 6,295
Grant funding received from local County
ALCONBURY THURSDAY Council towards costs related to carrying
CLUB (CCC GRANT FUNDING) R out Day Club activity - 8,269 - 4,010 - - 4,259
CAMBRIDGESHIRE COUNTY Funding received to be put towards costs
COUNCIL INFECTION in connection with staff members needing
CONTROL FUND R to isolate due to Coronavirus. - 3,518 - 296 - - 3,222
BGL GROUP GRANT Funding received for purchasing food for
(SAWTRY FOODBANK) R including in Foodbank parcels. - 3,000 - 1,169 - - 1,831
HUNTINGDONSHIRE
DISTRICT COUNCIL DEFRA Funding received to be put towards costs
FUNDING (SAWTRY associated with the provision of the
FOODBANK) R Foodbank service. - 1,393 - - - 1,393
MORRISONS FOUNDATION Grant funding received for the purchase of
GRANT (SAWTRY new storage shelving to be used in the
FOODBANK) R Foodbank warehouse. - 2,148 - - 1,800 - 348
Donation received from local village
VILLAGE residents to support the Foodbank in
COLLECTION/DONATION providing food parcels to local school
(SAWTRY FOODBANK) R children during school half term. - 1,575 - 964 - - 611
HUNTINGDONSHIRE
DISTRICT COUNCIL WINTER Funding received for direct costs
SUPPORT GRANT (SAWTRY associated with recipients of Foodbank
FOODBANK) R parcels. - 2,448 - 813 - - 1,635
Donation received for costs in connection
NORTHGATE INFO with renovations and improvements to the
SOLUTIONS DONATION (MAN premised where the Man Cave activity is
CAVE) R carried out. - 421 - - - 421
Grant funding received to carry out
CAMBRIDGESHIRE COUNTY renovation works to the leasehold building
COUNCIL CAPITAL GRANT where the Man Cave activity is carried
(MAN CAVE) R out. - 41,500 - - 40,760 - 740
Other funds (balancing
figure) N/a N/a 64,655 132,173 - 154,583 - 6,109 - 36,136
Total Funds as per balance sheet 256,598 215,646 - 184,038 - 0 - 288,206
Yes No
Fund balances carried forward include assets and liabilities denominated in a foreign currency  
----- End of picture text -----*

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CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

----- Start of picture text -----
Fund Fund
balances balances
Type PE, EE Purpose and Restrictions brought Gains and carried
R or UR
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
Funds designated for use in carrying out
Charitable Activities, including Reserve of
DESIGNATED FUNDS 6 months Running Costs and Building
INCLUDING RESERVES UR Fund for future new premises. 94,138 69,940 - 67,333 91,273 - 188,018
Funds held as part of group of 4 local
organisations (including Sawtry Youth
Project, Sawtry Walk to Run Club and
Sawtry Village Academy) working
together to host a community Sports Day
SPORT 4 ALL R event 8,175 2 - 4,252 - - 3,925
Other funds (balancing
figure) N/a N/a 167,808 122,300 - 134,179 - 91,273 - 64,656
Total Funds as per balance sheet 270,121 192,242 - 205,764 - - 256,599
Yes No
Fund balances carried forward include assets and liabilities denominated in a foreign currency  
----- End of picture text -----*

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N 27.2

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 27 Charity funds (cont)

27.3 Transfers between funds

----- Start of picture text -----
Reason for transfer and where endowment is converted to income, Amount
legal power for its conversion
Between unrestricted and Restricted Income transferred to Unrestricted Fund at purchase of 42559.94
restricted funds Unrestricted Fixed Assets, to be depreciated from unrestricted funds.
----- End of picture text -----

27.4 Designated funds

27.4 Designated funds
Planned use	Purpose of the designation	Amount
ALCONBURY THURSDAY CLUB	Funds designated for costs associated with carrying out the activity.	5364.69
GREEN END DAY CLUB	Funds designated for costs associated with carrying out the activity.	5063.42
CHATTERBOX	Funds designated for costs associated with carrying out the activity.	166.96
CHRISTMAS DAY	Funds designated for costs associated with carrying out the activity.	1294.17
SAWTRY FOODBANK	Funds designated for costs associated with carrying out the activity.	10348.31
MAN CAVE	Funds designated for costs associated with carrying out the activity.	1862.62
MAN CAVE CAPITAL/BUILDING FUND	Funds designated for capital costs assocated with repairs/improvements to the Community Centre from which the activity is carried out.	3206.67
DEPRECIATION FUND	Funds transferred from Restricted Income Fund which were granted for	39129.54
FOR MAN CAVE	the purpose of carrying out repairs/improvements to a leasehold
LEASEHOLD	building, which upon expenditure is considered an unrestricted asset.
IMPROVEMENTS ASSET	Funds are designated to cover the depreciation over the lifetime of the
	asset.
SOUNDS GOOD	Funds designated for costs associated with carrying out the activity.	508.75
BUILDING FUND	Funds set aside for anticipated future costs associated with the	65000
(RESERVES)	purchase or construction of a new building for housing the mmain
	CARESCO Centre at such time as the current premises becomes
	unusable (estimated lifespan of current building is nearing its end).
6 MONTHS RUNNING	Equivalent of estimated 6 months running costs/overheads set aside in	99370
COSTS (RESERVES)	case income streams are impacted.

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N 27.3

CC17a_charitable_company CARESCO 2020_21.xlsx

Section C Notes to the accounts (cont)

Note 28 Transactions with trustees and related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.

28.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)

----- Start of picture text -----
TRUE
----- End of picture text -----

28.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False)

TRUE

28.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

There have been no related party transactions in the reporting period (True or False)

TRUE

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N 28

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèpendènt Examiner s Report Report to tho tru•teesl 31. MARCH 2021 1 140728 (If any) I report to the tru8te8s on my èxamlnatbn of the &xy)unts of th8 above Tru￿} for the year ended 31103r2021 R••pM•lbilftl•• and A3 the thwity tru8tew you are resp￿￿Ible for prep¥8tion ofthe bul• of aca)unts tn a(￿danL% wlth the Chorlllos Ac 2011 {Ihe Actl. I rewt In rewt d my 4uamhkn dth• Tru￿8 carrfed o undèr section 145 ofthe 2011 Act and in out my 8xamin8tion, I have follch¥ed all the applubltr gi¥•n ty th• Charity CommlMh)n under ￿tIOn 145($1(b) of th¢ Indop•nd•nt I tmi c¥xrylthJ my examhwkn. l I>￿￿mi no mat￿ts1 matters have •xamln•es •tat•m•nt eA)m6 to ry 8ttontth ((thor than ttst dlKk)88d bekmt'l in connectlon wlth tho Act: or . the ￿Unts did Mt aeayd ith th• ac¥))unting rocord8,' or thè dld not ¢(ryPy wrth th8 8pplKablg requiremnt8 concemlng the fom) and contwrt of acLy)unt8 8et out In the Charltl88 (A0￿u￿19 and RepcAts) R8gul8tbn¥ 2¢J08 other than any requlremonl that the acoyJnt8 gfve 8 Iruè and I￿ vlow is not a matter con81d8rthl a8 pal of an indeE￿Jen1 examinatlon. I haw no conc*m8 and h&v• como tyCTO88 no Ottr￿ matters in connectlon with ￿ oxamin8tlon to whKh attentk>n shoubj be drawn in Ihls report in 14110r21Y21 LISA WATSON tAB ACCA R•l•vant qu•llnc•tlon(s) or body Addr•s•: 10 PARK ROAD IER Octobor 2018

HUNTINGEK)N. PE28 STA Sectioii 8 Disclosure Onty complete rf the examiner needs lo hvdhlighl matters of concem (see CC32, Independent ey2mtslh)n of thwity accwnt8: direc1￿$ arKI 9uldance for eXam1r￿). Givo h•r• dotail• of any Item8 that the examin•r wl•hM to dl•cl¢)8•. IER O¢tob•r 2018