## **Saxton Cricket Club Annual General Meeting - 21st November 2024** **Apologies:** Chris Denisson, Richard Japes, David Smith, Steve Hills. **Attendees:** Steve Hutton, Alan Tyson, Gareth Bottomley, Andrew Raison, Nigel Gilbertson, Dave Buck, Andrew Jackson, Adam Robinson, James Robinson, Guy Williams, Prakesh Veeraswamy, Will Kemp. ## **Minutes from Last Committee Meeting - Matters Arising:** - **Change of Licensing Hours:** SH investigated and found that a new application is required. To maintain good relations with neighbours, it was agreed to continue current hours with temporary event notices as needed. ## **Chairman's Report** - **Facilities:** Rated 4th in the York league. - **Senior Cricket:** 1st team finished runners up; 2nd team performed well despite challenges; Womens team reached the 100 final at Headingley. - **Juniors:** Successful summer training and good turnout at summer camps. Thanks to WK and PV. - **Finances:** Solid position but reliant on volunteers. - **Grounds:** Thanks to NG and Grounds team for excellent playing surface despite weather challenges. - **Equipment & admin:** Special thanks to CD for securing better ground equipment and League dealings. - **Safeguarding:** NY's hard work as Club Welfare Officer was acknowledged. - **Other:** WK's efforts on matchdays and JH's social media posts were appreciated; thanks to DB (& NG & WK) for painting pavilion. ## **Treasurer's Report** - **Accounts for 2024:** Show a small surplus, not accounting for endof-season curry bill. - **Expenditure:** c.£13,000 on grounds and machinery vs. c.£5,000 in sales. - **Kitchen and Bar Sales:** Income of c.£14,500, expenditure of c. £8,400, net return of c.£6,100. - **Stock Management:** Carrying forward around c.£1,500 of stock with a retail sale price of c.£3,500. Need for greater stock control. ## **Secretary's Report** - To be sent. ## **Grounds Report** - **Challenges:** Wet weather made the top corner unplayable, moving start of season to track 9. - **Volunteers:** Thanks to all who helped with mole draining. - **Track Work:** End-of-season work went well; fungus on square treated with fertiliser. ## **Team Reports** ## **1st Team:** - Excellent season after early difficulties. - Team bonded well after change of captain, finishing runners up and gaining second promotion in 2 years. ## **Womens Team:** - Reached the Finals Day at Headingley in the 100 competition, finishing runners up. - Challenges in the second half due to player availability. Potential player returns next season. ## **2nd Team:** - Good season overall, competing well against 1st teams. - Highlight: Beating Church Fenton. - Mixture of youth and experience; no confrontations, great team spirit. Thanks to DB. ## **Juniors:** - Difficult season for Under 11s; feasibility discussion needed. - Excellent All Stars and Dynamos season, with: Club helping school’s PE lessons; 27 children attending summer training; 28 children at 2 summer camps. - Need for a female coach to act as positive female role model for girls who tend to give up cricket aged 11 or 12; concerns raised over paying of coach by non-committee members, though committee agreed this expenditure in May and the £250 concerned is small beer relative to the £4000 raised by the Juniors’ section. - Winter nets planned for next year; need to resurrect junior section. ## **Welfare Officer** - Thanks to NY for her years of hard work. Her expertise will be missed. ## **Grey Foxes** - Weather affected games, with only 3 played. Availability remains okay. ## **Election of Officers** - **Chair:** SH - **Treasurer:** AT stepping down, GB to take over. - **Secretary:** CD to continue. - **Groundsman:** NG (and team). - **1st XI:** AR to continue; AW to be asked re Vice Captain. - **2nd XI:** DB to continue; Vice Captain to be discussed. - **Ladies:** EB to continue. - **Grey Foxes:** GW to continue. - **Welfare Officer:** NY stepping down, CB asked to take over. - **Juniors Manager:** RJ and DW stepping down; Will Kemp to take over. ## **Subscriptions & Match Fees** - **Seniors:** £60 - **Juniors:** £40 - **Match Fees:** £10 (seniors), £5 (juniors) - Online payments requested from next year. ## **York League Amendments** - Club is happy to vote with the League on all proposed amendments. ## **Saxton Cricket Trust & Saxton Cricket Club Charity** - SCT: It was agreed that ‘ _If Sport England does not confrm in writing by 31 January that it supports the Saxton Cricket Trust’s transfer of_ _land to the Saxton Cricket Club Charity, then the Club will appoint ’ new trustees to the SCT and retire the existing ones_ . - SCCC: AT wishes to stand down as a trustee, leaving only 3 trustees. Need to appoint 2 more. ## **Any Other Business** - **Howdens Sponsorship:** £3,000 over 2 years, name on all shirts, principal sponsor on NVPlay, pavilion use 4 times a year, £25 donation for insurance policies by members. - **Dave Connor Trophy:** 2nd division T20 Cup entry agreed. - **Midweek Captain Position:** Vacant. - **2025/2026 Tour:** Potential Holland, SH to investigate. - **Social Nights:** Club to open on one Friday night each month in winter for socialising; dartboard to be organised. ## **Next Meeting** - Committee meeting on 7th January. - Meeting closed at 8:35pm. SAXTON CRICKET CLUB TRADING AS SAXTON CRICKET CLUB UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2024 Prosper Accountancy Solutions Limited Saxton Crlcket Club Tradlng As Saxton Crlcket Club Contents Page Business Details Profit and Lo55 Account Balance Sheet Notes to the Accounts Saxton Crlcket Club Tradlng As Saxton Crlcket Club Business Details For The Year Ended 31 October 2024 Proprletor The Saxton Cricket Club Trading Coldhill Lane Leeds L524 9TA Accountants Prosper Accountancy Solutions Limited 18 Craig Hopson Avenue Castleford West Yorkshlre WFIO SUS Page I Saxton Crlcket Club Tradlng As Saxton Crlcket Club Profit and Loss Account For The Year Ended 31 October 2024 2024 2023 Turnover Kitchen and Bar Sale5 Subscriptions Received Match and Net Fees Match Ball Presentation Evenings and Dinners Donations & Tax Refunds Ground Hire Equlpment Sales All Star Refunds Camp Income Grants and subsidies received 14,549 3,420 4,795 6,177 2,500 4,586 1,175 L.264 5,645 880 1,080 1,450 2,207 5,521 1901 1,481 5,215 1431 10,000 34,413 37.399 Cost of Sales Kitchen Shop Presentation Evening League Dinner other direct costs 8,882 29 2.289 1.236 280 2,196 3,605 11,107 7,410 GROSS PROFIT 23.306 29,989 Other Income Bank interest receivable 121 23.427 29,989 Expenditure Rent 250 1,294 4,182 13,265 1,802 240 390 85 232 180 250 652 utility Costs Building Costs Grounds & Machinery Insurance Tralning Telecommunications Website cost5 Bank charges Charitable donations Sundry expenses 17.390 2,076 2,022 20 96 43 154 180 21,920 22,884 NET PROFIT 1,507 7,105 Page 2 Saxton Crlcket Club Tradlng As Saxton Crlcket Club Balance Sheet As At 31 October 2024 2024 2023 Notes CURRENT ASSETS Cash at bank and in hand 14,409 12,903 CURRENT LIABILITIES Trade creditor5 NET CURRENT ASSETS 14,410 12.903 TOTAL ASs￿s LESS CURRENT LIABILITIES 14,410 12,903 NET ASSETS 14,410 12,903 CAPITAL ACCOUNT Balance at l November 2023 ProfiVILossl for the period/year 12,903 1,507 5,798 7,105 881on¢e C•rrled Forwar 14,410 12,903 Page 3 Saxton Crlcket Club Tradlng As Saxton Crlcket Club Notes to the Accounts For The Year Ended 31 October 2024 Accounting Policv These unaudited account5 have been Co￿pIeted in accordance with UK Generally Accepted Accounting Practice guidelines and provides sufficient and relevant Inform3tion to enable completion of a tax return. Page 4 -?/ Prosper ~l&l ￿c￿ntanCY 20" AugLJSt 2025 Dear Sirs, tr ti We can confirm that we have been asked to carry out an independent examination of the above accounts for the period end 31° October 2024. In carrying out this task we discussed and reviewed the accounting processes undertaken by the relev8nt persons involved in the above club.. and had no reason to believe that the answers given were not anything but an honest reflection of the activities undertaken by the club. The club provided copies of expenditure receipts which I reviewed and found all to be valid. We can therefore give an unqualified opinion on the accounts. For the avoidance of doubt the work carried out by Prosper Accountancy is on an independent basis and we have no self or financial interests in the club whatsoever. The review was carried out on a pro-bono basis and no remuneration or reward was offered nor accepted for this work. Should you require any further information please do not hesitate to contact me. Yours sincerely Michael Harle Prosper Accountancy Solutions Ltd- Registered in England and Wales- Registered Off ice- 18 Craig Hopson Avenue, Castleford, West Yorkshire,WF10 SUS Company Number.. 09487619 VAT Registration Number.. 461325315