## **Trustees Annual Report for the period:** **From: 1[st] April 2023 To: 31[st] March 2023** **Charity Name: Collingham & District Village Care Charity Registration Number: 1140642 Registered Address: 71 High Street, Collingham, Newark NG23 7LB Names of the charity trustees: Barbara Stocks, Dr Karen Fearn, Prof Mike Pringle, Caron Ballantyne (I.Eng, CiLCA)** ## **Structure, Governance and Management** **Type of governing document: How is the charity constituted: Trustee selection methods: Additional governance issues:** Constitution updated 18[th] July 2022. Unincorporated association Trustees are appointed/reappointed annually at the Annual General meeting held no later than September Disclosure and Barring Service (DBS) checks are carried out on all volunteers who have direct contact with service users There is a safeguarding of adults policy in place ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** Further such general charitable purposes as the Trustees deem fit for the benefit of residents of Collingham and District, in particular but not exclusively to promote and protect their good health and to provide facilities for recreation and leisure time occupation for people who have need of such facilities by reason of their youth, age, infirmity or disablement, are experiencing loneliness or are at risk of isolation, in the interest of social welfare and with the object of improving the quality of life of the said inhabitants Page **1** of **3** ## **Summary of the main activities undertaken for the public benefit in relation to these objects** The operation of the Transport scheme remains the main activity of the charity and the volunteers ## **Additional Details of objectives and Activities (optional information)** You **may choose** to include further statements, where relevant, about: Policy on grant making Contribution made by Volunteers We are grateful for the many hours volunteers have spent in delivering in particular the transport scheme for the benefit of the users. Without this valuable contribution of time and energy we would have been unable to provide as much transport to the many users for either medical appointments or other essential journeys ## **Achievements and performance:** **Summary of the main achievements of the charity during the year.** The charity has continued to deliver the transport service to those who request it, with only the rarest of occasions being unable to provide transport at the required day/time. The successful recruitment of an additional co-ordinator has helped spread the workload of the role, allowing for some time away from the phone. Passenger trips continue to increase but as yet have still not returned to pre-covid levels. A complete review of the charges has seen the % mileage recovered reduce, but the generosity of users and other members of the community has seen donations cover this shortfall ## **Financial Review:** **Brief Statement of the charity’s policy on reserves.** **Details of any funds materially in deficit** All monies are held in unrestricted funds. The main financial risk is the loss of funding from NCC and reduced donations. Any funds held are to ensure that operations cost can be covered in the event of a loss of income and to meet any unforeseen expenditure that may occur. Not applicable ## **Further financial review details: (optional information)** You **may choose** to include additional information, where relevant about:: The charity’s principal sources of funds (including any fundraising) How expenditure has The main source of funds is received from the users for each trip undertaken. A small grant was received from Nottinghamshire County Council, which has helped to support the provision of items for drivers to help with any needs of the users. This grant does need to be applied for each year A number of nominations have also been received from the Gusto Community Fund which has seen an additional £1,500 received. Page **2** of **3** supported the key objectives of the charity Transport has been provided free of charge to those using the Parish Council’s GEM initiative, which provides a warm hub, warm meal and companionship in both Collingham and South Scarle, which has been set up this year ## **Other optional information** None ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** **Signature Full name Position (e.g. secretary, chair, etc)** ## **Date** Page **3** of **3** Collingham and District Village Care group Financlal Repc•rt for the Year ended 31 March 2023 Pro cts Iiicome B•quests, Collo¢tSons. DOna￿On￿ uests Funeral Colle¢ti¢ Donations Gusto Grant Raffl85 2018.'19 2019120 2020,'21 2021122 Current Ytar 0.00 0.00 116.84 750.00 000 1.3&5 00 857.86 362.89 1.566. Att8moon Teas 20 373 92 347 55 Bank Intefvst 2808 48.61 1.39 70.18 Corona Virus Sho Corona Virus Pa Donabons Corona Virus t)onats"ons Total 1.485 47 2,648 00 2%75 .710.61 1.816.59 3.403 18 233.65 £5.963.34 17.08 2.425 fx) 0.00 6.344 60 0,00 £7.829.17 .951.28 nin Cash at bank- CurrenlAcoJunt . Reserve Account £2 444.80 £1879)90 3 321.92 £18 792.29 £22.749.43 £18.789.04 Trans ort 2018119 201912D 2020.21 2020122 Cijrrenl yp.ar oluntserd Car Mileage Paid by Pa88engefs Icashl Pald Pa￿en 18.36Q85 16A27.60 9.072.30 5.693.80 12.133.60 r8 Car Milea 1.126.00 1.12550 274.50 1.15300 NCC Trans rt Grant 3 I￿0.(￿) S￿.0) NCCE nt Grant 0.00 Donat'or Gusto Grant Transfer of Funds NHS varLination Admin a￿1 rni Bank Intere51 Beaumond House Tf8n Totsl 2.585.83 soo 00 000 4.528.00 750 00 2205 071 181 0.53 49 530 55 19.644.20 ort ,668.96 669.72 £21,295.06 11 71.88 OpeniNJ Cash at Bank- CurrertAr£ount - Re5etveALrourrt £2.745.39 £40.66 £3,285.12 £1.142.47 £4,789.77 £1,142.47 £2,392.26 £11,14371 £40.58 Totsl Annual Incom• 097.17 £30A8th33 tt7258AO £14551.54 £27.2n.37 2018J19 201Q.dO 202021 2020.22 Curfenl Year Vdunteer Car Mi Rate l Mile Vdunleer L*aryes knss pa888w paY￿rts Average net ¢osUmile % mlleage ￿0)Vered 44.32S 25.355 £045 £1.557.25 £0 C614 £0.45 £1,￿1. È0.0432 £0.45 £587.25 £0.0232 £1.951.53 £0 0440 91% £5,013.28 £0.1461 73% Auditor.......................................................................................... Expenditure Gratuicie8. Flow&B et¢. Trans ort AcrAJunt- Transfer of fuThJ5 Subscri ons Pnntin and Station8 Maelin Raffles Medical Centre Equi Centrel8efriendin Illa Faalities Afternoon tea￿s0¢￿Al Men in Sheds Corona Virus Sh s&e Grants Awarded Tolal 2018119 2019120 2020121 2021122 Current Year 16.20 0.00 0.00 132.00 21.90 889 40 0.00 0.00 0.00 0.00 000 0.00 1149 .00 129.99 628 92 52.50 11340 6%.47 3.720.¢Y) 1.434.09 0.00 0.00 0.00 77.49 2,339. 75 CLI 1.869.48 104.98 1.572.03 1.748.37 2 184.$5 9.69 0.00 8 269.99 304000 11.434.97 ,883.68 .692.81 £6.478A7 £4501.15 cb Cash at bank- Current Accounl - Reserve Account £1.[￿. £22 749.43 £2.￿.19 £18.789 04 £2.444. £7 741.23 £15 822.47 £18 792 29 ExpenditLire 2018119 2019120 2020121 2021122 Current Year Passenger8 Volunteers mi￿8 e Expenses 18,364AS 16,527.60 9.072JO 5.693.60 12.13160 1,915.53 3,027 g) 1.712.75 1.831 75 6,166.28 Dnvets E rnent and Whee1th8ir IAaintenan Com uter. Pnntin & stab.ona Brochures Insuran Hand5anrtiserlCbansing Proc5u(ts CO￿rdinatOrS Tele hone NHS vac￿anti0n mi Central Phon8 S stern 874.82 1 161.45 889.78 19386 0.00 183.51 0.00 000 34.70 55.26 0.00 0.00 360.00 40.00 571.56 0.00 338.81 0.00 73.68 398.18 169.99 1.00 659.54 75.QX) SYl.42 1.478 41 263 88 395 66 118.1 305.47 1,010.29 423.C%) 676.80 Total £22.923A9 £23.048.18 £14.TTOAI £7.992.68 £20,360.73 C108iry Cash at Bank- CuTrentAco)unt . ReserveAcoJunt f3 285.12 £1,142.47 £4,789.77 £6.143.ClJ £2,392.26 £11.143.71 £2,318.48 £11,192.76 £40. Total Annuol Expendilure Totsl Cash at Bank las per reconcili&tionl £26,807.17 £26,521AI £30,740.99 £26,168.82 £21,249.28 £32.168A7 £12,49183 £35.6SO.18 £31.79S.70 £37.074.94 Dri¥•¥*Ewllwtanrf Expenses Qnvers Equipn*nt Dnvers Training Travel Expenses Meeting Expew$ Badged Clothin9 CarAccess ￿d5 Driv8r8 Dinr 201Vt9 2079 2020.21 2ts21'22 Cijrrent Year 0.00 239.C•) 0.00 130.NJ 415.9) 89.92 15OJ 193 86 8773 0.00 360.00 I have completed my examination. I confirm that no matters have come to my attention in connection with my examination giving me cause to believe that in any material respect: 1. accounting records were not kept as required by section 63 of the 2008 Act and section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of the 2008 Act and the 2011 Act; or 4. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. ## Signed: **C Nolan** Name: Caroline Nolan Relevant professional qualification(s) or membership of professional bodies (if any): Address: Wigsley Road, Harby, Newark NG23 7EF Date: 30 May 2023