## **BROCKWELL PARK COMMUNITY GREENHOUSES** **Registered Charity No. 1140590** ## **TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **CONTENTS** ## **Page** |**Page**|| |---|---| |1|Legal and Administrative Details| |2-5|Report of Trustees| |6-7|Independent Examiner's report| |8|Balance Sheet| |9|Statement of Financial Activities| |10-12|Notes to the Accounts| ## **BROCKWELL PARK COMMUNITY GREENHOUSES** **Registered Charity No. 1140590** ## **ORGANISATIONAL PROFILE FOR THE YEAR ENDED 31 MARCH 2021** **TRUSTEES** Chair Chris Smith Secretary Sarah Wales Treasurer Andrew Oxley Liz Day Antonia Gross Derek Hoare Alice Noakes Joshua Piercey David Roy Janet Worth **REGISTERED OFFICE:** Brockwell Park Community Greenhouses Brockwell Park London, SE24 9BN **BANKERS:** The Co-operative Bank Plc P O Box 250 Delf House Southway Skelmersdale, WN8 6WT **ACCOUNTANTS:** Charles Osei, BSc(Hons), MSc, ACIE, AFA, ATA, ACIPP Practical Accounting Training Ltd Equitable House, 2nd Floor 10 Woolwich New Road London, SE18 6AB Page 1 **BROCKWELL PARK COMMUNITY GREENHOUSES** **Registered Charity No. 1140590** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** ## **Objectives and Activities** The Charity’s purposes are set out in its Memorandum and Articles of Association. Brockwell Park Community Greenhouses (BPCG) provides educational and training resources in sustainable horticulture and promotes physical and mental wellbeing through horticultural activities and engagement with the natural world. In addition, the Charity promotes wildlife and biodiversity and promotes healthy eating and local food growing, by engaging local visitors, volunteers and school children with a wide range of activities and interpretation in our 1-acre garden. In shaping the objectives for the year and planning the activities, the Trustees have considered the Charity Commission's guidance on public benefit, including the guidance on public benefit and fee charging. The Charity relies on grants and the income from fees and charges to cover its operating costs. In setting the level of fees, charges and concessions, the Trustees give careful consideration to the accessibility of the gardens and the events we hold for those on low income. This was a difficult and fragmented year punctuated by three lockdowns. Most schools stopped visiting for the entire year and our beneficial family and children's and community activities were severely curtailed. Early in the year the Charity determined to focus on maintaining and improving the garden on our plant propagation programme and on food processing therefore maximising beneficial volunteer opportunities and delivering pleasure and benefit to visitors when the site could be open. Adult garden volunteering continued throughout the year. The Charity got an online ordering and collection service going for plants and produce rapidly in April 2020 and ran this through to 20th June when the gardens were reopened four days a week for visiting, operating a one-way system which won plaudits for enabling visitors to see new parts of the site which they had not previously known about. Sound and nature discovery trails were made for visiting children to enjoy. The gardens only closed again in the first part of 2021. Freelancers and volunteers enabled us to continue our outdoor garden sessions with pre-school children and with teenagers from SEND schools when Covid regulations allowed. Off site visits to nurseries and schools were also delivered. Limited audience outdoor music events took place during the late summer of 2020. Throughout the year the Charity delivered online talks, discussions, fermentation, singing and wreath making sessions under our BPCG at Home platform generating significant new audiences. Accompanying instructional videos and films of talks were published and disseminated from our website and via social media for all age audiences The Charity also partnered with a local charity Healthy Living Platform to make weekly deliveries of emergency cooked food and BPCG grown produce to local low-income families. The Charity's community gardener ran an adult therapeutic drawing group weekly throughout the warmer months of the year with an average attendance of seven and ran a therapeutic gardening group every Friday afternoon with an average attendance of six. The Trustees are satisfied that the Charity delivered significant benefit to the community over a testing year. Trustees acted promptly furloughing two family and children staff in April. We gained confidence in the Charity's ability to self-fund core activities and the results for the year are much better than the Trustees feared they would be at the beginning of the year. This is due to our fantastic volunteers and staff who were committed and flexible during this disjointed year. Whilst turnover decreased, we saved salary costs and were supported by donations, grants and a significant increase in our retail revenue. Impact on the balance sheet has been limited. However, we ended the year with just two part-time staff as we did not renew contracts with our family and children staff on their expiry in October. Page 2 **BROCKWELL PARK COMMUNITY GREENHOUSES** **Registered Charity No. 1140590** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 (Cont'd)** The children and family team delivered 87 nature-based learning sessions to Early Years and SEND schools and 87 workshops for local families reaching 700 children under 12 years old with 425 adults participating. The Community Gardening and Greenwood-working teams delivered 126 adult learning workshops with an average participation of nine per session. The Charity hosted five outdoor musical evenings from July to October. The Charity hired out its outdoor spaces for weekly outside yoga and Tai Chi sessions from July to end of October. Over 14,000 hours of volunteering took place in 2020/21 and 221 volunteers became members of the Charity following four volunteering sessions. Over 15,000 people visited the garden during the 8 months that it was open. Weekly community updates to over 1500 people kept our community in touch with news from the gardens whilst quarterly updates went to a wider audience of 6000. The Charity's plans to build Brockwell Barn were put on hold for a year due to the pandemic and GLA extended the term of the grant towards the cost to March 2022. During the year the Trustees continued to develop the stage 4 plan and specification for the new building. Brockwell Barn will be a separate, new structure containing a learning/community space, a community kitchen and three new toilets, as well as a new entrance from the park and will enhance the Charity's ability to manage school learning/community groups all year round, especially visitors with additional needs. ## **Achievements and Performance** The Charity moved to an on line booking system for volunteering and this led to a consistent number of hours of volunteering each week. Volunteering hours barely decreased during the year compared with 2019/20. Despite the lockdowns the whole garden flourished throughout the year and record numbers of plants were propagated for sale. The gardens were open for visitors for about 8 months of the year and were a popular haven for local people. Parents frequently commented on what a godsend it was for children to be able to enjoy and explore this safe and beautiful space. Carers and teachers at our pre-school and SEND schools expressed huge gratitude that the Charity managed to keep activities going at BPCG and do outreach too for most of the year. The Charity maintained its 'Outstanding' assessment by RHS in their London in Bloom It's your Neighbourhood review - a testament to the work of garden volunteers. With the advent of the Covid-19 lockdown an online appeal; was made 'Help Us Look after the Gardens' which raised over £5,000. The Trustees express their appreciation to those who contributed so generously to this appeal. BPCG volunteers landscaped a new mud kitchen in the woodland to extend our beneficial offering to under-fives and significantly improved deck accessibility by demolishing the old boiler house chimney and laying a new surface. During the year we brought the lower greenhouse into full use as a propagation greenhouse providing additional hands-on experience for our volunteers. Page 3 **BROCKWELL PARK COMMUNITY GREENHOUSES** **Registered Charity No. 1140590** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2021 (Cont'd)** The Trustees are grateful to those who funded activities during the year in particular London Community Response Fund, Lambeth Community Fund, the Anonymous funder of 'Drawing from the Roots', Wyse Eliot Trust, Postcode Local Trust, Co-op Local Community Fund, and Western Riverside Environmental Fund. BPCG enjoy excellent relationship with our landlord, Lambeth Landscapes, who have supported our plans to build Brockwell Barn and allowed a rent free quarter at the start of the pandemic. In this difficult year all of the Charity's activities were made possible by the support of our diligent community of volunteers who maintain and develop the garden and its fixtures, as well as supporting the children and family team. Of course, everything is made possible by brilliant staff and executives who plan and operate the Charity. Kate, Cat and Chris have managed the garden, the volunteers, the learning and the events that held the community together. The Trustees thank them and the volunteers for their contribution. ## **Financial Review** The Trustees consider the Charity’s financial position to be satisfactory despite the serious impact of Covid-19 on many of its activities and wish to pay tribute to the efforts and ingenuity of staff and volunteers to achieve this position. The Financial Statements are set out on pages 8 - 12 of this report. The Trustees report a loss of £34,285 on unrestricted activities. This was lower than it could have been due to a £10k grant income from the Lambeth Community Fund which they generously allowed to be used to cover operating costs during the pandemic. £39k were paid in professional fees for the Barn development. Covid regulations impacted adversely all revenue streams but retail sales which showed an increase of 92% from 2019/20 while maintaining a margin of 53%. Donations to totalled £10,095 including the response to the ‘Help us Look after the Gardens’ appeal at the start of the pandemic. The Trustees thank all those who contributed in this way and find it encouraging to note the widespread support for the Charity in these difficult times. Further details of the Charity’s funding may be seen under Notes to the Accounts No 5 on page 11. The Trustees express their appreciation for the continued support of funders who make possible many of the Charity’s activities and thus remain essential to the development of the Charity. The reserves policy remains that Restricted Funds should be sufficient to fund specific projects either from grants or from the Charity’s own resources and Unrestricted Funds be sufficient to cover the balance of one year's staff salaries, six months overheads, and an additional contingency plus funds designated for specific future expenditure. On these bases the Charity had sufficient reserves on 31 March 2021; Restricted Reserves of £119,021, Unrestricted Reserves of £46,540. The review of the reserves policy outlined in last year's report has been postponed until there is greater clarity in the Charity's post-Covid operating model. Page 4 BROCKWELL PARK COMMUNITY GREENHOUSES Rogisterod Charfty No. 1140590 REP RT OF THE TR TEE EAR ENDED 31 MARCH The Trustees report that despite continuing Covid restrith'¢)n$, tho ojrrenl year sal6$ remain strong with consislenl margins, site hire has proved very F4Jpular, and the thildren and families programme is reluming lo pre-covid levels of partithpation, In addition. several donors ￿0¥e grants were received in 2020121 allowed Spend to roll over in wlK*l• {Criseven F￿ndatIon and Lambeth Wollbeing Fund) or in part to 2021122 thus providing further charitable aclivity and making a ¢C￿trI￿ArtIOn lo covering 0￿rating ￿$t$. Early In the current finanaal year tho Charity laLxthed an appeal under the banrnr Ih&'Greenhou88 Community Fund, speofically to raise morw to contribute to onw'ng salary costs", the total raised to dale is a very encouraging. apwoathing the inilial target 01 £10,CW. Slru¢tur•, Gov•manc• and Man•ynMnl BPCG is a registered charity and a company limited by guarantee wth a Board of Trustees who are also Directors under tho Companies 2(K6. Trustees are rmx paid for Ihoir services and rK> Trustao has any inl&resl in the Company. Tru$le8s are s8lected based on the experierr8. skj'lls and eypertisè they bring to furthering the main obj8ctive8 of the Charity and lo refi8ct the divorsity of tho community res[￿￿ to ap, alhni¢ily and disability and representation of a variety of ba(*oround$. particularly those from loc41 ¢>immunilio$. Thoy are 8lected lor a year term al the AGM in acwdance th• woc4dures set ￿J1 in the Artido• of As8wation. The induction process for TNstees indudes the w0visi￿ ol infcrfmali¢XI as speofi8d by the Chanlias Commission on their roles aTrJ rosponsibililies. Folicy aThJ pr￿edUreS, mootiws with kay staff and the Chair of Trustees and visits to the BPCG toth by arwgement and infonnally. The Board of Tnjslees meets, normally, six timas 8 year. Ils pn"nupal role is lo delemiine mission, policy and Strategy, to monitor Ihe pertormanc8, to manage govemance proc4ss and to apw'nl and manage tho Director who is delegated wlh managirKJ the day lo day owralw of the Charity. Chrl•toph•r Smlth Chalr Page 5 ## **BROCKWELL PARK COMMUNITY GREENHOUSES** **Registered Charity No. 1140590** ## **INDEPENDENT EXAMINER'S REPORT ON THE FINANCIAL STATEMENTS TO THE TRUSTEES OF BROCKWELL PARK COMMUNITY GREENHOUSES** I report on the financial statements for the year ended 31 March 2021 set out on pages 8 - 12 This report is made solely to the Trustees of Brockwell Park Community Greenhouses, as a body, in accordance with regulations made under section 145 of the Charities Act 2011 and Charity SORP (frsse). My work has been undertaken so that I might state to the Trustees matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and Charity's trustees for my independent examination work, for this report, or for the statement I have given below. ## **Respective responsibilities of Trustees and independent examiner** As charity trustees, for the purposes of charity law, are responsible for the preparation of the financial statements, the Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. Having satisfied myself that the Charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to: - a) examine the accounts under section 145 of the 2011 Act; b) follow the procedures laid down in the general Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and - c) state whether particular matters have come to my attention. ## **Basis of independent examiner's statement** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity, and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the reports limited to those matters set out in the statement on the next page. Page 6 BROCKWELL PARK COMMUNrrf GREENHOUSES Regl8ter•d Charlty No. 1140590 INDEPENDENT EXAMINER'S REPORT ON THE FINANCIAL STATEMENTS TO THE TRUSTEES OF 8ROCKWELL PARK COMMUNITY GREENH USES Co Indepfrndant examlneVs statemènt In conne¢Uon with my examination. no matter has come to my attention.. 1) which gN6S me reasonable cause to belwe Ihal in any material re$pe¢t the requirements al to keep accounting records in acwdance wrih ￿tItin 130 of the Charrtie5 Act, and bl lo prep¥e xcounts whrth accord ￿th the ￿Unting r￿OrdS and compty ￿ the accountr'ng requlrements of the Charitres Act have not b8en met., or 21 to whth, in my oplnw, attention should be drawn In order to enable 8 prI￿r understanding of the accounts to be reached. Charles Osei, BS¢ IHonsl, Msc, ACIE. AFA ATA , MCIPP Practical Accountrng Training Ltd, Equitable House, 2nd Floor 10 w00￿￿ch New Road. London, SE18 SAB '*1:..7.1. P•Je 7 BROCKWELL PARK COMMUNITY GREENHOUSES Roglstof•d Chartty No. 1140690 NCE HE AS AT 31 MARCH 2021 2020121 2019120 Fixed Ass8ls Current Assets Cash at Bank and in hand 286.093 237,176 Dobtors 2,512 Accrued Incow 289,325 259,478 Creditors.. Amount due within One Yoar Bank Overdraft Other Creditorn {103.764) 170.9981 Net As¥•tglLiats'lrtie$ 188478 General Funds 80.825 R881fiL#ed Funds.. 119.021 107.653 188 478 Approved by tha Managemenl Commitlee on 14ngr2(r21 and swned on th￿'r behalf by.. Christopher Smith Chalr Pap8 BROCKWELL PARK COMMUNITh GREENHOUSES Registwed Charity No. 1140590 TATEMENT FFIN REND NCIA TIE D 31 MARCH 2021 2020121 2019120 Fund• Total Fund• Total Funds Rosourcos Arfslng Donations and Legacies 10.Iy35 10,095 18,3LKI Income frfym Charitable Artivities 55.431 48.244 103,675 124,230 Bank Intaresl Olhor Income Total In¢om• 65.526 116,430 145,094 Dlr•cl Charltabl• Exp•ndltur• 99,811 39, 139,347 141,652 Total Exp•ndllur• 99,811 39,536 139,347 141,652 R••ourcM r•talned for furth•r u•• {34,285) 11,368 122,9171 3,442 Tran•l•f b•tw••n Fund• N•t Mov•m•nt In Fund• Rocon¢lllatlon8 of Funds Brought forward 0110412020 80,S25 107.653 188,478 185.036 CaThlod forward 3110312021 119 021 Page 9 ## **BROCKWELL PARK COMMUNITY GREENHOUSES** ## **Registered Charity No. 1140590** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1. Accounting Policies** ## **Basis of Preparation.** These accounts have been prepared on an accrual basis and include income and expenditure as they are earned or incurred, rather than as cash received or paid. The recommendations of the Financial Reporting Standard applicable in the UK and Republic of Ireland (frsse) and Charities Act 2011 have been followed. ## **Fund Accounting.** The general funds consist of funds that the Trustees may use for Brockwell's charitable purposes at their discretion. The restricted funds are those where the donor has imposed restrictions on the use of the funds, which are legally binding. Restricted funds held in reserve at the end of the year represent income received donors to be spent within the following year. Details of these funds are set out on the separate schedule in Note 5. ## **Voluntary Income** All voluntary income and donations are recognised and included in the accounts as they are received. ## **Direct Charitable Expenditure.** Direct charitable expenditure comprises all costs incurred in running the Charity that are directly attributable to the Charity's projects. ## **Governance costs** Include those costs associated with meeting the constitutional and statutory requirements of the charity. ## **Fund-raising Expenditure.** Fund-raising expenditure comprises costs incurred in inducing people or organisations to contribute financially to the Charity's work. Page 10 BROCKWELL PARK COMMUNifY GREENHOUSES Reglstored Chartty No. 1140690 TE THE ACC FOR THE YEAR EN NT 1MAR ED 2 Debtorn Amounts T*llhln Y••r 2020121 2019120 2512 3 Accruod Incom• Amounts tkn wlthln OM Y••r 2020121 201W20 2,287 19 788 4 Cr•dltor• 2020121 2019120 Amounts Twlthln On• Y•ar Accxuais 2020121 201W20 Grants r•c•lv•d In •dvanc• 60.187 S Incomlng R••our¢ 2021120 2019120 London Community Recovery Fw Lambelh Community Fund HMRC Job Retention sd￿ffle Anonymou$ for'Drkning frrxn Roots. Wyse Eliot Lamb•lh Wellbtyng FurKI Postcode Local Trust Co-op LcKal Communrty FuThY Weslem Riverside Environmental Fund Donations Adutt Workshops Community Events Corporato Volunteering Plant 8nd Produce Children and Families Sile frlire Green Wood Working Tudor Trust Greener City Fsjnd IGLAI Thral¢s Almhouse$ Interest Total 25,464 25.464 6,047 6,047 4,072 4.072 1.738 1.293 1.183 1,738 1,293 1.183 10.095 2.865 1.423 10.817 18,300 10.095 2.865 1.423 10.728 8.649 17.752 18,659 9.705 857 25,fy)0 10.297 1,CQO 34.155 6,870 34,155 6.870 Page 11 BROCKWELL PARK COMMUNITY GREENHOUSES Regl¥tfjr•d Charlty No. 1140590 TE THE ACC NT R THE YEAR ENDED 31 MARCH 20 6 RO￿ur¢￿ Expend•d 2020121 2019120 Wages Ralail Development Naw build on stte 8am 08V8lopment Vohido Garden & Sile - Repairs & Maintenance Offi¢6 and Adminislralion IT and Phon8 Rent Insuranc4 l Leg81 Staff Training Marketing, Advertising and Racruitsnont Volunteer Expenses Fundraising Children Education M8tenal Adult Workshop Exp8nse$ Family Wort(shop Eynseg Community Evonts Exwnses Corporal8 Volunteer Wonsos Total• 23.745 15.939 15.509 2.475 1.518 39,254 18,474 49,207 8,283 34,279 30.043 3B,748 38.748 17.19S 7,324 671 3,538 750 17,198 1,738 2.645 361 2,799 671 750 1.690 1.835 230 428 336 483 782 742 2,424 356 5,811 472 141652 15 15 1.933 72 414 414 Page 12