IT)pe bere] CARE SRI LANKA Draft Trustees Annual Report and Financial Statements For the year ended 31 March 2025 Charity Number 1140552 [Type herel CARE SRI LANKA Draft Trustees Annual Report and Financial Statements For the year ended 31 March 2025 Contents Page Trustees, Report Report of the Independent Examiner Statement of Finanaal Activities Balan￿ Sheet Notes to the Accounts 9-13 ITypc here] The trustees present their report wth the financial statements of the chanty for the year ended 31 March 2025. The financial statements have been prepared in accordance with the Trust Deed, the Charities statement of Recommended Practi￿ (Chartties SORP (FRS 102)) and Financial Reporting Standard 102 (FRS 102). The financial stalemerts are drawn up on the historical cost basis of accountrng. Reference and Administrative Information Charity name Care Sri Lanka Charity registration number 1140552 Principal address 12 London Road Hailsham East Sussex BN27 1EB Trustees Richard Clarke (Chairnian) Roger Cook Gary Donaldson (Secretary) Jathe Donaldson (Passed away 18 June 2024) Matthew SharF Grace Thetheyou Bankers Natwest Bank 96 Temiinus Road Eastbourne East Sussex BN27 1AJ Independent Examiner Total Accounting Services 10 Drake Mill Business Park Plymbridge Road Plymouth PL6 7PS Objects of the charity The charity is a trust and is govemed by tis Trust Deed dated 15 November 2010. The obj.ects of the charity, as set out in the goveming diYAJment are: To advance education and relieve sickness and financial hardship,. and To promote and preSe￿e gorxl health by the provision of funds. goods or ServI￿S of any kind. This is to be done in such parts of Sri Lanka or the worfd as the trustees from time to time may think fit. At the present time, the chanty's work is conducted solely in Sri Lanka and as set out in the section on publi¢ benefit, the charity funds a range of activities to enable rt to achieve these objects. Summary of the charity's main activities and achievements To ￿rtherthe above obj'ects and vision. the chariws main actNtties and aGhtevements ￿lated to the provision of fijnds to Sn Lanka to enable the following: Support of children and widows. by supporting preschools and evening tuition Glasses Paying for GP assessment and treatmenL Providing seK*mployment opportunities for families Sending clothing, household items and toys from the UK Funding a daiEy food programme Volunteers undertake most of the chanty's acttvities. and the charity ¢ould not operate effeth.vely withoLrt their efforts. In planning these athvibes. the trustees have applied the guidan￿ on public benefft issued by the Charity Commission. Project work in Sri Lanka is monitored during visits from the trustees and other UK volunteers. The Secretary visrted in November 2024. and again in November 2025. and the Chairman visited in Augususeptember 2025. The accounting records and financtal controls were reviewed and checked on each visit to confim) reliability and accuracy. Where possible, projects for which restricted donations have LEen received were also inspected to ensure funds were being sFent as requested. Structure, Governance and Management Responsibility for setting policy and for making operating de(Isions rests with the trust￿ who meet regulady to monitor the activities of the tharity. New trustees are recruited and appointed by a majority of the existing trustees. Financial review The charrty recetved donations induding gfft aid recoverable totalling £76,357 during the year ended 31 March 2025 (2024". £51,798). Funds totalling £140.131 (2024: £90.456) were transferred to Sri Lanka. £8,318 (2024: £6,895) was used to cover various expenses, including administrative costs and expenditure relating to shipments and projects. Reserves policy The general policy of the Board of Trustees is that cash reserves hetd by the chartty should be maintained at approximately £30,000 as a contingency against events such as flood. famine and natural disaster which can arise unexpectedly and have a significant impaca on the population. Care Sri Lanka will hold these reserves in order to be able to respond in a timely manner to the humanitarian need caused by SUGh events" a smaller reserve would not be sufficient to have the impact needed in the communities in which Care Sri Lanka is involved. In addition, there can be banknng restridions over the amount which can be transfe￿ed in a specific time period. The available cash reserves held on 31 March 2025 for these purposes was £34,365 (2024.. £108.104) {comprised of £30,000 cash reserve, £4,365 unrestrided cash due to te transferred to Sri Lanka, and zero (2024: £67.643) cash balan￿ in the restn'cted funds due to be transferred to Sri Lanka). Key risks and uncertainties The charity is exposed to various risks- be they operational, financial or reputational. The trustees review the Gharity's activities regularly to identfy signfficant risks and. where possible. they take appropriate measures to mitigate those risks. Plans for the future. The charity plans to continue with existFng programmes to provide emergency food relTref, nutrition programmes for children and widows. pre-scht)ols. building and repairing homes, tuition, and medical help. It also plans to fund business start-ups where resources are available. The charity will also respond to needs as they arise as has been done during recent economic crises. Responsibilities of trusteès under charity law The trustees are responsible for prepanng the trustees. annual report and the financial statements in accordan￿ wth applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi￿). Chartty law requires the trustees to prepare finanaal statements for each financial year vthich give a tnje and fair view of the state of the affairs of the charity as al the balan￿ sheet date and of its incoming resour￿ and application of resources for the financial year. In preparing the financial statemerrts, the trustees are required to: select suitable accounting Folicies and apply them consiSten￿Y. observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent. 4. state whether the applicable accountirKJ Standards have been followed, subject to any material departures dtsclosed and explained in the financial statemènts: and 5. prepare the finanoal statements on a going cOn￿M basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper ac￿Unting records that disclose with reasonable accuracy at any time the financial position of the chanty and enable them to ensure that the financial statements comply with the Charities Act 2011 and the CharTty (Accounts arKI Reports) Regulations 2008. The trustees are also responsible for safeguarding the assets ofthe chanty and hen￿ fortaking reasonable stepsfor the prevention and detection of fraud and other i￿egUlar[ties. Approval This report was approved by the trustees on 19 January 2026 and signed on their behalf by: Richard Clarke, Chairman CARE SRI LANKA ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Section A Independent Examinerfs Report Report to the trustees/ members of Care Sri Lanka On attounts for the year ended 31 March 2025 Charity no (rf any) 1140552 Set out on page5 1-13 Respective responsibilities of trustees and examiner The charitys trustees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 I-the Charities ACV) and that an independent examination is needed. tThe charitys gross income exceeded £250.(X)O and l am qualified to undertaken the examination by being a qualified member of {named body]]. Delete [ ] if not applicable. It is my ￿ponsIbl1[ty to: examine the accounts under section 145 of the Charities Act. follow the procedures laid down in the general Dirertions given by the Charity Commis￿on (under section 145(5){b) of the Charities Act, and state whether particular matter5 have come to my attention. Basis of independent My exarnination was carried out in accordance with general Direttions given by examinerfs ststement the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes considerdtion of any unusual items or disclosures in the accounts. and seeking explanation5 from the trustees concerning any SL4ch matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is gtven as to whether the accounts present a 'true and fairf view and the report 15 limited to those matters set out in the statement below. Independent In (J)nnection with my examination. no matter has come to rny attention: Examinerfs Statement which gives me reasonable cause to believe that in. any material respect, the requirements= to keep accounting records in accordance with section 130 of the charities Act: and to prepare accounts vthich accord with the accounting records and complywtth the accounting requirements of the Charities Act have not been met," or 2. to which. in myopinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed= 2710112026 Name: ALAN p￿ER YERRELL Relevant professional qualification(s) or tKJdy lrfany): FMAAT Address: TOTAL ACCOUNTING SERVICES 10 Drake Mill Busine55 Park Plymbrldge Road. Estover Tewifft {017521787111 Section B Disclosure Only complete rfthe examiner needs to highlight material problems. le.g. accounting records have Th)t been kept in accordance with s132 of the charities. Act 2011 and those accounts do not Comp￿wIth the requkrements of the 21X)8 Regulations setting out the form and content of charity accourrt5: any materÈal expendthre or artion which appeaF5 to be in a¢c¢ydan￿ with the trusts of the chaTity: any failure to be pn)vided with information and explanations by any past or present trustee. officeroremployee: and any material consistency btheen the accounts and the trustee< annual rerAxLI Give here brief detai15 of any Items that the examiner wishesto disdose. Statement of Financial Activitses For the year ended 31 March 2025 Note Unrestricted ' Restricted Funds Funds Total Total 2025 j _ 2024 Income from: Donations and legacies Bank interest 41023 35302 76324 33 51798 Total Income 41056 35302 76357 51798 Expenditure on: Charitable activtbes Raising funds 45904 102545 148449 103851 634 Total Expenditure 45904 102545 148449 104485 Net IncomelExpenditure -67243 -72091 -52687 Reconciliation of Funds Balance brought forward 43921 67243 111164, 163851 Balance carried forward Care Sri Lanka Balance Sheet For the year ended 31 MarGh 2025 2025 2024 Current assets Debtors Cash at bank and in hand 5770 34365 40135 3980 108184 112164 Creditors: amounts falling due within one year 1062 1000 Net current assets , 39073 111164 Net assets Funds Unrestricted Funds Restrlcted Funds I 39073, 43921 67243 Total Funds A.pproved by the Trustees on 19 January 2026 and signed on their behalf by: Richard Clarke Chairman CARE SRI LANKA NOTES TO TrIE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 (contÈnued) I ACCOUNTING POLICIES The principal accountino policies adopted, judgements and key Sour￿ of estimation Un￿rtaInty in the preparation of the finanGial statements are as follows" Accounting convention The financial statements have been prepared in accordan(￿ with the Trust Deed, the Charities Statement of Recommended Practi￿ (Charities SORP (FRS 102)) and Financial Reporting Standard 102 (FRS 102). The financial statements are drawn up on the histortcal cost basis of accounting. The accounts are presèrrted in pounds sterting and figures are rounded to the nearest pound. Gare Sri Lanka meets the definition of a public entity under FRS 102. The principal address is 12 London Road, Hailsham. East Sussex, BN27 1 EB. Going concern The trustees have assessed whether the use of the going con￿￿ basis is appropriate and have considered possible events or condtEions that might cast signthcant doubt on the ability of the tharty to continue as a going Gon￿m. The trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. The trustees have conduded that the￿ is a reasonable expectation that the charrly has adequate reSoU￿S to continue to operate for the foreseeable future. The charity therefore continues to adopt the going ￿nCeM basis in preparing its financial statements. Donated and grant income Income is recognised in the period in which the charity becomes entitled to re￿ipt. the amount re￿1vable can be measured with reasonable ￿rtainty, and re￿ipt is probable. For the most part, income is generally cognised when it is received. Income is only deferred when the thanty has to fvlfil conditions before becoming entitled to tt orwhere the donor has speafied that the income is to be expended in a future period. ncome from donations and legaGies includes.. Recoverable gtft aid. This is recognised when the related donation is re￿Ived. Grft aid that has not been recovered by the balance sheet date is included as a debtor. Donated facilities, services and goods. Goods donated for distribution to teneficiaries are recognised as income vthen receIvat￿e at fair value (being an ests'mate of the amount tt would cost to purchase those items). Facilrties, seNi¢es and goods donated for the charity's own use are rwnised as income when receivable at their value to the charity. The chartty relies on volunteers to conduct many of its activrties, particulady administrative functions in the UK and pradical assistan￿ provided in Sri Lanka. However, in accordance with the SORP. the value of these services has not been induded in these financial statements as they I￿nn0t be reliably measured. ￿len donated goods, SeNi￿S and facilities are distributed or consumed, an expense in respect of those Étems is induded in the Statement of Financial Activities. At the year-end. any goc*Js that have not been distributed or consumed are recognised as stock" donated fixed assets (of which there are none) are caprtalised. iii. Legacies. Income from legacies is recognised when a distribution is re￿iVed from the estate or, if earfier, when the charity has b￿n notified that a distrilyjtion will be made. and the amount re￿1vable can be measured reliably. Expenditure Expenditure, including irrecoverable VAT, is recognised when it is incuThed or. rf eart￿r, when a legal or constructive obligation for a payment arises provided that it is probable that setttement will be required, and the amount of the obligation can be measured relk3bly. CARE SRI LANKA NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 (continued) I ACCOUNTING POLICIES {continued) Expenditurè (continued) The charity makes grants to other institutions arKI indivtduals to fijrther ts chantable objectives. All grants payable are recognised as constructsve obligations anse, which is generally when the charrty expresses a commttment to the recipient that can be measured reliably and then only to the extent that any conditions associated with the grant are OLrtside of the control of the charity. Fund accounting General funds are unrestricted funds which are available for use at the discretton ofthe trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restrrcled funds are donations which are to be used in accordan￿ with specffic restrictions imwsed by donors" they include donations received from appeals for specific activities or projects. Endowment funds are donations that are retained as caprtal in accordan￿ with the donorfs wishes. The nature of the restriction detennines whether the endowments represent permanent endowments or expendable endowments. Tanglble fixed assets The charity does not hokl any fixed assets. All items are expensed as they are given away for use in Sri Lanka. Stocks Stocks of donated items held for distribution to beneficiaries are measured at fair value., stocks of goods donated for the charity's own use are valued at an estimate of their value to the charity. Taxation The charity has taken advantage of the various reliefs from taxation available to charities and no tax is payab18 on the charrty's income. Exemption from preparing a cashflow stateme The charsty has taken advantage of an exempth.on conferred by the Charities SORP and has not prepared a cash flow statement. Critical accounting estimates and areas of judgernent The trustees do not consider th* there any material Sour￿ of estimation or uncertainty at the balance sheet date that could re5utt in a material adjustrnent to the carrying values of assets and liabilrties in the next reporting period. 2 DONATIONS 2025 2024 Donations of cash and similar Income tax recoverabEe Bank interest 70,554 5.770 33 48,966 2,832 Donations in kind comprlse the follo￿ng." 2025 2024 Donated goods - Clothing and household supplies CARE SRI LANKA NOTES TO THE ACCOUNTS FOR ThE YEAR ENDED 31 MARCH 2025 (Gontinued) 3 CHARITABLE EXPENDITURE 2025 2024 Costs incurred directly on specific activitses Shipments to Sri Lanka Flights Donations in kind expensed Grants payable 3,250 2,063 6.600 Costs A￿uffed on support & administration. UK support costs Magazine and mailing costs Independent examination Accountancy Mis￿lIaneOUS costs 252 3,198 250 1,301 883 500 541 781 Total charitable expenditu 14 Grants made to further the charl￿S objects, were as foltows: General supportfrelief Children's funds Widows 38.616 96.785 57,004 25,171 8,281 14 These grants were made lo Children for Jesus bank account, Sri Lanka 4 COST OF RAISING FUNDS 2025 2024 Mileage allowan 634 S STAFF COSTS AND TRUSTEES REMUNERATION The chanty has no full time equivalent employed staff. Volunteers wholly conduct tts activities. No remuneration was patd to any trust￿ during the year nor to any person connected to them. During the year. no (2024.1) Irustee was reimbursed for costs totalling £0 (2024: £634). These include costs of travel within the UK to report to supporters on the charitvs work. Othepwise, no trustee received reimbursed expenses. The total amount of donations funded by trustees and other related parties was £8,460 (2024: £1,065). No other transactions have taken place with related parties during the year. CARE SRI LANKA NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 {continued) 6 STOCK 2025 2024 t)onated goods- For distribution to beneficiaries 7 DEBTORS 2025 2024 Income tax recoverable Reimbursement of franking credit Reimbursemerrt of banktng charges 5,770 2,832 262 S,770 3,980 8 Cash at Bank and in Hand 2025 2024 Cash at bank with immediate aC￿S 9 CREDITORS: AMOUNTS FALLING DUE V¥ITHIN ONE YEAR 2025 2024 AccNals 10 UNRESTRICTED FUNDS At 01.0424 Income Expenditure Trnnsfers At 31.03.25 General fund 45 904 At 01.04.23 Income Expenditure Transfw5 At 31.03.24 General fund 11 RESTRICTED FUNDS At 01.04.24 Income Expenditure Transfers At 31.03.25 Restricted furKI At 01.0423 Income Expenditure Transfex5 At 31.03.24 Restricted fund 12 CARE SRI LANKA NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 KIRCH 2025 (continued) 12 ANALYSIS OF NEf ASSEfs BY FUND Unrests7Cted Resthcted funds funds At 31.03.25 stock and debtors Cash at bank and in hand Current liabilÈties 5,770 34.365 5,770 34,365 Unrestricted Restiycted fiinds fiinds At 31.03.24 stock and debtors Cash at bank and in hand Current lia1￿IrtleS 3.980 40.541 40,788 108,184 67,643