tType here] CARE SRI LANKA REpoRf AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Charity Number 1140552
tTJp¢ here] CARE SRI LANKA REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 IIARCH 2024 Trustees, RerJ)rt Report of the Independent Examirw Statement of Financial Activities Balan Sht Notes to the Accounts 9-13
tTyF her¢] The trustees wesent their report wtEh the financial statements of the charity for the year ended 31 March 2024. The financial statements have been wepared In accordarKe wrth the Trust Deed, the Chartties Statement of Recommended Practice (Charities SORP (FRS 102)) arKI Financial Reporting Standard 102 (FRS 102). The finanGtal statements ae drawn up on the histori(31 cost basis of accounting. Reference and Administrative Infonnalion Charfty nan Care STI Lanka Charity registration number 1140552 Principal address 12 Lormlon Road Hailsham East Sussex BN27 1EB Richard Clarke (Chairni) Roger Cook (Appointed 14 November 2023) Gary Donaldson (Secretsry) Jathe Donahlson (Passed away 18 June 2024) Matthew Sharpe {Appointed 14 November 2023) Gra Ththyou Banker8 Natwest Bank Temiinus Road EasttrA)ume East Sussex BN27 1PJ Independent Examiner Total Accounting SeTVi 10 Drake Mill Business Park Plymbrtdge Road Plymouth PL6 7PS Objects of the charRy The charity is a trust and is govemed by lis Trust Deed dated 15 NovemLEr 2010. The objects of the charity, as set out in the goveming document are: To advan &lucation aTrJ relreve sidqEss and financial hardship" and To promote and preseTve gcK)d health by the provision of funds, goods or serVIS of any kind. This is to te done Tn suth parts of Sri Lanka the workl as the truststs from time to tirne may think fft. At the present time, the charitys work is carried out solely in Sri Lanka arhl. as set out in the section on public benefrt, the chwity funds a rarue of activitÈes to enab5e it to athieve these obj'ects. Summary of the charitys main athitses and achiev*nents To further the above objeds and vision, the <tsitrfs main activiiies and achrevements related to the provision of funds to Sri Lanka to enable the foilcwing: Support of thildren and widows, by SUPWting preschools and evening tuition dasses Paying for GP assessment and treatmenL Providing self•employment opportunities for families Sending clothing, household items and toys from the UK Funding a daily fofyJ programme Mostthe tharitys ad]vI are undertaken by VonteerS and the charity could r¥)t ijperate effectivdy without their efforts.
In planning these actlvibes. the ttustees have applied the guidance on wblic benefft issued by the Charity Commission. Pioie( work in Sri Lanka is monitored durir¥J visits from the tnjstees and other UK volunteers. One of the trustees visited in May 2023, and three UK volunteers approved by trustees visited in December 2023 The accounting records and financial controls were reviewed and thecked on each visrt to confirm reliabilrty and accuracy. Imiere possible, projects forwhich restril donations have been received were also inspeded to ensure funds were being spent as requested. Structure, Governance and Management Responsibilty for setting wlicy and for matong operating decisions rests with the trustees who meet regularfy to monitor the aGtivittes of the charity. New trustees are recruited aTrJ appointed by a majority of the existing trustees. Financial r8view The charty received donations including gift aid recoverable and donated goods totalling £51,797 during the year ended 31 March 2024 {2023". £150,501). Funds totalling £90,435 (2023: £79,102) were transferred to Sri Lanka. £6,979 (2023: £11,981) was used to cover various expenses. induding administrative costs and expenditure relatlng to shipments arKI projects. Reserves policy The general policy of the Board of Trustees is that cash reserves hetd by the chanty should be maintained at approximately £30,000 as a contingency against events such as flood, famine and natural disaster which can arise unexpectedly and have a significarrt impaL on the population. Care Sri Lanka will hold these resetves in order to be able to respond in a timely manner to the humanitarian need USed by such events" a smaller reserve would not be sufficient to have the impact needed in the communities in whiGh Care Sri Lanka is involved. In additson, there can be banking restridions over the amount which can be transferred in a specific time periixl and at least one month's Vrth of restricted funds can be held in the account pending the next transfer to Sri Lanka. The available cash reserves held at 31 March 2024 for these purposes was £108,104 (2023.. £126,882) (comprtsed of £30,OLXJ cash reserve, £10,541 unrestrided cash due to be transferred to Sri Lanka. and £67,643 cash balan in the restricted furKls due to be transferred to Sri Lanka). Key risks and uncertainties The charty is exposed to various r7sks- be they OFerational. financial or reputational. The trustees revÉew the charity's activitÉes regularly to identify significant risks and, where FK)ssible, they take appropriate measures to mitigate those risks. Plans for the future The charity plans to o)rrtinue wrth existing txogrammes to provide emergency food relief, nutrition programmes for children and widows, prso0[s. building and repairing homes, tuition, and medical help. It also plans to fund business start-ups where reSoUrS are available. The charlty will also respond to needs as they arise as has been done during rent economic uises. Responsibilities of tThteeS under charity law The trustees are responsible for preparing the trustees, repc*t and the financtal statements in a¢cordance with applicable law and Unrted lfjngdom Alxounting StarKlards (United Kingdom Generally Accepted Accounting Practice). Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity as at the balan sheet date and of tts incoming reSoUrS and apicatiOft of resour for the financial year. In preparing these financial statements, the trustees are required to: select suitable accounting lICIeS and apply thn consistenty. 2. observe the methods arKI principles in the Charrties SORP. 3. make judgements and estimates that are reasonable and pnent 4. state whether the applicable accounting standards have been followed. subJ"e¢t to any matetial departures disclosed and explained in the financial statements" and 5. prepare the financial statements on a going ¢onom basis unless it is inapprowiate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disdose with reasonabie a¢curacy at any time the finan¢ial positron of the chanty and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charty (Accounts and Reports) Regulattons 2008. They are also responsible forsafeguarrfing the assets of the charity arKI hen fortaking reasonable stepsforthe prevention and detection of fraud K1 other irregularities. Approval This repcrt was approved by the trustees on 20 January 2025 arKI signed on their LEhalf by: Rithard Clarke. Chaiman
CARE LANKA ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Section A Independent Examiner's Report Report to the trustees/ member5 of Care Sri Lanka On accounts for the year ended 31 March 2024 Charity no Irf any) 1140552 Set out on pages The charivs trustees are responsible for the preparation of the accounts. responsibilities of The charitys trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 20111.the Charities Acff } and that an independent examination is needed. tThe chaiitys gross income exceeded £250.000 and l am qualified to undertaken the examination by being a qualified member of [narned body]]. Delete [ ] if not applicable. tt is my re5ponsTbility to: examine the accounts under sertion 145 of the Charities Art, follow the procedures laid down in the general Directions given by the Charity Commission {under section 145(Sl(b) of the Charities Act, and state whether particular matters have come to my attention. Basls of 1ndepeTht My @xarnination Wds carried out in accordan with general Directions given examinerfs statement by the Charity Commission. An e*amination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those record& It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustee5 concerning any such matters. The procedures undertaken do not provide all the eviden that would be requwed in an audit. and consequently no opinion is given as to whether the accounts present a twe and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examination. no matter has come to my attentlon". Examinerfs Statement l. whith gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordan with section 13Q of the Charities Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met" or 2. to which. in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached.
Signed: 17/0112025 Name: AN pER YERRELL Relevant professional qualification{s) or body {rfany): FMAAT Address: TOTALAccouNll14G SERVICES 10 Drake Mlll Business Park Telephone lQ1752) 787111 Section B Disclosure Only complete if the examiner needs to highlight material problems. le4. accounting records have not been kept in accordancewith 5132 of the Charities, Art 2011 anjj those acUnts do not tompty with the QuireMents ofthe 2[ %latIonS 5ettin8 Out the form and content of tha17ty accounts: any material expendityrÈ or action whÈch appears not to be in accordance with thetrusts of the charity; anyfailure to be provided with infom)ation and explanat$ by any past or preEent tn officer oreyryloyee: and any material consistency Give here brief detsils of any items that the examiner wishes to disdose.
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CARE SRI LANKA BALANCE SHE AS AT 31 MARCH 2024 2024 2023 Note Stock Debtor5 Cash at bank and in harHJ 34.188 126 882 167,670 112,( Creditors: Amounts fallirKJ due within one year Net current assets Net assets 12 Funds 10.11 Unrestrided Fur Restricted Funds 43,921 70.320 16 Approved by the Trustees on 20 January 2025 aTvJ sig[d on their behalf by: ILL CO Rithard Clarke Chaimmn and Trustee
CARE SRI LANKA NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 {continued) 1 AccouKfiNG POLICIES The principal accounting poli¢ies adopted, judgements arKI key Sour of estimation uncertainty in the preparation of the financial statements are as follows: Accounting conventlon The financial statements have been wepared in accordan with the Trust Deed, the Charities Statement of Recommended Praclice (Chaiities SORP (FRS 102)) and Financiat ReFM)rting StarKlard 102 (FRS 102). The financial statements are drawn up on the historical cost basis of accounting. The accounts a presented in pounds stertiThJ and figu are rounded to the nearest pound. Care Sri Lanka meets definition of a wblic nefft entity under FRS 102. The principal address is 12 London Road. Hailsham, East Sussex. BN27 1 EB. Going concern The trustees have assessed whether the use of the goiThJ COnM basis is appropriate and have considered possible events or conditions that might ¢xt significant doubt on the abitty of the chaiity to continue as a going concem. The trustees have made this assessm8rt for a period of at least one year from the date of approval of the financial statements. The trustees have co[uded that there is a reasonable expectation that the charity has adequate resources to continue to operate for the foreseeable fthure. The charity therefore continues to adopt the going COnM basis in weparing its finan(ial statements. Donated and grant Income Inrne is recognised in the period in which the thaiity becomes entitled to r1p[ the amount re]Vable Gan be measured with reasonable rtainty, and reIpt probable. For the most part. inGome is generally recognised when it is received. Ir rs only deferred when the charity has to fulfil conditions before becoming entitled to it orwhere the donor has specified that the income is to be expended in a fLrture perirxl. Income frcm donattons legaries incluth: Recoverable gift aid. This is recognised when the related donation is received. Gift aid that has not been recovered by the balan sheet date ts Inded as a debtor. Donated faaltties, ser41S and g1$. Goods donated for distribuiion to beneficiaries are recognised as income when receivable at fair value (being an estimate of the amount it would cost to purthase those items). Faciliti'es, Servi and goods donated for the charitys own use are recognised as income when receivable at their value to the diarity. Tr charity ref on volunteers to out many of its activities, particularty administrative functions in the UK practical assistance provided in Sri Lanka. Hlywever, in accordan with the SORP, the value of these Sel¢eS has not been Ined in these financial statements as they cannot be reliably measured. When donated goods, services and factlities are distributed or consumed. an expense in resped of those items is included in the Statement of Financial Activities. At the year-end. any go(wJs that h¥4e not bn distributed or consumed are recognised as stoct donated fixed assets (of lch there are none} are capitalTsed. iii. Legacies. Income from legacies is recognised when a distribution is received from the estate or, rfeadier, when the charty has been notified that a distributson will be made. arKI the amount r1Vable can be measured reliabty. Expendbture ExpendibJre, induding irfecoverable VAT, is rec(¥Jnised vttEn it is Inrred or, rf earfr, when a legal or constructive obligation for a paymerrt arises provxjed that it is bab that settlement will be required. and the amount of the obligation can rrEasured relialAy.
CARE SRI IANKA NOTES TO THE ACCOUNTS FOR THE YE4R ENDED 31 MARCH 2024 (continued) 1 AccouKfiNG POUCIES (continued) Expenditure {¢ontinued) The charity makes grants to other institutsons and irKlividuals to further its charitable objecttves. Grants payable are recognised as cOrtruCtive obligations arise. which is generally when the charrty expresses a commitment to the recipient that can be measured reliably and then onty to the extent that any conditions associated with the grant are outside of the control of the tharity. Fund accounting General funds are unrestricted funds whith a available for use at the dis(xetion of the trustees in furtherance of the general objectives of the charity. Degnated funds comwise unrestricted funds that have been set aside by the trustees for particular purposes. Restrtcted funds are diThtions which are to be used in accordance with spectfic restrirtions imposed by donors: they indude donations r1Ved from appeals for specific activlknes or projects. Endowment funds are donations that are retained as capital in accordance with the donovs wshes. The nature of the restrirtion determines whether the erKlowmerts represent pernianent endowments or expendable endowments. Tangible fixed assets The charity does not hold any ed assets. All items are expensed as they are given away for use in Sri Lanka. stocks stocks of donated items held for dÈstrtbution to benefiarleS are measured at fair value; stod(s of goods donated for the tharity's thvn use are valued at an eStmte of their value to the tharity. Taxation The Gharity has taken advantage of the various reliets from tsxation available to Gharittes and notax is payable on the charty's income. Exemption from preparing a cashflow staten* The charity has taken advantage of an eXeMp"On (¥rrferred by the Charities SORP and has not prepared a cash flow statement. Critical accounting estimates and areas of judgement The trustees do not consider that there any material sources of estimation or UnrtaInty at the balance sheet date that could result in a material adjustment to the carying values of assets and liabiltties in the next reporting period. 2 DONATIONS 2024 2023 Donations of cash and similar Income tax recoverable 48.966 123.953 Donations in kind compiise the following." 2024 2023 Donated goods- Clothiro and household supplies
CARE SRI LANKA NOTES TO THE ACCOUNTS FOR TrIE YEAR ENDED 31 MARCH 2024 (continued) 3 CHARITABLE EXPENDITURE 2024 2023 Shipments to Sri Lanka Flights Supplieslequipment costs Donattons in kind expensed Grants payable 3,250 2,998 6,600 90 456 Costs incurned on support & administrntlon UK support costs Magazine and mailing costs Independent examination Accountancy MislIaneOUS costs 42 1,866 1,385 1,698 883 541 781 Totsl charftable expenditure Grarrts made to the charitys obieds. as follows". General supportlrelief Children's fvnds Widows 57,004 25,171 8,281 49,195 29.907 These grants were made to Chtldren for Jesus. Sri Lanka. 4 COST OF RAISING FUNDS 2024 2023 Mileage alloytance 5 STAFF COSTS AND TRUSTEES REIAUNERATION The tharity has no full time equivalent employed staff. Its activi e whofy carried out by volunteers. No remuneration was paid to any tntee durwu trE year nor to person connected to them. During the year, ore (2023: one) trustee was re1mrsed for costs totalling £634.00 (2023: £3,714). These indude costs of travel within the UK to rep)rt to supporters on the charity's work. Otherwise, no The total amount of d1mati$ furmded by tnjstees and other related parties Mfds £1.065 (2023: nil). No other transadions have taken place vfith related parties duriNJ thè year.
CARE SRI LANKA NOTES TO THE ACCOUNTS FOR THE YE4R ENDED 31 MARCH 2024 (conlinued) 6 STOCK 2024 2023 Donated goods- For distribution to beneficiaries 7 DEBTORS 2024 2023 Income tay recoverable Reimbursement of franking credit Reimbursement of banking charges 2,832 262 886 34,188 34.188 8 Cash at Bank and in Hand 2024 2023 Cash at bank with imni&Jiate a¢cws 9 CREDITORS: AkiouKfs FAWNG DUE WITHIN ONE YEAR 2024 2023 Trade ditOrS Accruals 714 1,000 UNRESTRICTED FUNDS At 01.23 Income Expenditure Transfws At 31.03.24 General fund At of.22 Income Expen(rrture Transf5 At 31.03.23 General fund 11 RESTRICTED FUNDS At 01.0&23 Income Expenditure Transfers At 31.03.24 Restrided fund At 01.04.23 Income E¥pen(ffture Transfers At 31.03.23 Restricted fund
CARE SRI LANKA NOTES TO THE ACCOUTrtrs FOR THE YEAR ENDED 31 MARCH 2024 (continued) 12 ANALYSIS OF NET ASSEfs BY FUND funds funds At 31.03.24 Stock and debtors Cash at bank arKI in harml Current liabilitses 3,980 40,541 3,980 108,184 67,643 funds funds At 31.03.23 Stock and debtors Cash at bank arKI in hwKI Current liabilities 6.600 67,539 34,188 59,343 40,788 126,882