## **Trustees annual report 2019/2020** ## **Prince Philip Hospital Breast Care Unit Fund** During the financial year 1 Sep 2019 and 31 Aug 2020, the charity received £85,176 and spent £111,138 leaving a balance carried over of 105,100. The year has been significantly affected by the Covid crisis and with few fund-raising opportunities available during the spring lock down. As in past years, amounts received have been from private individuals, bequests and local philanthropic organisations with some support from the banks in part sponsorship schemes. Although we have not been able to attend many events in person, we continue to write individual letters of thanks on behalf of the unit. The unit is very appreciative of the support we receive particularly at this time. None of the officers of the charity have received any remuneration or expenses and all administration has been carried out on a volunteer basis with personal donations for minor items such stationery and stamps. The outgoings of the charity are listed individually in the accounts. They remain in line with past years expenditure. The main expenses again this year have been used to support half the salary of our Advanced Biomedical Scientist with Hywel Dda University Health Board (HDUHB) R&D providing the other half. She supports the intra-operative node analysis and biobanking services. We also pay the salary of a second medical scientist (through HDUHB R&D also) who is running the multi-centre trial into gene expression analysis in node positive breast cancer. Having found alternative employment, this post became vacant in August 2020. The trustees took the decision not to advertise for a replacement, given the funding uncertainty for the next year. The responsibilities were reallocated to the Advanced Biomedical Scientist with additional input on a volunteer basis from Mr Simon Holt, Honorary Consultant Surgeon. This trial extends to 15 centres in the UK including 2 London teaching hospitals. Another significant cost for the year was to support a meeting of investigators held in Bristol in Nov 2019. We also support 2 members of staff studying for higher degrees in their own time paying 50% of their tuition fees. Few members of staff have been able to attend courses this year with a consequent reduction in costs. The unit continues to publish widely on many topics including intra-operative sentinel node analysis, breast reconstruction, neo-adjuvant chemotherapy, prognostic factors in breast cancer and gene expression analysis. The unit researchers are rated as being in the top 4% in the UK as judged by Researchgate. The Chairmanship has now passed to Ms Saira Khawaja, Consultant Surgeon, on the retirement of Mr Simon Holt. **REGISTERED CHARITY NUMBER: 1140533** ## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 SEPTEMBER 2020 FOR PRINCE PHILLIP BREAST CARE UNIT FUND** Charles & Co Chartered Certified Accountants 3 Murray Street Llanelli Carmarthenshire SA15 1AQ **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 SEPTEMBER 2020** ||Page| |---|---| |Report of the Trustees|1| |Independent Examiner's Report|2| |Statement of Financial Activities|3| |Balance Sheet|4| |Notes to the Financial Statements|5 to 7| |Detailed Statement of Financial Activities|8| **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 1 SEPTEMBER 2020** The trustees present their report with the financial statements of the charity for the year ended 1 September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1140533 ## **Principal address** Prince Phillip Hospital Bryngwyn Mawr Dafen Llanelli Carmarthenshire SA14 8QF ## **Trustees** G M Dazeley E A Chrystal F S J Roberts S Holt C B Thomas ## **Independent examiner** Charles & Co Chartered Certified Accountants 3 Murray Street Llanelli Carmarthenshire SA15 1AQ ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by order of the board of trustees on 19 May 2021 and signed on its behalf by: S Holt - Trustee Page 1 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PRINCE PHILLIP BREAST CARE UNIT FUND** I report on the accounts for the year ended 1 September 2020, which are set out on pages three to seven. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. that accounting records were not kept as required by section 130 of the Act; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts. ## **Independent examiner's statement** I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. R Ashley Williams FCCA Charles & Co Chartered Certified Accountants 3 Murray Street Llanelli Carmarthenshire SA15 1AQ 19 May 2021 Page 2 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 1 SEPTEMBER 2020** |2020
Unrestricted
fund
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
84,953
Investment income
2
223
**Total incoming resources**
85,176
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
3
172
**Other resources expended**
110,966
**Total resources expended**
111,138
**NET INCOMING/(OUTGOING)**
**RESOURCES**
(25,962)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
131,062
**TOTAL FUNDS CARRIED FORWARD**
105,100|2019
Total
funds
£
81,701
179| |---|---| ||81,880
2,553
75,790| ||78,343| ||3,537
127,525| ||131,062| The notes form part of these financial statements Page 3 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **BALANCE SHEET AT 1 SEPTEMBER 2020** |2020
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
2,635
**CURRENT ASSETS**
Cash at bank
102,465
**NET CURRENT ASSETS**
102,465
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
105,100
**NET ASSETS**
105,100
**FUNDS**
6
Unrestricted funds
105,100
**TOTAL FUNDS**
105,100|2019
Total
funds
£
2,635
128,427| |---|---| ||128,427| ||131,062| ||131,062| ||131,062| ||131,062| The financial statements were approved by the Board of Trustees on 19 May 2021 and were signed on its behalf by: S Holt -Trustee The notes form part of these financial statements Page 4 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 SEPTEMBER 2020** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** ||2020|2019| |---|---|---| ||£|£| |Deposit account interest|223|179| ## **3. COSTS OF GENERATING VOLUNTARY INCOME** |Equipment costs
Support costs|2020
£
85
87
172|2019
£
2,091
462| |---|---|---| |||2,553| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 1 September 2020 nor for the year ended 1 September 2019 . ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 1 September 2020 nor for the year ended 1 September 2019 . Page 5 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 1 SEPTEMBER 2020** ## **5. TANGIBLE FIXED ASSETS** |**5.**|**TANGIBLE FIXED ASSETS**||||| |---|---|---|---|---|---| |||||Computer|| |||||equipment|| |||||£|| ||**COST**||||| ||At 2 September 2019 and 1 September 2020|||2,635|| ||**NET BOOK VALUE**||||| ||At 1 September 2020|||2,635|| ||At 1 September 2019|||2,635|| |**6.**|**MOVEMENT IN FUNDS**||||| ||||Net movement||| |||At 2.9.19|in funds|At 1.9.20|| |||£|£|£|| ||**Unrestricted funds**||||| ||General fund|131,062|(25,962)|105,100|| ||**TOTAL FUNDS**|131,062|(25,962)|105,100|| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources|Movement in|| |||resources|expended|funds|| |||£|£|£|| ||**Unrestricted funds**||||| ||General fund|85,176|(111,138)|(25,962)|| ||**TOTAL FUNDS**|85,176|(111,138)|(25,962)|| ||**Comparatives for movement in funds**||||| ||||Net movement||| |||At 2.9.18|in funds|At 1.9.19|| |||£|£|£|| ||**Unrestricted Funds**||||| ||General fund|127,525|3,537|131,062|| ||**TOTAL FUNDS**|127,525|3,537|131,062|| ||||||| Page 6 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 1 SEPTEMBER 2020** ## **6. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement in| |---|---|---|---| ||resources|expended|funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|81,880|(78,343)|3,537| |**TOTAL FUNDS**|81,880|(78,343)|3,537| ||||| A current year 12 months and prior year 12 months combined position is as follows: |||Net movement|| |---|---|---|---| ||At 2.9.18|in funds|At 1.9.20| ||£|£|£| |**Unrestricted funds**|||| |General fund|127,525|(22,425)|105,100| |**TOTAL FUNDS**|127,525|(22,425)|105,100| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement in| |---|---|---|---| ||resources|expended|funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|167,056|(189,481)|(22,425)| |**TOTAL FUNDS**|167,056|(189,481)|(22,425)| Page 7 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 1 SEPTEMBER 2020** |2020
£
**INCOMING RESOURCES**
**Voluntary income**
Gifts
84,953
**Investment income**
Deposit account interest
223
**Total incoming resources**
85,176
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Equipment costs
85
**Other resources expended**
Services and conference costs
110,966
**Support costs**
**Management**
Computer costs
-
**Finance**
Bank charges
87
**Information technology**
Postage and stationery
-
**Total resources expended**
111,138
**Net (expenditure)/income**
(25,962)|2019
£
81,701
179| |---|---| ||81,880
2,091
75,790
244
89
129| ||78,343| ||3,537| This page does not form part of the statutory financial statements Page 8 **REGISTERED CHARITY NUMBER: 1140533** ## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 SEPTEMBER 2020 FOR PRINCE PHILLIP BREAST CARE UNIT FUND** Charles & Co Chartered Certified Accountants 3 Murray Street Llanelli Carmarthenshire SA15 1AQ **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 SEPTEMBER 2020** ||Page| |---|---| |Report of the Trustees|1| |Independent Examiner's Report|2| |Statement of Financial Activities|3| |Balance Sheet|4| |Notes to the Financial Statements|5 to 7| |Detailed Statement of Financial Activities|8| **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 1 SEPTEMBER 2020** The trustees present their report with the financial statements of the charity for the year ended 1 September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1140533 ## **Principal address** Prince Phillip Hospital Bryngwyn Mawr Dafen Llanelli Carmarthenshire SA14 8QF ## **Trustees** G M Dazeley E A Chrystal F S J Roberts S Holt C B Thomas ## **Independent examiner** Charles & Co Chartered Certified Accountants 3 Murray Street Llanelli Carmarthenshire SA15 1AQ ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by order of the board of trustees on 19 May 2021 and signed on its behalf by: S Holt - Trustee Page 1 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PRINCE PHILLIP BREAST CARE UNIT FUND** I report on the accounts for the year ended 1 September 2020, which are set out on pages three to seven. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. that accounting records were not kept as required by section 130 of the Act; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts. ## **Independent examiner's statement** I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. R Ashley Williams FCCA Charles & Co Chartered Certified Accountants 3 Murray Street Llanelli Carmarthenshire SA15 1AQ 19 May 2021 Page 2 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 1 SEPTEMBER 2020** |2020
Unrestricted
fund
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
84,953
Investment income
2
223
**Total incoming resources**
85,176
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
3
172
**Other resources expended**
110,966
**Total resources expended**
111,138
**NET INCOMING/(OUTGOING)**
**RESOURCES**
(25,962)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
131,062
**TOTAL FUNDS CARRIED FORWARD**
105,100|2019
Total
funds
£
81,701
179| |---|---| ||81,880
2,553
75,790| ||78,343| ||3,537
127,525| ||131,062| The notes form part of these financial statements Page 3 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **BALANCE SHEET AT 1 SEPTEMBER 2020** |2020
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
2,635
**CURRENT ASSETS**
Cash at bank
102,465
**NET CURRENT ASSETS**
102,465
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
105,100
**NET ASSETS**
105,100
**FUNDS**
6
Unrestricted funds
105,100
**TOTAL FUNDS**
105,100|2019
Total
funds
£
2,635
128,427| |---|---| ||128,427| ||131,062| ||131,062| ||131,062| ||131,062| The financial statements were approved by the Board of Trustees on 19 May 2021 and were signed on its behalf by: S Holt -Trustee The notes form part of these financial statements Page 4 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 1 SEPTEMBER 2020** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** ||2020|2019| |---|---|---| ||£|£| |Deposit account interest|223|179| ## **3. COSTS OF GENERATING VOLUNTARY INCOME** |Equipment costs
Support costs|2020
£
85
87
172|2019
£
2,091
462| |---|---|---| |||2,553| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 1 September 2020 nor for the year ended 1 September 2019 . ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 1 September 2020 nor for the year ended 1 September 2019 . Page 5 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 1 SEPTEMBER 2020** ## **5. TANGIBLE FIXED ASSETS** |**5.**|**TANGIBLE FIXED ASSETS**||||| |---|---|---|---|---|---| |||||Computer|| |||||equipment|| |||||£|| ||**COST**||||| ||At 2 September 2019 and 1 September 2020|||2,635|| ||**NET BOOK VALUE**||||| ||At 1 September 2020|||2,635|| ||At 1 September 2019|||2,635|| |**6.**|**MOVEMENT IN FUNDS**||||| ||||Net movement||| |||At 2.9.19|in funds|At 1.9.20|| |||£|£|£|| ||**Unrestricted funds**||||| ||General fund|131,062|(25,962)|105,100|| ||**TOTAL FUNDS**|131,062|(25,962)|105,100|| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources|Movement in|| |||resources|expended|funds|| |||£|£|£|| ||**Unrestricted funds**||||| ||General fund|85,176|(111,138)|(25,962)|| ||**TOTAL FUNDS**|85,176|(111,138)|(25,962)|| ||**Comparatives for movement in funds**||||| ||||Net movement||| |||At 2.9.18|in funds|At 1.9.19|| |||£|£|£|| ||**Unrestricted Funds**||||| ||General fund|127,525|3,537|131,062|| ||**TOTAL FUNDS**|127,525|3,537|131,062|| ||||||| Page 6 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 1 SEPTEMBER 2020** ## **6. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement in| |---|---|---|---| ||resources|expended|funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|81,880|(78,343)|3,537| |**TOTAL FUNDS**|81,880|(78,343)|3,537| ||||| A current year 12 months and prior year 12 months combined position is as follows: |||Net movement|| |---|---|---|---| ||At 2.9.18|in funds|At 1.9.20| ||£|£|£| |**Unrestricted funds**|||| |General fund|127,525|(22,425)|105,100| |**TOTAL FUNDS**|127,525|(22,425)|105,100| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement in| |---|---|---|---| ||resources|expended|funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|167,056|(189,481)|(22,425)| |**TOTAL FUNDS**|167,056|(189,481)|(22,425)| Page 7 **PRINCE PHILLIP BREAST CARE UNIT FUND** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 1 SEPTEMBER 2020** |2020
£
**INCOMING RESOURCES**
**Voluntary income**
Gifts
84,953
**Investment income**
Deposit account interest
223
**Total incoming resources**
85,176
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Equipment costs
85
**Other resources expended**
Services and conference costs
110,966
**Support costs**
**Management**
Computer costs
-
**Finance**
Bank charges
87
**Information technology**
Postage and stationery
-
**Total resources expended**
111,138
**Net (expenditure)/income**
(25,962)|2019
£
81,701
179| |---|---| ||81,880
2,091
75,790
244
89
129| ||78,343| ||3,537| This page does not form part of the statutory financial statements Page 8