COMPANY REGISTRATION NUMBER: 07424717 CHARITY REGISTRATION NUMBER: 1140485
Community Albums
Company Limited by Guarantee Unaudited Financial Statements
For the year ended 30th April 2022
MARK A JORDAN FCA
Chartered accountants Jordan & Company Knighton House 62 Hagley Road Stourbridge West Midlands DY8 1QD
Community Albums
Company Limited by Guarantee
Financial Statements
Year ended 30th April 2022
| Page | |
|---|---|
| Trustees' annual report (incorporating the director's report) | 1 |
| Independent examiner's report to the trustees | 4 |
| Statement of financial activities (including income and | |
| expenditure account) | 5 |
| Statement of financial position | 6 |
| Notes to the financial statements | 7 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 15 |
| Notes to the detailed statement of financial activities | 16 |
Community Albums
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 30th April 2022
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 30th April 2022.
Reference and administrative details
Registered charity name Community Albums Charity registration number 1140485 Company registration number 07424717 Principal office and registered Rockliffe office 112 Halse Road Nothants NN13 6EG
The trustees
Mr D. Mann Mr D.S. Newman Ms I Pantelidou Mr D. Pilkington Mr A. Yates Independent examiner M A Jordan Jordan & Company Knighton House 62 Hagley Road Stourbridge West Midlands DY8 1QD
Structure, governance and management
Governing document
Community Albums is a company Limited by guarantee and is a registered charity.The company was incorporated on 1st November 2010.
Governance and management
Community Albums is led by a team of trustees who are responsible for all required duties of the charity, including legal compliance, finances, human resources and any property requirements.
Risk management
Appropriate steps have been taken to ensure that all necessary DBS checks are made on those with any paid or volunteer responsibilities, where they might be required. All required insurance cover is in place. An ongoing review of the other major risks to which the charity could be exposed is being undertaken and systems are implemented to mitigate those risks where possible.Both the risks and systems will be regularly reviewed.
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Community Albums
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 30th April 2022
Objectives and activities
Community Albums has a vision to see communities all over the world using music and media, giving them a voice and building relationships with each other through collaboration. Using music and media technology we aim to encourage networks of communities across developed and developing countries to share opinions and collaborate together on shared objectives, enabling them to explore their creative potential and to inspire, influence and bring about positive change.
Community Albums aims for people's voice to be heard. Through our programmes, participants explore the messages they would like their audience to hear. From which we aim to create positive change not only in their lives but across communities.
Achievements and performance
Community Albums, founded in 2011 has now completed eleven financial years. This report reflects the last 12 months and shows the ongoing development of our programmes.
We have continued our work throughout this year, delivering projects both online and face to face.
Support of our international partners in Burundi and Uganda has continued to be challenging due to restricted travel due to the pandemic. We also haven’t been able to commence any new projects abroad, even though we have had several requests to do so. We have, however, been able to provide online support the studios in Kamuli and Kampala Uganda since they have re-opened.
Our UK work reflects a diverse range of support given to many people who need to feel the inspirational hope and encouragement that music and media can bring. As reported last year, we've continued to work with the Oxfordshire Hospital School to support young children who are fighting serious illness. Our studio based at the Hill Sports & Community Facility, Banbury continues to facilitate music sessions with children and young people referred via CAMHS and other community organisations. An increase in Mental health issues means that projects such as these are particularly important. Our two long term projects, ‘Upbeat’ and ‘Music United’ which are both based at The Hill have continued to run both online and face to face post lockdowns. We have also started delivering Upbeat this year with Oasis Academy, Silvertown in partnership with West Silvertown Foundation. The sessions offer AQA accreditation to participating students. In addition we have have delivered several other projects in Oxfordshire. These are: Music on the Hill, Vocal Band, Rusty's (over 50's), Phoenix/Remix at St Mary's Chipping Norton, Carterton College, Glory Farm school, Nai's House, and Summerfest festival.
At the end of this financial year we look ahead to furthering our plans and continuing discussions to expand our work across the UK and internationally. We are very grateful to individuals and organisations who continue to support us financially and through their commitment to sharing our vision.
We are hopeful for what 2022/2023 holds despite the challenges that the current UK economic situation has brought and poses moving forward.
Financial review
Income has continued to generate a surplus. It is intended that this increase will continue, enabling a greater impact in the future.
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Community Albums
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 30th April 2022
Financial review (continued)
Investment policy
The charity has no need for a specific investment policy at this time, however the trustees will keep this under review, should surplus funds become available.
Reserves policy
The trustees have agreed that a 3 month working capital reserve is suitable. There are sufficient funds to cover this.
Plans for future periods
We will continue developing partnerships locally and nationally in the UK, to continue to give people a voice and build better communities through music and media. Community Albums will continue to develop partnerships, working alongside agencies with peace, justice and sustainable livelihoods being some of our objective outcomes to enhance the safety and well-being of individuals and communities. We will continue to adapt and respond to the challenges the on-going Covid situation presents, internationally and the economic situation presents, nationally. In the UK our focus will include East London in addition to Oxfordshire. We have begun to have discussions with university partners about offering placement partnerships and exciting assignment opportunities. This will enable us to engage with the next generation of music and film makers and teach them how to deliver excellent community projects. As well as the obvious educational benefits, the intention is for this initiative to help fund further projects in the UK and abroad, and help us to develop both the reach and sustainability of our work. In regards to the charity's management, our part-time Operations Manager, Jan continues to work three days a week. Co-founders Rob May and Simon Hill continue to run the charity on a voluntary basis. Together, this team work with project staff and volunteers to ensure both the daily management of finances, as well as project and reports delivery alongside scoping and planning for the future.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees' annual report was approved on 30th September 2022 and signed on behalf of the board of trustees by:
Mr D. Mann Trustee
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Community Albums
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of Community Albums
Year ended 30th April 2022
I report to the trustees on my examination of the financial statements of Community Albums ('the charity') for the year ended 30th April 2022.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M A Jordan Independent Examiner
Jordan & Company Knighton House 62 Hagley Road Stourbridge West Midlands DY8 1QD
30th September 2022
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Community Albums
Company Limited by Guarantee
Statement of Financial Activities (including income and expenditure account)
Year ended 30th April 2022
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 5 | 20,176 | 87,447 | 107,623 | 73,203 |
| Other income | 6 | – | – | – | 2,646 |
|
|
|
|
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| Total income | 20,176 | 87,447 | 107,623 | 75,849 | |
|
|
|
|
||
| Expenditure | |||||
| Expenditure on charitable activities | 7,8 | 17,005 | 72,143 | 89,148 | 72,833 |
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|
|
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| Total expenditure | 17,005 | 72,143 | 89,148 | 72,833 | |
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|
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||
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|
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| Net income and net movement in | funds | 3,171 | 15,304 | 18,475 | 3,016 |
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|
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| Reconciliation of funds | |||||
| Total funds brought forward | 8,921 | 48,667 | 57,588 | 54,572 | |
|
|
|
|
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| Total funds carried forward | 12,092 |
63,971 |
76,063 |
57,588 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 7 to 13 form part of these financial statements.
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Community Albums
Company Limited by Guarantee
Statement of Financial Position
30th April 2022
| 2022 | 2021 | |||
|---|---|---|---|---|
| Note | £ | £ | £ | |
| Current assets | ||||
| Cash at bank and in hand | 77,918 | 59,441 | ||
| Creditors: amounts falling due within one year | 12 | 1,855 | 1,853 | |
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|
|||
| Net current assets | 76,063 | 57,588 | ||
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| Total assets less current liabilities | 76,063 | 57,588 | ||
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| Net assets | 76,063 | 57,588 | ||
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| Funds of the charity | ||||
| Restricted funds | 63,971 | 48,667 | ||
| Unrestricted funds | 12,092 | 8,921 | ||
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|
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| Total charity funds | 13 | 76,063 |
57,588 |
For the year ending 30th April 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on 30th September 2022, and are signed on behalf of the board by:
Mr D. Mann Trustee
The notes on pages 7 to 13 form part of these financial statements.
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 30th April 2022
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Rockliffe, 112 Halse Road, Nothants, NN13 6EG.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 30th April 2022
3. Accounting policies (continued)
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 30th April 2022
3. Accounting policies (continued)
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
4. Limited by guarantee
The company is Limited by Guarantee and has no share capital.
5. Donations and legacies
| Unrestricted | Restricted | Total Funds | |||
|---|---|---|---|---|---|
| Funds | Funds | 2022 | |||
| £ | £ | £ | |||
| Donations | |||||
| Donations | 20,176 | 87,447 | 107,623 | ||
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|
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| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2021 | |||
| £ | £ | £ | |||
| Donations | |||||
| Donations | 19,982 | 53,221 | 73,203 | ||
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| 6. | Other income | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2022 | Funds | 2021 | ||
| £ | £ | £ | £ | ||
| Job retention scheme | – | – | 2,646 | 2,646 | |
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 30th April 2022
| 7. | Expenditure on charitable activities by fund type | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| Building better communities through music and media | 17,005 | 72,143 | 89,148 | |
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| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2021 | ||
| £ | £ | £ | ||
| Building better communities through music and media | 18,624 | 54,209 | 72,833 | |
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| 8. | Expenditure on charitable activities by activity type | |||
| Activities | ||||
| undertaken | Total funds | Total fund | ||
| directly | 2022 | 2021 | ||
| £ | £ | £ | ||
| Building better communities through music and media | 89,148 | 89,148 | 72,833 | |
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| 9. | Independent examination fees | |||
| 2022 | 2021 | |||
| £ | £ | |||
| Fees payable to the independent examiner for: | ||||
| Independent examination of the financial statements | 1,230 | 1,236 | ||
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| 10. | Staff costs |
The average head count of employees during the year was 3 (2021: 4). The average number of full-time equivalent employees during the year is analysed as follows:
Number of staff
2022 2021 No. No. 3 4
No employee received employee benefits of more than £60,000 during the year (2021: Nil).
11. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 30th April 2022
12. Creditors: amounts falling due within one year
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Accruals and deferred income | 1,230 | 1,236 |
| Social security and other taxes | 625 | 617 |
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| 1,855 | 1,853 | |
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13. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | ||||
|---|---|---|---|---|
| At | ||||
| At | 30th April 20 | |||
| 1st May 2021 | Income | Expenditure | 22 | |
| £ | £ | £ | £ | |
| General funds | 8,921 | 20,176 | (17,005) | 12,092 |
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| At | ||||
| At | 30th April 202 | |||
| 1st May 2020 | Income | Expenditure | 1 | |
| £ | £ | £ | £ | |
| General funds | 4,917 | 22,628 | (18,624) | 8,921 |
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| Restricted funds | ||||
| At | ||||
| At | 30th April 20 | |||
| 1st May 2021 | Income | Expenditure | 22 | |
| £ | £ | £ | £ | |
| BDCA-Bonny Downs Community | ||||
| Association | – | – | – | – |
| Oxfordshire Hospital School | 1,615 | 2,830 | (3,946) | 499 |
| The Hill | 590 | – | – | 590 |
| Kamul | 715 | – | (80) | 635 |
| Upbeat | 19,214 | – | (14,893) | 4,321 |
| Vocal Band - Sanctuary | 1,987 | 2,974 | (2,203) | 2,758 |
| Kampala 10yt film & evaluation | 1,632 | – | – | 1,632 |
| Glory Farm Primary School | – | 2,119 | (2,119) | – |
| Music United | 12,811 | 78 | (12,889) | – |
| North Oxfordshire Academy | 3,315 | (3,315) | – | |
| BDCA - VOH | 525 | 35 | (560) | – |
| BVPS | – | – | – | – |
| Captain Tom 100 Challenge | 70 | (70) | – | |
| Caterton Community College | 2,125 | 2,395 | (4,520) | – |
| St Helens | – | – | – | – |
| Upbeat CIN | 4,068 | 8,599 | (6,943) | 5,724 |
| WSF | – | – | – | – |
| Music on the Hill | – | 4,620 | (1,788) | 2,832 |
| Nai's House | – | 3,241 | (624) | 2,617 |
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 30th April 2022
| Year ended 30th April | Year ended 30th April | 2022 | |||
|---|---|---|---|---|---|
| 13. | Analysis of charitable funds (continued) | ||||
| Phoenix | – | 3,114 | (319) | 2,795 | |
| Remix | – | 2,663 | (1,761) | 902 | |
| Rusty Musicians | – | 1,543 | (1,470) | 73 | |
| United Voices of Hope | – | 3,330 | (1,489) | 1,841 | |
| Upbeat Equipment | – | 35,862 | (12,401) | 23,461 | |
| Upbeat London | – | 15,485 | (2,194) | 13,291 | |
| Upbeat Sanctuary | – | 1,944 | (1,944) | – | |
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| 48,667 | 87,447 | (72,143) | 63,971 | ||
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| At | |||||
| At | 30th | April 202 | |||
| 1st May 2020 | Income | Expenditure | 1 | ||
| £ | £ | £ | £ | ||
| BDCA-Bonny Downs Community | |||||
| Association | – | 4,935 | (4,935) | – | |
| Oxfordshire Hospital School | 630 | 3,473 | (2,488) | 1,615 | |
| The Hill | 319 | 271 | – | 590 | |
| Kamul | 715 | – | – | 715 | |
| Upbeat | 24,375 | 6,490 | (11,651) | 19,214 | |
| Vocal Band - Sanctuary | 315 | 2,810 | (1,138) | 1,987 | |
| Kampala 10yt film & evaluation | 1,632 | – | – | 1,632 | |
| Glory Farm Primary School | – | – | – | – | |
| Music United | 19,669 | – | (6,858) | 12,811 | |
| North Oxfordshire Academy | 2,000 | 2,155 | (840) | 3,315 | |
| BDCA - VOH | – | 4,941 | (4,416) | 525 | |
| BVPS | – | 3,230 | (3,230) | – | |
| Captain Tom 100 Challenge | – | 70 | – | 70 | |
| Caterton Community College | – | 2,720 | (595) | 2,125 | |
| St Helens | – | 2,745 | (2,745) | – | |
| Upbeat CIN | – | 9,854 | (5,786) | 4,068 | |
| WSF | – | 9,527 | (9,527) | – | |
| Music on the Hill | – | – | – | – | |
| Nai's House | – | – | – | – | |
| Phoenix | – | – | – | – | |
| Remix | – | – | – | – | |
| Rusty Musicians | – | – | – | – | |
| United Voices of Hope | – | – | – | – | |
| Upbeat Equipment | – | – | – | – | |
| Upbeat London | – | – | – | – | |
| Upbeat Sanctuary | – | – | – | – | |
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| 49,655 | 53,221 | (54,209) | 48,667 | ||
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Community Albums
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 30th April 2022
14. Analysis of net assets between funds
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Current assets | 12,092 | 63,971 | 76,063 |
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| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2021 | |
| £ | £ | £ | |
| Current assets | 8,921 | 48,667 | 57,588 |
| Creditors less than 1 year | – | – | – |
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| Net assets | 8,921 | 48,667 | 57,588 |
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- 13 -
Community Albums
Company Limited by Guarantee
Management Information Year ended 30th April 2022
The following pages do not form part of the financial statements.
- 14 -
Community Albums
Company Limited by Guarantee
Detailed Statement of Financial Activities
Year ended 30th April 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Donations and legacies | ||
| Donations | 107,624 | 73,203 |
|
|
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| Other income | ||
| Job retention scheme | – | 2,646 |
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| Total income | 107,624 | 75,849 |
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| Expenditure | ||
| Expenditure on charitable activities | ||
| Wages and salaries | 61,782 | 62,946 |
| Rent | 1,480 | 2,240 |
| Insurance | 609 | 528 |
| Other motor/travel costs | 4,536 | 1,123 |
| Legal and professional fees | 1,518 | 1,531 |
| Other office costs | 579 | 623 |
| Software and media | 18,547 | 3,124 |
| Sundries | 98 | 718 |
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| 89,149 | 72,833 | |
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| Total expenditure | 89,149 | 72,833 |
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|
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| Net income | 18,475 | 3,016 |
|
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Community Albums
Company Limited by Guarantee
Notes to the Detailed Statement of Financial Activities
Year ended 30th April 2022
| Year ended 30th April 2022 | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Expenditure on charitable activities | ||
| Building better communities through music and media | ||
| Activities undertaken directly | ||
| Wages/salaries | 61,782 | 62,946 |
| Room hire | 1,480 | 2,240 |
| Insurance | 609 | 528 |
| Motor and travel costs | 4,536 | 1,123 |
| Legal and professional fees | 1,518 | 1,531 |
| Stationery & postage | 579 | 623 |
| Software and media | 18,547 | 3,124 |
| Sundries | 98 | 718 |
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| 89,149 | 72,833 | |
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|
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| Expenditure on charitable activities | 89,149 | 72,833 |
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