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2024-03-31-accounts

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Section A Reference and administration details
Charity name
HQ registration number
Charity’s principal address
Other names the charity is
known by
Registered charity number
(if any)
Names of the charity trustees
(These will be published in the annual rep
1st BradleyStoke Scout Group
Trustee Name Office (if any) Dates acted if not for
wholeyear
1 Nick Nelson GroupChairperson(ex-officio) 01/04/23 -29/09/23
2 Barbara Holliday GroupSecretary (ex-officio)
3 Hugh Thorpe GroupTreasurer(ex-officio)
4 Clive Mason ActingGroupLead Volunteer(ex-officio) 01/04/23 -29/09/23
5 Dan Shadbolt GroupLead Volunteer(ex-officio) 29/09/23 - 31/03/24
6 Belinda Hodgson GroupFundraisingCo-ordinator(elected)
7 AnthonyRobinson Website Admin Officer & Data Protection
Officer(co-opted)
8 Teresa Banks Deputy Group Scout Leader-Beavers (ex-
officio)
9 Dave Pace Deputy Group Scout Leader- Cubs (ex-
officio)
10 Dan Shadbolt Deputy Group Scout Leader- Scouts (ex-
officio)
01/04/23 -29/09/23
11 Richard Shepherd MarchingBand Leader(co-opted) 01/04/23 - 08/09/23
12 Richard Pepler MarchingBand Leader(co-opted) 08/09/23 - 31/03/24
13 Tomi Hernija Water Rats Unit Leader(co-opted)
14 Ryan Watts Water Rats Unit Leader(co-opted)
15 Darren Kewley TopShots(co-opted)
You may choose to include additional
Policies and Procedures adopted for:
a) the induction and training of
trustees;
b) trustee' consideration of major
risks and the systems and
procedures to manage them
The Group is managed by the Group Executive Committee now known as the Trustee Board,
the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Trustee Board is a team of volunteers who work together, as Charity Trustees, to make
sure the Scouts is run safely and legally. At the heart of their role is a focus on strategy,
performance and assuarnce. The board consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Deputy Group Scout Leaders, individual section
leaders, fundraising, youth representatives and others nominated onto the committee for their
or skills. The Trustee Board meets at least 7 times a year.
In September 2023 the current Chair stood down. The Trustee Board continues to operate with
this role vacant with minimal risk to the Group by utilising the Group Lead Volunteer
temporarily fulfilling the Chair position. Positive campaigns to recruit a new Chair have so far
failed to identify a suitable candidate but continues to be a priority for the Group.
Members of the Trustee Board are elected or appointed at the Annual General Meeting of the
Group Scout Council which includes all adult and associate members of the Scout Group,
including parents,carers and guardians of young members, and all our Leaders.
Members of the Trustee Board complete_'Essential Information for Executive Committee'_
training within the first 5 months of joining the committee.
This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of
the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.
Section B Structure, governance and management (continued)
General Data Protection Regulation
On the 25th May 2018 the European Union introduced new legislation for the protection of
personal data. The General Data Protection Regulation known as GDPR sets a common
standard across all businesses and organisations that handle personal data for any EU person.
The GDPR applices to all countries handling EU personal data even if the country is not part of
the European Union. The GDPR ensures that each person is aware of how organisations use
the data they hold about them is adequately protected and that the person has provided
consent for the data to be used in that way by the organisation.
The 1st Bradley Stoke Scout Group takes Data Protection and Privacy very seriously. Our
Data Privacy Notice can be found within the homepage on our website www.1st.bradley-stoke-
scouts.org
The Group has in place systems or controls that are designed to provide reasonable
assurance against material mismanagement or loss, these include 2 signatories for any
payments and comprehensive insurance polices to enable that insurable risks are covered.
There have been no insurance claims during this reporting period
Risk and Internal Control
~~R~~educed income from fund raising. The Group is primarily reliant upon income from
subscriptions and fundraising. The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income.
Reduction or loss of leaders.The Group is totally reliant upon volunteers to run and administer
the activities of the group. If there was a reduction in the number of leaders to an unacceptable
level in a particular section or the group as a whole, then there would have to be a contraction
consolidation or closure of a section. In the worst case scenario the complete closure of the
Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18.
If there was a reduction in membership in a particular section or Group as a whole, then there
would have to be a contraction consolidation or closure of a section. In the worst case scenario
the complete closure of the Group.
Section C Objectives and activities
Public benefit statement
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects
The Purpose of Scouting
The objectives of the group are part of the wider Scout Association. The purpose of the Scout
Movement is to contribute to the development of young people in achieving their full physical,
intellectual, emotional, social and spiritual potentials as individuals as responsible citizens and
as members of their local, national and international communities.
The Values of Scouting
Scouts exists to actively enagge and support young people in their personal development.
They should feel empowered to make a positive contribution to society. The values provide
everyone involved in Scouts with a guide for how to act:
Integrity -We act with integrity; we are honest, trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on
the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
All members of 1st Bradley Stoke Scout Group, whether young people or adult volunteers,
make a Scout Promise in which they promise to do their best to help other people and to be
trusted, loyal, friendly and considerate, to have courage in difficulty, to have self-respect and to
respect others.
The Group arranges a programme of weekly meetings during school term times held at a local
community centre and primary school venues. Meetings provide indoor or outdoor activities
and challenges for young people of all ages between six and 18 years of age:
-The Beaver section is for young people between six and eight years. The Group has three
colonies meeting on Monday, Tuesday and Thursday evenings.
-The Cubs section is for young people between eight and 10.5 years. The Group has four
packs meeting on Monday, Tuesday, Wednesday and Thursday evenings.
-The Scout section is for young people between 10.5 and 14 years of age. The Group has
three troops meeting on Monday, Wednesday and Thursday evenings.
1st Bradley Stoke Scouts also have a partnership with an Explorer Scouts unit for young
people between the ages of 14 and 18 years of age. This unit is administered independently of
the Group but holds its meetings in the same venues sharing resources. The Explorers
working with adult volunteers plan their own programme of activities.
Also part of the Group and who are administered and represented on the Trustee Board are
The Water Rats (providing open water activities) and Top Shots (providing outdoor target
shooting activities). Both sections are widely used and supported by 1st Bradley Stoke Scouts
as well as other local scout groups. They provide incredible opportunities for young people
across all sections to learn and develop new skills. Plans are underway to develop a
Trailblazers unit for all things walking and hillwalking.
To help young people in their personal development, if and when our leaders judge that they
are ready for the challenge, they may be given a position of responsibility. For example, at the
age nine or ten, a young person maybe promoted to the role of 'Sixer' or 'Seconder' within the
Cubs section with responsibility for a small group of Cubs. Within Scout troops, young people
can take responsibility as 'Patrol Leaders' and 'Assistant Patrol Leaders’. Later, as a teenager
in the Explorer sections they may choose to join the 'Young Leaders' programme and assist
adult volunteers in the planning and running of programmes for a younger section.
The Group continues to deliver the most diverse set of activities, life skills and informal
learning in the community for our young people giving great value for money.
The Group meets the Charity Commission's public benefit criteria under both the advancement
of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements
of the charity during the year
The Group in its entirety organises weekend and holiday activities that include camps, hikes
and other outdoor activities. They also participate in programmes of events that are organised
at District, County or National levels. Included in this reporting was the attendance of the
Beavers and Scouts at BJAM 23 the District Jamboree where a great experience was had by
all attendees and for the Beavers their first experience of such an event - and they can’t wait to
go back.
A significant event for all sections is the annual Remembrance Day Parade. Organised by the
Group this is a community event attended by representatives of other local charities, the town
council and members of the public. The parade involves a procession by all sections and other
local young people groups led by our affiliated Marching Band to the Bradley Stoke War
Memorial and each year has a different relevant theme. This event is always well attended and
provides an opportunity for greater learning and understanding as well as demonstrating new
skills
skills.
Young people in scouting can earn badges in recognition of skills learned, challenges met, and
activities carried out. Our regular programmes and our camp activities are designed to meet
the requirements for these badges. Young people who participate fully in the Group’s activities
will complete enough activities and challenges to be rewarded with the Chief Scout's Award
which they can wear with justified pride. This reporting year over 75% of the Beavers achieved
their Bronze Chief Scout Award before they moved up to Cubs - what a fantastic achievement.
Section E Financial Review
Further financial review details (optional information)
• investment policy and objectives;
Details of any funds materially in
deficit
(circumstances plus steps to
eliminate)
None
Youmay chooseto include
additionalInformation where
relevant about:
• the charity’s principal sources of
funds (including any fundraising);
Cash funds
The general reserve for contingencies remans in line with Finance Policy at £10,140 and the
development fund is largely unchanged at £13,684. Previous negotiations alongside the
council to achieve a permanent storage facility have had to be reviewed due council budget
constraints. Further work continues to identify an alternative solution for the benefit of both the
council and the Group.
Accounts
The Group's Accounts for the period 1st April 2023 to 31st March 2024 have been prepared on
a Receipts and Payments basis in line with guidance set out by the Scout Association and the
Charities Commission in order to comply with the Charities Act 2011. The Accounts have been
subject to independent examination by Spectrum Accountancy Solutions Limited in accordance
with the Charities Act 2011. The Group Accounts together with the Examiners report are
attached. See Appendix 1
The Board of Trustees does not consider it appropriate for the group to invest in assets other
than cash and has not identified any fund it would be appropriate to hold in longer term
investments. All funds are therefore held in cash with Lloyds Bank.
Income and Expenditure
Excluding restricted funds, the Group had a total income for the year of £62,201.
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable
activities of the group should income and fundraising activities fall short. The Group Executive
Committee has not drawn on reserves and has formally set aside £10,140.
Brief statement of the charity’s policy
on reserves
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable
activities of the group should income and fundraising activities fall short. The Group Executive
Committee has not drawn on reserves and has formally set aside £10,140.
None
Cash funds
The general reserve for contingencies remans in line with Finance Policy at £10,140 and the
development fund is largely unchanged at £13,684. Previous negotiations alongside the
council to achieve a permanent storage facility have had to be reviewed due council budget
constraints. Further work continues to identify an alternative solution for the benefit of both the
council and the Group.
Accounts
The Group's Accounts for the period 1st April 2023 to 31st March 2024 have been prepared on
a Receipts and Payments basis in line with guidance set out by the Scout Association and the
Charities Commission in order to comply with the Charities Act 2011. The Accounts have been
subject to independent examination by Spectrum Accountancy Solutions Limited in accordance
with the Charities Act 2011. The Group Accounts together with the Examiners report are
attached. See Appendix 1
The Board of Trustees does not consider it appropriate for the group to invest in assets other
than cash and has not identified any fund it would be appropriate to hold in longer term
investments. All funds are therefore held in cash with Lloyds Bank.
Income and Expenditure
Excluding restricted funds, the Group had a total income for the year of £62,201.
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to
achieve them)
Early stage engagement with local council to provide new and additional storage facility for
Group assets at rear of Brook Way Community Centre.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Date
( g
y
Chair)
D.Shadbolt D.Shadbolt D.Shadbolt D.Shadbolt D.Shadbolt D.Shadbolt
Dan Shadbolt
GroupLead Volunteer
1
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Accounts for the year 1st April 2023 to 31st March 2024

Registered Charity No. 1140453

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Section A - Receipts and payments Section A - Receipts and payments Section A - Receipts and payments
Unrestricted
funds
Restricted
funds
Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £
Receipts
Donations, legacies and similar
income
Membership subscriptions 39,046 39,046 36,072
Less: Subscriptions paid on (12,600) (12,600) (13,491)
Net subscriptions retained 26,446 0 26,446 22,581
Group events 27,013 27,013 12,352
Gift Aid 6,152 6,152 5,747
Other similar income 0 0 0
Sub total 59,611 0 59,611 40,680
Grants
Grants 0 0 0
Sub total 0 0 0 0
Fundraising (gross)
Fundraising for 1st Bradley Stoke
Scouts
1,804 1,804 4,271
Fundraising for other charitable
causes
0 0 0
Sub total 1,804 0 1,804 4,271
Investment income
Bank interest 251 251 45
Property rent income 535 535 515
Sub total 786 0 786 560
Total Gross Income 62,201 0 62,201 45,511
Asset and investment sales 0 0 0
Total receipts 62,201 0 62,201 45,511

Page 2

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Section A - Receipts and payments Section A - Receipts and payments Section A - Receipts and payments
Unrestricted
funds
Restricted
funds
Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £
Payments
Charitable payments
Rent (15,410) (15,410) (14,917)
Insurance (1,102) (1,102) (1,053)
Training (1,025) (1,025) (574)
Uniforms (892) (892) (312)
Badges (2,005) (2,005) (2,910)
Section consumables (2,991) (2,991) (2,341)
Group events (26,265) (26,265) (11,030)
Other similar expenditure (4,568) (4,568) (4,774)
Sub total (54,258) 0 (54,258) (37,911)
Fundraising expenses
Cost of fundraising events (840) (840) (1,631)
Donations to other charitable causes 0 0 (300)
Sub total (840) 0 (840) (1,931)
Total Gross Expenditure (55,098) 0 (55,098) (39,842)
Asset and investment purchases (3,946) (3,946) (9,710)
Total payments (59,044) 0 (59,044) (49,552)
Transfers between funds 0 0 0 0
Net of receipts/(payments) 3,157 0 3,157 (4,041)
Cash funds last year end 33,839 340 34,179 38,220
Cash funds this year end 36,996 340 37,336 34,179

The Group has unused restricted funds of £340 (prior year £340) in respect of a grant from South Gloucestershire Council to support disadvantaged members.

Page 3

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod
Unrestricted
funds
Restricted
funds
Total funds Last year
to nearest £ to nearest £ to nearest £ to nearest £
Cash funds
Bank current account 11,161 340 11,501 7,902
Prepaid cards 2,011 2,011 2,704
Bank deposit account 23,824 23,824 23,573
36,996 340 37,336 34,179
Non monetary assets retained for the
charity’s own use
Scouting equipment, furniture etc. 31,625 31,625 29,394
Water section equipment 12,104 12,104 12,014
Badges, neckers and woggles 0 0 156
43,729 0 43,729 41,564
Liabilities
Accounts not yet paid 0 0 0
0 0 0 0

Non-Monetary Assets are shown at insured value.

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 26 April 2024 and signed on their behalf by

pp Chair: Dan Shadbolt (GLV)

Treasurer: Hugh Thorpe

Page 4

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Independent Examiner's Report to the Trustees of 1[st] Bradley Stoke Scout Group

I report to the charity trustees on my examination of the accounts of 1[st] Bradley Stoke Scouts Group (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Daisy Vowles MAAT Spectrum Accountancy Solutions Limited 18 Broad Street Staple Hill Bristol BS16 5NX

Date: 22 August 2024

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Scouts

Accounts for the year 1st April 2023 to 31st March 2024

Registered Charity No. 1140453

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Section A - Receipts and payments Section A - Receipts and payments Section A - Receipts and payments
Unrestricted
funds
Restricted
funds
Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £
Receipts
Donations, legacies and similar
income
Membership subscriptions 39,046 39,046 36,072
Less: Subscriptions paid on (12,600) (12,600) (13,491)
Net subscriptions retained 26,446 0 26,446 22,581
Group events 27,013 27,013 12,352
Gift Aid 6,152 6,152 5,747
Other similar income 0 0 0
Sub total 59,611 0 59,611 40,680
Grants
Grants 0 0 0
Sub total 0 0 0 0
Fundraising (gross)
Fundraising for 1st Bradley Stoke
Scouts
1,804 1,804 4,271
Fundraising for other charitable
causes
0 0 0
Sub total 1,804 0 1,804 4,271
Investment income
Bank interest 251 251 45
Property rent income 535 535 515
Sub total 786 0 786 560
Total Gross Income 62,201 0 62,201 45,511
Asset and investment sales 0 0 0
Total receipts 62,201 0 62,201 45,511

Page 2

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Section A - Receipts and payments Section A - Receipts and payments Section A - Receipts and payments
Unrestricted
funds
Restricted
funds
Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £
Payments
Charitable payments
Rent (15,410) (15,410) (14,917)
Insurance (1,102) (1,102) (1,053)
Training (1,025) (1,025) (574)
Uniforms (892) (892) (312)
Badges (2,005) (2,005) (2,910)
Section consumables (2,991) (2,991) (2,341)
Group events (26,265) (26,265) (11,030)
Other similar expenditure (4,568) (4,568) (4,774)
Sub total (54,258) 0 (54,258) (37,911)
Fundraising expenses
Cost of fundraising events (840) (840) (1,631)
Donations to other charitable causes 0 0 (300)
Sub total (840) 0 (840) (1,931)
Total Gross Expenditure (55,098) 0 (55,098) (39,842)
Asset and investment purchases (3,946) (3,946) (9,710)
Total payments (59,044) 0 (59,044) (49,552)
Transfers between funds 0 0 0 0
Net of receipts/(payments) 3,157 0 3,157 (4,041)
Cash funds last year end 33,839 340 34,179 38,220
Cash funds this year end 36,996 340 37,336 34,179

The Group has unused restricted funds of £340 (prior year £340) in respect of a grant from South Gloucestershire Council to support disadvantaged members.

Page 3

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod Section B - Statement of assets and liabilities at the end of theperiod
Unrestricted
funds
Restricted
funds
Total funds Last year
to nearest £ to nearest £ to nearest £ to nearest £
Cash funds
Bank current account 11,161 340 11,501 7,902
Prepaid cards 2,011 2,011 2,704
Bank deposit account 23,824 23,824 23,573
36,996 340 37,336 34,179
Non monetary assets retained for the
charity’s own use
Scouting equipment, furniture etc. 31,625 31,625 29,394
Water section equipment 12,104 12,104 12,014
Badges, neckers and woggles 0 0 156
43,729 0 43,729 41,564
Liabilities
Accounts not yet paid 0 0 0
0 0 0 0

Non-Monetary Assets are shown at insured value.

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 26 April 2024 and signed on their behalf by

pp Chair: Dan Shadbolt (GLV)

Treasurer: Hugh Thorpe

Page 4

1st Bradley Stoke Scout Group Accounts for the year 1st April 2023 to 31 March 2024

Independent Examiner's Report to the Trustees of 1[st] Bradley Stoke Scout Group

I report to the charity trustees on my examination of the accounts of 1[st] Bradley Stoke Scouts Group (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Daisy Vowles MAAT Spectrum Accountancy Solutions Limited 18 Broad Street Staple Hill Bristol BS16 5NX

Date: 22 August 2024

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Scouts