| Trustees’ annual report for theperiod | |||||||||
| From | Period start date | To | Period end date | ||||||
| Day | Month | Year | Day | Month | Year | ||||
| 01 | 08 | 2022 | 31 | 07 | 2023 |
| REFERENCE AND ADMINISTRATION DETAILS | REFERENCE AND ADMINISTRATION DETAILS |
|---|---|
| L’Amicale André Malraux L’Amicale 1140438 Ecole André Malraux 44 Laurie Road Postcode W7 1BL |
|
| Ecole André Malraux | |
| 44 Laurie Road | |
| Postcode | W7 1BL |
Names of the charity trustees who manage the charity
| Trustee name | Office | Office | (if | Dates acted if not for | Name | of | person | (or | ||
|---|---|---|---|---|---|---|---|---|---|---|
| any) | whole year | body) | entitled | to | ||||||
| appoint trustee (if any) | ||||||||||
| Fanny Deroulede | Appointed Annual | |||||||||
| meeting2019 | ||||||||||
| Raphaelle Godfrey | Appointed Annual | |||||||||
| meeting 2019 | ||||||||||
| Monique Ducher | Appointed Annual | |||||||||
| meeting 2022 | ||||||||||
| Cathia Pioger | Appointed Annual | |||||||||
| meeting 2023 | ||||||||||
| Julie Bouchard | Appointed Annual | |||||||||
| meeting 2023 | ||||||||||
| SECTION B | STRUCTURE, GOVERNANCE AND MANAGEMENT | |||||||||
| Description of the charity’s trusts | ||||||||||
| Type of governing document | Constitution adopted 5th January 2011 | |||||||||
| How the charity is constituted | Parents’ | association consisting of the parents or carers of pupils | ||||||||
| attending the school who all benefit from an automatic | ||||||||||
| membership | ||||||||||
| Trustee selection methods | Trustees | are elected or reelected annually by all members present | ||||||||
| at | the Annual General Meeting |
Additional governance issues (Optional Information)
Annual General Meeting is held at the beginning of the school year.
The Trustees on the date this report was approved were:
Raphaelle Godfrey, Monique Ducher, Cathia Pioger & Julie Bouchard And all the Trustees are registered at the Charity Commission. Criminal Records Bureau checks are carried out before commencement of trusteeship as well as for all trainers in the afterschool clubs.
All trustees are covered by a public liability insurance included in the association’s affiliation to PTA (the confederation of parents’ associations). Prior to contracting with our association, all trainers for afterschool clubs must provide a certificate for their public liability insurance.
Bank account operates on a dual signatories/authorisation basis.
All trustees give their time voluntarily and receive no remuneration or any other benefit.
SECTION C OBJECTIVES AND ACTIVITIES The object of the association is to advance the education of pupils in Summary of the objects of the school in particular by (1) developing effective relationships the charity set out in its between the staff, parents and others associated with the school and governing document (2) engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Our main activities, running throughout the school year, are the daily after school clubs. The after-school clubs run from 3:40-5pm each weekday, except Wednesday when they run from 1:20-2:45pm.
Summary of the main activities undertaken for the public benefit in relation to these objects
The Amicale is committed to enabling as many students of the school to engage in sports, arts, and cultural activities thus advancing their education. These activities further benefit the children by developing self-confidence, and social skills. Our school is a French school, and follows the French curriculum, with French as the main teaching language. However, as it is based in the U.K., improving English language skills for all pupils is a big part of the curriculum. The after-school clubs run in French can thus be used by English speakers to improve their French skills whereas many families where only French is spoken will happily resort to English-run clubs to improve their children's English language skills.
For term 1, 2 & 3, there has been between 291 and 320 registrations to Amicale clubs (against 237 and 252 the previous year and 280 this last term). The feedback from the parents of the school is that the after-school activities provided by the Amicale is becoming an essential service that gives the children a great opportunity to explore, learn and have fun in a familiar environment. We continue to keep in mind the Charity Commission’s guidance of public benefit and each project was thoroughly scrutinised in order to benefit as many children as possible in the school. Demand for places at our clubs remains high. We are fortunate to have access to Hanwell Community Centre where our basketball club can take full benefit of a covered well-lit basketball court allowing us to accept more children in this activity. Due to the increase in number of
children attending the after-school activities, 1 activities supervisor is present in the school on a daily basis and a caretaker is at the gate to control entrances and exits for security reasons. On some Fridays, we have a bakery products sale. Unfortunately, since Covid this is not as regular as it used to be. The Amicale has now delegated the Bakery service to the APL. The Boulangerie also offers an annual “Galettes des Rois” sale to give the school community a taste of French cultural tradition. This contributes to the social aspect of the association’s objects.
A great contribution is made by member volunteers. We are grateful for the many hours’ volunteers have spent contributing to the Additional details of smooth running and success of all of the association’s projects and objectives and activities (Optional Information) events. Without the valuable contribution of time, energy and expertise we would not have been able to achieve so much.
| SECTION D | ACHIEVEMENTS AND PERFORMANCE | |
|---|---|---|
| Summary of the main achievements of the charity during the period |
September 2022 to June 2023-After school clubs In this reporting period, we have been successful in welcoming more children in our after-school activities and the number of activities offered is stable with up to 32 activities offered (against 26 the previous year), accommodating all age groups each day, as suggested by parents. On termly basis, pupils can participate in afterschool activities as various as little music, foot, Art, Dodgeball, photo, tennis, taekwondo, basket, roller, origami, ballet, capoeira, coding, gym, drama, canevas, chess, judo, creative writing, lego, zumba, science, fencing. These clubs are run by professionals. They give the children the opportunity to learn, have fun and socialise. At the end of the term or the year, the children were proud to show what they learned to their parents in performances, exhibitions and friendly matches. These events are very popular with the children and parents alike. Friday Boulangerie Some Fridays at pick-up time, parents and staff get a chance to purchase bread, croissants and other French bakery specialties. It is a popular social event that everyone looks forward to in the school. Since September 2023, Bakery has been managed by APL. School planner We offer a customized school planner for our children. These planners are given to the school to distribute to the children from CE1 to CM2 (eq. year 3 to year 7). We work closely with the teacher’s to make this planner a helpful tool for the children. This year we had an art competition to illustrate the school planner. The theme was “The school in movement”. |
|
| September 2022 to June 2023-After school clubs In this reporting period, we have been successful in welcoming more children in our after-school activities and the number of activities offered is stable with up to 32 activities offered (against 26 the previous year), accommodating all age groups each day, as suggested by parents. On termly basis, pupils can participate in afterschool activities as various as little music, foot, Art, Dodgeball, photo, tennis, taekwondo, basket, roller, origami, ballet, capoeira, coding, gym, drama, canevas, chess, judo, creative writing, lego, zumba, science, fencing. These clubs are run by professionals. They give the children the opportunity to learn, have fun and socialise. At the end of the term or the year, the children were proud to show what they learned to their parents in performances, exhibitions and friendly matches. These events are very popular with the children and parents alike. Friday Boulangerie Some Fridays at pick-up time, parents and staff get a chance to purchase bread, croissants and other French bakery specialties. It is a popular social event that everyone looks forward to in the school. Since September 2023, Bakery has been managed by APL. School planner We offer a customized school planner for our children. These planners are given to the school to distribute to the children from CE1 to CM2 (eq. year 3 to year 7). We work closely with the teacher’s to make this planner a helpful tool for the children. This year we had an art competition to illustrate the school planner. The theme was “The school in movement”. |
School directory
Upon written authorisation of publication by the parents (with the insurance of non-commercial use of their details), a school directory was compiled with all contact details per class to facilitate the organisation of school runs, play dates, sleepovers and homework catch up. Printing costs were covered by the sale of the directory at a small price and announcers could purchase advertising space in it thus enabling the association to raise funds.
Children’s Xmas
Xmas time is a festively busy time at school and l’Amicale provided for most events and expenditure. A volunteer father played Father Christmas, visiting each class and distributing class presents and goodies. The Amicale funded a Xmas tree which was decorated by the children. For the Xmas show, the Amicale offered to pupils a shadowgraphy show.
Quiz Night 2020 for parents
The Quiz night is usually organised in the Spring. Volunteer parents team up to organise and run the evening. Unfortunately due to COVID, we could not run the Quiz night this year. We have not organised a quiz night since.
Fête de la musique talent show
In France, each year since 1982, on June 21st, music is played everywhere in streets to celebrate the arrival of Summer. We have maintained this tradition by holding a “fête de la musique” at school and organising a day where all children could demonstrate their musical skills to their friends in the audience. The purpose of it is to keep valuing music and the children's multiple talents. Our young musicians received medals and diplomas and after playing in front of the pupils.
Yearbook
As the school had stopped providing a yearbook, we had re-introduced it a few years ago. Two volunteer parents prepared each yearbook: one school-wide sold to all the parents at cost price and a customised one offered to the graduating CM2 class. It is a good way to remind the children of the school, their friends and events.
Teacher’s fund
The Amicale continues to separately manage the Teacher’s fund (Amicale 2 bank account). Money raised comes from the Kermesse (school fair), the money raised by the teachers from the Christmas cards and parents from the school photos and events around Young Voices. Transactions relating to the Teachers’ fund are shown as restricted funds.
SECTION E
FINANCIAL REVIEW
Amicale funds were mainly raised through the afterschool clubs’ fees, the Red noses, the school fair and class photos. Our main costs are the fees of the instructors running the after-school activities and the supplies required to run the activity. The funds that are not used to run the activities are granted to the School for the purchase of equipment and the financing of projects benefiting the children. We aim to keep the cost of the activities to parents affordable and for the surplus generated to be spent during the school year within the limit of our reserves policy stated above. We try to keep running costs down by relying on volunteers wherever possible.
Unfortunately during these Covid years we could not invest in the school as much as previous years because all school projects were put on hold but we hope to resume this year with funding Provide a raincover for Maternelles Brief statement of & acquire outdoor tables and chairs; and help the school fund a Music the charity’s policy Programme. on reserves At the year end, we held unrestricted reserves (Teacher’s fund). The reserve was designated for: - Christmas decorations - School books and class materi als - Class outings - Quiz night - Mini mile refreshments/sandwiches - Kermesse (school fair) equipment - Halloween candies - Radio podcast
Additional reserves are held in order to meet any unforeseen expenditure that may occur.
Details of any funds Not applicable materially in deficit
Further financial review details (Optional Information)
SECTION F OTHER OPTIONAL INFORMATION
Future plans :
-
After-school clubs
-
To invest in the after-school activities by funding materials, events and outings
-
To keep certain activities affordable to parents such as Coding, Capoeira, Science
-
To further improve the online registration system to allow efficient management of the after-school activities (set up of a basket, website crash at registration pick time resolution)
-
Badges for instructors
-
Safeguarding training for instructors
-
School programmes
-
Music Programme - School Orchestra EMS
-
To keep investing in Xmas shows
-
To fund the school show’s costumes
-
To keep funding the ‘Ecole des Loisirs’ & ‘Incorruptible’ reading project
-
To invest in artists’ and writers’ workshops
-
Fund training on Emotional Development (Mme Paul)
-
To invest in workshops for CM2 kids about social media, self defense
-
Bicycle Course
-
Community garden project
-
Infrastructure
-
Provide a raincover for Maternelles & acquire outdoor tables and chairs
-
To invest in recurring school expenses such as the outdoor floor markings
-
To invest in a cycle shed
-
To fund a potential road crossing project
SECTION G DECLARATION
The financial statements were approved by the Board of Trustees on 29 May 2024 and were signed on its behalf by:
| Signature( s) Full name(s) Position |
||||
|---|---|---|---|---|
| RAPHAELLE GODFREY |
Monique Ducher | Cathia Pioger | Julie Bouchard | |
| Trustee | Trustee | Trustee | Trustee |
Date 26[th] May 2024
| Charity Name L'AMICALE ANDRE MALRAUX 1 |
Charity Name L'AMICALE ANDRE MALRAUX 1 |
Charity Name L'AMICALE ANDRE MALRAUX 1 |
Charity Name L'AMICALE ANDRE MALRAUX 1 |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 8/1/2022 |
To |
|||
| Section A Receipts and payments | |||||
| A1 Receipts After School Activities 108,140 Bakery - Merchandise(Incl Year Book) 1,791 Events Income 5,220 Donations 554 Other 658 116,363 - - Sub total - Total receipts 116,363 A3 Payments After School Activities 92,462 Grant to André Malraux School - Christmas -other 1,184 Year Book 1,953 Agendas-School Planner 1,354 Bakery 623 Quiz night 405 Fete de la Musique 136 Supplies 3,704 Kermesse 1,615 Fundraising - Direct expenses 4,251 RunningCosts 2,952 Sub total 110,639 - - Sub total - Total payments 110,639 Net of receipts/(payments) 5,724 A5 Transfers between funds - A6 Cash funds last year end 33,272 Cash funds this year end 38,996 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| - | - - - |
108,140 - 1,791 5,220 554 658 116,363 |
78,936 | ||
| - | |||||
| 2,120 | |||||
| 2,527 | |||||
| 1,593 | |||||
| 85,176 | |||||
| - - - |
|||||
| - - - |
- - - |
- | |||
| - | |||||
| - | |||||
| - | - | 116,363 | 85,176 | ||
| - | - - - - - - |
92,462 - 1,184 1,953 1,354 623 405 136 3,704 1,615 - 4,251 2,952 110,639 |
58,780 | ||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| 8,016 | |||||
| 12,862 | |||||
| 79,658 | |||||
| - - - |
- - - |
- - - |
|||
| - | |||||
| - | - | 110,639 | 79,658 | ||
| - - - - |
- - - - |
5,724 - 33,272 38,996 |
5,518 | ||
| - | |||||
| 27,754 | |||||
| 33,272 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Current Account Petty Cash Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 38,996 - - 38,996 - OK OK to nearest £ to nearest £ - - - - - - Cost (optional) - - Cost (optional) - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilties and basis of report Independent examiner's statement |
Charity Name L'AMICALE ANDRE MALRAUX |
|---|---|
| 31st July 2023 Charity no (if any) 1140438 |
|
| 1 and 2 | |
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/07/2023. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I am qualified to undertake the examination by being a qualified member of AAT. |
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body |
Date: | 28/05/2024 |
|---|---|---|
| Julie Brierley | ||
| AAT Licensed Accountant |
1
May 2023
IER
(if any):
Address:
Avesta Accounting, 60 The Marlowes, London, NW8 6NA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to N/A disclose .
2
May 2023
IER