| Trustees’ annual report for the period | |||||||||
| From | Period start date | To | Period end date | ||||||
| Day | Month | Year | Day | Month | Year | ||||
| 01 | 08 | 2020 | 31 | 07 | 2021 |
| REFERENCE AND ADMINISTRATION DETAILS | REFERENCE AND ADMINISTRATION DETAILS |
|---|---|
| L’Amicale André Malraux L’Amicale 1140438 Ecole André Malraux 44 Laurie Road Postcode W7 1BL |
|
| Ecole André Malraux | |
| 44 Laurie Road | |
| Postcode | W7 1BL |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) |
Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Fanny Deroulede | Appointed Annual meeting 2019 |
|||
| Raphaelle Godfrey | Appointed Annual meeting 2019 |
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| STRUCTURE, GOVERNANCE AND MANAGEMENT | ||||
| Constitution adopted 5th January2011 | ||||
| Parents’ association consisting of the parents or carers of pupils attending the school who all benefit from an automatic membership |
||||
| Trustees are elected or reelected annually by all members present at the Annual General Meeting |
Additional governance issues (Optional Information)
Annual General Meeting is held at the beginning of the school year.
All Members of the Committee are Trustees and have control over the Association, its property and funds. Criminal Records Bureau checks are carried out before commencement of trusteeship as well as for all trainers in the afterschool clubs.
All trustees are covered by a public liability insurance included in the association’s affiliation to PTA (the confederation of parents’ associations). Prior to contracting with our association, all trainers for afterschool clubs must provide a certificate for their public liability insurance.
Bank account operates on a dual signatories/authorisation basis.
All trustees give their time voluntarily and receive no remuneration or any other benefit .
SECTION C OBJECTIVES AND ACTIVITIES The object of the association is to advance the education of pupils Summary of the objects of in the school in particular by (1) developing effective relationships the charity set out in its between the staff, parents and others associated with the school governing document and (2) engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. Our main activities, running throughout the school year, are the daily after school clubs and the Friday Boulangerie . The after-school clubs run from 3:40-5pm each weekday, except Wednesday when they run from 1:20-2:45pm. The Amicale is committed to enabling as many students of the school to engage in sports, arts, theatre and cultural activities thus advancing their education. These activities further benefit the children by developing self-confidence, and social skills. Our school is a French school, and follows the French curriculum, with French as the main teaching language. However, as it is based in the U.K., improving English language skills for all pupils is a big part of the curriculum. The after-school clubs run in French can thus be used by English speakers to improve their French skills whereas many families where only French is spoken will happily resort to Summary of the main English-run clubs to improve their children's English language skills. activities undertaken for For term 1 & 2, there has been between 326 and 332 registrations the public benefit in to Amicale clubs. Unfortunately, we could not run the clubs during relation to these objects Term 3 due to COVID. The feedback from the parents of the school is that the after-school activities provided by the Amicale is becoming an essential service that gives the children a great opportunity to explore, learn and have fun in a familiar environment. We continue to keep in mind the Charity Commission’s guidance of public benefit and each project was thoroughly scrutinised in order to benefit as many children as possible in the school. Demand for places at our clubs remains high. In normal times, we are fortunate to have access to Hanwell Community Centre where our basketball club can take full benefit of a covered well-lit basketball court allowing us to accept more children in this activity. Due to the increase in number of children attending the after-school activities, 2 activities supervisors are present in the school on a daily basis and a caretaker is at the gate to control entrances and exits for security reasons. Although, this
increases our expenditures, it allows us to run the after-school activities more efficiently.
Every other Friday, we have a bakery products sale. The Boulangerie also offers an annual “Galettes des Rois” sale to give the school community a taste of French cultural tradition. This contributes to the social aspect of the association’s objects. Unfortunately we had to cancel partially bakery activities due to COVID.
A great contribution is made by member volunteers. We are grateful for the many hours’ volunteers have spent contributing to Additional details of the smooth running and success of all of the association’s projects objectives and activities and events. Without the valuable contribution of time, energy and (Optional Information) expertise we would not have been able to achieve so much.
| SECTION D | ACHIEVEMENTS AND PERFORMANCE | |
|---|---|---|
| Summary of the main achievements of the charity during the period |
September 2020 to June 2021-After school clubs The number of activities offered was diminished for a part of the year with 17 activities offered, accommodating all age groups each day due to COVID and the necessity to respect bubbles established by the school.The activities took place in the school for Term 1 ; online during Term 2 and during Term 3 ; to revert to school during Term 3. We did not have access to neither the gymnasium nor the Hanwell Community Centre during Term 1.This meant we had to lower the number of activities. Pupils could enrol in afterschool activities as various as_Drama, _Bozart Club, Create art studio, Debating club, Coding, Football, MiniMovers, English, Mini ballet, Backgammon, Dance fitness, Group percussions, Rollerskating, Street dance, Chess. These clubs are run by professionals. They give the children the opportunity to learn, have fun and socialise. Friday_Boulangerie_ Every other Friday at pick-up time, parents and staff get a chance to purchase bread, croissants and other French bakery specialties. It is a popular social event that everyone looks forward to in the school. Due to COVID the boulangerie had to cease its activity. School planner We offer a customized school planner for our children. These planners are given to the school to distribute to the children from CE1 to CM2 (eq. year 3 to year 7). We work closely with the teacher’s to make this planner a helpful tool for the children. This year we had an art competition to illustrate the school planner. The theme was “The Tree of Life”. |
|
| September 2020 to June 2021-After school clubs The number of activities offered was diminished for a part of the year with 17 activities offered, accommodating all age groups each day due to COVID and the necessity to respect bubbles established by the school.The activities took place in the school for Term 1 ; online during Term 2 and during Term 3 ; to revert to school during Term 3. We did not have access to neither the gymnasium nor the Hanwell Community Centre during Term 1.This meant we had to lower the number of activities. Pupils could enrol in afterschool activities as various as_Drama, _Bozart Club, Create art studio, Debating club, Coding, Football, MiniMovers, English, Mini ballet, Backgammon, Dance fitness, Group percussions, Rollerskating, Street dance, Chess. These clubs are run by professionals. They give the children the opportunity to learn, have fun and socialise. Friday_Boulangerie_ Every other Friday at pick-up time, parents and staff get a chance to purchase bread, croissants and other French bakery specialties. It is a popular social event that everyone looks forward to in the school. Due to COVID the boulangerie had to cease its activity. School planner We offer a customized school planner for our children. These planners are given to the school to distribute to the children from CE1 to CM2 (eq. year 3 to year 7). We work closely with the teacher’s to make this planner a helpful tool for the children. This year we had an art competition to illustrate the school planner. The theme was “The Tree of Life”. |
School directory (October 2020)
Upon written authorisation of publication by the parents (with the insurance of non-commercial use of their details), a school directory was compiled with all contact details per class to facilitate the organisation of school runs, play dates, sleepovers and homework catch up. Printing costs were covered by the sale of the directory at a small price and announcers could purchase advertising space in it thus enabling the association to raise funds.
Children’s Xmas
Xmas time is a festively busy time at school and l’Amicale provided for most events and expenditure. A volunteer father played Father Christmas, visiting each class and distributing class presents and goodies. The Amicale funded a Xmas tree which was decorated by the children. For the Xmas show, the Amicale offered to pupils the projection of « Des rêves dans le sable » by Lorene Bihorel, followed by an online conference.
Quiz Night 2020 for parents
The Quiz night is usually organised in the Spring. Volunteer parents team up to organise and run the evening. Unfortunately due to COVID, we could not run the Quiz night this year.
Fête de la musique talent show
In France, each year since 1982, on June 21st, music is played everywhere in streets to celebrate the arrival of Summer. We have maintained this tradition by holding a “fête de la musique” at school and organising a day where all children could demonstrate their musical skills to their friends in the audience. The purpose of it is to keep valuing music and the children's multiple talents. Our young musicians received medals and diplomas and after playing in front of the pupils.
Yearbook 2020
As the school had stopped providing a yearbook, we had re-introduced it a few years ago. Two volunteer parents prepared each yearbook: one school-wide sold to all the parents at cost price and a customised one offered to the graduating CM2 class. It is a good way to remind the children of the school, their friends and events.
Teacher’s fund
The Amicale continues to separately manage the Teacher’s fund (Amicale 2 bank account). Money raised comes from the Kermesse (school fair), the money raised by the teachers from the Christmas cards and parents from the school photos and events around Young Voices. Transactions relating to the Teachers’ fund are shown as restricted funds. This year, due to COVID,
we could not have the school fair, so the Teacher’s fund has been diminished. The school grant was spent on the following items: - school planners - Fish tank - Twinkl membership - Christmas tree, show for children, and cards - CM2 graduating class yearbook and hoodies - School books project (Equipment for classrooms, Books such as Max l’Ecole des Loisirsl) - Investment in the after-school activities
| SECTION E | FINANCIAL REVIEW |
|---|---|
| Brief statement of the charity’s policy on reserves |
At the yearend, we held unrestricted reserves The reserve was designated for: - Equipment for the library (books) - Investment in the after-school activities - See future plans - School furniture and equipment (lockers, bike and scooter racks) Additional reserves are held in order to meet any unforeseen expenditure that may occur as well as being able to set up activities in the following year before funds can be raised. Unfortunately during these Covid yearsx we could not invest in the school as much as previous years because all school projects were put on hold but we hope to resume next year. |
| At the yearend, we held unrestricted reserves The reserve was designated for: - Equipment for the library (books) - Investment in the after-school activities - See future plans - School furniture and equipment (lockers, bike and scooter racks) Additional reserves are held in order to meet any unforeseen expenditure that may occur as well as being able to set up activities in the following year before funds can be raised. Unfortunately during these Covid yearsx we could not invest in the school as much as previous years because all school projects were put on hold but we hope to resume next year. |
Details of any funds Not applicable materially in deficit
Funds were mainly raised through the afterschool clubs’ fees, the Red noses, Momo and Lolotte project by CE2, Bottles of Maternelles, and class photos. Our main costs are the fees of the instructors running the after-school activities and the supplies required to run the activity. The Further financial funds that are not used to run the activities are granted to the School for review details the purchase of equipment and the financing of projects benefiting the (Optional children. We aim to keep the cost of the activities to parents affordable Information) and for the surplus generated to be spent during the school year within the limit of our reserves policy stated above. We try to keep running costs down by relying on volunteers wherever possible.
SECTION F OTHER OPTIONAL INFORMATION
Future plans :
-
To invest in the after-school activities by funding materials, events and outings
-
Keep using the Hanwell Community center in case of rain or for new activities
-
To further improve the online registration system to allow efficient management of the after-school activities
-
To keep investing in a high-quality Xmas show
-
To keep certain activities affordable to parents such as Coding
-
To fund the school show’s costumes
-
To keep funding the “Incorruptible” reading project
-
To invest in Artists’ and writers’ workshops
-
To update our website and make refunds more user friendly for the team
-
To invest in the outdoor floor markings
-
To invest in a cycle shed
-
To invest in an outdoor gazebo against rain
SECTION G DECLARATION
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity trustees
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Signature(s)
----- End of picture text -----
| Full name(s) Position Date |
RAPHAELLE GODFREY | Fanny DEROULEDE | |
|---|---|---|---|
| Trust� | Trustee | ||
Charity Name L'AMICALE ANDRE MALRAUX
Receipts and pay
Period start date
For the period from 08/01/2020
Section A Receipts and payments
Unrestricted Restricted funds funds
to the nearest £
to the nearest £
A1 Receipts
----- Start of picture text -----
After School Activities 47,521
Bakery 92
Quizz Night -
School Directory 1,130
Merchandise (Incl Year Book) 2,185
Young Voices -
School Fair -
Christmas -
School Photographs 310
Other 44
51,282 -
Sub total (Gross income for AR)
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----- Start of picture text -----
A2 Asset and investment sales,
(see table).
- -
- -
Sub total [ - ] -
Total receipts 51,282 -
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A3 Payments
----- Start of picture text -----
After School Activities 36,488
Grant to André Malraux School -
Bakery -
Christmas Party and Presents 141
Christmas Cards
Year Book 988
Quizz Night -
Swim Caps
School Directory 250
Anti-Bulying Campaign
Kids Shows and other classes activities -
CM2 Graduation 1,243
Classes gift 595
Young Voices -
Supplies 3,508
Fundraising -
School Fair -
Running Costs 6,602
Sub total 49,815
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-
----- Start of picture text -----
A4 Asset and investment
purchases, (see table)
- -
- -
Sub total - -
Total payments 49,815 -
Net of receipts/(payments) 1,467 -
A5 Transfers between funds - -
A6 Cash funds last year end 26,287 -
Cash funds this year end 27,754 -
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Section B Statement of assets and liabilities at the
Categories
Details
B1 Cash funds
Current Account Petty Cash
Total cash funds
(agree balances with receipts and payments account(s))
Details
B2 Other monetary assets
Details
B3 Investment assets
Details
B4 Assets retained for the charity’s own use
Details
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Signature
No (if any) 1140438
yments accounts
CC16a
Period end date To 07/31/2021
Endowment funds
to the nearest £
Total funds Last year
to the nearest £ to the nearest £
----- Start of picture text -----
- 47,521 67,772
- 92 2,189
- - -
- 1,130 626
2,185 840
- 3,220
- 6,158
- 245
310 -
44 -
- 51,282
81,050
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- - -
- - -
- - -
- 51,282 81,050
- 36,488 54,660
- - 757
- - 2,007
- 141 804
- -
988 887
- - -
- -
- 250 - 20
- -
- - -
1,243 990
595 380
- 689
3,508 4,661
- 71
- 108
- 6,602 2,462
- 49,815 68,456
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- -
- -
- - -
- 49,815 68,456
- 1,467 12,594
- - -
- 26,287 13,693
- 27,754 26,287
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e end of the period
----- Start of picture text -----
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
27,754
- - -
27,754 - -
OK OK OK
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
- - -
- - -
- - -
Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
Fund to which asset Current value
Cost (optional)
belongs (optional)
- -
- -
- -
Fund to which Amount due When due
liability relates (optional) (optional)
-
-
Print Name Date of approval
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilties and basis of report Independent examiner's statement |
Charity Name L'AMICALE ANDRE MALRAUX |
|---|---|
| 31stJuly 2021 Charity no (if any) 1140438 |
|
| 1 and 2 | |
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I am qualified to undertake the examination by being a qualified member of AAT. |
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body |
Date: | 30/05/2021 |
|---|---|---|
| Julie Brierley | ||
| AAT Licensed Accountant |
1
May 2021
IER
(if any):
Address:
Avesta Accounting, 60 The Marlowes, London, NW8 6NA
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to N/A disclose .
2
May 2021
IER