## **AGM 2022 Chair of Trustees Report: Cllr Andrew Hinchliff** As we emerge from two years of Covid-19 pandemic, this is a good time to reflect on our achievements throughout that time and consider our plans for the future of Llanfairfechan Community Town Hall. The global pandemic has had a lasting effect on our venue and it is set to remain a concern into the coming years. We were fortunate enough to receive Covid-19 grants through the pandemic to maintain our position and this has resulted in us being able to keep hold of reserves that had been amassed to help with the further redevelopment of the hall. Plans that are now being progressed: 1. Refurbishment of the old bank rooms in the hall – the committee are awaiting the results of a survey complete by our landlords Conwy CBC. However, the committee are extremely concerned about the state of the guttering and drains on the side of the building, so we are currently seeking quotes to complete emergency work. 2. In partnership with Llanfairfechan Community players, we aim to change the stage lighting to LED lights. This will reduce the electricity usage which will be good for both the environment and our bank account 3. A complete overhaul of our charges is planned but the community groups must be reassured that we will continue to support them by offering a community discount for sessions that benefit Llanfairfechan residents. However, a major challenge is the rising cost of heating, and it is likely we will need to add fuel costs to our room charges – possibly as an extra for groups that require heating. 4. Development of hot desking space. As we now have fully functioning fibre internet line into the building, we will be looking into the hourly hire of hot desks in the Lloyd Hughes room for use by Llanfairfechan based businesses and residents. 5. Development of the venue for weddings receptions and funerals. We are currently applying for a premises licence to run these events and will be advertising the venue in 2022/2023. In 2022, we have three wedding receptions booked and we have previously held a very successful humanist funeral in the venue. Despite the pandemic and in some cases because of the pandemic and our work to convert to a covid19 safe venue, we have increased the range of bookings taken and have hosted some interesting events and sessions over the past two years. These have included Monthly Food and Artisan Markets run by Town Council; Building Vibrant Communities conference held by North Wales Ba’Hai; concerts by No 1 Ladies Accordion Orchestra and Topette; public and private sector support & training sessions by Morrisons Utilities, Dwr Cymru, British Transport Police, BCUHB health visitors, Conwy CBC Family Team; Cartrefi Conwy and Creating enterprise. The period between 2020 and Spring 2022 has been difficult for everyone , but by pulling together, we have been able to ensure we continue to offer a safe and vibrant venue at Llanfairfechan Community Town Hall ## **Treasurer report 2020/2021 for Llanfairfechan Town Hall** Another challenging year due to the covid-19 pandemic where the hall was nearly totally closed. £20,000 grants from the Welsh government saved our bank balance with a hall income of just £5,261.00. Even closed we had £24,024.38 in maintenance and running costs, but we’ve kept heads above water and, fingers crossed, we will come out of this stronger and better prepared for the future. Looking forward we need to keep a close eye on energy costs and review our room hire charges while helping local groups to restart with their meetings. ## **2020/2021 Financial information:** Balance brought forward 2019/2020 31st October: £23,931.61 Rental income: £5,261.00 Grant income: £20,000.00 Outgoings: £24,024.38 Closing Balance: £26,817.81 ## **Cash Sheet 2020-21** ||**Nov-20**|**Dec-20**|**Jan-21**|**Feb-21**|**Mar-21**|**Apr-21**|**May-21**|**Jun-21**|**Jul-21**|**Aug-21**|**Sep-21**|**Oct-21**|**Totals**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Income:**|||||||||||||| |Venue hire||700.00|660.00||200.00||385.00|246.00|1,336.00|240.00|627.00|867.00|**5,261.00**| |Grants|5,000.00||5,000.00|5,000.00|5,000.00||||||||**20,000.00**| |Investment/Other|1,629.58|||||||2.50|2.00|2.00|7.50|6.00|**1,649.58**| |**Total Income:**|**6,629.58**|**700.00 **|**5,660.00 **|**5,000.00 **|**5,200.00**|**0.00**|**385.00**|**248.50 **|**1,338.00**|**242.00**|**634.50**|**873.00 **|**26,910.58**| ||||||||||||||| |**Expenditure:**|||||||||||||| |Fire protection||284.07||||294.48|||||78.00||**656.55**| |Electricity|||||1,143.75||1,287.72|||1,257.16|||**3,688.63**| |Gas||659.44|218.30||||970.90|||196.68|||**2,045.32**| |Water||60.43|||||||123.48||||**183.91**| |Lift Servicing|||||||||||||**0.00**| |Petty Cash|||||||||100.00||||**100.00**| |Insurances|64.03|64.03|64.03|64.03|64.03|64.03|1,173.01|64.03|64.03|64.03|64.20|64.06|**1,877.54**| |Raw Materials||||||||183.55|||||**183.55**| |Equipment|||3,720.00||||||237.60|||449.99|**4,407.59**| |Marketing|||||||||||||**0.00**| |Office Supplies|||||||||||||**0.00**| |Repair/Maintenance||1,169.00||||121.50||1,104.00|1,792.00|318.00|131.98|90.00|**4,726.48**| |misc|500.00|||150.00|4,804.21||||450.60|180.00||70.00|**6,154.81**| |**Total Costs:**|**564.03 **|**2,236.97 **|**4,002.33**|**214.03 **|**6,011.99**|**480.01 **|**3,431.63 **|**1,351.58 **|**2,767.71 **|**2,015.87**|**274.18**|**674.05 **|**24,024.38**| |Net Cashflow|||||||||||||| ||||||||||||||| |Opening Balance|23,931.61||||||||||||| |Closing Balance|26,817.81||||||||||||| Registered Number 0742J295 LLANFAIRFECH.4li COMMUNITY HALL .Micro-entity Accounts 31 October 2021 LLANFAIRFECHAN COMMUNITY HALL Registered Number 07421295 licThFentity Balance Sheet as at 31 October 2021 Noles 2n21 2(J2() Fixed Assets Current Assets 26.817 23.931 Prepayments and at¢rued illcome Creditors: amounts falling due Thithin one )ear INet current assets (liabililies) 26.817 23,931 Total #Ssets less current liabilities 26.817 23,931 Creditors: arnounts falling due after more than one year Provisions for liabilities Accrua15 and deferred income Total net assets {liabilities) 26.817 23.931 Reserves 26.817 23,931 For the year ending 31 October ?021 the company was entitled to exemption under section 477 of the Conipanies Act 2006 relating to sniall coinpanies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying wilh the requirements of th¢ Companies Act 2006 with respect to accounting records and the preparation of accounts. Tlie auLounls have beeIi preparesj in acLordanLe wilh ilie niiLro*Iilily provisiuns aiid delivered in accordance with the provisions applicable to companies subject to the small companies regime. Approved by the Board on 23 January 2022 And signed on their behalf by= Mr Chris Jone5, Director Mr AndreM' Hinehiliff, Director LLANFAIRFECHAN COMMUNITY HALL Registered Number 07421295 Notes to the Micro-entitv Account5 for the period ended 31 October 2021 Employees 2021 2020 Averagc numbcr of employees during the pcriod This docum¢nt was d¢liver¢d using ¢leclronic communications and authenticaled in accordance with the r¢gistrar's rules r¢laling to ¢l¢ctronic forni. authentication and mann¢r ot delivery under s¢¢tion 1072 of the Companies Act 2006.