AfipictriEl4Dt¥ MINCHENDEN ASSOCIATION LIMITED (Registered charity 1140406) Trustees Annual Report and Statement of Financial Activities for the year ended 30 September 2024 Oiftrily R¥gJ.slr4ittiri Ntsrnr. 11401 Rry151¢'mlin Eirgldird Nrijrilyr. 0?4?¢
MINCHENDEN ASSOCIATION LIMITED The Directors, Trustees and Management Committee present its directors, report and financial slatements for the year ended 30 September 2024. Reference and Administrative Information Charity Name.. Minchenden Association Limited Charity registration number.. 1140406 Company registration number: 07460508 Registered Offlce 4 Eversley Crescent London N21 1EJ Directors and Trustees David Eveleigh - Chairman Christopher Ray Keith Reilly Robin Smith Management Commlttee Grou Rob Edwards Roger Evans Sam Heath Andy Spring Bill Reed Cricket Stephen Eveleigh Shahid Khan Prasad Mantrala Asad Qureshi Krishna Sanapala Ramki Seera Manish Solanki Hemanlh Tummala Marc Wetherill Football Jon Bully Ray Delaney Corin Hosier Michael Pierce
MINCHENDEN ASSOCIATION LIMITED Our Alms and obje¢tive$ Pur oses and Aims Our charity's purposes as set out in the objects contsined in the company's Articles of Association are= 11 > to organize or provide or assist in the organisation or provision of facilities for community participation in the healthy CreatIOn of playing sport: (2) to further such other charitable purposes as are charitable under the Laws of England and Wales as the directors may from time to time decide. Ensurin our work deliv raim We review our aims. objectives and activities each year. This looks al what we achieved and the outcomes of our work in the previous 12 months. It also looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remain focused on our stated purposes. We hava referred to the Charity Commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. Public Beneflt The principal benefit to the wider public of our organisation is the provision of facilities for sport and recreation. The clubhouse has 4 changing rooms with showers for the players and a further changing room for the officials. There Is also a bar and communal hall where we provide meals to our teams and those visiting from other dubs. In addition to these facilities there is a licence with the London Borough of Enfield to rent 2 football pitches (which become 1 cricket pitch in the summer) nexl to our clubhouse. Without these facilities it would not be possible for our playing members to participate in local amateur sport and for past players to continue their membership and give back to the Association their help as volunteers to the playing membership. This helps to keep down our costs so that players only pay a small annual subscription and then match fees each time they play. Discounts are given to those with low incomes such as the unemployed and students and in exceptional cases fees are completely waived. When the organisation became a charity the match fees were substantially reduced and the balance of the running costs are met by donations and fund raising events. The application of discounts for those on low incomes continue to apply as does Ihe waiver of fees in exceptional circumstances. Structure. Governance and Managernent Governin Documents The organisation is a charitable company limited by guarantee, incorporated on 6 December 2010 and registered as a charity on 14 February 2011. The company was established under a Memorandum of Association, which sets out the objects and powers of the charitable company and is governed under its Articles of Association. In the eveni of the company being wound up members are required to contribute an amount not exceeding £10.
MINCHENDEN ASSOCIATION LIMITED Recruitment and A ointment of Mana ement Committee The directors of the company are also charity trustees for the purposes of charity law and members of the Management Committee. It is a requirement of the Articles of Association that one third of the Directors must retire from office and seek reelection for a period of Ihree years al the Annual General Meeting. All directors did resign at the last Annual General Meeting on 71h April 2022 and were reappointed by the members of Minchenden Association Limited. All member of the Management Committee give their time voluntarily and receive no benefits from the charity nor seek to recover any expenses. Risk and Internal Control The Organisation has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signalories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Achievements and Performance The primary measurement of performance is the continued strength of the membership of the sports sections. which is clearty affected by their performance on the pitch. The Football club consolidated their position again in the Amateur Football Combination with an increase to 5 teams all holding their own in their respective divisions. The stand out team being the 1S1 Xl who won senior one division to turn to the premiership once again. The Sunday Vets finished second and were unlucky nol to win their league division. The cricket club enjoyed a successful summer of cricket, again running three teams in the Herts league. The 1st Xl finishing 3rd missing out on potential promotion by a point. the 2nd Xl was mid lable having a great blend of experience and upcoming players during the season and the 3rd xi won their division - the clubs first league champions for nearly a decade. We continue to run a Sunday friendly side and occasional 120 midweek games and have used around 90 players throughoul the season. The annual tour to Boumemoulh saw 4 games in 6 days, resulting in 3 wins and one loss and a peak of 30+ people in attendance. Plans for the Future The management committee decided not to undertake any further work until a new lease has been agreed with Enfield Council for the clubhouse and surrounding ground together with a licence to use the football and cricket pitches at the Bramley Road site. Discussions with the Council were recenlly concluded and the Association entered into a new 25-year lease on the clubhouse and a 10- year licence for the pitches effective from December 2023. The club continues to benefit from external professional advice which the executive believe is necessary to protecl the interests of its members.
MINCHENDLN ASSOCIATION LIMITE,D Financial activities and results Our income from ordinary activities exceeded expenditure by £11.245 compared to a deficit of £21,469 in the previous year. Total income was higher Ihan Ihal achieved in the previous year due lo an increase in match fees and subscriptions ciue to the running of more football and cricket teams. General operating costs were lower than in the pretr70us year because 2023 included the cost of a new roller for the cricket section. 11 should be noted thal the reseNes are slill at a historically high level due lo the decision of the Directors and the Executive Committee to defer nonossential expendilure on the maintenance of Ihe clubhouse until a new lease is agreed wilh Enfield Council. Projeds with an estimated cost in exce55 of £150,000 have been id8ntified by the Executive Commitlee that will need to be completed to maintain the condition of the clubhouse. It is expected Ihat this work will commence in the current financial year and is expected lo take about fNe years. Investment Powers. Pollcy and Performance It is a requirement of POR (Policy Organisation and Rules) thal funds not immediately required are transferred into a suilable investment vehicle. Our policy has been to invest in bank deposil aco)unts. Reserves The Association went into this operating year with reserves of £150,555. These have increased to stand al £161.800 at the end ol September 2024. There are no non-current assets. Voluntary Help Many volunteers give up their time and lalents to support the Group. Wè are greatly Indebted to these volunteers for their commltrnent and support. Approved by the Trusiees and signed on Iheir behalf by David Eveleigh Chairman 6" March 2025
MINCHENDEN ASSOCIATION LIMrrED Statement of Financial Activities For the year ended 30 September 2024 12 months to 30 Sep 2024 12 months to 30 Sep 2023 Income Match fees and subscriptions Donations Fund Raising Rent from clubhouse 100 Club Prize Draw Interest received 31.436 17,705 2,208 13,640 5.450 3.173 24,352 17,655 1,184 5,000 5,250 2,388 Total Income Expenses Sportlng Facllltles Pitch hire and match day costs Purchase of sporting equipment Affiliation fees and fines 14,244 5,319 2,221 11,800 17,927 1,328 Premises Rent. rates and insurance Cleaning and maintenance Ulilities and telephone 3,631 16,032 11,341 13,609 14,749 8,411 Other Expenses Multimedia & communications Legal fees Sundry expenses 5.242 2,300 2,037 7,882 1.592 Total Expenses Net Income l {Deficit) from Ordinary Activities Transferred to Reserves £11,245 £{21,469) The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
MINCHENDEN ASSOCIATION LIMrrED Balance Sheet As at 30 September 2024 301h Sep 30th Sep 2024 2023 Unrestricted Unrestricted Funds Funds CURRENT ASSETS Cash Funds Bank Deposit Account- Group Bank Current Accounl - Group Bank Current Account - Football Bank Current Account - Cricket 87.554 20,278 34,702 14,948 84,381 23,154 28,379 5,149 Total Cash Funds 157482 141063 Sundry Debtors and Prepayments Prepayments - Group Prepayments - Football Sundry Debtors- Group Sundry Debtors - Cricket 3,687 3.761 24,715 3,652 5.336 3,525 13,027 3,725 Total Other Monetary Asset5 Llabllilies Accruals and Sundry Credilors - Group Accruals and Sundry Creditors - Foolball Accruals and Sundry Creditors - Cricket 22,481 4,849 4.168 11,856 3.801 464 Total Llabllltle5 Total Net Assets 16180Q The financial statements were approved by the Diredors and Management Committee on 6th March 2025 and signed on its behalf by:" David Eveleigh IÈtL/. L . Chainnan Robin Smith Director
MINCHENDEN ASSC)CIATION LIMfTED NOTES TO THE FINANCIAL STATEMENTS For the year ended 30 Seplember 2024 1. Principal Ac¢ountln9 Policies Accounting Convention The financial statements are ppared under the historical cost convention. and in accordance with the Companies Act 1985 and applicable accounting standards. In preparing the financial staternents the charity follows bèst practice as set out in Ihe Stalemenl of Recommended Practice -Accounting and Reporting by Charities. ("SORP 2005"). Scope of the financlal statements The financial slalemenls cover the activities diredly controlled by the Charity. Incomlng Resources Income is recognised in the period it is due. Donations CeIVed for Ihe general purposes of the charity are included in the General Fund. which is unrestricted. Any donations recerved for aclivities restrlcted by ihe wishes of the donor are disclosed as such. Resrjurces Expended Resources expended arc accounted lor on an accruals basls. All costs have becn directly attribui8d to one of the functional categories of resources expended in the Statement of Finanaal Activities. The charily is not iegislered for VAT and accordingly exper)diture is shown gross of irrecoverable VAT. Fund Accounting General funds are unres1ried funds which are available for use at the discretion of the charity in furtherance of the general objectives of Ihe charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside for particular purposes. Thare are no such funds at present, but any future funds would set out the aim and use of each designated fund in the notes to the financial ststements. Cash Flow Statement The tharity has taken advantage of the exemption available to small charities nol lo piepare a cash flow stslement.
MINCHENDEN ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 30 September 2024 2. Donations 30 Sep'24 30 Sep'23 Minchenden Association (Bar) Ltd Minchenden Association Other Donations 14,980 25 13,027 1,928 17,705 17,655 All donations are unrestricted 3. Commitments and contlngent Ilabllltles At the balance sheet date there were no commitments or contingent liabilities (2023= £nill.
MINCHENDEN ASSOCIATION LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MINCHENDEN ASSOCIATION LIMITED I report on the accounts of the Company for the year ended 30 September 2024. which are sel out on pages 1 to 8. Respective Responsibilities of Trusteos and Examlner The Charity's trustees (who are also the directors of the Company for the purposes of company lawl are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144121 of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. Having satisfied myself that Ihe charity is not subject to audil under company law and is eligible for independent examination, it is my responsibility to.. examine the accounts (under Section 145 of the 2011 Act)., to follow the procedures laid down in the General Directions given by the Chanty Commission (under Section 145151{b} of the 2011 Acll.. and to 5ts1e whether particular matters have come to my attention 8asis of Independent Examlner's Report My examination was carried out In accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the chanty and a ¢omparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the accounts present a 'lruè and fair, view and the report is limited to those matters sel oul in my slalemenl below. Independent Examlner's Statement In connection with my examination. no matter has ¢ome to my attention-. 11) which gives me reasonable cause to believe that in any material respect the requirements . to keep awounling records in accordance with Section 386 of the CDmpanies Act 2006., and lo prepare accounls which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act and with the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charit18S have not been met.. or 121 to which, in my opinion. attention should be drawn in order to enable a proper understsnding of the accounls lo be reached. Helen Tate Chartered Accountant 28 Foresldale Loridon N14 7DT 2025