St Osmund’s Preschool & Wraparound Care Annual General Meeting Thursday 16th October 2025 – 6pm at St. Osmund’s Preschool ## **Agenda** - Opening remarks/welcome - Attendees (BSP, JA, PS, NR, HE, JS, TH) - Minutes of previous AGM - Matters arising from the Minutes - Chairpersons Report - Adoption of Chairpersons Annual Report - Presentation of Manager's Report - Adoption of Manager's Report - Election of Committee Members - Any changes to Constitution - Any Other Business - Closing remarks ## Welcome Welcome to the St. Osmund’s Preschool & Wraparound Care Annual General Meeting 2025, and thank you all for attending. In order for this meeting to be quorate in line with our constitution, the following must be adhered to. The minimum number of committee members shall be 3 and the maximum shall be 12, together with up to a further 3 co-opted members. The Committee shall consist of: (a) a Chair, a Treasurer and a Secretary (“the Officers”) and (b) not less than 2 nor more than 9 other elected Member; and if the Committee decides it can co-opt up to further Members on to the Committee at any time after the AGM The constitution states; A quorum for committee meetings is not less than half the committee, including two of the officers. Matters arising from the Minutes of the 2024 AGM Proposer and seconder vote to adopt the 2024 AGM minutes as a true and accurate record. Proposed by: _ **BSP** _ _ Seconded by: _ **JA, PS, NR, HE, JS, TH** _ _ St Osmund’s Preschool AGM Meeting 16th October 20254 10 ## **Chairperson's Report** ## **1. Welcome and Introductions** Good evening everyone. On behalf of the committee, I would like to extend a warm welcome to all parents, staff and committee members present today. I appreciate you all taking the time to attend this Annual General Meeting for St Osmund’s Preschool ## **2. Overview of the Year** This has been an exciting and eventful year for St Osmund’s Preschool with both challenges and achievements that we have faced together as a team. Despite some of the uncertainties and adjustments we’ve had to make, our focus has always remained on providing a safe, engaging, and nurturing environment for the children. ## **3. Key Achievements** - **Enrolment and Attendance:** - **Preschool:** This year, our enrolment has remained steady with 43 children on roll, with 5 ready to join in January. We have welcomed new families, which is a testament to our reputation and the quality of care we provide. - **Wrap Around Care** : The sessions continue to be well attended with regular children and we are able to help families at short notice if their needs change. . - **Staff Development:** Our staff members are the backbone of our preschool, and we have invested in professional development opportunities. At the end of last term all staff refreshed their first aid training as well as safeguarding training. Emily renewed her advanced safeguarding training in relation to her role as Deputy Designated Safeguarding Lead. - **Events and Activities:** We were able to organise various events for the children and their families, such as the winter and autumn celebration, end of term Graduation Ceremony, and World Book Day. We had a tree at the Christmas tree festival and all children were able to visit with preschool. These events have helped to build a sense of community and provide enriching experiences for the children. Planned events for this year so far include an Autumn disco, decorating a tree for St Thomas’s Church Christmas Tree Festival and a winter festival. - **Fundraising and Donations:** I would like to thank everyone involved in our fundraising efforts. We raised £302 through events such as cake sales, Autumn Festival and Bag 2 School collection which is our most profitable fundraising initiative. We have also raised funds through the Easy fundraising scheme as well as receiving a generous donation from Quack Quack Golf. These funds have been crucial for supporting the day-to-day running of the preschool and purchasing new resources. ## **4. Financial Overview** Our Treasurer will provide a more detailed overview of our finances shortly, but I would like to highlight that, despite the challenges faced this year, of increases to running costs we have managed our budget carefully, investing £6000 in classroom furniture ensuring we meet our obligations and maintain a healthy reserve for future needs. St Osmund’s Preschool AGM Meeting 16th October 20254 10 ## **6. Future Plans** Looking forward, we have ambitious plans to further enhance the preschool environment: - **Curriculum Development:** We plan to enhance our curriculum by integrating more outdoor activities, enhancing the mud kitchen and continuing to develop the children’s interest in growing vegetables and caring for the environment. This will ensure a holistic development approach, catering to the diverse interests of our children. - **Facility Improvements:** We intend to upgrade the lighting to softer lights which promotes calm and supports the children’s wellbeing. - **Community links:** We also want to continue strengthening our relationship with the local community through visits to the Library, continuing links with the Primary School and building a relationship with the residents of the Robert Stokes Alms house. ## **7. Acknowledgements** - I would like to take this opportunity to thank: - **The Staff:** for their hard work, dedication, and passion. The high standard of care and education we provide would not be possible without your commitment. - **The Parents:** for your trust in us and for supporting our activities throughout the year. - **The Committee Members:** for volunteering your time and skills to ensure the smooth running of the preschool. - **Volunteers:** for your generous support, which has enabled us to continue providing quality education and care. ## **8. Election of Committee Members** ## **9. Conclusion** In conclusion, I am proud of what has been achieved this year as a preschool and as a community. Under Polly’s leadership great strides have been made in providing a nurturing, educational environment for our children, and I am confident that with your continued support, St Osmund’s Preschool will go from strength to strength. Thank you again for attending today, and I now pass over to Polly for the financial report. ## **Beth Simkin-Park Chairperson, St Osmund’s Preschool** Adoption of Chairs Report; Proposed by: **BSP** _ Seconded by: **JA, PS, NR, HE, JS, TH** _ _ St Osmund’s Preschool AGM Meeting 16th October 20254 10 ## ’ – Manager s Report Polly Swannell This year has gone by extremely quickly. Firstly, I would like to thank the staff who are dedicated to the children and the reputation of the setting. They provide brilliant play opportunities for all children to learn and develop from. They have adapted to changes in the cohort brilliantly and I am lucky to have such a good team. This year we have been using the Primary school woodland area and school hall on a regular basis which the children all benefit from. We have spent time out in the community visiting the park, took part in the Christmas Tree Festival, visited the Cathedral, attended the Remembrance service and had regular visits to the library. Wraparound care is busy but not at capacity. We have a wide age range with 2 year olds from preschool up to 11 year olds some with additional needs. The staff manage these well and liaise with parents when they are collected ## **Staffing and training** Currently we have 11 members of staff on roll. The staff have continued with their own professional development and have completed statutory training of safeguarding, first aid refresher and Prevent duty Miss Emilia is now a qualified Level 3 practitioner. Katie and Tess are doing the experienced based route to becoming a Level 3 practitioner. ## **Finance and Budgeting** Parent Fees decreased to £98364.16 compared to £118,385.04 last year. We received £ 728.00 grant from Wiltshire council to support the changes to having a higher number of 2 year olds. We also distributed food vouchers as part of the Early Years additional support for vulnerable families’ scheme. As of 15/10/2025 the bank accounts stand at: - £51876.43 Main Account: for paying salaries, cleaning products, resources etc. - £340.33 Fundraising Account. - £60786.95 Subsidiary Account: for unexpected expenses and utilities. We are required under Charities Commission rules to keep sufficient funds in this account to cover redundancies in the event of the preschool having to close due to circumstances beyond our control. - £2133.32 Wraparound Account St Osmund’s Preschool AGM Meeting 16th October 20254 10 Please see below for the total expenditure, income and bank balances of the main account over the past three years; ||**2021-22**|**2022-23**|**2023-24**|**2024-25**| |---|---|---|---|---| |**Income**|£231,215.61|£260,285.61|£299761.52|£299338.12| |**Expenditure**|£252,601.81|£239,182.46|£251491.68|£278908.81| |**Closing balance**|-£21,386.20|£21,103.15|£48629.84|£20429.31| ## **The retained profit is lower this year due to:** Our wage bill has increased due to Emily returning from maternity leave and having another member of staff alongside the increase in minimum wage. The cost of food for snacks has increased by approximately £15 per week this is due to increasing prices. The school have changed provider for electricity and the bills are noticeably less. With the introduction of reusable hand towels we have made a saving of approximately £300 whilst being more sustainable. ## **Fees Increase/Sessions:** We implemented the fees increase previously signed off by the committee for Wraparound care with effect from April 2025. ## **Funding** |**Total No:**
**Children on**
**Roll**
**3-4 year old**
**Universal**
**Funding**
**3-4 year old 30**
**hours funding**
**2 year old**
**disadvantaged**
**funding**
**2 year old**
**working Parent**
**funding**|**2022-**
**2023**|**2023 -**
**2024**|**2024-**
**2025**|**2025-**
**2026**| |---|---|---|---|---| ||**51**|**46**|**45**|**43**| ||**21**|**18**|**13**|**13**| ||**14**|**13**|**14**|**15**| ||**6**|**4**|**2**|**1**| ||**N/A**|**N/A**|**8**|**9**| St Osmund’s Preschool AGM Meeting 16th October 20254 10 **10 11 8 5** **Fee Paying** **This year we receive £5.52 per hour for a funded 3-year-old** Although our overall numbers are lower, the children are attending more sessions and we have a high number of 2 year olds. With 5 more children to start in January taking us to 48 on roll. ## **Admissions:** This year we have had a larger number of 2 year olds applying for places, this is due to the working parent 2-year-old funding. From September 2025 2 year olds became entitled to 30 hrs funding resulting in a lower number of 3 year olds applying as they are eligible for funding at 2. ## **Advertising:** This has been generally by word of mouth and our website. We have not paid for external advertising. ## **Policies and Procedures** Policies have been updated for the coming year. A selection of these will be uploaded onto the website and tapestry online learning journal for parents’/carers’ reference. Paper copies can be found in the relevant folder in the Office. All staff will be required to read these and be aware of all relevant changes. On completion staff will be required to sign confirmation of this. Hard copies of policies are available upon request from the office. ## **Fundraising** Our termly bag2school collection has not been that successful due to a lower price per kilo so we have not booked one for this term. Easy fundraising is an effective way to raise funds when online shopping and we have several parents who use every time they shop. . ## **Current Fundraising plans;** Autumn Disco Children’s Christmas cards. Christmas Raffle Quiz night Games night We rely heavily on the generosity and support of the families involved. We are continually looking for support to raise funds for the preschool, which will benefit both the setting and the children who attend. St Osmund’s Preschool AGM Meeting 16th October 20254 10 ## **Other changes** In September 2025 we implemented our online learning journal system “Tapestry”. All parents are now interacting with the App and the feedback has been positive from parents and staff. I have attended training on the changes to the Ofsted inspection that will come into effect on the 3[rd] November and this will be cascaded to the staff. ## **Adoption of Managers Report (2024-2025)** Proposed by: _ **PS** Seconded by: **BSP, JA, NR, HE, JS, TH** ## **Changes in Constitution** We currently adhere to the Pre-School Learning Alliance – Model Pre-School Constitution 2011. I propose that we continue with this. ## **Adoption of the proposal of no changes to constitution.** Proposed by: _ **PS** Seconded by: **BSP, JA, NR, HE, JS, TH** _ ## **Election of Committee Members** N/A ## **Any other Business** No other business put forward St Osmund’s Preschool AGM Meeting 16th October 20254 10 **Date of Next Meeting:** Thursday 8[th] January 2026 at 6pm St Osmund’s Preschool AGM Meeting 16th October 20254 10 |**Combined proft and loss acou**
**Income**
Wiltshire Council
Parent Fees
Grants
Other
Fund raising
Interest
**Expenditure**
Wages
Snack
PAYE
Telephone
electricty/water
Statonary
Uniform
Lunches
Equipment
Cleaning
Actvites
bank charges
Training
Accountancy
Council Tax
Repairs and renewals
**Total income retained for year**|**nt year end 2023-24**
2024-25
**£**
241545.41
3126.72
4772.82
1564.11
1905.65
3503.91
1503.51
0.00
7133.66
462.12
0.00
538.07
1143.00
3692.60
650.84
7366.39
278908.81|4 main bank accounts
2024-25
**£**
200671.34
98364.16
0.00
0.00
302.62
0.00
299338.12
299035.50
**20429.31**|2023-24
£
203639.06
2598.07
6896.12
2620.33
8424.32
2505.33
1243.11
4819.91
7918.98
996.66
0.00
446.09
1824.95
3596.20
580.87
3381.68
251491.68|2023-24
£
175934.48
118385.04
4407.50
300.80
733.70
0.00
299761.52
48269.84|dif
24736.86
-20020.88parents invoices plus discounts for multples
4407.50
300.80
431.08easy fundraising /bags to school/charity donaton
0.00
-423.40
-37906.35includes wages pension and life ins
-528.65
2123.30
1056.22
6518.67
-998.58
-260.40
4819.91
785.32
534.54
0.00
-91.98
681.95
-96.40
-69.97
-3984.71
-27417.13| |---|---|---|---|---|---| St Osmunds Preschool Charityno ~~31/8/2025 1140389~~ if any (remember to include the page numbers of additional sheets) Report to the Address: Exeter Street Salisbury SP1 2SG trustees/ I report to the trustees on my examination of the accounts of the members above charity ("the Trust") for the year ended 31/03/2025 of As the charity trustees of the Trust, you are responsible for the On accounts for the preparation of the accounts in accordance with the requirements of year ended the Charities Act 201 1 ("the Act"). I report in respect of my examination of the Trust's accounts carried Set out on pages out under section 145 of the 201 1 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed Responsibilities and basis of below *) in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were report not kept in accordance with section 130 of the Act or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts. Independent Date: 04/05/2025 examiner's statement Cherry Goddard Signed: Name: Relevant professional qualification(s) or body (if any):MAAT