(A company limited by guarantee)
Report and Financial Statements For the period 1 September 2021 to 31[st] August 2022
Registered Charity Number: 1140387 Company registration Number: 7448668
Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Objectives, Activities, Achievements and Performance
The purposes of the charity are, for the public benefit:
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to advance the Christian religion in particular, but not exclusively, in schools; and
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- to relieve poverty, suffering and distress among children and young people.
These objectives have been pursued throughout the reporting year as follows:
Personnel
Paul Sparrey has continued through the year as our full-time director supported by Jo Curtis our part-time administrative assistant who also provides front line support for Christian Unions and lessons in particular. Kay Blackwell started as full time Chaplain at The Oxford Academy and is partly sponsored by the charity.
The charity’s activities have continued to be seriously affected by the continuing COVID pandemic, particularly up to the end of 2021 with some Christmas lessons being cancelled. The pandemic has also resulted in a loss of connection with many volunteers and the challenge of getting OSC activities again scheduled into the programme of senior schools who have themselves many challenges in recovering their activities as the worst effects of the pandemic pass. Accordingly, this year has been focussed on rebuilding where we have sought to reengage with our volunteer and supporter base and with schools. There have been many encouraging signs and we look forward with confidence to the coming year.
Throughout the year, our staff undertook various online and in person courses to ensure continuing professional development. Our trustee who pastors the staff organised two away days for them. Our director has regular one to one meetings with a mentor and networks with others in similar positions in Marlborough School, Woodstock and continuing advice and support from STEP in St. Albans.
The OSC team are supported by a leadership team of 3 trustees which meets every term. Meetings of the full trustee body are focussed more at a higher level of oversight. One trustee remains a line manager of the Director, with another trustee being responsible for safeguarding issues and another as pastor both to the employees and volunteers.
The OSC model is to leverage its activities by mobilising volunteers from local churches. One of our volunteers leads an inter-church discipleship group for Year 6 girls. Our volunteer administrator manages a pathway for volunteers who apply to work with OSC which provides an efficient system to ensure appropriate vetting and training both in
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
relation to lesson content and presentation and safeguarding. A supporter organises our weekly term-time OSC prayer meeting. It remains our objective to grow OSC’s activities by increasing the volunteer base, providing good quality training and preparation and extending the representation across more Oxford churches. We keep our supporters updated with newsletters distributed by e-mail and in hard copy three times a year.
Our admin assistant manages our policies and procedures, ensuring that these are kept up to date and that we are in compliance. We take our safeguarding responsibilities very seriously and, in some cases, go beyond legal requirements. We provide safeguarding training to all our volunteers who all undergo required checking. Our safeguarding trustee is Moira Dorey.
Prayer is a fundamental element of OSC. A weekly OSC prayer meeting has continued throughout the year with a small, committed group. Our annual Prayer for Schools Event had representatives of 10 schools and 10 local churches.
Relationships with Churches and Supporters
OSC seeks to partner with all churches in the Oxford area who share our vision. Our director has made a number of church visits throughout the year to explain the work of OSC and encourage support. We were supported financially throughout the year by 5 churches and attract volunteers and prayer support from many other churches.
Our director chairs the Kidlington churches steering group for schools in Kidlington and is a member of the steering group for chaplaincy at The Oxford Academy and City of Oxford College. In supporting Christian Unions in schools, OSC worked together throughout the year with youth workers from many local churches and partner charities. Our staff participate in the Oxford church youth workers’ group, Soulnet which is a venue for discussion, ideas, resources and prayer.
A termly newsletter is sent to supporters keeping them connected with activities. OSC maintains contact with the Church of England diocesan RE advisor and contributes to the Education Advisory group at Christchurch, Oxford University. OSC is a member of the Evangelical Alliance. One of our trustees is the Schools Chaplaincy Adviser to the Diocese of Oxford which facilitates close cooperation, particularly in Church of England schools including The Oxford Academy.
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Premises
The Parish Church Council of St. Andrew’s, North Oxford make available an office for OSC staff in their parish centre at Linton Road, Oxford at no cost. Other rooms in the Parish centre are used for a weekly prayer meeting and for other ad hoc meetings and training events. Other churches have provided their facilities for OSC events at no cost, including Woodstock Road Baptist Church and St. Ebbes. C. of E.
Activities
OSC supports existing Christian Unions (CUs) at senior state schools in Oxfordshire. The OSC approach to CUs is that these should ideally be owned by the pupils with a school staff member prepared to be present with OSC volunteers/local church support/other Christian agencies to help run them. OSC provides continuity and active support and encouragement for CU leaders and members. This includes help to organise, set up/ provide support for developing termly programmes/ mentoring and training of leaders/ planning leadership succession and training/ teacher liaison/coordinating external support from church youth workers and volunteers/ seeking to resolve issues arising which may be detrimental to the future of CUs.
This year OSC have been supporting 2 age group CUs at each of Cherwell and Oxford Academy and a CU at Gosford High. A new CU has been commenced at Swan and there are plans developing for restarting CU at Cheney.
OSC aims to develop good quality/ curriculum friendly lessons on aspects of the Christian faith, presented by trained volunteers from local churches and to find opportunities to present these in secondary schools in Oxford. This year our lesson activity was restricted to Christmas and Easter lessons at Oxford Academy and a series of 5 year group assemblies at Gosford Hill at Christmas and Easter.
Our director currently spends a day per week in two senior schools providing mentoring support to individuals and groups of students. He has completed the course to become a group leader of Kintsugi Hope programmes and OSC has become a partner of this charity which produces materials to enable Christians to provide mentoring programmes to young people. This is a very exciting development for OSC and we have hopes that this may expand to be another avenue which we can offer volunteers to become involved in schools’ work.
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Financial Review
Donations from individuals (£26,246) was decreased in 2021/2022 compared to the previous year. This includes £9,353 of restricted giving, not available for the day to day running of the charity. Grant income (£850) was slightly increased in 2020/21 compared to the previous year and income from churches was increased, but this did contain £3000 of restricted giving. Total income for the year was down nearly £5,700 from 2020/2021 at £36,777 in total.
Staff costs were decreased as post pandemic activities were still slow to get restarted. Expenditure costs increased compared to the previous year as activities resumed post pandemic. Total expenditure for the year was £44,198, slightly less than the previous year mainly due to lower staff costs.
Overall, there was a deficit for the year of £7,421, £4,638 greater deficit than the previous year. Total reserves at the year-end stood at £39,560, largely represented by cash at bank.
Reserves Policy
The trustees regularly monitor OSC’s finances and reserves. The trustees regard long term viability to be dependent on achieving balance between regular expenditure and regular donations from individuals and churches/trusts. Until this is achieved, trustees propose to allow reserves to increase by receipt of one-off donations. OSC’s strategy envisages significant increase in personnel. If, and when reserves would provide sufficient cushion for increased regular expenditure, the trustees would propose to increase staffing.
Structure, Governance and Management
Oxford Schools Chaplaincy is a company limited by guarantee. Its governing document comprises its Memorandum and Articles of Association. Trustees are elected by Members by simple majority or co-opted by existing Trustees for the remainder of the year in which they are co-opted. Trustees must be no less than 3 nor more than 12 in number. One third of Trustees (commencing with last to be appointed) must resign at each annual general meeting. Their names can be submitted for re-election.
Bishop Stephen, the Bishop of Oxford and Professor Ewan McKendrick, Professor of English Private Law, University of Oxford, are our patrons.
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Reference and Administrative Details
Name of Charity: Oxford Schools Chaplaincy (no other name used) Charity Registration Number: 1140387 Company Registration Number: 7448668
Principal Office and Registered Office: St. Andrew’s Church, Linton Road, Oxford OX2 6UG
Names of Trustees (during reporting period)
Kenneth MacRitchie (Chair) Frances Down (Treasurer) Moira Dorey Rev. Dan Heyward Mandy Myatt Rev. Charlie Kerr
Names of Directors on date of approval of report
Kenneth MacRitchie Frances Down Moira Dorey
OSC holds no property other than office equipment of Schools Worker. Exemptions from Disclosure : None Claimed Funds held as Custodian Trustee on behalf of Others: None
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Independent examiner's report on the accounts
Report to the trustees of Oxford Schools Chaplaincy (Registered Charity Number 1140387) on accounts for the period ended 31[st] August 2022 set out on pages 8 to 16 inclusive.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: A Maxfield
Date: 19/03/23
Name: Ms Anne Maxfield
Relevant professional qualification: MA ACA
Address: 151 Windmill Road, Headington, OXFORD, OX3 7DW
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Statement of Financial Activities 31 August 2022
| 2022 Unrestricted Funds Restricted Funds Total Funds £ £ £ 27,389 9,353 36,742 12 0 12 23 0 23 0 0 0 27,424 9,353 36,777 0 0 0 44,098 100 44,198 44,098 100 44,198 -16,674 9,253 -7,421 |
Unrestricted Funds £ 29,180 0 3 3,037 |
2021 Restricted Funds Total Funds £ £ 10,210 39,390 0 0 8 11 0 3,037 |
|
|---|---|---|---|
| Income Donations and legacies Income from charitable activities Income from investments Other: Corona Virus Job Retention Scheme Total Income Expenditure Raising funds Charitable activities Total expenditure Net Movement of funds Balances brought forward at 1 Sept Balances carried forward at 31 Aug |
|||
| 32,220 | 10,218 42,438 |
||
| 0 45,021 |
0 0 200 45,221 |
||
| 45,021 | 200 45,221 |
||
| -12,800 | 10,018 -2,783 |
||
| 36,831 10,150 46,980 |
49,631 | 132 49,763 |
|
| 20,157 19,403 39,560 |
36,831 | 10,150 46,980 |
All the above results are derived from continuing activities All gains and losses are recognised in the year and included above.
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Balance Sheet at 31 August 2022
| Tangible Fixed Assets Current Assets Debtors (see note 3) Cash at bank and in hand Creditors: amounts falling due within one year (see note 4) Net Current Assets Creditors: amounts falling due after more than one year Total Net Assets Unrestricted Income Funds Restricted Income Funds(see note 8) Total Accumulated Funds(see note 9) |
2022 £ 0 1,776 39,250 41,027 1,467 39,560 0 39,560 20,157 19,403 39,560 |
2021 £ 0 3,844 44,615 |
|---|---|---|
| 48,459 | ||
| 1,479 | ||
| 46,980 | ||
| 0 | ||
| 46,980 | ||
| 36,831 10,150 |
||
| 46,980 |
These accounts were approved by the Trustees at their meeting on 27 April 2023 and signed on their behalf by:
Mr Kenneth MacRitchie (Chair)
Mrs Frances Down (Treasurer)
Dated 27/04/23
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Company number: 07448668 Registered Charity Number: 1140387
Oxford Schools Chaplaincy
| Statement of Cash Flows for the year ended | 31 | August 2022 | August 2022 | |
|---|---|---|---|---|
| Statement of Cash Flows | 2022 | 2021 | ||
| £ | £ | |||
| Cash flows from operating activities | ||||
| Net cash provided by (+) / used in (-) operating activities | -5,388 | -6,109 | ||
| Cash flows from investing activities | ||||
| Dividends, interest and rents from investments | 23 | 11 | ||
| Purchase of property, plant and equipment | ||||
| Net cash provided by (+) / used in (-) investing activities | 23 | 11 | ||
| Change in cash and cash equivalents in the year | -5,365 | -6,098 | ||
| Cash and cash equivalents at the beginning of the year | 44,615 | 50,713 | ||
| Cash and cash equivalents at the end of the year | 39,250 | 44,615 | ||
| Reconciliation of net income (+) / | ||||
| expenditure (-) to net cash flow from | ||||
| operating activities | 2022 | 2021 | ||
| £ | £ | |||
| Net income (+) / expenditure (-) for the year as per the | ||||
| Statement of Financial Activities | -7,421 | -2,783 | ||
| Adjustments for: | ||||
| Dividends, interest and rents from investments | -23 | -11 | ||
| (Increase) / decrease in debtors | 2,068 | -3,320 | ||
| Increase / (decrease) in creditors | -12 | 5 | ||
| Net cash provided by (+) / used in (-) operating activities | -5,388 | -6,109 |
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
| Income and Expenditure account | Income and Expenditure account | Income and Expenditure account | |
|---|---|---|---|
| for the year ended August | 2022 | ||
| All income | All income | ||
| funds | funds | ||
| 2022 | 2021 | ||
| Income | £ | £ | |
| Donations & Legacies | |||
| Individuals Gift Aid donations | 21,831 | 25,784 |
|
| Individuals Non Gift Aid donations | 4,416 | 6,760 |
|
| Total Individuals | 26,246 |
32,544 |
|
| Churches | 9,646 | 6,346 |
|
| Grants & other organisations | 850 | 500 |
|
| Total Other | 10,496 |
6,846 |
|
| Total Donations & Legacies | 36,742 | 39,390 |
|
| Income from Charitable Activities | 12 | 0 |
|
| Corona Virus Job Retention Scheme | 0 | 3,037 |
|
| Interest & investment income | 23 | 11 |
|
| Gross Income for the year | 36,777 | 42,438 |
|
| Expenditure | |||
| Raising Funds | 0 | 0 |
|
| Charitable Activties | |||
| Staff Costs (see note 5) | 40,313 | 42,697 |
|
| Ministry Costs (see note 7) | 883 |
902 |
|
| Training & Travel costs (see note 7) | 1,228 |
371 |
|
| Other overheads (see note 7) | 1,774 |
1,251 |
|
| 44,198 | 45,221 |
||
| Total Expenditure in the year | 44,198 | 45,221 |
|
| Net Expenditure before tax for the year | -7,421 | -2,783 |
|
| Tax payable | 0 | 0 |
|
| Net Expenditure after tax for the year | -7,421 | -2,783 |
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2022
1. Explanatory notes to the financial statements
Basis of preparation and assessment of going concern:
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
2. Accounting policies
a) Income
All the income is recognised once the charity has entitlement to the income, and it is probable that the income will be received and the amount of income receivable can be measured reliably.
Voluntary Income:
Donations are recognised when received by the charity. Income tax recoverable on Gift Aid donations is recognised when the donation is received.
Legacies: entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received.
b) Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Grants and donations are accounted for when paid, or when awarded if that creates a binding obligation for the charity.
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
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Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2022
c) Fund accounting
General Funds (unrestricted) represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application to the general purposes of the charity.
Restricted Funds represent those funds to be used for specific purposes as requested by the donor.
The charity does not usually invest for each fund separately and interest is attributed to the General Fund.
d) Current assets
Amounts owing to the charity at 31 August 2022 in respect of gift aid recoverable or other income are shown as debtors less provision for amounts that may prove uncollectible.
e) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.
f) Creditors
Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount.
g) Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the charity.
h) Pensions
Contributions are made to a defined contribution scheme on behalf of the Schools Director and Administrator and are included in the accounts when payable.
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2022
| 3. Debtors HM Revenue & Customs re Gift Aid 4. Creditors Pension creditor Accruals Total |
2021 £ 1,776 £ 217 1,250 1,467 |
2021 £ 3,844 £ 229 1,250 |
|---|---|---|
| 1,479 |
| The charity contributes 5% on behalf of its employees to an auto-enrolment compliant NEST | The charity contributes 5% on behalf of its employees to an auto-enrolment compliant NEST | The charity contributes 5% on behalf of its employees to an auto-enrolment compliant NEST |
|---|---|---|
| pension scheme. Pension contributions owing to the pension scheme at 31 August 2022 were £217 | ||
| (2021 - £229). | ||
| 5. Staff Costs and Trustee Remuneration | 2022 | 2021 |
| £ | £ | |
| Salaries | 37,869 | 40,027 |
| Employers NI | 0 | 0 |
| Pension | 1,893 | 2,001 |
| Payroll services | 551 | 669 |
| Recruitment costs | 0 | 0 |
| Total | 40,313 | 42,697 |
| Equivalent full time staff | 1.4 |
1.5 |
During the year the charity employed a full time Schools Director and a part time (0.4 FTE) administrator. No employee's renumeration exceeded £60,000. The Charity considers its key management personnel to comprise the Schools Director and two volunteer trustees, Moira Dorey and Mandy Myatt.
The Schools Director received total remuneration of £31,008 (2021 £30,400). No remuneration was paid to any of the volunteer Trustees and no expenses were reimbursed to any of the Trustees during the current or preceding year.
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2022
6. Related Party Transactions
The Charity received donations totalling £3,660 (2021: £3,660) from individuals serving as Trustees during the year. No restrictions were imposed on the use of the donations which were made to the general fund.
7. Resources Expended Detail
| Ministry Costs Resources for Schools work Laptops Yr 6 Leaving Gifts Hospitality CU Consumables Miscellaneous (inc DBS) Training & Travel Costs Training courses costs Travel costs Other Overheads Mobile Phone Office Costs Computing Fees & subscriptions Miscellaneous |
Unrestricted Funds Restricted Funds Total Funds 2022 2022 2022 £ £ £ 166 0 166 0 0 0 0 100 100 137 0 137 325 0 325 154 0 154 783 100 883 787 0 787 441 0 441 1,228 0 1,228 70 0 70 100 0 100 506 0 506 925 0 925 173 0 173 1,774 0 1,774 |
Total Funds 2021 £ 133 200 0 314 102 154 |
|---|---|---|
| 902 | ||
| 170 201 |
||
| 371 | ||
| 70 5 230 891 54 |
||
| 1,251 |
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2022
8. Restricted Income Funds
| Fund restricted to :- Roadshow costs Laptop Appeal Yr 6 Leaving gifts Chaplaincy TOA Total Restricted Funds |
Brought forward at 1 Sept 2021 Income in- year Expenditure in-year £ £ £ 132 0 0 10 0 0 0 100 100 10,008 9,253 0 10,150 9,353 100 |
Carried forward at 1 Sept 2022 £ 132 10 0 19,261 |
|---|---|---|
| 19,403 |
Chaplaincy TOA represents donations made to OSC to further its support for the Chaplaincy Team Leader employed by The Oxford Academy (TOA) with the support of the Diocese of Oxford Development Fund.
9. Analysis of Net Assets by Fund
| Current Assets Current Liabilites At 31 August 2022 |
Unrestricted Funds Restricted Funds Total Funds 2022 2022 2022 £ £ £ 21,623 19,403 41,027 -1,467 0 -1,467 20,156 19,403 39,560 |
Total Funds 2021 £ 48,459 -1,479 |
|---|---|---|
| 46,980 |
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