Oxford Schools Chaplaincy
(A company limited by guarantee)
Report and Financial Statements For the period 1 September 2019 to 31[st] August 2020
Registered Charity Number: 1140387 Company registration Number: 7448668
Oxford Schools Chaplaincy Company number: 07448668 Registered Charity Number: 1140387
Objectives, Activities, Achievements and Performance
The purposes of the charity are, for the public benefit:
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to advance the Christian religion in particular, but not exclusively, in schools; and
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- to relieve poverty, suffering and distress among children and young people.
These objectives have been pursued throughout the reporting year as follows:
Personnel
Samantha Cragg, who had been our full- time Director of Schools Work for over 3.5 years, moved on with our best wishes and appreciation for her service at the end of October 2019. As one of her last tasks, she managed a widely advertised recruitment programme for her successor, culminating in interviews in September of a very impressive shortlist of applicants. Paul Sparrey was appointed our new Director and commenced full time with us in January 2020. Paul is very experienced having been involved in Christian youth work for over 16 years. Before joining us, he was Christian schools’ worker in Reading. He lives in Wallingford and is married with 3 young children. Jo Curtis, joined OSC as our part-time administrative assistant at the beginning of September. Jo is a former teacher at Gosford Hill School and we are delighted to have someone of her experience to take on this important role. There has continued to be significant progress in our work both in quality and quantity.
At the beginning of 2020, we undertook a full review of our governance and strategy led by an external facilitator, Will Treasure, a Trustee of a ‘sister’ organisation St. Albans and Harpenden Christian Education Project (‘STEP’). Will had been instrumental in establishing this charity and overseeing its growth. One of the key results of this exercise was to establish a smaller group of trustees as a leadership team with the mandate of maintaining close contact with the Director especially in the early months of his joining. This team meet every term and meetings of the full trustee body are now less frequent and focussed more at a higher level of oversight. One trustee remains a line manager of the Director, with another trustee being responsible for safeguarding issues. A new appointment was made for one trustee to act as pastor both to the employees and volunteers. Informal advisory support continues to be provided to the Director on an as requested basis by the Director of STEP.
The OSC model is to leverage its activities by mobilising volunteers from local churches. A volunteer leads, an inter-church discipleship group for Year 6 girls Our volunteer administrator manages a pathway for volunteers who apply to work with OSC which provides an efficient system to ensure appropriate vetting and training both in relation to
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Company number: 07448668 Registered Charity Number: 1140387
Oxford Schools Chaplaincy
lesson content and presentation and safeguarding. A supporter organises our weekly termtime OSC prayer meeting. It remains our objective to grow OSC’s activities by increasing the volunteer base, providing good quality training and preparation and extending the representation across more Oxford churches. We keep our supporters updated with newsletters distributed by e-mail and in hard copy three times a year.
OSC seeks to work with local churches and other Christian groups involved in schools work. In supporting already established Christian Unions and setting up new ones, OSC has worked together with youth workers from Kidlington Baptist Church, St. Aldate’s, St. Clements, St.Ebbe’s, St. Andrew’s and Viva network. OSC has also provided opportunities for students from the Oxford Centre for Christian Apologetics and Wycliffe Hall to present in schools. OSC used its convening capabilities to bring together the churches in Kidlington to form a steering group to serve Gosford Hill School and feeder primaries in a better and more joined up way.
OSC maintains contact with the Church of England diocesan RE advisor and contributes to the Education Advisory group at Christchurch, Oxford University. OSC is a member of the Evangelical Alliance. One of our trustees is the Schools Chaplaincy Adviser to the Diocese of Oxford which facilitates close cooperation, particularly in Church of England schools including The Oxford Academy.
Premises
The Parish Church Council of St. Andrew’s, North Oxford make available an office for OSC staff in their parish centre at Linton Road, Oxford at no cost. Other rooms in the Parish centre are used for a weekly prayer meeting and for other ad hoc meetings and training events. Other churches have provided their facilities for OSC events at no cost, including Woodstock Road Baptist Church and St. Ebbes C.of E.
Activities
OSC supports existing Christian Unions (CUs) at senior state schools in Oxfordshire. The OSC approach to CUs is that these should ideally be owned by the pupils with a school staff member prepared to be present with OSC volunteers/local church support/other Christian agencies to help run them. OSC provides continuity and active support and encouragement for CU leaders and members. This includes help to organise, set up/ provide support for developing termly programmes/ mentoring and training of leaders/ planning leadership succession and training/ teacher liaison/coordinating external support from church youth workers and volunteers/ seeking to resolve issues arising which may be detrimental to the future of CUs.
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Company number: 07448668 Registered Charity Number: 1140387
Oxford Schools Chaplaincy
OSC aims to develop good quality/ curriculum friendly lessons on aspects of the Christian faith, presented by trained volunteers from local churches and to find opportunities to present these in secondary schools in Oxford.
OSC’s traditional activities were severely restricted by the onset of the COVID pandemic. Schools were no longer open to visits from external groups or volunteers. In this scenario, we sought to identify different ways that we could be effective. We recognised the increased need for counselling support for pupils given the increased mental health issues which the virus had caused. Therefore, our director offered schools support from OSC in this area which were badly needed. Gosford Hill and The Swan school both engaged our Director to assist with pupil mentoring which enabled OSC to remain active in schools even during lockdown. The Director convened a chaplaincy steering group for The Oxford Academy. OSC developed our online offerings including weekly bible readings for Christian Union members to share, on-line CU for Cherwell School and on-line assemblies for The Oxford Academy.
Regrettably the trustees took the decision to place staff on furlough from 3[rd] April. Staff returned to work on 8[th] June and remained until the end of term at the beginning of July. OSC recognises the importance of prayer for teachers and pupils and for all the activities of OSC. A weekly term-time prayer meeting for OSC and its activities is held at OSC’s offices with an average of 8 regular attenders from 6 city churches. This prayer meeting continued on-line during the pandemic. OSC assists in encouraging regular prayer meetings focused on different schools. An annual Pray for Oxford Schools event was held on-line where 10 churches were represented.
Financial Review
Donations from individuals (£31,016) and grant income (£650) were both reduced in 2019/20 compared to the previous year. However income from churches was maintained at around £8,000. Income was supplemented by a claim of £6,892 under the government Corona Virus Job Retention Scheme in respect of staff furloughed during the pandemic. Hence total income for the year was down just £4,500 at £48,411 in total.
Staff costs were reduced as a result of vacancies and some non-pay costs were lower as activities were curtailed by lockdowns. Total expenditure for the year was £45,712. Overall there was a surplus of income over expenditure for the year of £2,299 which was added to reserves. Total reserves at the year-end stood at just under £50,000, largely represented by cash at bank.
Reserves Policy
The trustees regularly monitor OSC’s finances and reserves. The trustees regard long term viability to be dependent on achieving balance between regular expenditure and regular donations from individuals and churches/trusts. Until this is achieved, trustees propose to allow reserves to increase by receipt of one-off donations. OSC’s strategy envisages
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
significant increase in personnel. If, and when reserves would provide sufficient cushion for increased regular expenditure, the trustees would propose to increase staffing.
Structure, Governance and Management
Oxford Schools Chaplaincy is a company limited by guarantee. Its governing document comprises its Memorandum and Articles of Association. Trustees are elected by Members by simple majority or co-opted by existing Trustees for the remainder of the year in which they are co-opted. Trustees must be no less than 3 nor more than 12 in number. One third of Trustees (commencing with last to be appointed) must resign at each annual general meeting. Their names can be submitted for re-election.
Bishop Stephen, the Bishop of Oxford and Professor Ewan McKendrick, Professor of English Private Law, University of Oxford, are our patrons.
Reference and Administrative Details
Name of Charity: Oxford Schools Chaplaincy (no other name used) Charity Registration Number: 1140387 Company Registration Number: 7448668
Principal Office and Registered Office: St. Andrew’s Church, Linton Road, Oxford OX2 6UG
Names of Trustees (during reporting period and on approval of report)
Kenneth MacRitchie (Chair) Frances Down (Treasurer) Moira Dorey Ian Fry Rev. Dan Heyward Mandy Myatt Rev. Charlie Kerr
Names of Directors on date of approval of report
Kenneth MacRitchie Frances Down Moira Dorey
OSC holds no property other than office equipment of Schools Worker. Exemptions from Disclosure : None Claimed Funds held as Custodian Trustee on behalf of Others: None
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Independent examiner's report on the accounts
Report to the trustees of Oxford Schools Chaplaincy (Registered Charity Number 1140387) on accounts for the period ended 31[st] August 2020 set out on pages 7 to 15 inclusive.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: A Maxfield
Date: 7/11/21
Name: Ms Anne Maxfield
Relevant professional qualification: MA ACA
Address: 151 Windmill Road, Headington, OXFORD, OX3 7DW
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Statement of Financial Activities 31 August 2020
2019 2020
| Income Donations and legacies Income from charitable activities Income from investments Other: Corona Virus Job Retention Scheme Total Income Expenditure Raising funds Charitable activities Total expenditure Net Movement of funds Balances brought forward at 1 Sept Balances carried forward at 31 Aug |
Unrestricted Funds Restricted Funds Total Funds £ £ £ 39,347 85 39,432 2,040 0 2,040 47 0 47 6,892 0 6,892 48,326 85 48,411 1,279 0 1,279 44,348 85 44,433 45,627 85 45,712 -2699 0 -2699 |
Unrestricted Funds £ 49,359 2,056 43 0 |
Restricted Funds Total Funds £ £ 1,500 50,859 0 2,056 0 43 0 0 |
|---|---|---|---|
| 51,458 | 1,500 52,958 |
||
| 4,255 48,169 |
0 4,255 1,500 49,669 |
||
| 52,424 | 1,500 53,924 |
||
| -966 | 0 -966 |
||
| 46,932 132 47,064 |
47,898 | 132 48,030 |
|
| 49,631 132 49,763 |
46,932 | 132 47,064 |
All the above results are derived from continuing activities All gains and losses are recognised in the year and included above.
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Balance Sheet at 31 August 2020
| Tangible Fixed Assets Current Assets Debtors (see note 3) Cash at bank and in hand Creditors: amounts falling due within one year (see note 4) Net Current Assets Creditors: amounts falling due after more than one year Total Net Assets Unrestricted Income Funds Restricted Income Funds(see note 8) Total Accumulated Funds(see note 9) |
2020 £ 0 524 50,713 51,237 1,474 49,763 0 49,763 49,631 132 49,763 |
2019 £ 0 1,599 45,709 |
|---|---|---|
| 47,308 | ||
| 243 | ||
| 47,064 | ||
| 0 | ||
| 47,064 | ||
| 46,932 132 |
||
| 47,064 |
These accounts were approved by the Trustees at their meeting on 15 November 2021 and signed on their behalf by:
Mr Kenneth MacRitchie (Chair)
Mrs Frances Down (Treasurer)
Dated 15/11/21
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
| Statement of Cash Flows for the year ended 31 August 2020 Statement of Cash Flows 2020 2019 £ £ Cash flows from operating activities Net cash provided by (+) / used in (-) operating activities 4,957 -353 Cash flows from investing activities Dividends, interest and rents from investments 47 43 Purchase of property, plant and equipment 0 Net cash provided by (+) / used in (-) investing activities 47 43 Change in cash and cash equivalents in the year 5,004 -310 Cash and cash equivalents at the beginning of the year 45,709 46,019 Cash and cash equivalents at the end of the year 50,713 45,709 Reconciliation of net income (+) / expenditure (-) to net cash flow from operating activities 2020 2019 £ £ Net income (+) / expenditure (-) for the year as per the Statement of Financial Activities 2,699 -966 Adjustments for: Dividends, interest and rents from investments -47 -43 (Increase) / decrease in debtors 1,075 682 Increase / (decrease) in creditors 1,230 -27 Net cash provided by (+) / used in (-) operating activities 4,957 -353 |
Statement of Cash Flows for the year ended 31 August 2020 Statement of Cash Flows 2020 2019 £ £ Cash flows from operating activities Net cash provided by (+) / used in (-) operating activities 4,957 -353 Cash flows from investing activities Dividends, interest and rents from investments 47 43 Purchase of property, plant and equipment 0 Net cash provided by (+) / used in (-) investing activities 47 43 Change in cash and cash equivalents in the year 5,004 -310 Cash and cash equivalents at the beginning of the year 45,709 46,019 Cash and cash equivalents at the end of the year 50,713 45,709 Reconciliation of net income (+) / expenditure (-) to net cash flow from operating activities 2020 2019 £ £ Net income (+) / expenditure (-) for the year as per the Statement of Financial Activities 2,699 -966 Adjustments for: Dividends, interest and rents from investments -47 -43 (Increase) / decrease in debtors 1,075 682 Increase / (decrease) in creditors 1,230 -27 Net cash provided by (+) / used in (-) operating activities 4,957 -353 |
Statement of Cash Flows for the year ended 31 August 2020 Statement of Cash Flows 2020 2019 £ £ Cash flows from operating activities Net cash provided by (+) / used in (-) operating activities 4,957 -353 Cash flows from investing activities Dividends, interest and rents from investments 47 43 Purchase of property, plant and equipment 0 Net cash provided by (+) / used in (-) investing activities 47 43 Change in cash and cash equivalents in the year 5,004 -310 Cash and cash equivalents at the beginning of the year 45,709 46,019 Cash and cash equivalents at the end of the year 50,713 45,709 Reconciliation of net income (+) / expenditure (-) to net cash flow from operating activities 2020 2019 £ £ Net income (+) / expenditure (-) for the year as per the Statement of Financial Activities 2,699 -966 Adjustments for: Dividends, interest and rents from investments -47 -43 (Increase) / decrease in debtors 1,075 682 Increase / (decrease) in creditors 1,230 -27 Net cash provided by (+) / used in (-) operating activities 4,957 -353 |
|---|---|---|
| -353 | ||
| 43 0 |
||
| 43 | ||
| 5,004 | -310 | |
| 45,709 50,713 2020 £ 2,699 -47 1,075 1,230 4,957 |
46,019 | |
| 45,709 | ||
| 2019 £ -966 -43 682 -27 |
||
| -353 |
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
| Income and Expenditure account | Income and Expenditure account | Income and Expenditure account |
|---|---|---|
| for the year ended | August | 2020 |
| All income | All income | |
| funds | funds | |
| 2020 | 2019 | |
| Income | £ | £ |
| Donations & Legacies | ||
| Individuals Gift Aid donations | 17,109 | 19,638 |
| Individuals Non Gift Aid donations | 13,908 | 16,790 |
| Total Individuals | 31,016 | 36,428 |
| Churches | 7,766 | 8,331 |
| Grants & other organisations | 650 | 6,100 |
| Total Other | 8,416 | 14,431 |
| Total Donations & Legacies | 39,432 | 50,859 |
| Income from Charitable Activities | 2,040 | 2,056 |
| Corona Virus Job Retention Scheme | 6,892 | 0 |
| Interest & investment income | 47 | 43 |
| Gross Income for the year | 48,411 | 52,958 |
| Expenditure | ||
| Raising Funds | 1,279 | 4,255 |
| Charitable Activties | ||
| Staff Costs (see note 5) | 39,995 | 43,026 |
| Ministry Costs (see note 7) | 2,081 | 3,522 |
| Training & Travel costs (see note 7) | 857 | 703 |
| Other overheads (see note 7) | 1,500 | 2,418 |
| 44,433 | 49,669 | |
| Total Expenditure in the year | 45,712 | 53,924 |
| Net Expenditure before tax for the year | 2,699 | -966 |
| Tax payable | 0 | 0 |
| Net Expenditure after tax for the year | 2,699 | -966 |
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2020
1. Explanatory notes to the financial statements
Basis of preparation and assessment of going concern:
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
2. Accounting policies
a) Income
All the income is recognised once the charity has entitlement to the income, and it is probable that the income will be received and the amount of income receivable can be measured reliably.
Voluntary Income:
Donations are recognised when received by the charity. Income tax recoverable on Gift Aid donations is recognised when the donation is received.
Legacies: entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received.
b) Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Grants and donations are accounted for when paid, or when awarded if that creates a binding obligation for the charity.
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
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Company number: 07448668 Registered Charity Number: 1140387
Oxford Schools Chaplaincy
Notes on the Financial Statements for the year ended August 2020
c) Fund accounting
General Funds (unrestricted) represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application to the general purposes of the charity.
Restricted Funds represent those funds to be used for specific purposes as requested by the donor.
The charity does not usually invest for each fund separately and interest is attributed to the General Fund.
d) Current assets
Amounts owing to the charity at 31 August 2020 in respect of gift aid recoverable or other income are shown as debtors less provision for amounts that may prove uncollectible.
e) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.
f) Creditors
Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount.
g) Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the charity.
h) Pensions
Contributions are made to a defined contribution scheme on behalf of the Schools Director and Administrator and are included in the accounts when payable.
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2020
| 3. Debtors HM Revenue & Customs re Gift Aid 4. Creditors Pension creditor Accruals Total |
2020 £ 524 £ 224 1,250 1,474 |
2019 £ 1,599 £ 243 0 |
|---|---|---|
| 243 |
The charity contributes 5% on behalf of its employees to an auto-enrolment compliant NEST pension scheme. Pension contributions owing to the pension scheme at 31 August 2020 were £224 (2019 - £243).
| 5. Staff Costs and Trustee Remuneration Salaries Employers NI Pension Payroll services Recruitment costs Total Equivalent full time staff |
2020 £ 37,238 0 1,853 660 244 39,995 1.5 |
2019 £ 40,344 175 1,756 616 135 |
|---|---|---|
| 43,026 | ||
| 1.7 |
During the year, the charity employed a full time Schools Director who left in Oct 2019 and was replaced by another full time Director in Jan 2020. They also had a part-time administrator who left in Jan 202 and a second part time (0.5 FTE) administrator. No employee's renumeration exceeded £60,000.
The Charity considers its key management personnel to comprise the Schools Director and a small leadership team made up of trustees.
The Schools Director received total remuneration of £24,000 (2019 £28,940 pa). No remuneration was paid to any of the volunteer Trustees and no expenses were reimbursed to any of the Trustees during the current or preceding year.
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2020
6. Related Party Transactions
The Charity received donations totalling £3,660 (2019: £3,480) from individuals serving as Trustees during the year. No restrictions were imposed on the use of the donations which were made to the general fund.
7. Resources Expended Detail
| Ministry Costs Resources for Schools work Hospitality CU Consumables Roadshow costs Website costs Miscellaneous (inc DBS) Training & Travel Costs Training courses costs Travel costs Other Overheads Mobile Phone Office Costs Computing Fees & subscriptions Miscellaneous |
Unrestricted Funds Restricted Funds Total Funds 2020 2020 2020 £ £ £ 1,229 0 1,229 470 0 470 159 0 159 0 0 0 0 0 0 222 0 222 2,081 0 2,081 35 0 35 822 0 822 857 0 857 160 0 160 69 0 69 291 0 291 851 0 851 45 85 130 1,415 85 1,500 |
Total Funds 2019 £ 157 645 187 0 2,388 145 |
|---|---|---|
| 3,522 | ||
| 374 329 |
||
| 703 | ||
| 0 89 1,290 857 182 |
||
| 2,418 |
8. Restricted Income Funds
| Fund restricted to :- Roadshow costs Staff leaving gifts Total Restricted Funds |
Brought forward at 1 Sept 2019 Income in-year Expenditure in-year £ £ £ 132 0 85 85 132 85 85 |
Carried forward at 1 Sept 2020 £ 132 0 |
|---|---|---|
| 132 |
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Oxford Schools Chaplaincy
Company number: 07448668 Registered Charity Number: 1140387
Notes on the Financial Statements for the year ended August 2020
9. Analysis of Net Assets by Fund
| Current Assets Current Liabilites At 31 August 2020 |
Unrestricted Funds Restricted Funds Total Funds 2020 2020 2020 £ £ £ 51,105 132 51,237 -1,474 0 -1,474 49,631 132 49,763 |
Total Funds 2019 £ 47,308 -243 |
|---|---|---|
| 47,064 |
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