## **Trustees' Annual Report for the period**
Period start date Period end date Day 01 Month 01 Year 2022 Day 31 Month 12 Year 2022 **From To** Section A Reference and administration details
**Charity name** Hitchin Bridge Club **Other names charity is known by Registered charity number (if any)** 1140362 Dane House 23 West Hill Hitchin **Postcode SG5 2HZ**
**Names of the charity trustees who manage the charity**
**TAR**
March **2012**
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|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any) **|
|---|---|---|---|---|
||Margaret Elsie
Eddleston|Chairman|||
||Richard Astley
Jones|Secretary|||
||Robert John Girvan|Treasurer|||
||Roger Adrian
Perrott||||
||Christopher Rice||||
||Pauline Girvan||||
||Elaine Duff||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for wholeyear**||
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
**TAR**
March **2012**
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**Description of the charity’s trusts**
Association Model Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (converted from a Charitable How the charity is constituted Company on 27th May 2020). (eg. trust, association, company) All trustees are elected for a 3 year term. Each year one third of the Trustee selection methods trustees retires but they can offer themselves for re-election when their (eg. appointed by, elected by) term expires. By rotation at the 2022 AGM Richard Jones and Elaine Duff stood down **Additional governance issues** from the trustee board but offered themselves for re-election and were **(Optional information)** returned unopposed. You **may choose** to include The Club is an affiliated member of the English Bridge Union (the additional information, where governing body of the sport) and of its County Association the relevant, about: Hertfordshire Bridge Association. The club supports and implements their policies. • policies and procedures adopted for the induction and training of trustees; • the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
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## For the public benefit
## **Summary of the objects of the charity set out in its governing document**
- (a) the advancement of amateur sport by promoting the game of bridge for the benefit of the residents of Hitchin and the surrounding area.
- (b) the provision of facilities for the learning, teaching, and playing of bridge for the benefit of the residents of Hitchin and the surrounding area with the object of improving conditions of life.
- The Trustees have had regard to these objects when performing their duties. None of the Trustees receive any remuneration for acting in that capacity.
The Club organises several weekly sessions of duplicate bridge aimed at all levels of experience, runs annual teaching courses for people wishing to learn to play, refresher workshops for members wanting to improve their skills and has lunchtime classes for primary age children in a local school.
The club encourages members to participate in club, county, and national **Summary of the main activities** competitions and invites and welcomes members not living locally to **undertaken for the public** participate in online sessions. **benefit in relation to these objects (include within this** Members are encouraged to train as directors by attending courses run **section the statutory** by the EBU, the fees of which are paid for by the Club. **declaration that trustees have had regard to the guidance issued by the Charity** The club provides a round robin email partner finding service. **Commission on public benefit)** The Club has a website, Instagram, Facebook, and Twitter accounts. The club is a member of the Hitchin Forum.
The club arranges social events for members, There is a 50% discount for members on benefits or in full time education on all charges for playing, attending lessons, or participating in competitions.
Every year the Club supports Children in Need and the Herts Bridge Association’s annual local charity and donates its used packs of cards to local and overseas charities.
In planning all its activities, the Trustees have considered the guidance issued by the Charity Commission on public benefit.
**TAR**
March **2012**
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We have now been back to f2f bridge for a full year and fortunately as all Covid restrictions were lifted it is beginning to look like normal club bridge. Our initial Monday afternoon and Thursday evenings f2f have been augmented by introducing both Tuesday and Wednesday afternoon sessions. Because of other use of the church hall on Wednesday this session is shorter, generally playing only 18/21 boards and attractive to members wanting to get back to f2f bridge and graduates from our 21/22 beginner’s course. Numbers are growing slowly at all sessions but we have yet to get back to pre- Covid levels. For members who are still hesitant about playing f2f we continue to hold 2 online sessions – Real Bridge on Tuesday evenings and BBO on Friday afternoons. Online sessions offer the additional benefit of making it possible to keep in regular contact with members who have moved out of the area. We held 2 Children in Need Sims Pairs and contributed £532 to that charity. The club heats for the HBA charity (Herts Welcomes Refugees) raised £168 whilst the special Sims for Ukraine in April raised £162. Our beginner’s class which started in October 2022 ended the year with 14 students who will hopefully go on the join the club when the course ends. Members are now back in one local school with a lunchtime class for years 5 and 6. The reserves policy of the Trustees has for many years been to build up the financial reserves with the long-term intention of owning/building or renting dedicated premises for the club. Regrettably it has proved impossible to work in partnership with the local authority and it seems very unlikely this will change. Whilst the pandemic has changed bridge it has also changed the retail and office sectors of the economy. Over time new and different opportunities may present themselves making it sensible for the club to revisit the principle of dedicated or shared facilities again in the future. The club will explore all and every possibility that arises.
The church still intends to rebuild the Scout Hut on part of the current car park site. Their plans have changed, and it is now proposed to construct a smaller modular building which will link to the present kitchen and toilets. Progress is slow but the small committee rooms have now been redecorated. It is also proposed to make some alterations to the main hall although these plans have yet to be finalised. When the new scout hut is completed, it will form the home not only for the uniform groups but for Feed Up Warm Up, the Hitchin Pantry and the local foodbank.
**TAR**
March **2012**
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## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about:
This should free up availability in the main hall and offer the club opportunities for more f2f sessions when demand warrants it. The club and the church have an excellent working relationship which is mutually beneficial.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
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Section D Achievements and performance
**TAR**
March **2012**
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## **Summary of the main achievements of the charity during the year**
Section D Achievements and performance
**TAR**
March **2012**
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TAR
Mar¢h 2012
## **Section E Financial review**
See comments above.
## **Brief statement of the charity’s**
**policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
All the Club’s funds come from annual membership subscriptions, many of which are gift aided, payment for lessons, participation in regular bridge sessions and competitions. Some members make additional donations.
Some members raise small sums for the Club through Easy Fundraising when buying personal goods online.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**TAR**
March **2012**
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**Signature(s)**
**Full name(s)** Margaret Elsie Eddleston **Position (eg Secretary, Chair, etc)** Chairman **Date** 18th May 2023
**TAR**
March **2012**
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|♠
♣
♥
♦|**Hitchin Bridge Club**||♠
♣
♥
♦||
|---|---|---|---|---|
||**_Charitable Incorporated Organisation_**||||
||**Year ended 31 December 2022**||||
|||_31/12/21_|||
|**ASSETS**|||||
|**Restricted Funds**|||||
|**Note 2**|EBED Schools bridge grant|£
70.32_£_
_70.32_|||
|**Unrestricted funds**|||||
||Bank current account (Lloyds)|£ 3,049.06_£ 7,681.23_|||
||Bank current account No 2 (Lloyds)|£ 9,164.00_£ 6,232.50_|||
|**Note 3**|Savings account (Redwood Bank)|£ 87,199.19_£ 85,279.19_|||
||Savings Bank (CC Bank)|£ 40,688.72_£ 30,402.68_|||
|**Debtors**|||||
||unpaid table money|£ 1,538.05_£ 1,119.00_|||
||Prepaid rent|£
186.00|||
|**Fixed assets**|||||
|**Note 1**|||||
|||£ 141,895.34_£ 130,784.92_|||
|**Current liabilities**|||||
|**Creditors**|Prepaid table money|£ 1,740.10_£_
_-_|||
||Realbridge fees (November/December)|£
78.00_£_
_98.88_|||
||EBU P2P fees (November/December)|£
644.92_£_
_373.56_|||
||EBU BBO fees (October - December)|£
260.01_£_
_435.20_|||
||Directing fees (December)|_£_
_600.00_|||
||Teaching fees|£
-_£_
_466.55_|||
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|||**£ 139,172.31**|**_£ 128,810.73_**||
|||£
-|||
|**Represented by**|||||
|**Restricted funds**||£
70.32_£_
_70.32_|||
|**unrestricted funds**|Opening balance|£ 128,740.41_£ 117,844.34_|||
||Increase for year|£ 10,361.58_£ 10,896.07_|||
|||**_£ 139,172.31_**|**_£ 128,810.73_**||
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|**Notes**|1 Assets include a Dealer 4 dealing machine, printer, laptop, Bridgemate server and handsets, 3
traditional tables (now for sale), fling cabinet, bidding boxes, sets of duplicate playing boards,
tablecloths etc, all depreciated to nil. Also 24 tables kept in the hall and made freely available to
other hall users.||||
||2 The restricted grant from EBED for Bridge in schools was made in 2017.||||
||3 The unrestricted capital funds shown in the accounts are intended to be applied by the club to
obtain greater security of tenure by acquiring a dedicated building/space from which to conduct
and expand their activities. It remains the policy of the trustees to build up and retain reserves for
this purpose when appropriate and possible, to continue to search for any suitable property to buy/
share or lease and to explore opportunities to work with other community groups with similar
needs and aspirations.||||
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♦|**Hitchin Bridge Club**|**Hitchin Bridge Club**|♠
♣
♥
♦|
|---|---|---|---|
||**_Charitable Incorporated Organisation_**|||
||**Year ended 31 December 2022**|||
|||_31/12/21_||
|**General Receipts**|Members’ subscriptions|£ 2,240.00_£ 1,093.00_||
||Gift aid tax refund|£
515.43_£_
_526.21_||
||Table money|£ 25,404.95_£ 10,240.52_||
||BBO fees returned by EBU (2021)|£
-_£ 20,055.53_||
||Deposit account interest|£ 2,356.04_£_
_624.30_||
||Hire of prepared boards|£
490.00_£_
_150.00_||
|||£ 31,006.42_£ 32,689.56_||
|**Fundraising Receipts**||||
||Easyfundraising/Amazon commission|£
115.80_£_
_42.69_||
||Sales of surplus equipment|£
17.00_£_
_30.01_||
||Other gifts and donations|£
287.00_£_
_146.50_||
|||||
|**Bridge School**|Beginners course|£ 4,260.00
_£ 2,040.00_||
||Teacher’s fees|£ 2,840.13 £ 1,419.87_-£ 1,400.01_||
||Refresher course|£ 1,450.00||
||teacher’s fees|£
966.66 £
483.34||
|||_£ 33,329.43 £ 33,548.75_||
|||||
|**Children in need donation**||£
507.00
_£_
_169.00_||
|**Expenses**||||
|Hospice donation||£
-
_£ 4,600.00_||
|fees to BBO||£ 3,733.57
_£ 1,491.41_||
|Fees to Realbridge||£
497.28
_£_
_511.88_||
|EBU P2P||£ 4,235.28
_£ 6,549.84_||
|Director fees||£ 5,740.00
_£ 7,744.00_||
|Assisted play - teacher’s fee||£
352.00||
|Rent||£ 6,694.00
_£_
_490.00_||
|HBA/EBU/EBUTA (entry fees etc)||£
116.00
_£_
_132.00_||
|Prizes||£
-
_£_
_200.00_||
|Website/Scorebridge/internet||£
139.20
_£_
_139.20_||
|Insurance||£
74.70
_£_
_74.70_||
|Consumables, printing etc||£
145.89
_£_
_303.79_||
|EBU annual fee||£
27.00
_£_
_27.00_||
|Equipment maintenance||£
-
_£_
_-_||
|Refreshments||£
262.13
_£_
_-_||
|Ukraine donation||£
162.00||
|Director training||£
250.00||
|||£
-||
|Advertising||£
15.00
_£_
_15.00_||
|Sundry||£
16.80 £ 22,967.85_£_
_204.86_||
|||_£ 10,361.58 £ 10,896.07_||
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