2024-09-30-accounts

Purbeck Art Weeks (PAW) Festival Limited

A charitable company limited by guarantee

Report of the Trustees & Financial Statements

Year ended 30[th] September 2024

Contents

Legal & Administrative Information

Report of the Trustees

• Structure and Objects of the Charity

• Financial Review

• Risk Management

• Public Benefit Statement

• Reserves Policy

• Trustees responsibilities in relation to the financial statements

Independent Examiner’s Report to the Trustees

Statement of Financial Activities

Balance sheet

Notes forming part of the financial statements

Purbeck Art Weeks Festival Ltd www.purbeckartweeks.co.uk Company number: 7420934 Charity number: 1140350 Registered office: Red Roof Barn, Coombe Keynes, Nr Wareham, Dorset, Bh20 5HJ

Legal & Administrative Information

The Purbeck Art Weeks (PAW) Festival is a charitable company limited by guarantee. It became incorporated as a limited company number 7420934 on 27[th] October 2010 and a registered charity number 1140350 on 10[th] February 2011.The governing documents are the Articles of Association formed part of the application to the Charity Commission and were adopted by the company on 27[th] April 2011.

Honorary President Philip Jackson

Directors and Trustees

Charlotte Heath Chair Joan Ingarfield Emma Ormond Emma Louise Grinsted Sheila Marsh Debbie Evans Nicholas Salt Anne Easterbrooke

Company Secretary Joanna Colvile

Company Treasurer Joan Ingarfield

Registered Office

Red Roof Barn Coombe Keynes Nr Wareham Dorset BH20 5HJ

Bankers

Santander Bank Sort code: 09-01-29 Account number: 06614371 Account Name: Purbeck Art Weeks Festival

Solicitors

Humphries Kirk 3 Acorn Business Park Ling Road Poole BH12 4NZ

Independent Examiner

Gordon Lewis

Report of the Trustees

The Trustees present their report and financial statements for the 12 months ended 30th September 2024. The Board of Trustees confirm that the annual report and financial statements comply with current statutory requirements including the provisions of the Statement of recommended Practice: Accounting and reporting by Charities 2005 (SORP) March 2005).

Structure and Objects of the Charity

Our Mission is as follows:

PAW Festival Mission Statement

The Purbeck Art Weeks (PAW) Festival celebrates art in all its various forms. It seeks to inspire and support visual and performing artists to achieve their potential, involves people from across the community and encourages everyone to participate and to enjoy a wide range of arts.

2024 was our fourteenth year as a full arts festival and we mounted a wide range of activities which we brought to audiences of all ages. Our main festival took place over its usual fortnight spanning May/June and we were able to put on a comprehensive programme of events, workshops, and exhibitions. Despite the continuing challenging environment, the numbers visiting our main exhibition area at Rollington Barn again exceeded past years and we again achieved our highest sales figure ever. The number of our Open Studios taking part this year remained steady and they reported reassuring visitor numbers and good sales. Our main programme of events were well received by the audience. These were all well publicised via our website and our social media channels. Our website provides further details: www.purbeckartweeksfestival.co.uk

Financial Review

Given the prevailing economic climate, we were again cautious in our spending this year. We were able to secure a new sponsor which helped to cover our costs along with advertising. We also increased production of our brochure to increase awareness of the Festival to potential visitors from further afield.

We had a reasonable profit in 2024, which has added to our contingency fund that has proved so valuable over the past few years.

The number of artists exhibiting at their open studios was similar to last year and we have re organised our structure to allow more artists to exhibit as we have been running a waiting list in previous years. We view this as reassuring evidence of our enduring appeal to local artists.

We thank our advertisers and our growing body of Friends whose help was invaluable this year as always along with the funding bodies that help support our work.

Risk Management

The Trustees are conscious of their responsibilities to assess and handle risks. We confirm that the Charity undertakes risk assessments where appropriate. We have full public liability insurance cover for the festival including for all our events.

We recognise that our festival relies on the goodwill and active involvement of a wide range of members and other people. We are an artist led charity and consider that to be a great strength. We therefore hold regular meetings with our members to take their views on issues and to keep them informed on the thinking and plans of the Trustees. This open approach is central to maintaining the confidence of our members.

We have no full-time paid staff though we make a small payment to our webmaster, admin and social media assistants, Rollington manager, Purbeck Young Artists programme coordinator, communications manager and brochure designer in recognition of the work undertaken. We rely on many artists and others in our community to perform a wide range of roles. We will continue to engage with these volunteers and others to build goodwill as well as evolve in ways that aim to meet their needs.

We have devolved responsibilities to a range of groups and widened the base of people involved in these. We have established clear associated responsibilities for each group through a Financial Control Document and put in place appropriate procedures to see these responsibilities are implemented. We have also considered succession planning.

Public Benefit Statement

The public benefit of the PAW festival derives from our publicly displaying, exhibiting, and performing works of art that are of high quality, and through our better educating the public in art, for example through our lectures, workshops and the study of artists at work. We want artists in a wide range of art forms to aspire to the highest level of which they are capable.

In 2024 we were pleased that a range of internationally recognised performing artists featured again at the festival. Our low ticket prices (with either free or very low priced admission to young people) brought quality to a wide audience.

Our programme with Purbeck Young Artists (PYA) enabled experienced artists to undertake 18 workshops with 14 local schools in 2024. We want to support emerging talent, nurture an interest in the arts, and encourage all to aspire.

Reserves Policy

The Trustees have considered the level of reserves appropriate to meet any likely liabilities and uncertainties. The Charity intends to maintain a level of unrestricted funds sufficient to cover the risk that the festival might have to again be cancelled at short notice. The Charity continues to have sufficient reserves to meet this possibility in the future and will continue to review the level of reserves each year.

Trustees responsibilities in relation to the financial statements

Charity law requires the trustees to prepare financial statements that give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for that year. In doing so the trustees are required to:

• Select suitable accounting policies and apply them consistently;

• Make judgements and estimates that are reasonable and prudent; and

• Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006.

Approved by the trustees on 19[th] January 2024 and signed on their behalf by:

Charlotte Heath Chairman

trs CHARITY FOR ENGLAND	AND	lo	Purbeck ArtWeeks				l,,roruo
			Recei	and		ents accounts			CC16a
			Fortheperiod from		01t10t2023	To	30109t2024
Section A Receipts		andpayments
			Unrestricted funds	Restricted funds		Endowment funds	Total funds		Last year
			to the nearest €	to the neareste		to the nearest€	to the nearest€		to the nearest€
AlRecei
Sponsorship & Donations			33,430		4,436			37.866	13,015
Events			46,954					46,954	57,783
Other			1,187					1.187	2,007
Bank lnterest			429					429	224
		AR)	82,000		4,436			86,436	73,029
A2Asset and investment sales,
(seetable).
Totalreceipts				re			I	eo,aooI
A3
Sponsorship			500		7,575			8,075	5,2'.13
Events			43,666					43.666	37,772
Administration and Publicity			28,952					28,952	20,170
Bank Charges			61					61	60
	Subtotal		73,179		7,575			80,754	63,2'15
44Asset andinvestment
purchases,(seetable)
	Subtotal
Totalpaymentsl-iIT;6]								80,754
Netofreceipts/(paym ents)			8,821		3,139			5,682	9,8't4
A5Transfers between	funds
A6Cashfundslastyearend Cashfundsthis year		end	64,050 72,87'.!	re	9,135			73,185 78,867	63,370 73,',

SectionBStatement	ofassets andliabilitiesat	the endof t	heperiod
		Unrestricted	Restricted	Endowment
Categories	Details	funds tonearest €	funds tonearestf	funds to nearest€
BlCashfunds	Community Projects		1,814	4,952
	John Flower Bursary		4,183	4,183
	General	72,870		64,049
	Totalcashfunds	72,970	5,997	73,184
	(agree balanceswithreceipts and payments
	account(s))	Agr,e-ement,Error	Agieement::EriOi
		Unrestricted	Restricted	Endowment
		funds	funds	funds
	Details	tonearestf	tonearest €	tonearest€
82Other monetary assets
	Details	Fund towhich	Cost (optional)	Current value
83lnvestment assets
	Details	Fund towhich	Cost (optional)	Current value
84 Assets retainedforthe
charity's ownuse
		Fund towhich	Amount due	When due
	Details	relates
B5Liabilities
Signedbyoneor twotrusteeson behalfof allthe trustees	Signature	Print	Name	Dateof
	,ey'	JE"tNqA-,R,nE<)		tab+lar

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Purbeck Art Weeks On accounts forthe year ended 30 September 2024 Charity no Ilf anyi 1140350 Set out on pages I report to the trustees on my examination ofthe accounts ofthe ab)ve charity {'the Trust.) for the year ended 3010912024. As the charity's trustees, you are responsible fof the preparation of the accounts in accordance wrth the requirements of the Chartties Act 2011 (Xhe ACV). Responsibilitses and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Diredions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not a¢¢ord with the accounting records: or the accounts did not comply with the applicable requirements concerning the form and ￿ntent ofaccounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in Gonnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 05102125 Name: Gordon Lewis R•l•vant prof•sslonal qualificationlsl or body lif any): A8SOCiate of the Chartered Institute of Managemenl Accounlanis Address: 14 Rcmsgett Crescent, Wareham, Dorset,BH20 7AR IER Oct 2018