TOLL GAVEL UNITED CHURCH TRUSTEES ANNUAL REPORT 2021
Aim and Purpose
The Trustees of Toll Gavel United Church are responsible for the whole mission of the church, pastoral, spiritual, evangelical and ecumenical. They are responsible for the maintenance of the church premises.
Constitution 22): The Charity shall be administered and managed by a body of trustees
Objectives and Activities
The church’s purpose is to advance the Christian faith in Beverley and the local area in accordance with the principles and practices of the Methodist and United Reformed Churches. To achieve this, the church has engaged in a range of activities, either on its own or with others, including:
-The celebration of public worship
-The teaching of the Christian faith
-Mission and Evangelism
-Pastoral work including visiting, the sick, bereaved, housebound and those in residential or nursing care -Provision of facilities with a Christian ethos for the local community, including the elderly and the young
- The support of other charities working in the UK and oversea
To facilitate much of this work it is vital to maintain the fabric of the building.
Achievements and Performance .
We began the church year with an easing of lockdown, but this did not last long. We did not resume face to face public worship until Easter Day in April 2021. Our superintendent minister did not resume his duties after his sabbatical, and he remained off work until after Easter and then only resumed light duties. We continued to supply on- line weekly worship to all those who had the facility to receive it. The remainder of members, about 40 in total received a hard copy of worship material and a weekly bulletin of news and items of interest. These were hand delivered. All fund raising - events continued to be cancelled, and only a small number of groups were able to use the premises over the winter period. This had a massive impact on income. Although some of our employees were able to work for a short period, they spent most of the year on furlough. In the autumn we issued redundancy notices to the church cleaner and caretaker. They were unable to provide sufficient flexibility in their working hours to provide what the church needed, and redundancy had been considered before lockdown. We followed the advice and guidance of our district lay employment officer throughout this procedure. Their redundancy took effect on March 31. Since then we have relied on volunteers to cover their duties as there was not sufficient income to allow the church to proceed with a replacement post. The intention had been to appoint one person to cover all the duties. By the end of the year, August 31 we still had not completed the process of completing all the paperwork necessary to proceed.
Eventually, to cover our minister’s prolonged absence we had a district support team put in place to help us through this difficult period. One of the suggestions they made was to appoint a Vision Group to help make plans for the future life of the church. Names were suggested and all of those approached agreed to accept the invitation to join. The District Mission Consultant was asked to lead the group through a process of reflection. When this process was completed, they reported to the Trustees who gave them their support. Next, we approached the wider membership of the church through the Congregational Meeting, and they also offered their support for the group. A plan was hatched for some short- term targets which were implemented straight away.
In the meantime, our minister, Rev Peter Cross had secured early retirement and the search for a successor was initiated through the Methodist stationing process. We found a successful candidate in the form of the Rev Fran Rhys who would start work with us in September 2021.
The Vision Group was renamed the Toll Gavel Interim Leadership Team and contact was made with the Rev Fran Rhys once her appointment was confirmed. We look forward to seeing their plans and ideas coming to fruition.
During this last church year, we have lost 6 church members through death and 5 members have resigned. This reduces our number of members to 163. We continue with 6 URC affiliated members.
There are now 163 members of whom 7 have a URC affiliation. Attendance at Sunday morning worship is 70 to 80
Mission and Evangelism
The church is a member of the Yorkshire North and East District of the Methodist Church. We are also a member of the Yorkshire Synod of the United Reformed Church, and of Churches Together in Beverley. The Social Responsibility Housegroup continued to meet. Other established housegroups have been discontinued but a new group was established which ran for 6 sessions under the leadership of Rev David Wilkes, a retired Methodist minister.
Toll Gavel is a Fairtrade Church and supported this dimension to our mission by establishing a home delivery service. This was supported on a regular basis by a core of members. Before Christmas. catalogues were widely distributed, and many orders were received.
Pastoral Work
The church membership is divided into 15 pastoral groups each with a leader called a Pastoral Visitor. Their role is to keep in touch with their group, pass on information, deliver flowers to those who experience illness or bereavement. During lockdown their role has increased in importance as a point of contact with the church. We suggested to them that they made contact with their group at least every two weeks.
Christine Milburn is employed by the Circuit as a lay worker among the elderly and although she was furloughed at the beginning of lockdown, and all the groups she ran had to close, she made extensive use of the telephone to maintain contact with everyone, once her furlough had ended.
Cathy Beynon is employed as a Family and Children’s worker. During the lockdown, it has been difficult for her to perform any of her duties.
Christine Burton, the church administrator was furloughed throughout the lockdowns.
Our regular programme of worship in the local residential and nursing homes had to be suspended during lockdown.
Users of the Church premises
The church is a suitable concert venue. It is warm, comfortable, accessible and has good acoustics. There is usually a regular programme of concerts throughout the year. The front of the church has a café area which is open to the public on weekday mornings. One local choir uses the church for its weekly practice. Our Children and families Worker normally operates a group for parents / carers and babies under one year old.
Use of the church hall has been interrupted by further lockdown restrictions. We had some use in the autumn of 2020 but then we went into a further lockdown after Christmas. From April 2021 there has been some use made of the hall. The church uniformed groups all restarted. Slimming World restarted their groups but with a limited time frame and many members have not returned yet. The church held 3 series of concerts. The Early Music Festival was held in late May; Stage organised another series of concerts in June and New Paths organised a festival in July. They all used restricted seating and all tickets had to be prebooked. One of our regular choirs restarted in August. So, use of the premises to generate income has been limited.
Mission
We have undertaken to support partner projects in developing countries for many years. This year we supported a project through All We Can in Uganda which supplied cycles to help children access school on a more regular basis. They could also be used to carry goods to the market to sell for much needed income. As restrictions eased we were able to support Christian Aid Week in May and we raised over £2000. We continue to support the Open Doors project in Hull which gives help to refugees and asylum seekers.
Volunteers
The Trustees recognise and appreciate the work of many volunteers from the church community who help in so many different ways. In particular for the second half of the year we relied on volunteers to perform caretaking and cleaning duties.
Structure, Governance and Management
Rules for the appointment of Trustees are set out in the Constitution of Toll Gavel United Church. Membership of Trustees consists of the Minister, six Trustees appointed by the annual congregational meeting and six co-opted by the Trustees. All eligible church members are encouraged to stand for election as a Trustee.
Administrative Information
Toll Gavel United Church is registered with the Charity Commission (number 1140314) as a local ecumenical partnership, and is situated on Toll Gavel, Beverley, East Yorkshire, HU17 9AA Participating denominations are a) the Methodist Church and b) the United Reformed Church. They are accountable to the Yorkshire North and East District of the Methodist Church and the Yorkshire Synod of the United Reformed Church. We hope to organise a review of the constitution as it is overdue.
Current Trustees
Chairman: during our minister’s absence we have used 3 different people to chair the meetings. On behalf of the church we thank the Trustees for the extra work and meetings which have resulted from lockdown.
Elected Trustees Mr T Bratley, Mr P Davies, Mrs C. Nursey, Mrs E. Turner, Mr J. Turner
Co-opted Trustees: Mrs J Grimes, Mr C Hogg, Mrs C. Milburn, Mrs M Chastney
Mrs B. James died during the year and Mrs C. Ranson has resigned. Mrs Grimes’ term of office has been completed.
Approved by the Trustees
Signed ……… ………………………………………………………………………….
Chairman
CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Toll Gavel Llnited Church FOR THE YEAR ENDED 31 August 2021 Beverle Methodist Clrcuit Circult no 2918 Registered Charlly - Charity Registratlon number If nol a registered charty Her Majesty's Revenue and Customs Gift Aid number. {The HMRC number is equiVanI to a registered charty number in terms of evidence of charrtab status and may be used to gNe to donors or grant fijnders wishing to see evidence of the organisation's Charitab status. Methodist charitres in EngLqnd and Wales that are not registered charitEs are excepted from regislratDn under Statutory Instrument 2014 No.242) 1140314 Minister= Revd Lesk Newton Ac rintendent Church Stewards: Mr John Turner Mr Terry John Brauey Mrs ELqine Margaret Turner Mrs Christine Milburn Mr Colin George Hogg MrsJanet Grim¢8 Mrs Margaret Winifred Chastnev Mrs Carolvn Nursey Treasurer- Mr Peter Dai'ies ¥j P3)15xL8 Id5
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST2021 Toll Gavel United Church Chureh Ihyestricted $tricted Tctsis tl¥s Totals last ear SECTION A RECEIPTS Not• 32 Ollenn s and Tax recovered Bank ancj CFB Interest and Invesln*nt incor( 50,469 50,469 57.514 43 300 300 331 34 Lettin 9.743 33.133 93.645 9.743 26,594 35 Other reIp1S TOTAL RECEIPTS 446 33,579 94,091 12,422 96,B61 a6 446 la71 SECTION B PAYMENTS )2 Circuit AssessnEnl or Sharè 48.630 48.630 45.723 ?3 Donations 4,223 2,893 airs and Maintenance UtilitS Ilnsurances, water charges. healin htin 43.135 )5 24,390 39.202 16 Other pa TOTAL PAYMENTS nts 1.481 90,018 636 2.117 90.654 5.956 136,909 18 636 SECTION NFT RECEIPTSIPAYMENTS FOR THE YEAR a6 3.627 190 40.048 Total funds brought forward from last year 38.147 26,354 64.501 103.549 Sub total 1+c2 41.774 26,164 63.501 Transfers and ad ustrTEnts c7 1.000 TOTAL FUNDS AT END OF YEAR Ic3+c41 41.774 26.164 67,938 Ic81 64,501 Ic61 SECTION Q FOR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS these amounts ar• not to be ÉncllKd In tolal r•eei ments fi ur•s ab9 8818nce brou ht forward ITt>m lasl ear 311 311 12 Offerin sIGrfls- receNed lor èxtem810 8nBath)ns 5268 1,996 Offerin slGifts - passed to extemal organBatKJns 5,324 1,996 BALANCE STILL TO BE PAID dl+d2-d3 255 311 Chuirh R PJ015 AL% 2of5
Toll Gavel United Churth Churrh trIDI 5ECnON E a5 fDllw G Ida sumry of Ihé Church ac¢ounis foi ie year eryded 31 August 2021 3-d l-tenal QgaSlI)n5reQfftg tts Ihp CoufiG.VctrurC Ketn9 Trknle the ndSOf an Intemèi OQaDwtion fflorma#y )e R•#weo fvfvj5un * Je ¢èty thatthEy bè uWfor3ny PUtPD8e Thffi %clw)n be CtEd to afflvg at the grfJs3 nrom8 totof the Churth ee1hP lthen A(4Juats Aihj of3¢tOunliAg AlA OIFFERENT FORKI mst 0$ vsed to Ihs accathils KthOd& ebSe) p•$¢ rt'ty 10 tne guhlan(y )le$9afd1g Iransfe bei4%een Ile and rnnnc¢ie4 Oi$17 OraaDis8lons NBt Rece Paynnt5 Openg INTERNAL ORGAhlSATIONS ecfjpis C&)69 5undpy 37 Lunch Cltsb 3.30 3.3D8 99 Club 5.268 S.76t 748 25S oryan1sat5 Funds 5.761 4.364 3,871 chh O¢¢Ounts bioupht fm¥aTd fr•n z. tOtsl$ colurnnl TOTAL CASH PUPIDS HELD BY CHURCH M.091 90.654 3A37 64.501 67938 99,359 96.415 68,865 (xl 71,809 COMU on a s¢p•rJt• fb•¢i If netsS5aryand tsmg the iotais TOTAL RECEIPTS TOTJI PAyNTs SECTrON F SETS AND LI OPENING CLOSING BALANCE5 HLIRCH.CASH FiXDS HELD It31 12021 Cash In hènd 78 Bank Cuuenl Acwuni 9.E54 3.200 8ank Dg srt Attouni 22 742 C•ni¢i Finan( eoa 31.592 5 Tn151ees loi tooI Pu oses 504 Othei hjnds SUB TOTAL- ChUb a¢¢ouMB Total fuThds he by Intomal 0F9anr6att$ 64,501 67.938 4.364 3,871 TOTAL FIINDS HELD mYvRCH 68.865 71,809 SECTrON G I SgOnthT202D OTHER ASSETS arwj UU£s Land & au1 880 nows fd Inwrancè Va1 5.467.146 5.665,788 OlherAs5&ts Lo8n s1-slFQW amuniou¢5tsnokn earend OlheT Lkbl 14 onty èi tnt Cnlrnl FIDance Boawd 15 InGbJrtè On Funds atTrustwsfryxlhOt v[ch gl Indude any othBrinve5tmnts lffot thè tasn •k)ff*nt olThtP bTrJSi$aLttyJrrfsth6••jo0d f5
N8me of Church . . Toll Gav81 Unitsd 29Aug Declarations and Scrutiny I confimi that these Receipt and Payment based accounts for the year to 31 Augusi 2021 have been prepared from the records of the Church and that they indude all funds under Ihe control ofihe Church trustees. Signature of treasurer ......-... Date... 2610112022 Name and addressoftreagjrer......... peterTraS 17 VVoodland$ tive. B8veY. Presentstion to the Church trustees I confirm Ihal Ihe annual report and accounts for Ihe year ended 31 August 2021 wereM-ill be" presented lo the meeting of the Church tnjstees held on 25101r2022................. Signature of the Chair ofthe meeb"n9 Name ofthe Chair ofthe meeL,ng - Rev Fran Fhys 2610112022 Independent Examinerfs Report to the Trnstees of the . Tou Gavel Church Charity Number.. 1140314 Responsiblltdes and basis of report I report lo the trustees on my examinab'on of the accounts ofthe _ .Toll Gavel Uniled................ . Church for the yeaf ended 31 Augusl 2021 sel out on pages l... lo .-. As the Church's trustees, you are responsible for Ihe preparab.on of the accounts in accordan wilh the requirements of the Charies Act 20111'the ACYI. I report in respect of my exafflination of Ihe Church's ac(x)unts carried out under seth.on 145 of Ihe Act and, in carrying out my examination. I have followed all the applicable D1CtiOnS given by Ihe Charity Commission tjnder section 14515Hbl ofthe Act delete or circle as appropriate a)15thychR P.AL*
Name ofchurch . Independent Examiner's Statement I have completed my axamination. I confimi that no material matters have come to my attenb'on in connection with the examination (other than thatdisclosed below") which give me cause to believe that in, any material respect= the accounting r rds were not kept in accordan with section 130 ofthe ACL or the accoun o not accord with Ihe accounting records. {the lthe I have no concems and have cx)me across no other matters in connection wilh the examinab'on to which attention should be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. I haveihave not" obtsined independent verificabon ofall investrnents with Ihe Trustees for Melhodisl Church Purposes or held in other trusts, bank balanS and funds atthe CetraI Finance Board ofthe Metlodist Church which are individually in eXSS of£10,000 (ten thousand pouDdsl al the balance sheet dale. Signature of independe.nt exarribner Name ofindependent examiner Oov,b Relevant professional qualification of independent examiner Name offirm (where appropriatel <AXrtss¥ Address Post Code Date 42.2oll delete or circle as appropriate Sep-20 15CtchR*PS 5d5
Name of Church . . Toll Gavel Unite 29Au eclarations and Scrutiny I confimi that these Receipt and Payment based accounts f()r the yearto 31 Augusi 2021 have been prepared from the retx)rds of the Church and thatthey include a51 funds under the control of Ihe Church trustees. Signalure of treasurer........-.. Date... 26.10112022 Name and add8$ oftreasurer......... PeterDa¥Ms 17 Woodlands Drive, Bevertey. Presentation to the Church trustees I confirm that the annual report and acirjunts for the year ended 31 August 2021 Were.111 be. presented to Ihe meeting ofthe Church trustees held on 25101r2022................. Signature of the Chair of the meetin Name ofth.e Chairofthe meeting . Rev Fran Fhys 2610112022 Independent Examine¢s Report to the Trustees of ttie . Tol Gav81 Unite(J Chu Charty Number.. 1140314 Responsibilities and bas1> of report I report to the ISteeS on my examination ofthe accounts ofthe ...Toll Gavel United..................................... Church forthe yearended 31 Augus12021 selouton pages 1. 10 As the ChuFch's trustees, you are responsible for the preparation of the accourits in ardan with the quirements ofthe charib.es Act 2011 I'the ACY). I report in respect of my examinabon ofthe Church's acc4)unts carried out UfKler section 145 ofthe Act and. in ¢arrying out my examination, I have followed all the applicable Directions given by the Cnallty Commission under sects'on 145{51{bl of the ACL delete or circle as appropriale 2015chxthR PS 4d5
Name of Church . Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connects'on with the examinats'on (otherthan that disclosed below") which give me cause to believe ihal in, any material respect. the accounting r ords were not keptin accordan with section 130 ofthe ACL or the accoun o not accord with the accounting records. Ithe Ithe I have no concerns and have come across no other matters in connection with the examination to whiGh attention should be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. I havelhave not. obtained independentverificalton ofall investrnents wiih the Trustees for Methodist Church Purposes or held in other trusts, bank balances and )bnds atthe Central Finance Board ofthe Methodist Church which are individually in excess of £10,000 (ten thousand POLtrLds} aL the balance sheet date. Signature ofindependentexarri",ner Name ofindependent examiner Oovib Re5evant professional qualifiGation ofindependentexaminer Name offirm {where appropriate) Address 6 hl)4iJr St&pr Post Code Date g2.2on delete or cirde as appropriate Sep-20 aJ15 ¢trLYthR *)JPlS 5d5