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2022-12-31-accounts

Charity number: 1140271

Company number: 7378488

Bowel Cancer West

(A company limited by guarantee)

Trustees’ report and financial statements

for the period ended 31 December 2022

Bowel Cancer West

(A company limited by guarantee)

Contents

Page
Legal and administrative infonnation 1
Trustees! report 2-5
Independent examiners’ report 6
Statement offinancial activities z
Balance sheet 8-9
Notestothefinancialstatements 10-17

Bowel Cancer West

(A company limited by guarantee)

Report of the trustees (incorporating the directors’ report) for the period ended 31 December 2022

Charity number 1140271
Company registration number 7378488
Business address and
Registered office 12 ColebrookRoad
Plympton
Plymouth
Devon
PL7 444A
Directors/Committee MrM Coleman Chairman
Mr J Best Treasurer
Mr J Mills
MrD Darke
MsD Sheppard
MrsH Suffell
MrP Lidder
Mrs § Coleman
MrE Sinclair Resigned6October 2022
Ms 8 Davarian
MrH Mackenzie
MrG Pattison
Accountants BestAccountancy Services(Plymouth) Ltd
12 Colebrook Road
Plympton
Plymouth
Devon
PL7 4AA
Bankers NationalWestminsterBankplc

Page 1

Bowel Cancer West (A company limited by guarantee) Report of the trustees (incorporating the directors' report) for the period ended 31 December 2022

The trustees present their report and the financial statements for the year ended 31 December 2022. The trustees, who are also directors of Bowel Cancer West for the purposes of company law and who served during the year and up to the date of this report are set out on page 1.

Structure, governance and management

Bowel Cancer West is a registered charity, number 1140271 and is constituted under The Companies Act 2006 as a Private Company Limited by Guarantee and governed by the Articles of Association of Bowel Cancer West. Company number 7378488, The charity was established in 2010 for research and education in the specialty of bowel cancer, and for developing the public awareness of the disease in the west of England. The chanity’s strap-line Awareness, Research, Training tries to capture this. The charity's main aim is to improve survival rates of people with bowel cancer in the south west of the UK.

New directors are appointed by the existing directors. Retirement of directors is by rotation at the Annual General Meeting in accordance with the Memorandum and Articles of Association. The Articles of Association provides for a minimum of 3 directors but shall not be subject to any maximum.

The overall responsibility for the work of the charity lies with the Board of Trustees who help shape the strategy and approve plans to deliver the Charity's aims. Progress is monitored and evaluated at board meetings (every three months) and, going forward, the board will receive regular reports from the Executive Director since his appointment in July 2016. Consideration of project funding, clinical trials, education and fellowship grants, fund raising opportunities and good governance are all key topics for discussion. A financial statement and strategic update is prepared and presented to the Board. Careful stewardship of the charity's resources is a key element of the meeting.

All directors give their time freely. An expense claim policy is in place and any payments made are shown through the accounts. Directors are required to disclose all relevant interests and register them with the Chair and in accordance with the Articles of Association withdraw from decisions where a conflict of interest arises.

The directors long tenn aim is to ensure that membership is well balanced from a clinical and business perspective. Clinical representation is reflected in the appointment of a colorectal surgeon, an anaesthetist and two senior nurses. Other skills within the Board include a PR and Marketing specialist, retired business leaders an accountant and an NHS management specialist. These appointments are umportant with local networking and establishment of the charity within the business community. The charity will be seek new representation on the board to help diversify the range of knowledge to successfully manage a charity, in particular someone witha strong charity background.

Risk management

Research projects are vetted by a sub-committee for appropriateness for funding. Integral to this is a declaration of the need for ethical approval and approval trom the hospital trust research and development (R) department. Any such studies will require a ‘sponsor’ which will usually be the hospital trust, The sponsor then provides the indemnity for the research project and although Bowel Cancer West provides the funding for the research project it is free ofany contingent liability. Funding will not be released until proof of ethical/R approval and sponsorship is provided by the candidate. The candidate is required to document and record such approvals and to provide progress updates to Bowel Cancer West and the Sponsor.

Page 2

Bowel Cancer West (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the period ended 31 December 2022

Objectives and activities

The Directors confirm that they have referred to the guidance contained in the Charity Commission's general guidance on the public benefit when reviewing the charity's aims and objectives and in planning future activities and setting the grant making policy for the year.

Achievements and performance

2022 saw BCW move onto the high street, with the opening of our first “charity shop” in Springfield Road, Elburton, on the outskirts of Plymouth. The premises are small — but our first foray into retail has been a success, and provided some financial stability in the continued aftermath of the Covid-19 pandemic. With the absence ofmajor corporate fundraising for the charity, the shop covered the employment costs of Vicky Jinks, who moved into more of a shop management roll. Opening the shop also allowed us to venture online, and we have launched what has become a successful EBay channel, selling several items of value donated to the shop. Another first in 2022 was the creating and staging of the Devon and Comwall Backyard Ultra, an endurance running event organised by BCW and held at Newnham Park in September. This was the brainchild of BCW board trustee John Best, and was a success, in that it established itself, attracted runners and sponsorship, and generated a substantial profit. The Backyard Ultra will be held again in September 2023. And yet another first this year was the creation and launch of the “Be a BCW Buddy” scheme — an informal growing network of cancer survivors, and friends and families of people affected by bowel cancer. The group held several “coffee events” — and members also volunteered at several BCW events. We held several successful awareness events and gave talks during the year at businesses including Babcock and Plymouth University, and worked with SCC super car club, Re-Fuel, Ferrari Exeter, and Chunk of Devon. We were nominated to be the “charity of the year” for 2022/23 at Plymouth Sir Francis Drake Bowling Club, Torquay Bowling Ciub, and Honiton Golf Club. We welcomed new trusice board members in 2022 — Sima Davarian is a bowel cancer survivor from Plymouth, Graham Pattison works in the colorectal team at Plymouth University NHS Trust (Derriford) and Hugh Mackenzie is a Derriford surgeon. Regrettably, several trustees were not able to attend or contribute to BCW board meetings or strategy during the year.

Finally BCW supporter Steve Rowley was selected as the face of an advertising campaign to be focused in Bristol and Bath urging people not to ignore the NHS self test:

Research

Sadly we were not able to make any research grants in 2022 — sadly the state of our finances post-pandemic has not yet recovered, but there is hope that in 2023/4 things will improve. We do however remain in close contact with Cardiff, Swansea, Bristol and Plymouth researchers and have input to their work.

Charity Survival

Bowel Cancer West (BCW) is a small charity aiming to increase survival rates of bowel cancer in the southwest by funding training, research and raising awareness of bowel cancer in southwest England.

It remains our intention to work at growing our database of active supporters — and to translate our large number of Facebook “likers” into financial supporters.

Awareness

Social media continues to grow with a significant increase in both followers and general traffic - thanks to online work by Vicky Jinks, We are now regularly receiving messages from followers/supporters via the Facebook secure messaging platform. The activity on Instagram and Twitter continue to increase at a steady pace.

Page 3

Bowel Cancer West

(A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the period ended 31 December 2022

Financial review

In the 2022 financial year funds deployed by the charity (excluding governance costs) were £64,699 in the previous 12 months it was £27,120. The funding was split between charitable activity expenditure of £64,699. There were no awareness or training costs in the period. Due to investing in setting up a charity shop in the accounting year requiring additional outlay this has resulted in net incoming of funds in the year of £2,052.

At the end of 2022 we had unfettered cash reserves of £34,327 compared to £32,275 last year.

Appreciation is given to the Jon Gripton our CEO and our fundraiser Vicky Jinks for their efforts and perseverance through another difficult period.

Page 4

Bowel Cancer West (A company limited by guarantee) Report of the trustees (incorporating the directors' report) for the period ended 31 December 2022

Plans for future periods

Following a very difficult 2020 for BCW, we entered 2021 with a low level of reserves, which we desperately needed to rebuild after the pandemic had essentially taken away our income streams,

Unfortunately, we were unable to run our obstacle race in 2021 however the events and sponsorship of those who did take part in events did yield some significant funds for the charity. We are very much hoping that the worst of the coronavirus disruption is behind us, and we will not return to the restrictive times and there will be ample opportunities to attend and take part in fundraising events.

We did benefit from being an official charity for the elected Mayor of Plymouth, Councillor Terri Beer who was able to promote the charity and raise funds through a number of events in the year.

We are planning to host for a second year our own “Backyard Ultra “trail running event in September 2023 and if we manage to create a successful occasion, we are hopeful that we can make this a regular fixture in our fundraising calendar and potentially substantial opportunity to raise funds and awareness for the charity, We continue to look for solid corporate sponsors for the event with the hope of it becoming well known and established in Devon and Cormwall.

We have also been confirmed as the Charity for the Devon County show for 2024.

We hope to extend the charity’s remit — funding research, awareness and training — to also providing a level ofcare for those diagnosed with bowel cancer in South West hospitals,

We will continue to ensure high levels of governance and adapt to changing regulatory environments.

Statement of trustees’ responsibilities

The trustees (who are also directors of Bowel Cancer West for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

-select suitable accounting policies and then apply them consistently;

-observe the methods and principles in the Charities SORP;

-make judgements and estimates that are reasonable and prudent;

-state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

-prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 5

Bowel Cancer West

(A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the period ended 31 December 2022

Small company provisions

These financial statements have been prepared in accordance with FRS 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland.

On behalf of the board

----- Start of picture text -----
f 4
it AE
Mr John Best
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Honorary Treasurer

Page 6

Bowel Cancer West (A company limited by guarantee)

Independent examiner's report to the trustees on the unaudited financial statements of Bowel Cancer West.

We report on the accounts of Bowel Cancer West for the year ended 31 December 2022 set out on pages 2 to 17.

Respective responsibilities of trustees and independent examiner

As the charity's trustees you are responsible for the preparation of the accounts, you consider that an audit is not required for this year under section [44(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to:

~ examine the accounts under section [45 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission under section |45(5)(b) of the 201! Act and

Basis of independent examiner's statement

Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set oul in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(i) which gives us reasonable cause to believe that in any material respect the requirements:

have not been met: or

(ii) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Me Chris Jones FMAAT

On behalf of Best Accountancy Services (Newton Abbot) Ltd Licensed and regulated by the Association of Accounting Technicians Independent examiner Licence NO:4513

Page 7

Bowel Cancer West

(A company limited by guarantee)

Statement of financial activities (incorporating the income and expenditure account)

For the period ended 31 December 2022

Unrestricted 2022 2021
funds Total Total
Notes £ £ £
Incoming resources
Incoming resources from generating funds:
Voluntary income 2 87,526 87,526 43,187
Investment income 3 3 3
Grants received 4 - - 5,285
Total incoming resources 87,529 87,529 48,472
Resources expended
Charitable activities 64,699 64.699 27,120
Governance costs 5 20,778 20,778 2,885
Total resources expended 85,477 85,477 30,005
Net incoming/(outgoing) resources for the year /
Net income/(expenditure) for the year 2,052 2,052 18,467
Total Funds brought forward 32275 32.275 13,808
Totalfundscarriedforward 34,327 34,327 32,275

The notes on pages 13 to 19 form an integral part of these financial statements.

Page 8

Bowel Cancer West (A company limited by guarantee)

Balance sheet

as at 31 December 2022

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |2022|2021| |Notes|£|£|£|£| |Fixed|assets| |Tangible|assets|11|9,786|478| |Current|assets| |Debtors|12|1,657|297| |Cash|at bank|and|in hand|29,335|36,702| |30,992|36,999| |Creditors:|amounts|falling| |due|within|one|year|13|(6,451)|(5,202)| |Net current|assets|24,541|31,797| |Net|assets|34,327|32,275| |Funds|15| |Unrestricted|general|funds|34,327|32,275| |Total funds|34,327|32,275|

----- End of picture text -----

The Balance Sheet continues on the following page.

The notes on pages 13 to 19 form an integral part of these financial statements.

Page 9

Bowel Cancer West (A company limited by guarantee)

Balance sheet (continued)

Directors statements required by the Companies Act 2006

for the year ended 31 December 2022

[In approving these financial statements as directors of the company we hereby confirm:

(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006

(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 December 2022.

(c) that we acknowledge our responsibilities for:

(i) ensuring that the company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and

(ii) preparing financial statements which give a true and fair viewofthe state of[affairs][of][ the][company][as][at][the][end][of][the] financial year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.

The financial statements were approved by the board on and signed on its behalf by

Mr M Coleman

Director

Page 10

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements for the period ended 31 December 2022

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective | January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Bowel Cancer West meets the definition of a public benefit entity under FRS 102. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The Charity's functional and presentational currency is the pound sterling.

1.2. Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy, The following specific policies are applied to particular categories of income:

1.3.

Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the costs linked to the strategic management of the charity.

Page 11

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2022

1.4. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost tess residual value of each asset over its expected useful life, as follows:

Fixtures, fittings and equipment - 25% of net book value per annum

Leasehold — 20% straight line

1.5. Investment Policy

The income is held in a new business current account and business reserve account with Natwest Bank. A decision was taken in the year to transfer from Barclays to Natwest due to bank access in the area. All transactions and business costs are free of charge and there is no interest paid on the account balance.

1.6. Defined contribution pension schemes

The pension costs charged in the financial statements represent the contribution payable by the company during the year.

2. Voluntary income

2. VoluntaryVoluntary income
2022 2021
Total Total
£ £
Online JustGiving 9,845 16,200
Donations 22,018 10,860
Fundraising 14,300 7,463
Collection tins 218 28
Events 11,742 7,714
Goods sold 60 396
Charity Shop Income 26,642 .
Sponsors and sundry income 2,701 $26
87,526 43,187

Page 12

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements for the period ended 31 December 2022

3. Investment income

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||||||| |---|---|---|---|---|---| |2022|2021| |Total|Total| |£|£| |Bank|interest|receivable|3|-| |3|7| |4,|Grants| |2022|2021| |Total|Total| |£|£| |Grants|received|-|5,285| |-|5,285| |5.|Governance|costs| |2022|2021| |Total|Total| |£|£| |Accountancy|and|payroll|fees|2,139|1,554| |Professional|fees|.|-| |Rent &|Rates|9,623|-| |Light &|Heat|704|-| |Charity|Shop|Costs|1,286|-| |BCW|Administration|3,483|642| |Public|liability|insurance|825|325| |Pension charges|180|180| |Bank|and Paypal|charges|36|25|

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Page 13

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

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||||||||| |---|---|---|---|---|---|---|---| |for|the|period|ended|31|December|2022| |Depreciation|2,502|159| |20,778|2,885| |6.|Net|outgoing|resources|for|the|year| |2022|2021| |£|£| |Net|outgoing|resources|is|stated|after|charging:| |Depreciation and|other amounts|written off tangible|fixed|assets|2,502|159| |7.|Employees| |Employment|costs|2022|2021| |£|£| |Wages|and|salaries|53,134|21,334| |Pension|costs|11055|1,072| |54,289|22,406| |No|employee|received emoluments|of more|than £60,000|(2021|:|None).|

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Page 14

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2022

8. Number of employees

The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:

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||| |---|---| |2022|2021| |Number|Number| |11|9|

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9. Pension costs

The company operates a defined contribution pension scheme in respect of the employee. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and amounted to £1,155 (2021 - £1,072).

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|||| |---|---|---| |2022|2021| |£|£| |Pension charge|1,155|1,072|

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10. Taxation

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.

Page 15

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2022

Fixtures,
11. Tangiblefixed assets Leasehold fittings and
equipment Total
£ £
Cost
At 1 January 2022 and
At 31 December 2022 11,399 5,349 16,748
Depreciation
At 1 January 2022 - 4,460 4,460
Charge for theyear 2,280 222 2,502
At 31 December 2022 2,280 4,682 6,962
Net book values
At 31 December 2022 9,119 667 9,786
At 31 December 2021 - 478 478
12. Debtors
2022 2021
£ £
Other debtors 362 166
Prepayments 295 131
Other debtors—rent deposit 1,000 -
1,657 683

Page 16

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2022

13. Creditors: amounts falling due

within oneyear 2022 2021
£ £
Trade creditors 834 321
Other taxesand social security 4,344 3,530
Pension creditors 267 235
Gocardless ~ 396
Accruals and deferredincome 1,006 720
6,451 5,202
14. Analysis ofnet assets between funds
Unrestricted Total
funds funds
£ £
Fund balancesat 31 December 2022 as represented by:
Tangible fixed assets 9,786 9,786
Current assets 30,992 30,992
Current liabilities (6,541) (6,541)
34,327 34,327
15. Unrestricted funds At At
1 January Incoming Outgoing 31 December
2022 resources resources 2022
£ £ £ £
GeneralFunds 32,275 87,529 85,477 34,327

Page 17

Bowel Cancer West

(A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2022

16. Contingent liabilities

There were no contingent liabilities at the balance sheet date.

Page 18

Bowel Cancer West

(A company limited by guarantee)

The following pages do not form part of the statutory accounts.

Bowel Cancer West

(A company limited by guarantee)

2022 2021
£ £
Incoming resources
Voluntary income
Online Just Giving 9,845 16,200
Donations 22,018 10,860
Fundraising 14,300 7,463
Collection tins 218 28
Events 11,742 7,714
Goods Sold 60 396
Charity ShopIncome 26,642 -
Othertrading income 2,701 526
87,526 43,187
Other Incoming resources
2022 2021
£ £
Grantsreceived - 5,285
- 5,285
2022 2021
£ £
Investment income
Bank interest recervable 3 -
3 =
Totalincomingresources 87,529 48,472

Bowel Cancer West (A company Rimited by guarantee)

Bowel Cancer West (A company limited by guarantee)

Charitable activities

Activity 1

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|||||| |---|---|---|---|---| |Activities|undertaken|directly| |Research|projects|-|-| |Wages and|salaries|53,134|21,334| |Pension costs|1,155|1,072| |Accommodation|and|subsistence|-|:| |Online|Just Giving|fees|331|216| |Promotional|and marketing|50|470| |Website|558|162| |Event|costs|9,471|3,866| |64,699|27,120| |charitable|activity|expenditure|64,699|27,120|

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Total charitable activity expenditure

Governance costs

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||||||| |---|---|---|---|---|---| |Activities|undertaken|directly| |Accountancy|and|payroll|fees|2,139|1,554| |Professional|fees|-|-| |Rent &|Rates|9,623|-| |Light & Heat|704|2| |Charity|Shop|Costs|1,286|-| |BCW Administration|3,483|642| |Public|liability|insurance|825|325| |Pension charges|180|180| |Bank|and|Paypal|charges|36|25| |Depreciation|2,502|159| |20,778|2,885| |governance|costs|20,778|2,885|

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Total governance costs

Bowel Cancer West

(A company limited by guarantee) Net (outgoing)/incoming resources for the year

2,052

18,467