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2021-12-31-accounts

Charity number: 1140271

Company number: 7378488

Bowel Cancer West

(A company limited by guarantee)

Trustees’ report and financial statements

for the period ended 31 December 2021

Bowel Cancer West

(A company limited by guarantee)

Contents

Page
Legal and administrative information 1
Trustees' report 2-5
Independent examiners! report 6
Statement offinancial activities 7
Balance sheet 8-9
Notestothefinancialstatements 10-17

Bowel Cancer West (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the period ended 31 December 2021

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|||||| |---|---|---|---|---| |Charity|number|1140271| |Company|registration|number|7378488| |Business|address|and| |Registered|office|12|Colebrook|Road| |Plympton| |Plymouth| |Devon| |PL7|4AA| |Directors/Committee|Mr M|Coleman|Chairman| |Mr|J|Best|Treasurer| |Mr|J|Mills| |Mr|D|Darke| |Ms D|Sheppard| |Mrs|H|Suffell| |Mr|P|Lidder| |Mrs|§|Coleman| |Mr|E|Sinclair| |Ms|S|Davarian| |Mr|H|Mackenzie| |Mr G|Pattison| |Accountants|Best Accountancy|Services|(Plymouth)|Ltd| |12|Colebrook|Road| |Plympton| |Plymouth| |Devon| |PL?|4AA| |Bankers|National|Westminster Bank|ple|

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Page 1

Bowel Cancer West (A company limited by guarantee) Report of the trustees (incorporating the directors' report) for the period ended 31 December 2021

The trustees present their report and the financial statements for the year ended 31 December 2021. The trustees, who are also directors of Bowel Cancer West for the purposes of company law and who served during the year and up to the date of this report are set out on page 1.

Structure, governance and management

Bowel Cancer West is a registered charity, number 1140271 and is constituted under The Companies Act 2006 as a Private Company Limited by Guarantee and governed by the Articles of Association of Bowel Cancer West. Company number 7378488. The charity was established in 2010 for research and education in the specialty of bowel cancer, and for developing the public awareness of the disease in the west of England. The charity's strap-line Awareness, Research, Training tries to capture this. The charity's main aim is to improve survival rates of people with bowel cancer in the south west of the UK.

New directors are appointed by the existing directors. Retirement of directors is by rotation at the Annual General Meeting in accordance with the Memorandum and Articles of Association. The Articles of Association provides for a minimumof 3 directors but shall not be subject to any maximum.

The overall responsibility for the work of the charity lies with the Board of Trustees who help shape the strategy and approve plans to deliver the Charity's aims. Progress is monitored and evaluated at board meetings (every three months) and, going forward, the board will receive regular reports from the Executive Director since his appointment in July 2016. Consideration of project funding, clinical trials, education and fellowship grants, fund raising opportunities and good governance are all key topics for discussion. A financial statement and strategic update is prepared and presented to the Board. Careful stewardship of the charity's resources is a key element of the meeting.

All directors give their time freely. An expense claim policy is in place and any payments made are shown through the accounts. Directors are required to disclose all relevant interests and register them with the Chair and in accordance with the Articles of Association withdraw from decisions where a conflict of interest arises. The directors long term aim is to ensure that membership is well balanced from a clinical and business perspective. Clinical representation is reflected in the appointment of a colorectal surgeon, an anaesthetist and two senior nurses. Other skills within the Board include a PR and Marketing specialist, retired business leaders an accountant and an NHS management specialist. These appointments are important with local networking and establishment of the charity within the business community. The charity will be seek new representation on the board to help diversify the range of knowledge to successfully manage a charity, in particular someone with a strong charity background.

Risk management

Research projects are vetted by a sub-committee for appropriateness for funding. Integral to this is a declaration of[the] need for ethical approval and approval from the hospital trust research and development (R) department. Any such studies will require a 'sponsor' which will usually be the hospital trust. The sponsor then provides the indemnity for the research project and although Bowel Cancer West provides the funding for the research project it is free of any contingent liability. Funding will not be released until proofof ethical/R approval and sponsorship is provided by the candidate. The candidate is required to document and record such approvals and to provide progress updates to Bowel Cancer West and the Sponsor.

Page 2

Bowel Cancer West (A company limited by guarantee)

Report of the trustees (incorporating the directors’ report) for the period ended 31 December 2021

Objectives and activities

The Directors confirm that they have referred to the guidance contained in the Charity Commission's general guidance on the public benefit when reviewing the charity's aims and objectives and in planning future activities and setting the grant making policy for the year.

Achievements and performance

The performance of the charity in 2021 was severely impacted by the coronavirus pandemic, which saw lockdowns of activityand our employeesand the inabilitywere tofurloughed. organise events, particularly in the first halfof the year when group participation was limited That said, individuals were able to fundraise for BCW through their own endeavours, and thanks to the hard work of chief fundraiser Vicky Jinks the charity was able to keep its head above water.

Those events that were attempted were well supported, with sponsorship and donations achieving £42,252,

The charity also managed to obtain two grants from the Co-op in the year totalling £5.285,

The charity welcomed 3 new directors to its board in 2021 — Sima Davarian is a local teacher and bowel cancer survivor: Hugh Mackenzie and Graham Pattison both work in colorectal surgery at University Hospitals Plymouth NHS Trust. All three bring experience and knowledge to the BCW board as we look to expand the charity’s remit and offering to include aspects of care for patients, their families and friends.

We were able to hold numerous small-scale events in November and December in the run-up to Christmas, and we sold charity Christmas cards and calendars.

We have plans in hand for 2022, including the opening of BCW’s first charity shop in the Elburton area of Plymouth; a summer black tie ball; the staging of a “Backyard” endurance running event at Newnham in the Autumn; and a partnership for the first time with local charities The Primrose Foundation and The Chestnut Appeal for the staging of a zipwire event at The Eden Project.

Research

Several research grants which had been committed to in the previous year were awarded in the financial period, but no new grants were possible due to the financial impact of the global coronavirus pandemic.

Charity Survival

Bowel Cancer West (BCW) is a small charity aiming to increase survival rates of bowel cancer in the southwest by funding training, research and raising awareness of bowel cancer in southwest England.

It remains our intention to work at growing our database of active supporters — and to translate our large number of Facebook “likers” into financial supporters.

Awareness

Social media continues to grow with a significant increase in both followers and general traffic - thanks to online work by Vicky Jinks, We are now regularly receiving messages from followers/supporters via the Facebook secure messaging platform. The activity on Instagram and Twitter continue to increase at a steady pace.

Page 3

Bowel Cancer West (A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the period ended 31 December 2021

Financial review

In the 2021 financial year funds deployed by the charity (excluding governance costs) were £27,120 in the previous 12 months it was £53,565. The funding was split between charitable activity expenditure of £27,120. There were no awareness or training costs in the period.

As with all other charities across the country, the Covid-19 pandemic has had a continuing negative impact on the charity and its ability to generate donations and hold fundraising events. With the UK having restrictions on gatherings for many months in the accounting year this has resulted in net incoming of funds in the year of £18,467. This is however a big improvement from the 2020 year.

The charity was able to make use ofthe furlough facility set up by the UK Government and to enable payments for part of the year, This served as a major lifeline for the charity.

Thankfully the Charity does have little ongoing overheads other than the salaries of its two employees. At the end of 2021 we had unfettered cash reserves of £32,275 compared to £13,808 last year.

Appreciation is given to the Jon Gripton our CEO and our fundraiser Vicky Jinks for their efforts and perseverance through another difficult period. With the potential of an exciting new venture for the charity in opening its first charity shop and other potentially high profile events planned we could see a major positive result for the charity in 2022 and we should be optimistic.

Page 4

Bowel Cancer West (A company limited by guarantee) Report of the trustees (incorporating the directors’ report) for the period ended 31 December 2021

Plans for future periods

Following a very difficult 2020 for BCW, we entered 2021 with a low level of reserves, which we desperately needed to rebuild after the pandemic had essentially taken away our income streams.

Unfortunately, we were unable to run our obstacle race in 2021 however the events and sponsorship of those who did take part in events did yield some significant funds for the charity. We are very much hoping that the worst of the coronavirus disruption is behind us, and we will not return to the restrictive times and there will be ample opportunities to attend and take part in fundraising events.

We did benefit from being an official charity for the elected Mayor of Plymouth, Councillor Terri Beer who was able to promote the charity and raise funds through a numberof events in the year.

We are planning to host our own “Backyard Ultra “trail running event in September 2022 and if we manage to create a successful occasion, we are hopeful that we can make this a regular fixture in our fundraising calendar and potentially substantial opportunity to raise funds and awareness for the charity. We continue to look for solid corporate sponsors for the event with the hope of it becoming well known and established in Devon and Cornwall.

We hope to extend the charity’s remit — funding research, awareness and training — to also providing a level of care for those diagnosed with bowel cancer in South West hospitals.

We will continue to ensure high levels of governance and adapt to changing regulatory environments.

Statement of trustees' responsibilities

The trustees (who are also directors of Bowel Cancer West for the purpose of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

-select suitable accounting policies and then apply them consistently;

-observe the methods and principles in the Charities SORP;

-make judgements and estimates that are reasonable and prudent;

-state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

-prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 5

Bowel Cancer West

(A company limited by guarantee)

Report of the trustees (incorporating the directors' report) for the period ended 31 December 2021

Small company provisions

These financial statements have been prepared in accordance with FRS 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland.

On behalf of the board fo Honorary Treasurer

Page 6

:

Bowel Cancer West

(A company limited by guarantee)

Independent examiner's report to the trustees on the unaudited financial statements of Bowel Cancer West.

We report on the accounts ofBowel Cancer West for the year ended 31 December 2021 set out on pages 2 to17.

Respective responsibilities of trustees and independent examiner

As the charity's trustees you are responsible for the preparation ofthe accounts, you consider that an audit isnot required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examin ation is needed. Itis our responsibility to:

Basis of independent examiner's statement

Our examination was carried out in accordance with the General Directions given by the Charity Commission. An withexamination includes a review of the accountingrecords keptby the charity and a comparison ofthe accounts presented those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given asto whether the accounts presenta ‘true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matterhascome to my attention:

am

Mr Chris Jones FMAAT On behalf of Best Accountancy Services (Newton Abbot) Ltd Licensed and regulated by the Association of Accounting Technicians Independent examiner Licence NO:4513 Page# .

Bowel Cancer West (A company limited by guarantee)

Statement of financial activities (incorporating the income and expenditure account)

For the period ended 31 December 2021

Unrestricted 2021 2020
funds Total Total
Notes £ £ £
Incoming resources
Incoming resources from generating funds:
Voluntary income 2 43,187 42,679 31,829
Investment income 3 - - 5
Grants received 4 5,285 5,285 -
Total incoming resources 48,472 48,472 31,834
Resources expended
Charitable activities 275120 27,120 53,565
Governance costs 5 2,885 2,885 3,764
Total resources expended 30,005 30,005 $7,329
Net incoming/(outgoing) resources for the year /
Net income/(expenditure) for theyear 18,467 18,467 (25,495)
Total funds brought forward 13,808 13,808 39,303
Totalfundscarriedforward 32,275 32,275 13,808

The notes on pages 13 to 19 form an integral part of these financial statements.

Page 8

Bowel Cancer West

(A company limited by guarantee)

Balance sheet

as at 31 December 2021

2021 2020
Notes £ £ £ £
Fixed assets
Tangible assets 11 478 638
Current assets
Debtors 12 297 683
Cash atbank and inhand 36,702 17,308
36,999 17,991
Creditors: amounts falling
due within one year 13 (5,202) (4,820)
Net current assets 31,797 13,171
Net assets 32,275 13,808
Funds 15
Unrestricted general funds 32,275 13,808
Totalfunds 32,275 13,808

The Balance Sheet continues on the following page.

The notes on pages 13 to 19 form an integral part of these financial statements.

Page 9

Bowel Cancer West (A company limited by guarantee)

Balance sheet (continued)

Directors statements required by the Companies Act 2006

for the year ended 31 December 2021

In approving these financial statements as directors of the company we hereby confirm:

(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ;

(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 December 2021.

(c) that we acknowledge our responsibilities for:

(i) ensuring that the company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and

(ti)financial preparing financial statements which give a true and fair view ofthe state of affairs of the company as at the end ofthe year and of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company.

The financial statements were approved by the board on and signed on its behalf by

Mr M Coleman

Director

Page 10

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2021

iF Accounting policies The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic ofIreland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic ofIreland (FRS 102) and the Companies Act 2006. Bowel Cancer West meets the definition ofa public benefit entity under FRS 102. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. The Charity’s functional and presentational currency is the pound sterling,

1.2, Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

1.3.

Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the costs linked to the strategic management of the charity.

Page 11

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements for the period ended 31 December 2021

1.4, Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:

Fixtures, fittings and equipment - 25% of net book value per annum

1.5. Investment Policy

The income is held in a new business current account and business reserve account with Natwest Bank. A decision was taken in the year to transfer from Barclays to Natwest due to bank access in the area. All transactions and business costs are free of charge and there is no interest paid on the account balance,

1.6. Defined contribution pension schemes

The pension costs charged in the financial statements represent the contribution payable by the company during the year.

2. Voluntary income

2021 2020
Total Total
£ £
Online JustGiving 16,200 8,054
Donations 10,860 7,897
Fundraising 7,463 11,863
Collection tins 28 8
Events 7.714 4,007
Goods sold 396 -
Sponsors and sundry income 526 .
43,187 31,829

Page 12

Bowel Cancer West

(A company limited by guarantee)

Notes to the financial statements for the period ended 31 December 2021

3. Investment income

2021 2020
Total Total
£ £
Bank interest receivable - 5
- 5
4. Grants
2021 2020
Total Total
£ £
Grants received 5,285 -
5,285 -
5. Governance costs
2021 2020
Total Total
£ £
Accountancy and payroll fees 1,554 1,266
Professional fees - 394
BCWAdministration 642 1,238
Public liability insurance 325 444
Pension charges 180 180
Bank and Paypal charges Z5 (37)
Depreciation 159 289
2,885 3,764
;
Page13

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2021

6. Net outgoing resources for the year

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|||||||||| |---|---|---|---|---|---|---|---|---| |2021|2020| |£|£| |Net outgoing|resources|is|stated|after|charging:| |Depreciation|and|other amounts|written|off tangible|fixed|assets|159|289| |7.|Employees|

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||||||||| |---|---|---|---|---|---|---|---| |Employment|costs|2021|2020| |£|£.| |Wages|and|salaries|21,334|41,455| |Pension|costs|1,072|909| |22,406|42,364| |No|employee|received|emoluments of|more|than £60,000|(2020|: None).|

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Page 14

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2021

8. Number of employees

The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:

2021 2020
Number Number
9 12

9; Pension costs

The company operates a defined contribution pension scheme in respect of the employee. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and amounted to £1,072 (2020 - £909).

2021 2020
£ £
Pension charge 1,072 909
10. Taxation

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.

Page 15

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2021

Fixtures,
11. Tangible fixed assets fittings and
equipment Total
£ £
Cost
At January 2020 and
At 31 December 2020 4,938 4,938
Depreciation
At 1 January 2021 4,301 4,301
Charge forthe year 159 159
At 31 December2021 4,460 4,460
Net bookvalues
At 31 December 2021 478 478
At 31 December 2020 637 637
12.Debtors Debtors
2021 2020
£ £
Other debtors 166 477
Prepayments 131 206
297 683

Page 16

Bowel Cancer West (A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2021

13. Creditors: amounts fallingdue
within oneyear 2021 202
£ £
Trade creditors 321 430
Other taxes and social security 3,530 3,432
Pension creditors 235 238
Gocardless 396 -
Accruals and deferred income 720 720
5,202 4,820
14. Analysisofnet assets between funds
Unrestricted Total
funds funds
£ £
Fund balances at 31 December 2020 as represented by;
Tangible fixed assets 478 478
Current assets 36,999 36,999
Current ltabilities (5,202) (5,202)
32,275 32,275
15. Unrestricted funds At At
1 January Incoming Outgoing 31 December
2021 resources resources 2021
£ £ £ £
GeneralFunds 13,808 48,472 30,005 32,275

Page 17

Bowel Cancer West

(A company limited by guarantee)

Notes to the financial statements

for the period ended 31 December 2021

16. Contingent liabilities

There were no contingent liabilities at the balance sheet date.

Page 18

Bowel Cancer West

(A company limited by guarantee)

The following pages do not form part of the statutory accounts.

Bowel Cancer West (A company limited by guarantee)

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|||||| |---|---|---|---|---| |2021|2020| |£|£| |Incoming|resources| |Voluntary|income| |Online|Just Giving|16,200|8,054| |Donations|10,860|7,897| |Fundraising|7,463|11,863| |Collection|tins|28|8| |Events|7,714|4,007| |Goods|Sold|396|-| |Other|trading|income|526|-| |43,187|31,829|

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Other Incoming resources

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|||||| |---|---|---|---|---| |2021|2020| |£|£| |Grants|received|5,285|-| |5,285|-| |2021|2020| |£|£| |Investment|income| |Bank|interest|receivable|-|5| |-|5| |Total|incoming|resources|48,472|31,834|

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Bowel Cancer West (A company limited by guarantee)

Charitable activities

Activity 1

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||||||| |---|---|---|---|---|---| |Activities|undertaken|directly| |Research|projects|-|9,139| |Wages|and|salaries|21,334|41,455| |Pension|costs|1,072|909| |Accommodation|and|subsistence|-|-| |Online|Just|Giving|fees|216|398| |Promotional|and|marketing|470|220| |Website|162|354| |Event|costs|3,866|1,090| |27,120|53,565| |charitable|activity expenditure expenditure|27,120|53,565| |costs| |Activities|undertaken|directly| |Accountancy|and|payroll|fees|1,554|1,266| |Professional|fees|-|384| |BCW|Administration|642|1,238| |Public|liability|insurance|325|444| |Pension|charges|180|180| |Bank|and|Paypal|charges|25|(37)| |Depreciation|159|289| |2,885|3,764| |governance|costs|2,885|3,764| |(outgoing)/incoming|resources|for the the|year|18,467|(25,495)|

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Total charitable activity expenditure expenditure

Governance costs

Total governance costs

Net (outgoing)/incoming resources for the the year