A Company limited by guarantee, number 07362562
Registered charity number 1140246
OSCA FOUNDATION LTD
Annual Report and Financial Statements
For the year ended
30 September 2022
Adam & Co Financial Management LLP Independent Examiner First Floor, 1 Edmund Street Bradford, West Yorkshire BD5 0BH Tel: 01274 744877
OSCA FOUNDATION LTD Report and accounts
| Contents | Page |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 10 |
| Detailed Statement of Financial Activities | 11 |
OSCA FOUNDATION LTD Report of the Trustees for the year ended 30 September 2022
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP), Accounting and Reporting by Charities, issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07362562 (England and Wales)
Registered Charity number
1140246
Registered office
Forest Cottage Cousin Lane Halifax HX2 8AD
Trustees/Directors
J A Fisher S W Smith
B T R Smith sadly passed away on 1 December 2022 G A McAdam resigned as a Director on 17 February 2022.
Independent examiner
Adam & Co Financial Management LLP First Floor 1 Edmund Street Bradford West Yorkshire BD5 0BH
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
To become a trustee of the charity, you must be approved at a general meeting by the members, by the passing of an ordinary resolution and no person can become a trustee of the company unless they are approved by the existing directors.
The liability of each member in the event of winding up is limited to £1.
As set out in the Articles of Association, there shall always be a minimum of three director/trustees and there is no maximum number. The charity is managed and overseen by the director/trustees. It is expected that another trustee will be appointed during the coming year.
Induction and training of new trustees
The policy for inducting and training for trustees has been reviewed and there is a training plan in place.
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Report of the Trustees for the year ended 30 September 2022 (continued)
STRUCTURE, GOVERNANCE AND MANAGEMENT (continued) Organisational structure
The trustees make decisions regarding strategic matters and all expenditure. Day to day decisions are made by the Board members of the company. The day to day decisions of its asset locked community interest company will be made through its management and appointed staff.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The object of the charity is to benefit the residents of Calderdale, in particular the areas of Ovenden and its surrounding neighbourhood, but not exclusively, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together, along with the local authority, voluntary and other organisations in a common effort to advance education, preserve and protect good health and to provide facilities in the interests of social welfare for recreation leisure time occupation, with the objective of improving the lives of the residents.
The strategies employed to achieve the charity's objectives are to advance:
Health and wellbeing - making and impacting on health and lifestyle Amateur sport and physical activity - increasing participation Community development - engaging with the local community Education and skills - performance at the highest level and developing skills in the community Community facilities - venue for local community events
The Foundation partners - Ovenden West Riding Football Club, Ovenden Amateur Rugby League Club, Halifax Panthers Women's Rugby League Club, Forest Cottage Dance Group, Calderdale Taekwondo and other users of the facility will deliver these strategies through their development plans.
Public benefit
The charity's aims, objectives and activities are to be renewed each year. In this review the charity plans to look at the activities undertaken in the previous year to ensure that the benefits have been brought to those groups the charity was set up to help. The review will also help to ensure that the activities remain focused on the stated aims and objectives. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning the charity's future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Charitable Limited Company, OSCA Foundation Ltd was established in January 2011 as a new third sector organisation based in North Halifax, Registered Charity - registered No: 1140246 and Company Limited by Guarantee registered - No: 7362562 (England and Wales). It is concerned with the charitable benefits for the residents of Calderdale, Ovenden and the local neighbourhood of North Halifax.
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Report of the Trustees for the year ended 30 September 2022 (continued)
Charitable activities(continued)
Since the launch of our Business Case - A Compelling Vision, in July 2011, our major milestone in the transfer of the land asset of the four fields site for community management by the charity has provided the springboard for the development. The 42 year lease (at a peppercorn rent) for the site, agreements, variations and community use agreement are all secured.
In the previous periods, sixteen areas of our work programme were achieved.
A 125 year lease was secured on Forest Cottage building - a community building owned by Calderdale Metropolitan Borough Council, which was transferred to OSCA as part of the Council's asset transfer programme-which included the extension of the 42 year lease on the four fields to 125 years.
In August 2020 the Foundation moved into a new and exciting phase of its development as a “first class community sports organisation” having secured grants from Sport England, Football Foundation. National Stadia Fund and Rugby World Cup 2021 Create Fund totalling in excess of £652,000, to develop the Forest Cottage community building.
The development of Forest Cottage started in September 2020 and was completed in July 2021. The completion coincided with the lifting of Covid restrictions and the use of the new facilities has increased since that date. With football and rugby being played on the site, the new facilities make the site unique in the area and this is giving us the opportunity to host events.
The take up of use of the Multi Use Games Area (MUGA) has accelerated with most evenings now fully booked. A number of slots are taken during the day for local groups, ranging from veteran walking football to use of the facilities by mental health groups. There is however still more capacity available for use of the MUGA.
The sports hall has been decorated and the floor refurbished. Calderdale Taekwondo use this regularly, along with keep fit, Zumba and retired ballroom dancers. The sports hall has been used for a number of events for the local community, such a birthday parties, Muslim bridegroom present giving, engagement parties and funerals. Where required, the bar has been made available to extend the experience.
The Community and Youth Hub are being used by local groups for mothers and toddlers, first aid training, mental health support and a 13-18 year old youth group.
Much work has also been carried out on the playing fields, to improve the playing surface and experiences. This has been done using the newly acquired tractor and grounds machinery provided by the Football Foundation In addition, the main pitches have been verti-drained and sanded to try and correct some drainage issues.
During the year, two community events have been held in partnership with OnTrak, where a total of 430 pedal cycles have been repurposed for children and young adults in North Halifax.
There is more capacity across the whole site and there is an active plan to recruit volunteers and to market the facilities and the site.
Fundraising activities
During the year we have continued to realise income resources from investment and other income as itemised on the Detailed Statement of Financial Activities on page 11.
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Report of the Trustees for the year ended 30 September 2022 (continued)
FINANCIAL REVIEW
Reserves policy
The trustees plan to establish a level of reserves in the coming years which will allow the charity to operate and meet its objectives.
Principle funding sources
The principle sources of funding during the year were grants, room hire/rental income and use of the bar facilities.
Approved by order of the board of trustees on 27 June 2023 and signed on its behalf by:
…………………………
J A Fisher - Trustee
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OSCA FOUNDATION LTD Independent Examiner's Report to the Trustees of OSCA Foundation Ltd
We report on the accounts for the year ended 30 September 2022, set out on pages five to eleven.
Respective responsibilities of trustees and examiner
The charity's trustees (who are also directors for the purpose of company law) are responsible for preparing the report and accounts in accordance with applicable law and regulations. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied ourselves that the charity is not subject to an audit under company law and is eligible for independent examination, it is our responsibility to:
examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5) (b) of the 2011 Act: and
to state whether particular matters have come to our attention
Basis of the independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with our examination, we can confirm that no matter has come to our attention:
1 which gives us reasonable cause to believe that, in any material respect, the requirements
to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006: and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.
have not been met: or
2 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Adam & Co Financial Management LLP First Floor 1 Edmund Street Bradford West Yorkshire BD5 0BH
Date 27 June 2023
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OSCA FOUNDATION LTD Schedule to the Statement of Financial Activities For the year ended 30 September 2022
| For the year ended 30 September 2022 | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| Funds | Funds | Funds | Total Funds | ||
| 30/09/2021 | |||||
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Incoming resources from generated funds | |||||
| Grant income | 5,000 | 36,519 | 41,519 | 548,140 | |
| Investment income | 36,815 | - | 36,815 | 25,103 | |
| Other income | 10,743 | - | 10,743 | 31,921 | |
| Total Incoming Resources | 52,558 | 36,519 | 89,077 | 605,164 | |
| RESOURCES EXPENDED | |||||
| Charitable activities | |||||
| General charitable activities | 59,321 | - | 59,321 | 36,387 | |
| Governance costs | 3,035 | - | 3,035 | 1,081 | |
| Total resources expended | 62,356 | - | 62,356 | 37,468 | |
| NET INCOME FOR THE YEAR | - | 9,798 |
36,519 | 26,721 | 567,696 |
| RECONCILIATION OF FUNDS | |||||
| As previously reported | 313,553 | 615,403 | 928,956 | 361,260 | |
| TOTAL FUNDS CARRIED FORWARD | 303,755 | 651,922 | 955,677 | 928,956 |
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OSCA FOUNDATION LTD Balance sheet
For the year ended 30 September 2022
| Unrestricted Restricted Total funds funds funds Notes £ £ £ Fixed Assets Tangible assets 6 245,034 - 245,034 Development of Forest Cottage and grounds 7 - 676,232 676,232 245,034 676,232 921,266 Current assets Debtors and prepayments 8 5,731 - 5,731 Cash at bank and in hand 44,151 - 44,151 Total current assets 49,882 - 49,882 Creditors Trade creditors 2,721 - 2,721 Bounce back loan 12,750 - 12,750 Total current liabilities 15,471 - 15,471 Net current assets 34,411 - 34,411 Total assets less current liabilities 279,445 676,232 955,677 Funds Unrestricted funds General fund 171,321 Revaluation reserve 132,434 303,755 Restricted funds all used on the development of Forest Cottage and grounds 651,922 Total funds 955,677 |
Total 30/09/2021 £ 259,660 622,295 881,955 18,979 48,351 67,330 4,179 16,150 20,329 47,001 928,956 181,119 132,434 313,553 615,403 928,956 |
|---|---|
The charitable company is entitled to exemption from the audit under section 477 of the Companies Act 2006
The members have not required the charitable company to obtain an audit of its financial statements for the year ended 30 September 2022 in accordance with section 476 of the Act.
The trustees acknowledges their responsibilities for:
(a) ensuring that the charitable company keeps accounting records that comply with sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus of deficit for each financial year in accordance with the
The financial statements have been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small charitable companies and with the financial Reporting Standard for Smaller Entities (effective April 2008)
The financial statements were approved by the board of trustees on 27 June 2023 and were signed on its behalf by:
J A Fisher - Trustee
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OSCA FOUNDATION LTD
Notes to the Financial Statements for the year ended 30 September 2022
1 ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Multi Use Games Area Straight line over 15 years Long leasehold 2% straight line Plant and machinery 15% on reducing balance Sports equipment 25% on reducing balance
No provision has been made in the year on the development of Forest Cottage and the grounds.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Pension scheme
In the year under review, the company made no contributions to a Workplace Pension Scheme in accordance with Government legislation.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives, at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes,
| 2 INVESTMENT INCOME Rental income Interest receivable - trading 3 NET INCOMING/(OUTGOING RESOURCES Net resources are stated after charging Depreciation - owned assets |
30/09/2022 £ 36,487 328 36,815 30/09/2022 £ 14,626 |
30/09/2021 £ 25,075 28 25,103 30/09/2021 £ 14,759 |
|---|---|---|
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Notes to the Financial Statements for the year ended 30 September 2022 (continued)
4 TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration, other benefits or expenses paid for the year ended 30 September 2022, nor in the year ended 30 September 2021.
5 STAFF COSTS
The average monthly number of employees during the year were as follows:
| 30/09/2022 | 30/09/2021 | |
|---|---|---|
| Charitable activities | - | - |
6 TANGIBLE FIXED ASSETS
| COST OR VALUATION At 1 October 2021 Additions At 30 September 2022 DEPRECIATION At 1 October 2021 Charge for the year At 30 September 2022 NET BOOK VALUE At 30 September 2021 At 30 September 2022 |
Multi Use Games Long Plant and Fixtures Sports Area Leasehold machinery & fittings equipmentTotal £ £ £ £ £ 137,204 238,276 5,595 1,795 2,160 385,030 - - - - - - 137,204 238,276 5,595 1,795 2,160 385,030 82,323 38,124 2,686 269 1,968 125,370 9,147 4,766 436 229 48 14,626 91,470 42,890 3,122 498 2,016 139,996 54,881 200,152 2,909 1,526 192 259,660 45,734 195,386 2,473 1,297 144 245,034 |
|---|---|
The leasehold land has charges held by The English Sports Council - see note 9.
7 FOREST COTTAGE DEVELOPMENT
COST OR VALUATION
| At 1 October 2021 Additions At 30 September 2022 |
622,294 53,938 676,232 |
|---|---|
DEPRECIATION
| At 1 October 2021 Charge for the year At 30 September 2022 NET BOOK VALUE At 30 September 2021 At 30 September 2022 |
- - - 622,294 676,232 |
|---|---|
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Notes to the Financial Statements for the year ended 30 September 2022 (continued)
8 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors VAT recoverable Due from Ovenden Sports & Community Arena CIC Insurance prepayment |
30/09/2022 £ 1,510 2,754 - 1,467 5,731 |
30/09/2021 £ 1,418 7,561 10,000 - 18,979 |
|---|---|---|
9 CONTINGENT LIABILITIES
The English Sports Council hold a legal charge over leasehold land dated 24 August 2018 on the northern side of Cousin Lane which states that the grants awarded to the charity totalling £59,258 would become repayable should the site be no longer used for sporting purposes.
The Football Foundation hold a legal charge over the leasehold property known as Forest Cottage dated 24 August 2021 which states that the grants awarded to the charity totalling £495,202 would become repayable should the site be no longer used for sporting purposes.
10 RELATED PARTY DISCLOSURERS
Ovenden Sports & Community Arena CIC - a Community Interest Company, with common trustees/directors.
The amount of £10,000 owed as at 30 September 2021 was paid during the year.
11 ULTIMATE CONTROLLING PARTY
The company is controlled by the board of Trustees/Directors.
12 SHARE CAPITAL
The charity is a company limited by guarantee and as such has no share capital.
The liability of its members is limited to £1.
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OSCA FOUNDATION LTD Detailed Statement of Financial Activities for the year ended 30 September 2022
INCOMING RESOURCES
| Grant Income Ward Forum Calderdale Community Foundation Sport England Football Foundation Football Association Football Stadium Investment income Rental income Interest receivable Other income Small Business Grant Calderdale Council Donations Bar takings 37,312 Less bar stock and costs 19,615 Less wages 8,117 Less entertainment 1,100 Total Incoming resources RESOURCES EXPENDED Advertising Broadband and telephone Bank charges and interest Cleaning and sundry materials Computer and software expenses Depreciation of tangible fixed assets Equipment hire Fire protection General repairs and renewals Ground maintenance and building repairs Incidental expenses Insurance Licences Light and heat, including backlog invoices Other direct expenses Rates and water Security protection Stationery, printing and postage Sundry equipment Training costs Travel costs Governance Costs Accountancy and bookkeeping Confirmation statement Legal fees Total resources expended Net income |
2022 - 5,000 - 24,762 10,000 1,757 41,519 36,487 328 36,815 - 2,263 23,017 12,654 1,906 8,480 - 10,743 89,077 476 808 365 1,225 66 14,626 - 568 1,975 8,889 558 6,050 - 18,457 1,591 2,771 720 22 - - 154 59,321 2,928 43 64 3,035 62,356 26,721 |
2021 1,000 - 71,225 437,598 - 38,317 548,140 25,075 28 25,103 23,004 460 8,457 31,921 605,164 - 661 105 1,059 410 14,759 746 1,638 1,606 3,217 318 4,070 358 4,523 - 1,385 1,012 23 461 36 - 36,387 1,005 76 - 1,081 37,468 567,696 |
|---|---|---|
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