A Company limited by guarantee, number 07362562
Registered charity number 1140246
OSCA FOUNDATION LTD
Annual Report and Financial Statements
For the year ended
30 September 2020
Smith Munir Accountancy Limited Independent Examiner First Floor, 1 Edmund Street Bradford, West Yorkshire BD5 0BH Tel: 01274 744877 Fax: 01274 744879
OSCA FOUNDATION LTD Report and accounts
| Contents | Page |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 10 |
| Detailed Statement of Financial Activities | 11 |
OSCA FOUNDATION LTD Report of the Trustees for the year ended 30 September 2020
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP), Accounting and Reporting by Charities, issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07362562 (England and Wales)
Registered Charity number
1140246
Registered office
144 Cousin Lane Illingworth Halifax HX2 8HP
Trustees/Directors
J A Fisher G A McAdam Mrs K Scanlon B T R Smith S W Smith
Independent examiner
Smith Munir Accountancy Limited First Floor 1 Edmund Street Bradford West Yorkshire BD5 0BH
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
To become a trustee of the charity, you must be approved at a general meeting by the members, by the passing of an ordinary resolution and no person can become a trustee of the company unless they are approved by the existing directors.
The liability of each member in the event of winding up is limited to £1.
As set out in the Articles of Association, there shall always be a minimum of three director/trustees and there is no maximum number. The charity is managed and overseen by the director/trustees.
Induction and training of new trustees
The policy for inducting and training for trustees has been reviewed and there is a training plan in place.
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Report of the Trustees for the year ended 30 September 2020 (continued)
STRUCTURE, GOVERNANCE AND MANAGEMENT (continued) Organisational structure
The trustees make decisions regarding strategic matters and all expenditure. Day to day decisions are made by the Board members of the company. The day to day decisions of its asset locked community interest company will be made through its management and appointed staff.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The object of the charity is to benefit the residents of Calderdale, in particular the areas of Ovenden and its surrounding neighbourhood, but not exclusively, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together, along with the local authority, voluntary and other organisations in a common effort to advance education, preserve and protect good health and to provide facilities in the interests of social welfare for recreation leisure time occupation, with the objective of improving the lives of the residents.
The strategies employed to achieve the charity's objectives are to advance:
Health and wellbeing - making and impacting on health and lifestyle Amateur sport and physical activity - increasing participation Community development - engaging with the local community Education and skills - performance at the highest level and developing skills in the community Community facilities - venue for local community events
The Foundation partners - Ovenden West Riding Football Club, Creative International Adventures (UK) Limited and Ovenden Amateur Rugby League Football Club will deliver these strategies through their development plans.
Public benefit
The charity's aims, objectives and activities are to be renewed each year. In this review the charity plans to look at the activities undertaken in the previous year to ensure that the benefits have been brought to those groups the charity was set up to help. The review will also help to ensure that the activities remain focused on the stated aims and objectives. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning the charity's future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives they have set.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Charitable Limited Company, OSCA Foundation Ltd was established in January 2011 as a new third sector organisation based in North Halifax, Registered Charity - registered No: 1140246 and Company Limited by Guarantee registered - No: 7362562 (England and Wales). It is concerned with the charitable benefits for the residents of Calderdale, Ovenden and the local neighbourhood of North Halifax.
We have also formed the Community Interest Company, Ovenden Sports and Community Arena, registered No: 7368140 (England and Wales), which is responsible for the advancement of community facilities, community development, health and wellbeing, education and skills, amateur sport and physical activity programmes.
2
Report of the Trustees for the year ended 30 September 2020 (continued)
Charitable activities(continued)
Since the launch of our Business Case - A Compelling Vision in July 2011, our major milestone in the transfer of the land asset of the four fields site for community management by the charity has provided the springboard for the development. The 42 year lease (at a peppercorn rent) for the site, agreements, variations and community use agreement are all secured.
In the previous periods, sixteen areas of our work programme were achieved.
A 125 year lease was secured on Forest Cottage building - a community building owned by Calderdale Metropolitan Borough Council, which was transferred to OSCA as part of the Council's asset transfer programme-which included the extension of the 42 year lease on the four fields to 125 years.
In August 2020 the Foundation moved into a new and exciting phase of its development as a “first class community sports organisation” having secured grants from Sport England, Football Foundation. National Stadia Fund and Rugby World Cup 2021 Create Fund totalling in excess of £652,000, to develop the Forest Cottage community building.
Given the hold ups due to the COVID-19 epidemic, the development of Forest Cottage and Four Fields began in September 2020 with a projected completion in late April 2021.
The development is to construct four new changing rooms and referees facilities along with the creation of a dedicated Youth Hub, upgrade toilet facilities and the inclusion of a lift to improve Disability access to all areas. The project application included the purchase of grounds maintenance equipment to include a tractor and a number of accessories valued at £30,000, to improve the playing surfaces to a very high standard.
The Grant funders recognised the development was needed to improve the health and wellbeing of the residents of Ovenden and North Halifax, identified national as an area of deprivation which need to increase participation in activities.
Fundraising activities
During the year we have continued to realise income resources from investment and other income of £17,524.
FINANCIAL REVIEW
Reserves policy
The trustees plan to establish a level of reserves in the coming years which will allow the charity to operate and meet its objectives.
Principle funding sources
The principle sources of funding during the year were grants, room hire and rental income.
Approved by order of the board of trustees on 20 November 2020 and signed on its behalf by:
………………………… B T R Smith - Trustee
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OSCA FOUNDATION LTD Independent Examiner's Report to the Trustees of OSCA Foundation Ltd
We report on the accounts for the year ended 30 September 2020, set out on pages five to eleven.
Respective responsibilities of trustees and examiner
The charity's trustees (who are also directors for the purpose of company law) are responsible for preparing the report and accounts in accordance with applicable law and regulations. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied ourselves that the charity is not subject to an audit under company law and is eligible for independent examination, it is our responsibility to:
examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5) (b) of the 2011 Act: and
to state whether particular matters have come to our attention
Basis of the independent examiner's report
Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with our examination, we can confirm that no matter has come to our attention:
- 1 which gives us reasonable cause to believe that, in any material respect, the requirements
to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006: and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.
have not been met: or
- 2 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Smith Munir Accountancy Limited
First Floor
1 Edmund Street Bradford West Yorkshire
Date 20 November 2020
4
OSCA FOUNDATION LTD Schedule to the Statement of Financial Activities For the year ended 30 September 2020
| For the year ended 30 September 2020 | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| Funds | Funds | Funds | Total Funds | ||
| 30/09/2019 | |||||
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Incoming resources from generated funds | |||||
| Voluntary income | - | 67,263 | 67,263 | 700 | |
| Investment income | 17,524 | - | 17,524 | 24,579 | |
| Other income | 21,054 | - | 21,054 | - | |
| Total Incoming Resources | 38,578 | 67,263 | 105,841 | 25,279 | |
| RESOURCES EXPENDED | |||||
| Charitable activities | |||||
| General charitable activities | 28,478 | 11,438 | 39,916 | 51,888 | |
| Governance costs | 518 | - | 518 | 463 | |
| Total resources expended | 28,996 | 11,438 | 40,434 | 52,351 | |
| NET INCOME FOR THE YEAR | 9,582 | 55,825 | 65,407 | - | 27,072 |
| RECONCILIATION OF FUNDS | |||||
| As previously reported | 233,237 | 62,616 | 295,853 | 322,925 | |
| TOTAL FUNDS CARRIED FORWARD | 242,819 | 118,441 | 361,260 | 295,853 |
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OSCA FOUNDATION LTD Balance sheet
For the year ended 30 September 2020
| Notes Fixed Assets Tangible assets 6 Development of Forest Cottage and grounds 6 Current assets Debtors and prepayments 7 Cash at bank and in hand Total current assets Creditors Accrued expediture Bounce back loan Net current assets Total assets less current liabilities Funds Unrestricted funds General fund Revaluation reserve Restricted funds Total funds |
Unrestricted Restricted Total funds funds funds £ £ £ 223,446 49,178 272,624 - 61,235 61,235 223,446 110,413 333,859 7,618 - 7,618 28,755 8,028 36,783 36,373 8,028 44,401 - - - 17,000 - 17,000 19,373 8,028 27,401 242,819 118,441 361,260 110,385 132,434 242,819 118,441 361,260 |
Total 30/09/2019 £ 283,394 - |
|---|---|---|
| 223,446 110,413 |
283,394 | |
| 7,618 - 28,755 8,028 |
2,954 10,430 |
|
| 36,373 8,028 |
13,384 | |
| - - 17,000 - |
925 - |
|
| 19,373 8,028 |
12,459 | |
| 242,819 118,441 |
295,853 | |
| 100,803 132,434 |
||
| 233,237 62,616 |
||
| 295,853 |
The charitable company is entitled to exemption from the audit under section 477 of the Companies Act 2006 for the year ended 30 September 2020.
The members have not required the charitable company to obtain an audit of its financial statements for the year ended 30 September 2020 in accordance with section 476 of the Act.
The trustees acknowledges their responsibilities for:
(a) ensuring that the charitable company keeps accounting records that comply with sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus of deficit for each financial year in accordance with the requirements of the companies act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements have been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small charitable companies and with the financial Reporting Standard for Smaller Entities (effective April 2008)
The financial statements were approved by the board of trustees on 20 November 2020 and were signed on its behalf by:
B T R Smith-Trustee
6
OSCA FOUNDATION LTD
Notes to the Financial Statements for the year ended 30 September 2020
1 ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Multi Use Games Area Straight line over 15 years Long leasehold 2% straight line Plant and machinery 15% on reducing balance Sports equipment 25% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Pension scheme
In the year under review, the company made no contributions to a Workplace Pension Scheme in accordance with Government legislation.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives, at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes,
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2 INVESTMENT INCOME
| Rents received Room hire Interest receivable - trading NET INCOMING/(OUTGOING RESOURCES Net resources are stated after charging Depreciation - owned assets |
30/09/2020 £ 7,641 9,865 18 17,524 30/09/2020 £ 14,602 |
30/09/2019 £ 3,325 21,179 75 |
|---|---|---|
| 24,579 | ||
| 30/09/2019 £ 14,061 |
3 NET INCOMING/(OUTGOING RESOURCES
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Notes to the Financial Statements for the year ended 30 September 2020 (continued)
4 TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration, other benefits or expenses paid for the year ended 30 September 2019, nor in the year ended 30 September 2020.
5 STAFF COSTS
The average monthly number of employees during the year were as follows:
| Charitable activities TANGIBLE FIXED ASSETS COST OR VALUATION At 1 October 2019 Additions At 30 September 2020 DEPRECIATION At 1 October 2019 Charge for the year At 30 September 2020 NET BOOK VALUE At 30 September 2019 At 30 September 2020 |
Multi Use Games Long Area Leasehold £ £ 137,204 238,276 - - |
30/09/2020 30/09/2019 - - Plant and Sports machinery equipmentTotal £ £ £ 1,763 2,160 379,403 3,832 - 3,832 |
30/09/2019 - |
|---|---|---|---|
| 137,204 238,276 |
5,595 2,160 383,235 |
||
| 64,029 28,592 9,147 4,766 |
1,569 1,819 96,009 604 85 14,602 |
||
| 73,176 33,358 |
2,173 1,904 110,611 |
||
| 73,175 209,684 |
- - 194 341 283,394 |
||
| 64,028 204,918 |
- 3,422 256 272,624 |
6 TANGIBLE FIXED ASSETS
The leasehold land has charges held by The English Sports Council - see note 9.
Development of Forest Cottage and grounds - initial grant and costs
| Additions during the year New garage conversion |
56,197 5,038 |
|---|---|
| 61,235 |
7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors VAT recoverable |
30/09/2020 £ - 7,618 7,618 |
30/09/2019 £ 2,762 192 |
|---|---|---|
| 2,954 |
8
Notes to the Financial Statements for the year ended 30 September 2020 (continued)
| 8 MOVEMENT IN FUNDS At Net movement 01/10/2019 in funds £ £ Unrestricted funds General funds 85,303 9,582 Balance transferred from Restricted funds 15,500 - Revaluation reserve 132,434 - 233,237 9,582 Restricted funds Football Foundation 1,102 152 - BIFFA Awards 23,947 2,993 - Sita Trust 23,600 2,950 - Sports England Protecting Playing Fields 11,967 5,343 - Grant - stair lift 2,000 - Forest Cottage and site development Football Foundation - 32,842 Football Stadium - 646 Sport England - 33,775 62,616 55,825 Total funds 295,853 65,407 Net movement in funds, including in the above are as follows. |
At 30/09/2020 £ 94,885 15,500 132,434 |
|---|---|
| 242,819 | |
| 950 20,954 20,650 6,624 2,000 32,842 646 33,775 |
|
| 118,441 | |
| 361,260 | |
| Unrestricted funds General funds Restricted funds Forest Cottage and site development Football Foundation Football Stadium Sport England Football Foundation BIFFA Awards Sita Trust Sports England Protecting Playing Fields Total funds |
Incoming Resources resources expended £ £ 38,578 28,996 - 38,578 28,996 - 32,842 - 646 - 33,775 - 67,263 - - 152 - - 2,993 - - 2,950 - - 5,343 - 67,263 11,438 - 105,841 40,434 - |
Movement in funds £ 9,582 |
|---|---|---|
| 9,582 | ||
| 32,842 646 33,775 |
||
| 67,263 152 - 2,993 - 2,950 - 5,343 - |
||
| 55,825 | ||
| 65,407 |
9 CONTINGENT LIABILITIES
The English Sports Council hold legal charges over the leasehold land dated 10 October 2013 and 30 August 2018, which state that the grants awarded to the charity totalling £59,258 would become repayable should the site no longer be used for sporting purposes.
9
Notes to the Financial Statements for the year ended 30 September 2020 (continued)
10 RELATED PARTY DISCLOSURERS
Ovenden Sports & Community Arena CIC - a Community Interest Company, with common trustees/directors.
At the end of the year the company had outstanding trade debtors totalling £nil, (2019: £2,762)
11 ULTIMATE CONTROLLING PARTY
There is no overall controlling party
12 SHARE CAPITAL
The charity is a company limited by guarantee and as such has no share capital. Upon the winding up of the charitable company, the liability of its members is limited to £1.
10
OSCA FOUNDATION LTD Detailed Statement of Financial Activities for the year ended 30 September 2020
INCOMING RESOURCES
| Grant Income Ward Forum Sport England Football Foundation Football Stadium Investment income Rents received Room hire Interest receivable Other income Small Business Grant Calderdale Council Business Support Grant Sport England Bar takings 10,052 Less bar stock and costs 8,998 Total Incoming resources RESOURCES EXPENDED Broadband Cleaning and sundry materials Computer and software expenses Covid-19 notices Depreciation of tangible fixed assets Development of bar area Fees re lease of sports pavallion Fire protection Garden work - grant received General repairs and renewals Ground maintenance and repairs Incidental expenses Insurance Legal and professional fees re grant applications Licences Light and heat Rates and water Security protection Stationery Sundry equipment Surveyor and other fees Governance Costs Accountancy Annual return Total resources expended Net expenditure/income |
2020 - 33,775 32,842 646 67,263 7,641 9,865 18 17,524 10,000 10,000 1,054 21,054 105,841 339 - 706 303 14,602 750 - 150 - 5,666 3,028 698 2,805 - 195 8,656 1,609 - 66 343 - 39,916 485 33 518 40,434 65,407 |
2019 700 - - - |
|---|---|---|
| 700 | ||
| 3,325 21,179 75 |
||
| 24,579 | ||
| - - - |
||
| - | ||
| 25,279 | ||
| - 474 120 - 14,061 3,397 6,000 447 600 3,407 179 340 3,627 2,460 - 10,998 2,465 1,623 - - 1,690 |
||
| 51,888 | ||
| 430 33 |
||
| 463 | ||
| 52,351 | ||
| 27,072 - |
11