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2025-03-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31[ST] MARCH 2025

3 COUNTIES VINEYARD

(Company Limited by Guarantee)

CHARITY REGISTRATION NO. 1140214 COMPANY REGISTRATION NO. 07490294

Independent Examiners Ltd

The Grain Store

Hills Barns

Appledram Lane South

West Sussex

PO20 7EG

3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

CONTENTS

Page 3 Legal and Administrative Information
Page 4 to 13 Directors Annual Report
Page 14 Statement of Financial Activities
Page 15 Balance Sheet
Pages 16 to 26 Notes to Financial Statements
Page 27 Independent Examiners Report to the Directors/Trustees

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Trustees annual report for the period from 1[st] April 2024 to 31[st] March 2025

LEGAL AND ADMINISTRATIVE INFORMATION

Charity name: 3 Counties Vineyard Other names charity is known by: Formerly known as Three Counties Church Registered Charity Number: 1140214 Registered Company Number: 7490294 Date of Formation: Incorporated 12[th] January 2011 Legal Status: Company Limited by Guarantee Registered Office: 3 Counties Vineyard Haslemere Locality Office Lion Green Haslemere Surrey GU27 1LD Telephone Number: 01428 653011

Names of the Trustees (who are the Directors of the charitable company) who have managed the charity between 1[st] April 2024 and 31[st] March 2025:

----- Start of picture text -----
Name Role Dates acted, if not the
whole year
Mr. Philip Taylor Chair
Mr. Alistair Cook Treasurer
Mr. David Wright
Mrs. Julia Sharp
----- End of picture text -----

The Trustees present their annual report and accounts of the year ended 31[st] March 2025.

The Board of Trustees is satisfied with the performance of the charitable company during the year and the position at 31[st] March 2025.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Names and addresses of advisors:

----- Start of picture text -----
Type of Adviser Name Address
Primary Bankers HSBC 12A North St, Guildford, Surrey, GU1 4AF
Solicitor Barlow Robbins The Oriel, Sydenham Road, Guildford,
Surrey, GU1 3SR
Independent Examiner Independent Unit 2, The Broadbridge Business Centre,
Examiners Ltd Delling Lane, Bosham, PO18 8NF
Charity Advisors Trust Advice Unit 2, The Broadbridge Business Centre,
Delling Lane, Bosham, PO18 8NF
Independent Safeguarding Thirtyone:eight Greenbox Storage, College Rd, Swanley
Specialists BR8 7LT
Independent Investment Murray West 39 Station Road, Liphook, Hampshire GU30
Advisor Associates Ltd 7DW
----- End of picture text -----

STRUCTURE, GOVERNANCE AND MANAGEMENT

Legal Status: Company Limited by Guarantee

Governing Document: Memorandum and Articles of Association Incorporated 12[th] January 2011. The Articles of Association were subsequently amended by Special Resolution on 31[st] August 2021.

Nature of Governing Document and constitution of the charitable company

The original charity “Declaration of Trust” for the Church, which was then known as the Haslemere Evangelical Church, was made on 1 October 1974. The Declaration of Trust was subsequently updated by the Charity Commission Scheme sealed on 29 October 1991 and Constitution dated 24 September 1987.

There was a change to incorporated status as a Charitable Company with effect from 1[st] April 2011 The organisational structure and decision making processes are all in accordance with the Memorandum and Articles of Association with day to day activities of the Church in accordance with ‘The Way we Work’ dated 11[th] May 2011, as amended 31st August 2021 and 11[th] October 2021.

Change of name of the charitable company and joining the Vineyard network of churches.

Three Counties Church joined the Vineyard network of churches on the 20[th] September 2021 and changed its name to ‘3 Counties Vineyard’ at Companies House on the 11[th] October 2021. The objects of the charity, the Company Number and Charity Number of the company remain unchanged.

Trustee selection methods: As detailed in the Company Memorandum and Articles of Association.

The organisational structure of the charitable company and how decisions are made:

The Church is led by a Church Leadership Team (who are the members of the charitable company). As at 31/03/2025 the Leadership team consists of 6 people with David Wright undertaking the role of Senior Leader since 1[st] July 2018. The Leadership Team are responsible for the spiritual oversight of

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

the church. David Wright is accountable, as part of the Vineyard structure, to Guy and Esther Pritchard from Farnham Vineyard in their role as Vineyard Area Leaders. David Wright, along with the rest of the Leadership Team receive input from Pete Gilbert, a long standing friend and mentor to the church. Two of the Leadership Team are employed part-time by the Church (details of which are given in the table below). The Chair of Trustees does not sit on the Leadership Team but is a member of the charitable organisation for the duration of their post as Chair and will attend the Company Members Annual General Meeting and any other Special Meetings of the Members.

The Church congregations meet at the Hammer building for Sunday worship. A Wider Leadership Team (consisting of 73 people as at 31[st] March 2025), responsible to the Church Leadership Team, lead significant areas of work and ministry within the Church and the wider community.

Two or more church meetings, consisting of a Church Annual General Meeting and Vision Meetings (the latter usually held on a Sunday morning), attended by Leaders, Trustees and regular Church congregation attendees, are held each year and are usually preceded by Trustees’ meetings.

A Sunday evening service was established from 3[rd] February 2024 in addition to and independent of the Sunday morning worship. The evening service congregation falls within the current organisational structure and decision making process.

Names of the Leadership Team (who are the Members of the Charitable Company) between 1[st] April 2024 and 31[st] March 2025:

----- Start of picture text -----
Name Leadership Team Role Dates on the Employment title and dates if not
Leadership for the whole year
Team if not
for the whole
year.
David Wright Senior Leader N/A
Richard Durrant N/A
Rowena Wright Permanent Pastoral Lead (part
time)
Tara Congdon Children, Youth and Families
Director (part time)
Andrew Carter Leader of the evening Appointed N/A
congregation 8/12/2024
Helena Carter Leader of the evening Appointed N/A
congregation 8/12/2024
Philip Taylor Member by reason of N/A
being Chair of
Trustees
----- End of picture text -----

The name of the Leader and other senior staff member(s) to whom day-to-day management of the Charity was delegated by the Trustees.

D Wright – Senior Leader of the Church Leadership Team and Trustee

M Brown – Operations Manager and Company Secretary from 01/01/2024.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Other key management personnel (by reason of being employed by the Charity and serving on the Leadership Team):

R Wright – Pastoral Lead

T Congdon – Children, Youth and Families Director

The major risks to which the charitable company is exposed and reviews and systems to mitigate risks

The roles within the Leadership Team and Board of Trustees are currently voluntary roles and can be onerous. In 23/24 the Leadership Team and Board of Trustees had reduced in size which highlighted the need to strengthen them for continued good governance. The Leadership Team has added 2 new members to its team in 24/25 and are continuing to seek appropriately trained individuals to enhance both the Leadership Team and the Board of Trustees.

The church would not be able to undertake all its current activities without their reliance on capable volunteers. With no contractual obligations volunteers may step back at any point. The church seeks to nurture and grow its volunteer base by providing a safe, supportive, structured environment where access to help and training is readily available. Regular review of staff/volunteer workloads and well-being, along with assessment of appropriateness to continue certain activities is required to ensure a healthy culture within the church.

The church is heavily reliant on donations from its congregation to fund its activities. This finance could be withdrawn at any point. The last few years the Trustees have set a deficit budget to implement their strategy for growth but with increased giving and reduced outgoings deficits have been lower than projected. The church has good reserves and the Trustees are mindful of tracking giving and budget throughout the year.

Trustees recognise the need for robust financial processes to enable secure and transparent dealings with all financial matters relating to the charity. Following advice from the church’s accountants the church has implemented a new financial package from 1[st] April 2024. This package gives greater accountability and visibility of assets/liabilities, provides greater automation of processes, transaction traceability, is more user friendly and it moves towards electronic storage of data. It gives data in real time thereby increasing oversight and budgetary control, thus providing greater financial security.

The full time Youth Leader took maternity leave from May 24. A part time youth leader was employed to enable most of the current youth programme to continue being offered to the church and within the wider community. It was necessary to reduce some youth services (mainly in the school mentoring programme) being offered during this period but priorities were regularly reviewed throughout the year to match need with resources. The full time youth leader role will resume in May 2025.

Trustees recognise the need to upgrade areas of the church building at Linchmere Road, Hammer (used for church services and activities), this could come with a significant cost. Advice is being sought from appropriate professionals and access to grants will be investigated to seek to reduce the impact on the church’s reserves.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

A continuous risk assessment process is carried out by the Trustees and covers safeguarding, physical, legal and other envisaged threats.

OBJECTIVES AND ACTIVITIES

Objectives and Activities of the Charitable Company:

The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives, in planning future activities, and in setting the policies for the year.

Objects of the charity set out in the governing document :

The Charitable Company’s objects are for public benefit and are restricted to the following:-

Summary of the main activities undertaken for the public benefit in relation to these objects:

The Church’s aims are to share the good news and love of Jesus Christ throughout the 3 Counties area through Church services, youth work and outreach in the community, at home and at work. The church also has several links overseas.

Its main strategies lie in its Sunday services, small groups, its work through a range of youth and children’s groups and activities (spanning all age ranges) and its community involvement.

Details of significant activities that contribute to the achievement of the stated objectives.

Sunday services and some other activities are held at the Hammer building. 3 Counties Money Advice operate out of rented premises (moving from Hasleway to the Methodist church in Haslemere in December 2024). The Haslemere Locality Office is the church office facility used for administration. Many of the small groups (bible groups etc.) operate out of people’s homes. A range of youth and children’s groups use the Church premises, in addition there is occasional use of homes and public buildings.

A Pastoral Worker and Community Worker are employed to enhance the pastoral support and care capabilities within the church and to assist those in need in the wider community.

A Youth Leader is employed to enable the current youth programme to continue and develop connections and services offered to the church, local secondary schools and within the wider community.

Currently there are approximately 230 adults regularly connecting with the church and approximately 35 children and young people connecting with their age appropriate groups on Sunday mornings, with additional young people connecting to midweek groups.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Contribution made by Volunteers:

Many of the programmes, projects and services provided are run by volunteers. As at 31[st] March 2025 there were approximately 120 people volunteering within the church.

The Trustees are grateful for the many hours volunteers have given to assist with a variety of activities undertaken by 3 Counties Vineyard. Without this valuable contribution of time, energy and expertise the church would not have been able to achieve so much.

ACHIEVEMENTS AND PERFORMANCE

Factors relevant to the achievement of the charitable company’s objectives

3 Counties Vineyard is financially dependent upon the support of its members and in particular regular worship offerings and gifts. 3 Counties Vineyard continues to benefit from the reclaiming of Gift Aid from HMRC.

Summary of the main achievements of the charity during the year:

The Church continues to provide a range of services for church attendees and to those in the local Community.

These services include:-

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

3 Counties Money Advice:

The 3 Counties Money Advice team is a team of 4 fully trained volunteer advisers from local churches who give free impartial advice and assistance on a variety of money related issues. They operate in partnership with Frontline Debt Advice (UK) who are regulated by the Financial Conduct Authority. The team operate out of a rented office each week where they can meet clients face to face. Costs of running the service are met by a monthly donation from 3 Counties Vineyard and annual grants from Haslemere Town Council and Haslemere Parish Council.

Throughout the course of this reporting period they have distributed £15,000 worth of Housing Support Fund grants that have provided vital financial support for local individuals and families. These monies have provided assistance with food, energy and water payments and with the purchase of wider essentials such as school uniforms, clothing and essential housing items.

3CMA accounts are integrated into 3 Counties Vineyard’s accounts and are examined annually. The operations manager of the church reviews the accounts every month and reports to the Trustees at each Trustee meeting.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

FINANCIAL REVIEW

Principle funding sources and how expenditure in the year under review has supported the key objectives of the charity.

Principle funding sources are regular monthly gifts and weekly Sunday offerings. Additionally, funding is achieved through reclaiming Gift Aid. All the key objectives are budgeted for at the start of each year and all have been met or covered from our reserves.

The Church started this reporting period from a strong financial base. The Trustees confirm that they consider the accounting policies remain adequate and that they have reviewed and are happy with the reserves policy.

The Church is dependent upon the gifts of its congregation. Gifts have increased this year with general fund regular gifts and offerings exceeding the Trustee’s budget stretch target by approximately 10% and showing an approximate increase of 21.6% on the 2023/2024 figures. The Trustees had agreed a deficit budget to support the church growth strategy and upon communicating this to the congregation the giving increased to support this. Excluding the gain on investments, the Church has achieved a surplus, due mainly to the increased direct giving but also the indirect giving to church activities/events, meaning many of these were self-funded.

The church was awarded a grant of £12,222 from Groundworks VCSE Energy Efficiency Scheme Capital Grant in 24-25 which was used to insulate the ceiling of the games room in the church building at Linchmere Road, Hammer. This will help reduce the church energy bills which will release funds for ministry elsewhere.

Availability and adequacy of assets of each of the funds.

The Trustees are satisfied that the Company /Charity’s assets are adequate to fulfil its obligations. Each fund’s budget is reviewed on a monthly basis.

Transactions and Financial Position

The financial statements are set out on pages 14 to 27. The financial statements have been prepared implementing the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales and in accordance with the Financial Reporting Standard applicable in UK and Republic of Ireland FRS 102 (effective 1 January 2015). As stated in the Legal and Administrative Information section of this report, the Trustees consider the financial performance by the charity during the year to have been satisfactory.

The Statement of Financial Activities for 2024/25 shows incoming resources for the year of a revenue nature of £386,646 and realised outgoing resources of £345,770 making a net surplus of £40,876 or net surplus of £45,635 if excluding gain on investments (2023/24: incoming resources £307,047, outgoing resources £316,562 making a net deficit of £9,515 or a net gain of £9,980 if including gains on investments).

The total reserves at the year-end stands at £754,372 (2023/24: £708,737).

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Specific changes in fixed assets

Hammer building (Linchmere Road), which is used for Sunday worship and other group meetings, was revalued for insurance purposes on 29[th] January 2020 with a rebuild Insurance advice/valuation of £950,000. The value of £200,000 reflected in the financial statements represents the deemed cost as calculated by an independent surveyors’ report dated 2016.

The Charitable Company’s grant making policies

The Church makes specific grants to personnel and Christian organisations at home and overseas to a total of £34,433 in the year (2023/24: £20,052). In addition, £12,284 was given out to those in need through the Dorcas Fund (2023/24: £10,869). In addition, £1,470 was given out to those in need through the Hardship Fund (2023/24: £2,334). This fund was set up in 2023 for designated gifts given to the church to provide financial assistance to individuals/families in need.

The Church provides debt and benefit advice through ‘3 Counties Money Advice’ the cost of providing the service this year was £4,080 (2023/24: £4,080).

The church has given out £0 in the year through the Elaine Fund (2023/2024: £1,300). New computer equipment costing £419 was funded through the Elaine Fund in 2024. This fund was set up to help fund people in the church go on missionary trips, retreat days or training events where they would not otherwise be able to afford to do so.

The above grants (excluding new equipment) amount to 13.9% of the total expenditure for the year.

In addition, the church has given out £1,867 in the year through the Michelle Fund (2023/24: £2,138). This fund was set up in 2023, following the sudden death of Michelle, a church attendee. The purpose of this fund is to provide financial help for Michelle’s husband and 3 young children both now and in future years.

Policy on Investments

In accordance with the Articles of Association the Trustees agreed to instruct a professional Investment Manager to invest monies in a general Investment account for Charities. The investment funds provide a balanced portfolio with a medium to low risk profile for the medium term. The market value of the investment was £432,606.67 at 31[st] March 2025. This investment is expected to provide capital growth equal to or surpassing inflation after deducting costs and it will allow for the drawdown of income if and when required.

Policy on reserves

The Trustees continue to deem that it is not necessary to maintain substantial free reserves. The Church is totally dependent upon the Lord and the support of its attendees. It is, therefore, considered prudent to maintain the General Fund balance at a level sufficient to meet day-to-day needs, supported by the ability to drawdown income from investment funds if exceptionally required. Currently, the bank balance represents approximately four months expenditure. Cash balances are monitored closely on a monthly basis. The Church is holding good levels of cash, investments and property-backed reserves. The trustees intend to use some of the reserves to fund some required improvements/maintenance to the church building in 25/26.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Policy on Loans

The trustees have the power to approve loans where made in accordance with the Articles of Association for a purpose that fulfils the Charity’s objects. There were no outstanding loans, or new loans granted in 24/25.

FUTURE PLANS

Administration offices

3 Counties Vineyard have been leasing part of Haslemere Locality Office (owned by Waverley Borough Council) since 4[th] September 2019 for their administration offices. The current lease expires September 2025 with an extension not yet agreed. Alternative office provision will be required if no agreement can be reached, which is likely to be more costly.

Church building works/maintenance

The main church building at Hammer is in need of some maintenance in order to preserve the building for future years. The main roof and windows are in need of repair. Trustees are currently considering the options with regard to roof and window repair/replacement and will be looking into the option of solar panels in order to reduce energy costs and the impact on the environment.

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3 Counties Vineyard: The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2025

Statement of Trustee Responsibilities

The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are also responsible for the contents of the Trustees' report, and the responsibility of the independent examiner in relation to the Trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.

These accounts have been prepared in accordance with the provisions applicable to companies’ subject to the small companies’ regime.

I approve the attached statement of financial activities and balance sheet for the year ended 31 March 2025 and confirm that I have made available all information necessary for its preparation.

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3 COUNTIES VINEYARD

(FORMERLY KNOWN AS THREE COUNTIES CHURCH)

(Company Limited by Guarantee)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025

Notes
INCOME
Donations & Legacies
2a
Investment Income
2b
Charitable Activities
2c
Other Income
2d
TOTAL INCOME
EXPENDITURE
Cost of Charitable Activities
3a
Governance Costs
3b
TOTAL EXPENDITURE
NET INCOME/(EXPENDITURE) BEFORE
INVESTMENT GAINS/(LOSSES)
Net Gains/(Losses) on Investments
NET INCOME/(EXPENDITURE)
Transfers Between Funds
11,12
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2024/25
2023/24
£
£
£
£
£
303,090
21,250
32,981
357,321
276,044
-
10,549
-
10,549
11,640
13,947
-
2,597
16,544
19,223
518
1,714
-
2,232
140
317,555
33,513
35,578
386,646
307,047
266,767
37,073
37,005
340,845
313,132
4,925
-
-
4,925
3,430
271,692
37,073
37,005
345,770
316,562
45,863
(3,560)
(1,427)
40,876
(9,515)
-
4,759
-
4,759
19,495
45,863
1,199
(1,427)
45,635
9,980
(18,087)
17,680
407
-
-
27,776
18,879
(1,020)
45,635
9,980
270,626
430,435
7,676
708,737
698,757
298,402
449,314
6,656
754,372
708,737

Movements on all reserves and all recognised gains and losses are shown above.

The notes on pages 16 to 26 form part of these financial statements.

14

3 COUNTIES VINEYARD

(FORMERLY KNOWN AS THREE COUNTIES CHURCH)

(Company Limited by Guarantee)

BALANCE SHEET AS AT 31ST MARCH 2025

Notes
Fixed Assets
Tangible Assets
5
Investments
6
Current Assets
Cash at Bank and in Hand
7
Debtors & Prepayments
8
Total Current Assets
Creditors:amounts falling due
9
within one year
NET CURRENT ASSETS
TOTAL ASSETSless current liabilities
Creditors:amounts falling due
10
in more than one year
NET ASSETS
Funds of the Charity:
General Funds
Designated Funds
11
Restricted Funds
12
TOTAL FUNDS		 Unrestricted
Designated
Restricted
Total
Total
Funds
Funds
Funds
31-Mar-25
31-Mar-24
£
£
£
£
£
206,085
1,455
-
207,540
210,054
-
432,607
-
432,607
418,763
206,085
434,062
-
640,147
628,817
84,700
15,366
6,684
106,750
60,426
11,758
-
-
11,758
22,058
96,458
15,366
6,684
118,508
82,484
4,141
114
28
4,283
2,564
92,317
15,252
6,656
114,225
79,920
298,402
449,314
6,656
754,372
708,737
-
-
-
-
-
298,402
449,314
6,656
754,372
708,737
298,402
-
-
298,402
270,626
-
449,314
-
449,314
430,435
-
6,656
6,656
7,676
298,402
449,314
6,656
754,372
708,737

Directors' Responsibilities:

The charitable company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The Directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act. However, in accordance with section 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 27.

The Directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.

15

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The Directors consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Cash Flow Statement

The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.

Changes to previous accounts

There have been no changes to the previous accounts.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the trustees are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.

16

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2025

1. ACCOUNTING POLICIES (Continued)

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Pensions

The charity operates a defined contribution pension scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme.

Operating Leases

Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease.

Taxation

The charity is exempt from tax on its charitable activities.

Legal Status of the Charity

The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Fixed Assets

Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

There has been no change to the accounting policies (Valuation rules and methods of accounting) since last year.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a reducing balance over their estimated useful lives. The rates applied per annum are as follows:

Building Improvements 25%
Furniture & Fittings 25%
General Equipment 25%

17

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH)

(Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2025

2. INCOME

a) Donations & Legacies
Regular Gifts
12
Gifts & Donations
11,12
Gift Aid Tax Recovered
12
Grants Received
11,12
b) Investment Income
Bank Interest
11
Dividends
11
c) Charitable Activities
Activities & Events
12
Playtime Income
12
Premises Hire
d) Other Income
Sundry and Miscellaneous Income
11
Training and Conferences Income		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2024/25
2023/24
£
£
£
£
£
224,368
-
2,280
226,648
183,284
32,522
1,750
18,085
52,357
53,493
46,200
-
394
46,594
39,267
-
19,500
12,222
31,722
-
303,090
21,250
32,981
357,321
276,044
-
863
-
863
442
-
9,686
-
9,686
11,198
-
10,549
-
10,549
11,640
6,183
-
315
6,498
7,735
-
-
2,282
2,282
3,065
7,764
-
-
7,764
8,423
13,947
-
2,597
16,544
19,223
61
1,714
-
1,775
-
457
-
-
457
140
518
1,714
-
2,232
140

18

3 COUNTIES VINEYARD

(FORMERLY KNOWN AS THREE COUNTIES CHURCH)

(Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

3. EXPENDITURE

Note
a) Cost of Charitable Activities
Activities & Events
12
Bank Charges
Catering Costs
12
Children's Costs
Church Life Expenses
Cleaning Costs
Communication Costs
Community Outreach
Conference Costs
12
Debt Advice Costs
11
Depreciation Expenses
11
Development Fund:
Investment Management Fees
11
Equipment Costs
12
Gifts & Donations
11,12
Insurance Costs
IT Support Costs
Lava Costs
License & Subscriptions
Ministry Expenses
Playtime Expenses
12
Premises Hire
Printing, Postage & Stationery
12
Repairs & Maintenance
12
Staff Costs
15
Sundry Expenses (incl Staff Expenses)
Tear Fund
11,12
Utility Costs
Vineyard Contribution
Visiting Speakers Expenses
Youth Expenses
b) Governance Costs
Legal & Professional Fees
Independent Examiner's Fee
9		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2024/25
2023/24
£
£
£
£
£
3,431
-
-
3,431
13,309
130
-
-
130
122
1,938
-
-
1,938
1,195
1,690
-
-
1,690
2,700
2,997
-
-
2,997
1,023
10,217
-
-
10,217
9,333
384
-
-
384
300
2,773
-
-
2,773
1,503
7,300
-
40
7,340
7,310
-
23,339
-
23,339
27,960
2,028
485
-
2,513
3,113
-
965
-
965
1,158
5,346
-
449
5,795
1,590
14,016
8,500
19,829
42,345
36,693
3,860
-
-
3,860
3,472
1,371
-
-
1,371
827
893
-
-
893
2,336
5,906
-
-
5,906
4,471
790
-
-
790
604
-
-
1,088
1,088
1,296
7,335
-
-
7,335
6,860
1,552
-
39
1,591
1,657
3,378
-
12,474
15,852
3,519
147,572
-
-
147,572
148,073
1,921
-
-
1,921
3,371
840
3,784
3,086
7,710
840
15,973
-
-
15,973
12,213
16,883
-
-
16,883
12,499
719
-
-
719
2,512
5,524
-
-
5,524
1,273
266,767
37,073
37,005
340,845
313,132
3,138
-
-
3,138
1,720
1,787
-
-
1,787
1,710
4,925
-
-
4,925
3,430

19

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

4. DETAILS OF CERTAIN TYPES OF EXPENDITURE

2024/25 2023/24 £ £ Fees paid to the Independent Examiners - Independent Examination 1,530 1,500 Fees paid to the Independent Examiners - Other professional fees 210 210

5. TANGIBLE FIXED ASSETS

General Fund General Fund General Fund General Fund Designated Fund

----- Start of picture text -----
Land & Building Furniture Equipment Equipment Total
Buildings Improvement & fittings Costs Costs 31-Mar-25
Hammer
Title No:
WSX237251
£ £ £ £ £ £
Cost/Valuation 01-Apr-24 200,000 175,958 17,539 35,532 5,969 434,998
Additions - - - - - -
Cost at 31-Mar-25 200,000 175,958 17,539 35,532 5,969 434,998
-
Depreciation 01-Apr-24 175,476 15,856 29,583 4,029 224,944
Charge - 121 421 1,487 485 2,514
Depreciation at 31-Mar-25 - 175,597 16,277 31,070 4,514 227,458
Net Book Value 31-Mar-25 200,000 361 1,262 4,462 1,455 207,540
Net Book Value 31-Mar-24 200,000 482 1,683 5,949 1,940 210,054
----- End of picture text -----

A surveyor was contracted to provide a draft valuation report for the Hammer site in 2016. Although there was limited property sale data for this type of property, the report suggested a base valuation in its current condition of £200,000. The rebuild insurance advice for the property provided on 29th January 2020 was £950,000.

In this financial year the Trustees agreed that any expenditure on equipment, fixtures and fittings that fell below the individual capitalisation threshold of £1,500 would be wholly written off in this financial period.

No other departures from the accounting policies were made.

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2025 : None

31st March 2024 : None

6. INVESTMENTS

Carrying (fair) value at beginning of period
Add: additions to investments during period
Less: disposals at carrying value
Add/(deduct): transfer in/(out) in the period
Add/(deduct): net gain/(loss) on revaluation
Carrying (fair) value at end of year		 Unrestricted
Designated
Restricted
Total
Fund
Fund
Fund
31-Mar-25
£
£
£
£
-
418,763
-
418,763
-
-
-
-
-
-
-
-
-
9,084
-
9,084
-
4,759
-
4,759
-
432,606
-
432,606
Cash or cash equivalents

As at 31st March 2025 the charity held the following in its investment portfolio:

Units
Units
No.
Cost.
62,896.61
1.817777
70,720.62
1.614851
109,569.29
1.0448
15,491.66
2.85		 Total Cost
£
114,332
114,203
114,478
44,152
387,165		 Fund name
BMO MM Lifestyle
ISFL Sinfonia
Cornelian Managed D
First Sentier
Cash		 Market value
£
125,416
124,382
118,115
44,813
19,880
432,606

20

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

7. CASH AT BANK AND IN HAND

Unrestricted Designated Restricted Total Total
Fund Fund Fund 31-Mar-25 31-Mar-24
£ £ £ £ £
Current Account 58,308 9,314 6,684 74,306 32,108
3CMA Account - 5,931 - 5,931 2,483
3CMA Petty Cash - 121 - 121 -
Deposit Accounts 26,336 - - 26,336 25,835
Petty Cash 56 - - 56 -
84,700 15,366 6,684 106,750 60,426
8. DEBTORS AND PREPAYMENTS
Gift Aid Tax Recoverable Unrestricted
Fund
£
11,758		 Designated
Fund
£
-		 Restricted
Fund
£
-		 Total
31-Mar-25
£
11,758		 Total
31-Mar-24
£
22,058
11,758 - - 11,758 22,058
9. CREDITORS ACCRUALS AND DEFERRED INCOME: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accounts Payable Unrestricted
Fund
£
1,552		 Designated
Fund
£
114		 Restricted
Fund
£
28		 Total
31-Mar-25
£
1,694		 Total
31-Mar-24
£
-
Expense Claims Payable 60 - - 60 -
HMRC PAYE and NI - - - - 854
Independent Examiner's Fee 1,740 - - 1,740 1,710
Pensions Payable 789 - - 789 -
4,141 114 28 4,283 2,564

10. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

The Charity held no long term labilities during this or the previous financial period.

21

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

11. DESIGNATED FUNDS

CURRENT YEAR

Development Fund
Dorcas Fund
3CMA Debt Advice
Legal Reserve Fund
TOTAL		 Total
Income
Gain/(Loss) on
Expenditure
Expenditure
Transfers
Total
01-Apr-24
Investments
(Purchase of
31-Mar-25
Fixed Assets)
£
£
£
£
£
£
£
417,077
10,549
4,759
(1,450)
-
-
430,935
875
250
-
(12,284)
-
13,600
2,441
2,483
22,714
-
(23,339)
-
4,080
5,938
10,000
-
-
-
-
-
10,000
430,435
33,513
4,759
(37,073)
-
17,680
449,314

2024/25 Fund Transfers

The fund transfers represent:

Dorcas Fund 13,600 transfer from general fund for monthly support 3CMA Debt Advice 4,080 transfer from general fund for monthly support

PRIOR YEAR

Development Fund
Dorcas Fund
3CMA Debt Advice
Legal Reserve Fund
TOTAL		 Income
Income
Expenditure
Expenditure
Transfers
Total
(Gain on
(Purchase of
Total
01-Apr-23
sale of asset)
Fixed Assets)
31-Mar-24
£
£
£
£
£
£
£
392,916
11,640
19,495
(6,974)
-
-
417,077
1,719
-
-
(10,869)
-
10,025
875
3,411
22,952
-
(27,960)
-
4,080
2,483
10,000
-
-
-
-
-
10,000
408,046
34,592
19,495
(45,803)
-
14,105
430,435

2023/24 Fund Transfers

The fund transfers represent:

Dorcas Fund (1,375) transfer to restricted Hardship fund Dorcas Fund 11,400 transfer from general fund for monthly support 3CMA Debt Advice 4,080 transfer from general fund for monthly support

The Development Fund was established by the Leadership team to support future developments in the church - either buildings or personnel.

The Dorcas Fund was set up to provide support for various charitable activities. The amounts transferred from the general fund are set at 5% of the charity's regular gifts and offerings.

3CMA Debt Advice – 3CV has been running 3CMA debt advice for several years. We have now moved the office out of the church and so are looking for external funding for some of its costs. The fund was set up to clearly identify all 3CMA costs and income and be available to support funding applications. Prior to 2014, 3CMA was a part of Frontline Debt Advice. Since 2014, Frontline divided all branches into Members and Partners and 3CMA became a Partner branch sponsored by 3CV.

The Legal Reserve Fund w as established by the Trustees specifically for potential legal costs.

22

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

11. DESIGNATED FUNDS (continued)

The Designated funds are wholly represented by:

----- Start of picture text -----
31-Mar-25 31-Mar-24
£ £
Fixed Assets 1,455 1,940
Investments 432,607 418,763
Cash at bank and in hand 15,366 9,697
Debtors - 35
Creditors (114) -
449,314 430,435
----- End of picture text -----

12. RESTRICTED FUNDS

Designated Gifts
Elaines Fund
Hardship Fund
Michelles Fund
Playtime
TOTAL		 Total
Total
01-Apr-24
Income
Expenditure
Transfers
31-Mar-25
£
£
£
£
£
(1,809)
31,696
(31,983)
252
(1,844)
2,058
100
(419)
-
1,739
1,587
1,500
(1,470)
15
1,632
4,131
-
(1,867)
640
2,904
1,709
2,282
(1,266)
(500)
2,225
7,676
35,578
(37,005)
407
6,656
CURRENT YEAR

2024/25 Fund Transfers

The fund transfers represent:

£

Designated Gifts 252 games room cost not met by grant. Funded from general funds. Hardship Fund 15 transfer from Designated Dorcas fund Michelles Fund 640 transfer of Gift Aid received for first half of 23/24 Playtime (500) contribution to utility costs

`
Designated Gifts
Elaines Fund
Hardship Fund
Michelles Fund
Playtime
TOTAL		 Total
Total
01-Apr-23
Income
Expenditure
Transfers
31-Mar-24
£
£
£
£
£
(1,267)
3,710
(4,252)
-
(1,809)
3,358
-
(1,300)
-
2,058
-
2,546
(2,334)
1,375
1,587
-
6,269
(2,138)
-
4,131
(60)
3,065
(1,296)
-
1,709
2,031
15,590
(11,320)
1,375
7,676
PRIOR YEAR

2023/24 Fund Transfers

The fund transfers represent:

The fund transfers represent: £ Hardship Fund 1,375 transfer from Designated Dorcas fund

23

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH)

(Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

Purpose of Funds

The Designated Gifts Fund was established to receive various specific offers of support from members of the church and are applied as grants in accordance with the members wishes.

Elaines Fund was set up following a gift left in a will, for the purpose of enabling leaders, members and young people to attend retreat and mission trips. This fund was set up to help fund people in the church go on missionary trips, retreat days or training events where they would not otherwise be able to afford to do so.

Hardship Fund is to provide financial assistance to individuals/families in need (no restrictions on what type of financial help)

Michelle's Fund was set up in 2023, following the sudden death of Michelle, a church attendee. The purpose of this fund is to provide financial help for Michelle’s husband and 3 young children both now and in future years.

Playtime is a weekly parent and toddlers group with 100+ attending where parents pay a £2 donation.

The Restricted funds are wholly represented by:

----- Start of picture text -----
31-Mar-25 31-Mar-24
£ £
Cash at bank and in hand 6,684 6,895
Debtors - 781
Creditors (28) -
6,656 7,676
----- End of picture text -----

13. ANALYSIS OF NET ASSETS BY FUND

Fixed Assets (Tangible Assets)
Fixed Assets (Investments)
Net Current Assets
Long Term Liabilities		 Unrestricted
Designated
Restricted
Total
Total
Fund
Fund
Fund
31-Mar-25
31-Mar-24
£
£
£
£
£
206,085
1,455
-
207,540
210,054
-
432,607
-
432,607
418,763
92,317
15,252
6,656
114,225
79,920
-
-
-
-
-
298,402
449,314
6,656
754,372
708,737

14. RECONCILIATION OF MOVEMENT ON CAPITAL AND RESERVES

The Company is Limited by Guarantee (07490294) and is a Charity registered with the Charity Commission (1140214) and does not have a Share capital and has no income subject to Corporation Tax.

Surplus / Deficit for the financial year
Other Recognised Gains/(Losses)
Balance Brought Forward
Closing Funds at 31st March 2025/2024		 2024/25
£
40,876
4,759
45,635
708,737
754,372		 2023/24
£
(9,515)
19,495
9,980
698,757
708,737

24

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH)

(Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

15. STAFF COSTS AND NUMBERS

Gross Wages and Salaries
Employer's National Insurance Costs
Employer's National Insurance Costs (prior year/s underpayment)
SMP Recovered
NI Compensation Recovered
Employer's Pension Contributions		 TOTAL
2024/25
£
146,547
5,727
-
(8,907)
(267)
4,472
147,572		 TOTAL
2023/24
£
138,118
5,880
72
-
-
4,003
148,073

The Charity operates a PAYE Scheme to pay all employed members of Staff.

The 2024/25 Employers NI figure includes the full £5,000 (2023/24: £5,000) employment allowance claimed.

Number of employees at the end of the year who were engaged in each of the following activities (includes full time and part time employees):

Charitable Activities TOTAL
2024/25
8
8		 TOTAL
2023/24
7
7

No employees received emoluments in excess of £60,000 (2023/24:None)

The charity operates a government backed defined contribution pension scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. The charity is under no further obligation to make any extra payments irrespective of how that pension fund performs. The employer contributions in 2024/25 amounted to £4,472 (2023/24: £4,003).

The key management personnel of the charity comprise the Trustee/Directors and the Church Leadership Team. No Trustee/Directors are remunerated. Three members of the Church Leadership Team are remunerated. The total employee benefits (including employer national insurance and employer pension contributions) of the key management personnel of the charity were £63,752 (2023/24: £73,851).

16. DIRECTORS AND OTHER RELATED PARTIES

No Trustees/Directors were remunerated in 2024/25.

A related party to Trustee D Wright (his spouse) received remuneration of £16,865 (2023/24: £21,216) for her role as Pastoral and Projects Leader. Employer national insurance and employer pension contributions totalling £2,157 (2023/24: £2,309) were also paid by the Church in connection with this employment. These payments are also included in the key management personnel calculation in note 15.

No other payments were made to directors or any persons connected with them during this financial period. No material transaction took place between the charity and a trustee or any person connected with them.

25

3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025

17. RISK ASSESSMENT

The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

18. RESERVES POLICY

The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily.

19. PUBLIC BENEFIT

The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Report of the Directors. The directors confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

26

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

I report to the trustees on my examination of the accounts of 3 Counties Vineyard for the year ended 31st March 2025.

Responsibilities and basis of report

As the charity’s trustees of the charitable company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the charitable company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

The company’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a member of The Association of Charity Independent Examiners.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: FCIE

Date: 22 October 2025

Independent Examiners Ltd The Grain Store Hills Barns Appledram Lane South West Sussex PO20 7EG

27