**ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH)** **(Company Limited by Guarantee)** **CHARITY REGISTRATION No: 1140214 COMPANY REGISTRATION No: 07490294** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **CONTENTS** |Page 2|Legal and Administrative Information| |---|---| |Pages 3 to 12|Directors' Annual Report| |Page 13|Statement of Financial Activities| |Page 14|Balance Sheet| |Pages 15 to 25|Notes to the Financial Statements| |Page 26|Independent Examiners Report to the Directors/Trustees| 1 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH)** **(Company Limited by Guarantee)** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **REGISTERED CHARITY NUMBER** 1140214 **REGISTERED COMPANY NUMBER** 07490294 **START OF FINANCIAL YEAR** 1st April 2022 **END OF FINANCIAL YEAR** 31st March 2023 **DIRECTORS THAT HAVE SERVED DURING** Mr Philip Taylor (Chair of Trustees) **THE YEAR TO 31ST MARCH 2023** Mr Alistair Cook (Treasurer) Mrs Marie Brown Mr David Wright Mrs J Sharp (appointed 5th July 2022) Mr Robert Haywood (resigned 25th January 2023) Mrs Rebecca Britton (resigned 31st December 2022) The existing trustees appoint any new trustees following the provisions laid out in the organisation's governing instrument. **LEGAL STATUS** Company Limited By Guarantee **GOVERNING INSTRUMENT** Memorandum and Articles Of Association Incorporated 12th January 2011.The Articles of Association were subsequently amended by Special Resolution on 31ˢᵗ August 2021. ## **OBJECTS** The charity’s objects are for the public benefit and are restricted to the following: A) to advance the Christian faith in accordance with the statement of beliefs in the schedule hereto attached in such ways and in such parts of Haslemere, the United Kingdom or the world as the trustees may from time to time think fit; B) to relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of Haslemere, the United Kingdom or the world as the trustees may from time to time think fit. ## **REGISTERED OFFICE** ## **PRIMARY BANKERS** ## **SOLICITORS** ## **INDEPENDENT EXAMINER** 3 Counties Vineyard Haslemere Locality Office Lion Green Haslemere GU27 1LD HSBC Bank Plc 12a North Street Guildford Surrey GU1 4AF Barlow Robbins The Oriel Sydenham Road Guildford GU1 3SR Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane West Sussex PO18 8NF 2 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 The Trustees present their annual report and accounts of the year ended 31[st] March 2023. The Board of Trustees is satisfied with the performance of the charitable company during the year and the position at 31[st] March 2023. ## **Names and addresses of advisors:** **----- Start of picture text -----**
Type of Adviser Name Address
Primary Bankers HSBC 12A North St, Guildford, Surrey, GU1 4AF
Solicitor Barlow Robbins The Oriel, Sydenham Road, Guildford,
Surrey, GU1 3SR
Independent Examiner Independent Unit 2, The Broadbridge Business Centre,
Examiners Ltd Delling Lane, Bosham, PO18 8NF
Charity Advisors Trust Advice Unit 2, The Broadbridge Business Centre,
Delling Lane, Bosham, PO18 8NF
Independent Safeguarding Thirtyone:eight Greenbox Storage, College Rd, Swanley
Specialists BR8 7LT
Independent Investment Murray West 39 Station Road, Liphook, Hampshire
Advisor Associates Ltd GU30 7DW
**----- End of picture text -----**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT** **Legal Status:** Company Limited by Guarantee **Governing Document:** Memorandum and Articles of Association Incorporated 12[th] January 2011. The Articles of Association were subsequently amended by Special Resolution on 31[st] August 2021. ## **Nature of Governing Document and constitution of the charitable company** The original charity “Declaration of Trust” for the Church, which was then known as the Haslemere Evangelical Church, was made on 1 October 1974. The Declaration of Trust was subsequently updated by the Charity Commission Scheme sealed on 29 October 1991 and Constitution dated 24 September 1987. There was a change to incorporated status as a Charitable Company with effect from 1[st] April 2011 The organisational structure and decision making processes are all in accordance with the Memorandum and Articles of Association with day to day activities of the Church in accordance with ‘The Way we Work’ dated 11[th] May 2011, as amended 31st August 2021 and 11[th] October 2021. ## **Change of name of the charitable company and joining the Vineyard network of churches.** Three Counties Church joined the Vineyard network of churches on the 20[th] September 2021 and changed its name to ‘3 Counties Vineyard’ at Companies House on the 11[th] October 2021. The Company Number and Charity Number of the company remain unchanged. **Trustee selection methods:** As detailed in the Company Memorandum and Articles of Association. 3 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 ## **The organisational structure of the charitable company and how decisions are made:** The Church is led by a Church Leadership Team (who are the members of the charitable company). The Leadership team consists of 6 people with David Wright undertaking the role of Senior Leader since 1[st] July 2018. The Leadership Team are responsible for the spiritual oversight of the church. David Wright is accountable, as part of the Vineyard structure, to Guy and Esther Pritchard from Farnham Vineyard in their role as Vineyard Area Leaders. David Wright, along with the rest of the Leadership Team, are also accountable to and receive input from Pete Gilbert, a long standing friend and mentor to the church. Two of the Leadership Team are employed part-time by the Church (details of which are given in the table below). The Chair of Trustees does not sit on the Leadership Team but is a member of the charitable organisation for the duration of their post as Chair and will attend the Company Members Annual General Meeting and any other Special Meetings of the Members. The Church congregation meet at the Hammer building for Sunday worship. A Wider Leadership Team (consisting 65 people as at 31[st] March 2023), responsible to the Church Leadership Team leads significant areas of work and ministry within the Church and the wider community. Two or more church meetings, consisting of a Church Annual General Meeting and Vision Meetings (the latter usually held on a Sunday morning), attended by Leaders, Trustees and regular Church congregation attendees, are held each year and are usually preceded by Trustees’ meetings ## **Names of the Leadership Team (who are the Members of the Charitable Company) between 1[st] April 2021 and 31[st] March 2022:** **----- Start of picture text -----**
Name Leadership Team Dates on the Employment title and dates if not
Role Leadership for the whole year
Team if not for
the whole year.
David Wright Senior Leader N/A
Richard Durrant N/A
Rowena Wright Temporary Pastoral and Projects
Leader from 08/03/2021 to
28/02/2023.
Sarah Noble N/A
Tara Congdon Children, Youth and Families
Director
Jack Robson N/A
Philip Taylor Member by reason N/A
of being Chair of
Trustees
**----- End of picture text -----**
4 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 The name of the Leader and other senior staff member(s) to whom day-to-day management of the Charity was delegated by the Trustees. D Wright – Senior Leader of the Church Leadership Team M Brown - Operations Manager Other key management personnel (by reason of being employed by the Charity and serving on the Leadership Team): R Wright – Temporary Pastoral and Projects Leader until 28[th] February 2023 T Congdon - Children, Youth and Families Director ## **The major risks to which the charitable company is exposed and reviews and systems to mitigate** ## **risks** Since the retirement of our long term Senior Pastor on 30[th] June 2018 the Leadership Team and Trustees adjusted existing staff roles and recruited additional staff to cover immediate needs (as set out below in ‘Details of significant activities’). Staffing requirements have been reviewed regularly. The recruitment of an Associate Leader will enhance the Leadership Team and relieve some pressure on current volunteers but this recruitment process is taking longer than envisaged. Temporary staff are being recruited where appropriate. A Serious Incident Report was filed with the Charity Commission after seeking their advice on 11[th] July 2022 when 3 Counties Vineyard was the victim of a visa card scam. No funds were obtained by the fraudsters. This matter was also reported to the police (the Action Fraud Team). The Charity Commission and the Police have both confirmed they will take no further action. Staff training and a policy and procedure review was carried out following this incident. A Payroll tax error was discovered in May 2022 after 3 Counties Vineyard changed their contracted payroll provider. During the set up process an error was discovered in the way the tax was calculated in relation to the pension contribution meaning that double tax relief had been claimed on all pension contributions made through the charity payroll up until May 2022. The Trustees, working with the payroll provider and HMRC have now rectified this error with staff suffering no adverse financial consequences. After checking the Charity Commission reporting guidelines it was considered this was not a matter that required reporting. The outsourcing of the payroll to a specialist provider will continue in order to reduce the risk of this type of error reoccurring. A continuous risk assessment process is carried out by the Trustees and covers safeguarding, physical, legal and other envisaged threats. 5 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and Activities of the Charitable Company:** The Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives, in planning future activities, and in setting the policies for the year. ## **Objects of the charity set out in the governing document** : The Charitable Company’s objects are for public benefit and are restricted to the following:- - A) To advance the Christian faith in accordance with the statement of beliefs in the schedule hereto attached in such ways and in such parts of Haslemere, the United Kingdom or the world as the Trustees may from time to time think fit; - B) To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of Haslemere, the United Kingdom or the world as the Trustees may from time to time think fit. ## **Summary of the main activities undertaken for the public benefit in relation to these objects:** The Church’s aims are to share the good news and love of Jesus Christ throughout the 3 Counties area through Church services, youth work and outreach in the community, at home and at work. The church also has several links overseas. ## **An explanation of the charity’s main objectives and strategies for their achievement.** To share the good news and love of Jesus Christ in the 3 Counties area. Its main strategies lie in its Sunday services, small groups, its work through a range of youth groups and activities (spanning all age ranges) and its community involvement. ## **Details of significant activities that contribute to the achievement of the stated objectives.** The Government removed all Covid 19 restrictions with effect from 24[th] February 2022 when it implemented their ‘Living with Covid’ plan. The activities of the church have been unaffected by Covid 19 restrictions for the whole of this reporting period. Sunday services and most mid-week activities are held at the Hammer building with the exception of some community work. 3 Counties Money Advice operate out of rented premises (Hasleway in Haslemere). The Haslemere Locality Office is the church office facility used for administration. A range of youth and children’s groups use the Church premises, in addition there is occasional use of homes and public buildings. The Fusion Group, for those aged between 14 and 18 years, is led by youth leaders from 3 Counties Vineyard and occasionally links with other local churches on a relational basis. The Trustees employ a full time Youth Leader to enable the current youth programme to continue and develop connections and services offered to the church, local secondary schools and within the wider community. Work with local secondary schools was reduced for 6 months as a result of maternity leave. A part time Youth Leader was temporarily employed to work with volunteers to maintain the youth programmes within the church during maternity leave. 6 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 A part time Community Worker is employed to enhance the pastoral support and care capabilities within the church but primarily to bless the wider community. In the absence of an employed Associate Leader and to alleviate work pressures from members of the Leadership Team (who operate on a voluntary basis) the Trustees approved a temporary appointment of a Pastoral and Projects Leader in March 2021. This temporary appointment was extended due to ongoing pressures and the inability to fill the Associate Leader staff vacancy. This temporary post was terminated on the 28[th] February 2023, following which the Trustees reviewed the ongoing recruitment of an Associate Leader and the future temporary cover required until a successful appointment. In August 2022 the year’s placement of a DNA student (attending a Christian Discipleship and Leadership Development course) came to an end. No student was assigned to the church for the period from August 2022 to August 2023. Currently there are 245 adults regularly connecting with the church and approximately 75 children and young people connecting with their age appropriate groups on Sunday mornings, with additional young people connecting to midweek groups. ## **Contribution made by Volunteers:** Many of the programmes, projects and services provided are run by volunteers. As at 31[st] March 2023 there were approximately 120 people volunteering within the church. The Trustees are grateful for the many hours volunteers have given to assist with a variety of activities undertaken by 3 Counties Vineyard. Without this valuable contribution of time, energy and expertise the charity would not have been able to achieve so much. ## **ACHIEVEMENTS AND PERFORMANCE** ## **Factors relevant to the achievement of the charitable company’s objectives** The Charitable Company is financially dependent upon the support of its members and in particular regular worship offerings and gifts. ## **Summary of the main achievements of the charity during the year:** The Church continues to provide a range of services for church attendees and to those in the local Community. During this reporting period these services have returned to normal operations following the lifting of the Covid 19 restrictions. These services include:- - (a) Weekly worship services meeting at Hammer building on Sunday mornings. The live streaming of the services has continued on a number of social media platforms, to enable those who are not able to attend in person to receive input. - (b) Monthly Sunday morning services with British Sign Language provision have been in place from September 2022. 7 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 - (c) A daytime mid-week informal café style worship service once a month on Tuesday mornings at Hammer (called Encounter). - (d) An evening worship service held at Hammer once a month (called Delight). - (e) A wide range of small groups meeting in homes and the church building on a weekly to monthly basis. - (f) Regular healing meetings, offering prayer support to church attendees and members of the public. - (g) Drop in coffee/activity mornings held at Hammer twice monthly from December 2022 to provide the chance to connect with lonely and/or vulnerable people in the area. - (h) Twice weekly youth evening meetings focusing on fun, friendship, discipleship and worship. - (i) Youth mentoring either by attendance and liaison with local schools on weekdays or as part of the organised church youth activities. - (j) Supporting (with youth leaders and finance where appropriate) attendance at DTI, a youth residential summer camp which encourages young people to explore their faith. - (k) Playtime, a parent and toddler’s group meeting weekly during school term time. - (l) Parenting courses, for parents of both primary and secondary aged children, open to the parents within the church and the community. - (m) Facilitating Alpha courses throughout the year for people in the area that want to explore the Christian faith. - (n) Hosting and running a series of well-being courses for church attendees and those in the community, including a bereavement course, a marriage course and a ‘Taste life’ course (a course looking at eating disorders). - (o) Working with local primary schools to conduct assemblies, RE lessons and to host ‘prayer spaces’ in local schools. - (p) Supporting 3 Counties Money Advice (see additional details below). - (q) Supporting needy people (either directly or through appropriate charities/organisations), through special appeals, designated gifts or through the DORCAS fund. This has included, but is not limited to, supporting the local food bank, special offerings for Ukrainian Christians and those affected by the natural disasters. - (r) Monthly liaison with local Christian church leaders. - (s) The Saturday Wave, a bi- weekly activity, during the gardening season, that provides free gardening and other practical support for the needy within the local area. - (t) Organising occasional inter-denominational men’s women’s and children’s events, open to church attendees and those in the local community. - (u) Prayer meetings and events throughout the year. - (v) Supporting and enabling leadership training through attendance at Vineyard and other national and local conferences. ## **3 Counties Money Advice:** The 3 Counties Money Advice team are a team of 5 fully trained volunteer advisers from local churches who give impartial advice and assistance on a variety of money related issues. They operate in partnership with Frontline Debt Advice (UK) who are regulated by the Financial Conduct Authority. Throughout the course of this reporting period they have assisted over 40 clients and have distributed £17,000 worth of grants that have provided vital financial support for struggling local individuals and families. 8 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 ## **FINANCIAL REVIEW** Assets from Three Counties Church Charity (No 1010847) were transferred into the new Three Counties Church Incorporated Company Limited by Guarantee (No 7490294) and Charity (No 1140214) with effect from 1[st] April 2011. Assets remain with the charity upon its change of name to 3 Counties Vineyard Incorporated Company Limited by Guarantee (No 7490294) and Charity (No 1140214) with effect from 20[th] September 2021 (registered at Companies House on 11[th] October 2021). ## **Principle funding sources and how expenditure in the year under review has supported the key objectives of the charity.** Principle funding sources are regular monthly gifts and weekly Sunday offerings. Additionally, considerable funding is achieved through Gift Aid. All the key objectives are budgeted for at the start of each year and all have been met or covered from our reserves. The Church started this reporting period from a strong financial base. The Trustees confirm that they consider the accounting policies remain adequate and that they have reviewed and are happy with the reserves policy. The Church is dependent upon the gifts of its congregation. In spite of the uncertain financial climate gifts have remained consistent this year with general fund regular gifts and offerings slightly exceeding the Trustee’s budget stretch target and showing an approximate increase of 12% on the 2021/2022 figures. The year has seen the congregation growing which has assisted the increase in giving. The Trustees had agreed a substantial deficit budget to enable recruitment of key staff to support the church growth strategy. Excluding the losses on investments, the Church has achieved break even (£360 surplus), due mainly to the reduced employment costs, as a result of carrying an unfilled full time staff vacancy. ## **Availability and adequacy of assets of each of the funds.** The Trustees are satisfied that the Company /Charity’s assets are adequate to fulfil its obligations. Each fund’s budget is reviewed on a monthly basis. ## **Transactions and Financial Position** The financial statements are set out on pages 15 to 27. The financial statements have been prepared implementing the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales and in accordance with the Financial Reporting Standard applicable in UK and Republic of Ireland FRS 102 (effective 1 January 2015). As stated in the Legal and Administrative Information section of this report, the trustees consider the financial performance by the charity during the year to have been satisfactory. The Statement of Financial Activities for 2022/23 shows incoming resources for the year of a revenue nature of £287,780 and realised outgoing resources of £287,420 making a net surplus of £360 or net deficit of £23,171 if including loss on investments (2021/22: incoming resources £261,367, outgoing resources £270,984 making a net deficit of £9,617 or a net deficit of £1,155 if including gains on investments). The total reserves at the year-end stands at £698,757 (2021/22: £720,830). 9 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 ## **Specific changes in fixed assets** Hammer building, which is used for Sunday worship and other group meetings, was revalued for insurance purposes on 29[th] January 2020 with a rebuild Insurance advice/valuation of £950,000. The value of £200,000 reflected in the financial statements represents the deemed cost as calculated by an independent surveyors’ report dated 2016. ## **The Charitable Company’s grant making policies** The Church makes specific grants to personnel and Christian organisations at home and overseas to a total of £42,703 in the year (2021/22: £37,985). In addition, £11,091 was given out to those in need through the Dorcas Fund (2021/22: £15,502). The Church provides debt and benefit advice through ‘3 Counties Money Advice’ the cost of providing the service this year was £4,080 (2021/22: £3,060). The church has given out £290 in the year through the Elaine Fund, a fund set up to help fund people in the church go on missionary trips, retreat days or training events where they would not otherwise be able to afford to do so. These payments amount to 20% of the total expenditure for the year. ## **Policy on Investments** In accordance with the Articles of Association and upon the sale of the Kings Road property in 2019 the Trustees agreed to instruct a professional Investment Manager to invest £350,000 from the net proceeds of sale in a general Investment account for Charities. The investment initially consisted of three pooled funds provide a balanced portfolio with a medium to low risk profile for the medium term. The Trustees unanimously agreed at a meeting on 25[th] January 2023 to close the 3 Counties Vineyard COIF Charities Deposit Fund Account and add the proceeds of £31,790 to purchase a fourth fund to add to the investment. The market value of the entire investment was £389,228.48 at 31[st] March 2023. Over the longer term this investment is expected to provide capital growth equal to or surpassing inflation after deducting costs and it will allow for the drawdown of income if and when required. The investment is not relied on to supplement income at present. ## **Policy on reserves** The Trustees continue to deem that it is not necessary to maintain substantial free reserves. The Church is totally dependent upon the Lord and the support of its attendees. It is, therefore, considered prudent to maintain the General Fund balance at a level sufficient to meet day-to-day needs, supported by the ability to drawdown income from the investment funds if exceptionally required. Currently, the bank balance represents approximately four months expenditure, which the trustees consider may provide some headroom for targeted investment towards a church growth strategy. Cash balances are monitored closely on a monthly basis. The Church is holding good levels of cash, investments and property-backed reserves. ## **Policy on Loans** There are two small loans outstanding to individuals who regularly attend the church. These loans were made in accordance with the Articles of Association for a purpose that fulfils the Charity’s objects and with Trustee approval. Appropriate records are kept of the loan agreement and is being repaid in line with the agreed repayment schedule. ## **National Lottery Funding** In April 2021 an application for National Lottery Funding for ‘The Wave’ to purchase new equipment to assist with its gardening activities was approved. This grant was for £2,480. During the 2021/2022 10 3 Counties Vineyard (formerly known as Three Counties Church): The report of the Trustees (Directors of a charitable company) for the year ended 31 March 2023 financial year £1,994.76 was used to purchase equipment, the remaining £485.24 was used within the 2022/2023 financial year to purchase equipment. All monies has been used in accordance with the terms of the grant. Appropriate receipts and records have been kept. ## **FUTURE PLANS** ## **Recruitment of an Associate Leader** In 2023 Counties Vineyard hope to employ an Associate Leader to enhance the Leadership and staff teams. ## **Administration offices** 3 Counties Vineyard took out a 3 year lease of Haslemere Locality Office on 4[th] September 2019 to enable relocation of their administration offices. Waverley Borough Council have verbally agreed a further 3 year lease (expiring September 2025) but this is yet to be formalised. There will be an increase of £500 per annum in rental fees. Approved by the Board of Trustees on the 6th October 2023 and signed on their behalf by: Philip Taylor Chairman of Board of Trustees David Wright Trustee and Senior Leader, Church Leadership Team ## **Statement of Trustee Responsibilities** The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :- - a) Select suitable accounting policies and then apply them consistently; - b) Make judgements and estimates that are reasonable and prudent; and - c) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business; 11 a Countieswinevard IformertyknNn •$ Thr•• CDuntle5 Churrhl.. The rEPOrt of the Trustees IDtre¢t(*s of a charttable company) for the vear Ended 31 Mafch 2023 dl State whether appllcable accounting standards and statements of recommended practlce have been followed, sublect to any material departures dlsclosed and explained In the financlal Statements. The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accurary at any tlme the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 21Y)6 and comply with regulations made under the Charitie5 Att. They are a150 responsible for safeguarding the assets of the charity and hence for taklng reasonable steps for the prevention and detection of fraud and other irregularities. The Tru5tee5 are also responsible for the contents of the Trustees, report, and the responslbility of the independent examiner in relation to the Trustees, report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies Wlth the figures disclosed in the financial statements. These accounts have been prepared in accordance with the provlslons applicable to companies. subjert trt th<* small companies, regime. l approve the attached statement of financial activities and balance sheet for the year ended 31 March 2023 and confirm that I have made available all information necessary for its preparation. Approved by the Board of Trustees on the .....-.....-........- behalf. ..I.QLacAW12023 and signed on their Sign Name.. Philip Taylor Chairman of the Board of Trustees 12 ## **3 COUNTIES VINEYARD** ## **(FORMERLY KNOWN AS THREE COUNTIES CHURCH)** ## **(Company Limited by Guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 31ST MARCH 2023** |**Notes**
**INCOME**
Donations & Legacies
**2a**
Investment Income
**2b**
Charitable Activities
**2c**
Other Income
**2d**
**TOTAL INCOME**
**EXPENDITURE**
Cost of Charitable Activities
**3a**
Governance Costs
**3b**
**TOTAL EXPENDITURE**
**NET INCOME/(EXPENDITURE) BEFORE**
**INVESTMENT GAINS/(LOSSES)**
Net Gains/(Losses) on Investments
**NET INCOME/(EXPENDITURE)**
Transfers Between Funds
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total Funds Brought Forward
Opening Balance Adjustment
**20**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2022/23**
**2021/22**
£
£
£
£
£
226,912
25,522
22,705
275,139
244,273
198
7,336
-
7,534
6,412
3,079
-
2,331
5,410
10,682
-
-
379
379
-
**230,189**
**32,858**
**25,415**
**288,462**
**261,367**
220,643
43,517
20,590
284,750
269,011
3,352
-
-
3,352
1,973
**223,995**
**43,517**
**20,590**
**288,102**
**270,984**
**6,194**
**(10,659)**
**4,825**
**360**
**(9,617)**
-
(23,531)
-
(23,531)
8,462
6,194
(34,190)
4,825
(23,171)
(1,155)
(8,861)
12,480
(3,619)
-
-
(2,667)
(21,710)
1,206
(23,171)
(1,155)
290,249
429,756
825
720,830
721,985
1,098
-
-
1,098
-
**288,680**
**408,046**
**2,031**
**698,757**
**720,830**| |---|---| Movements on all reserves and all recognised gains and losses are shown above. The notes on pages 15 to 25 form part of these financial statements. 13 3 COUNTIE5 VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) {Company Llmlted by Guaiantee) BALANCE SHEET AS AT 31ST MARCH 2023 Unrestrlcted Funds Deslgnatsd Ftsnds RestrScted Fvnds Total 31-Mar-23 Total 31-Mar.22 Notes fixed Assets Tangible Assets Investments 206,6BD 2,587 389 228 391 815 209,267 369 228 598 495 204,655 376 591 581 246 206 680 Current Assets Cash ar Bank and in Hènd Debtors & Prepayment5 Total Current Assets 64.912 15,546 685 2,031 82.489 130.465 84.841 103 103 149 840 Credltors: amounts falling due wSthln one year 2,841 2,84L 10,256 NeT CURRENT ASSETS 82,000 16,231 2,031 100,262 139,584 TOTAL ASSETS less current liabilities 288.680 408,046 2,031 698.757 720.830 Creditors: èmounts falllng due in more than one year io NET ASSETS 288.680 408,046 2,031 698.757 720.830 Funds of the Charlty: General Fund5 Deslgnated Fund5 Restricted Funds 288,68D 288,680 408,046 2,03L 290,249 429,756 825 li 12 408,046 2,031 TOTAL FIINDS 288,680 408,046 2,031 698,7S7 720.830 DlrectDrs' Responsibilities: Tre charltable company's financial statements have been prepared In accordance with the provlslon5 appllcable to companie5 subject to the small companies regime. The Dlrectors cons￿der that the company Is entitled to exemption from the requirement to have an audit under the prtsvlsions of secrion 4/1 of the iompanies Act 2UD6 1.the Act") members have not required the company to obtain an auait tor the year in question in aCCDrda￿￿ with sertion 476 of the Act. However, in accordance with sectlon 145 of the Charities Act 2011, the accounts have been examined by an Independent Examiner whose report appears on page 26. The Oirectors acknowledge their responslbilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial ststements. Approved by the Directors on the .................-.............2023 Signed on their behalf by P Taylor Cha￿T of Trustees Signed on their behalf by D Wright Church Leadership Team Leader Prsnted Name.. Mr P Tay Prfnted Name: Mr D Wright 14 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **1. ACCOUNTING POLICIES** ## **Basis of Preparation & Assessment of Going Concern** ## **Basis of Preparation** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The Directors consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. ## **Cash Flow Statement** The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement. ## **Changes to previous accounts** There have been no changes to the previous accounts. ## **Incoming Resources** ## **Recognition of Incoming Resources** These are included in the Statement of Financial Activities (SOFA) when: ▪ the charity becomes entitled to the resources; ▪ the trustees are virtually certain they will receive the resources; and ▪ the monetary value can be measured with sufficient reliability ## **Incoming Resources with Related Expenditure** Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA. ## **Grants and Donations** Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## **Tax Reclaims on Donations and Gifts** Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. ## **Contractual Income and Performance Related Grants** This is only included in the SOFA once the related goods or services has been delivered. ## **Gifts in Kind** Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. ## **Donated Services and Facilities** These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report. 15 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **1. ACCOUNTING POLICIES (Continued)** ## **Investment Income** This is included in the accounts when receivable. ## **Investment Gains and Losses** This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. ## **Expenditure and Liabilities** ## **Liability Recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## **Governance Costs** Include costs of the preparation and examination of statutory accounts, the costs of the trustees' meetings and cost of any legal advice to trustees on governance or constitutional matters. ## **Grants with Performance Conditions** Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## **Grants Payable without Performance Conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## **Pensions** The charity operates a defined contribution pension scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. ## **Operating Leases** Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Legal Status of the Charity** The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. ## **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. ## **Fixed Assets** Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt. There has been no change to the accounting policies (Valuation rules and methods of accounting) since last year. ## **Depreciation Expense** Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a reducing balance over their estimated useful lives. The rates applied per annum are as follows: |Building Improvements|25%| |---|---| |Furniture & Fittings|25%| |General Equipment|25%| 16 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **2. INCOME** |**a) Donations & Legacies**
Regular Gifts
Gifts & Donations
**11,12**
Gift Aid Tax Recovered
**b) Investment Income**
Bank Interest
**11**
Dividends
**11**
**c) Charitable Activities**
Activities & Events
Playtime Income
**12**
Playtime Income (Adjustment) *
**d) Other Income**
Gain on sale of asset|Unrestricted
Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2022/23**
**2021/22**
£
£
£
£
£
168,402
-
-
168,402
155,258
23,084
25,522
22,705
71,311
55,816
35,426
-
-
35,426
33,199
**226,912**
**25,522**
**22,705**
**275,139**
**244,273**
198
402
-
600
5
-
6,934
-
6,934
6,407
**198**
**7,336**
**-**
**7,534**
**6,412**
4,440
-
-
4,440
9,409
-
-
2,331
2,331
1,273
(1,361)
-
-
(1,361)
-
**3,079**
**-**
**2,331**
**5,410**
**10,682**
-
-
379
379
-
**-**
**-**
**379**
**379**
**-**| |---|---| * It was discovered during a review of balances exercise, that some income and expenditure received and spent in the 2019/20 financial year for the Playtime group was inadvertently entered against the general fund as well as being entered against the restricted fund, resulting in a duplication and incorrect balance of cash in hand held in the sum of £1,361 being attributed to the general fund. This was a clerical error. An adjustment has been made to the general fund to correct the position. 17 ## **3 COUNTIES VINEYARD** ## **(FORMERLY KNOWN AS THREE COUNTIES CHURCH)** ## **(Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **3. EXPENDITURE** |**Note**
**a) Cost of Charitable Activities**
Activities & Events
**12**
Bank Charges
Catering Costs
Children's Costs
Church Life Expenses
Cleaning Costs
Communication Costs
Community Outreach
Conference Costs
Debt Advice Costs
**11**
Depreciation Expenses
**11**
Development Fund:
Investment Management Fees
**11**
DNA Costs
Equipment Costs
Gifts & Donations
**11,12**
Insurance Costs
IT Support Costs
Lava Costs
License & Subscriptions
Ministry Expenses
Playtime Expenses
**12**
Premises Hire
Printing, Postage & Stationery
Repairs & Maintenance
Staff Costs
**15**
Sundry Expenses
Tear Fund
Utility Costs
Vineyard Contribution
Visitors Expenses
Volunteer Recognition Gift
Youth Expenses
**b) Governance Costs**
Legal & Professional Fees
Independent Examiner's Fee
**9**|Unrestricted
Designated
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
Funds
**2022/23**
**2021/22**
£
£
£
£
£
12,368
-
485
12,853
8,318
117
-
-
117
52
1,136
-
-
1,136
1,020
1,277
-
-
1,277
1,731
625
-
-
625
449
8,546
-
-
8,546
6,999
510
-
-
510
921
285
-
-
285
301
4,988
-
-
4,988
4,270
-
27,206
-
27,206
20,509
766
863
-
1,629
1,551
-
2,557
-
2,557
3,004
-
-
-
-
714
2,511
-
-
2,511
671
10,357
12,891
18,091
41,339
49,572
3,550
-
-
3,550
6,426
89
-
-
89
91
1,400
-
-
1,400
1,073
4,423
-
-
4,423
3,111
1,155
-
-
1,155
676
-
-
2,014
2,014
530
6,364
-
-
6,364
6,104
1,548
-
-
1,548
1,362
5,263
-
-
5,263
2,875
131,405
-
-
131,405
123,912
3,440
-
-
3,440
3,490
840
-
-
840
840
4,922
-
-
4,922
5,074
10,648
-
-
10,648
5,000
1,195
-
-
1,195
1,392
-
-
-
-
6,000
915
-
-
915
973
**220,643**
**43,517**
**20,590**
**284,750**
**269,011**
1,672
-
-
1,672
383
1,680
-
-
1,680
1,590
**3,352**
**-**
**-**
**3,352**
**1,973**| |---|---| 18 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **4. DETAILS OF CERTAIN TYPES OF EXPENDITURE** |**4. DETAILS OF CERTAIN TYPES OF EXPENDITURE**||| |---|---|---| ||**2022/23**|**2021/22**| ||**£**|**£**| |Fees paid to the Independent Examiners - Independent Examination|1,470|1,380| |Fees paid to the Independent Examiners - Other professional fees|210|210| ## **5. TANGIBLE FIXED ASSETS** General Fund General Fund General Fund General Fund Designated Fund **----- Start of picture text -----**
Land & Building Furniture Equipment Equipment Total
Buildings Improvement & fittings Costs Costs 31-Mar-23
Hammer
Title No:
WSX237251
£ £ £ £ £ £
Cost/Valuation 01-Apr-22 200,000 175,958 15,295 27,214 5,969 424,436
Additions - - 2,244 2,899 - 5,143
- - - -
Asset Introduced (Note 20) 1,519 1,519
Cost at 31-Mar-23 200,000 175,958 17,539 31,632 5,969 431,098
-
Depreciation 01-Apr-22 175,102 15,295 26,865 2,519 219,781
Charge - 214 - 552 863 1,629
Asset Introduced (Note 20) - - - 421 - 421
Depreciation at 31-Mar-23 - 175,316 15,295 27,838 3,382 221,831
Net Book Value 31-Mar-23 200,000 642 2,244 3,794 2,587 209,267
Net Book Value 31-Mar-22 200,000 856 - 349 3,450 204,655
**----- End of picture text -----**
A surveyor was contracted to provide a draft valuation report for the Hammer site in 2016. Although there was limited property sale data for this type of property, the report suggested a base valuation in its current condition of £200,000. The rebuild insurance advice for the property provided on 29th January 2020 was £950,000. In this financial year the Trustees agreed that any expenditure on equipment, fixtures and fittings that fell below the individual capitalisation threshold of £1,500 would be wholly written off in this financial period. No other departures from the accounting policies were made. The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2023 : None 31st March 2022 : None ## **6. INVESTMENTS** |Carrying (fair) value at beginning of period
Add: additions to investments during period
Less: disposals at carrying value
Add/(deduct): transfer in/(out) in the period
Add/(deduct): net gain/(loss) on revaluation
Carrying (fair) value at end of year|Unrestricted
Designated
Restricted
**Total**
Fund
Fund
Fund
**31-Mar-23**
£
£
£
£
-
376,592
-
**376,592**
-
31,790
-
**31,790**
-
-
-
**-**
-
4,377
-
**4,377**
-
(23,531)
-
**(23,531)**
-
389,228
-
**389,228**
Cash or cash equivalents| |---|---| As at 31st March 2023 the charity held the following in its investment portfolio: |Units
Units
No.
Cost.
62,896.61
1.817777
70,720.62
1.614851
109,569.29
1.0448
15,491.66
2.82
-
-|Total Cost
£
114,332
114,203
114,478
43,750
-
386,763|Fund name
BMO MM Lifestyle
ISFL Sinfonia
Cornelian Managed D
First Sentier
Cash||Market value
£
118,812
114,179
111,059
44,421
757
389,228| |---|---|---|---|---| 19 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH)** ## **(Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **7. CASH AT BANK AND IN HAND** ||Unrestricted|Designated|Restricted|**Total**|**Total**| |---|---|---|---|---|---| ||Fund|Fund|Fund|**31-Mar-23**|**31-Mar-22**| ||£|£|£|£|£| |Current Account|39,519|12,135|2,031|53,685|66,914| |CCLA/COIF Account|-|-|-|-|31,287| |3CMA Account|-|3,411|-|3,411|5,607| |Deposit Accounts|25,393|-|-|25,393|25,296| |Cash In Hand|-|-|-|-|1,361| ||**64,912**|**15,546**|**2,031**|**82,489**|**130,465**| |**8. DEBTORS AND PREPAYMENTS**|||||| |Gift Aid Tax Recoverable|Unrestricted
Fund
£
19,929|Designated
Fund
£
-|Restricted
Fund
£
-|**Total**
**31-Mar-23**
£
19,929|**Total**
**31-Mar-22**
£
18,264| |Loans|-|685|-|685|1,111| ||**19,929**|**685**|**-**|**20,614**|**19,375**| |**9. CREDITORS ACCRUALS AND DEFERRED**|**INCOME: AMOUNTS**|**FALLING DUE**|**WITHIN ONE YEAR**||| |HMRC PAYE and NI|Unrestricted
Fund
£
1,161|Designated
Fund
£
-|Restricted
Fund
£
-|**Total**
**31-Mar-23**
£
1,161|**Total**
**31-Mar-22**
£
2,666| |Independent Examiner's Fee|1,680|-|-|1,680|1,590| |Volunteer Recognition Gift|-|-|-|-|6,000| ||**2,841**|**-**|**-**|**2,841**|**10,256**| ## **10. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR** The Charity held no long term labilities during this or the previous financial period. 20 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **11. DESIGNATED FUNDS** ## **CURRENT YEAR** **----- Start of picture text -----**
Total Income Loss on Expenditure Expenditure Transfers Total
01-Apr-22 Investments (Purchase of 31-Mar-23
Fixed Assets)
£ £ £ £ £ £ £
- -
Development Fund 410,889 10,778 (23,531) (5,220) 392,916
Dorcas Fund 3,260 1,150 - (11,091) - 8,400 1,719
3CMA Debt Advice 5,607 20,930 - (27,206) - 4,080 3,411
Legal Reserve Fund 10,000 - - - - - 10,000
TOTAL 429,756 32,858 (23,531) (43,517) - 12,480 408,046
**----- End of picture text -----**
## **2022/23 Fund Transfers** The fund transfers represent: Dorcas Fund 8,400 transfer from general fund for monthly support 3CMA Debt Advice 4,080 transfer from general fund for monthly support ## **PRIOR YEAR** |Development Fund
Dorcas Fund
3CMA Debt Advice
Legal Reserve Fund
**TOTAL**|Income
Income
Expenditure
Expenditure
Transfers
**Total**
(Gain on
(Loss on
**Total**
**01-Apr-21**
sale of asset)
Investments)
**31-Mar-22**
£
£
£
£
£
£
£
404,252
6,412
8,462
(8,237)
-
-
410,889
9,587
3,175
-
(15,502)
-
6,000
3,260
4,396
18,660
-
(20,509)
-
3,060
5,607
10,000
-
-
-
-
-
10,000
**428,235**
**28,247**
**8,462**
**(44,248)**
**-**
**9,060**
**429,756**| |---|---| ## **2021/22 Fund Transfers** The fund transfers represent: Dorcas Fund 6,000 transfer from general fund for monthly support 3CMA Debt Advice 3,060 transfer from general fund for monthly support **The�Development�Fund�** was�established�by�the�Leadership�team�to�support�future�developments�in�the�church�-�either� buildings or personnel. **The�Dorcas�Fund�** was�set�up�to�provide�support�for�various�charitable�activities.�The�amounts�transferred�from�the�general� fund are set at 5% of the charity's regular gifts and offerings. **3CMA�Debt�Advice�** –�3CV�has�been�running�3CMA�debt�advice�for�several�years.�We�have�now�moved�the�office�out�of�the� church�and�so�are�looking�for�external�funding�for�some�of�its�costs.�The�fund�was�set�up�to�clearly�identify�all�3CMA�costs�and� income�and�be�available�to�support�funding�applications.�Prior�to�2014,�3CMA�was�a�part�of�Frontline�Debt�Advice.�Since�2014,� Frontline divided all branches into Members and Partners and 3CMA became a Partner branch sponsored by 3CV. **The Legal Reserve Fund w** as established by the Trustees specifically for potential legal costs. 21 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **11. DESIGNATED FUNDS (continued)** The Designated funds are wholly represented by: **----- Start of picture text -----**
31-Mar-23 31-Mar-22
£ £
Fixed Assets 2,587 3,450
Investments 389,228 376,591
Cash at bank and in hand 15,546 48,604
Debtors 685 1,111
408,046 429,756
**----- End of picture text -----**
## **12. RESTRICTED FUNDS** ## **CURRENT YEAR** |Designated Gifts
Elaines Fund
Playtime
**TOTAL**|**Total**
**Total**
**01-Apr-22**
Income
Expenditure
Transfers
**31-Mar-23**
£
£
£
£
£
(518)
20,436
(18,286)
(2,899)
(1,267)
1,000
2,648
(290)
-
3,358
343
2,331
(2,014)
(720)
(60)
**825**
**25,415**
**(20,590)**
**(3,619)**
**2,031**| |---|---| ## **2022/23 Fund Transfers** The fund transfers represent: £ Designated Gifts (2,899) for music equipment purchased. The terms of any restriction were met once the equipment was purchased, and the asset was transferred to general funds. Playtime (720) for contribution to general fund for building costs, energy and refreshments Any restricted funds in deficit will be replenished in the following financial year. ## **PRIOR YEAR** ` |Designated Gifts
Elaines Fund
Playtime
**TOTAL**|**Total**
**Total**
**01-Apr-21**
Income
Expenditure
Transfers
**31-Mar-22**
£
£
£
£
£
1,596
20,232
(22,471)
125
(518)
-
1,000
-
-
1,000
-
1,273
(530)
(400)
343
**1,596**
**22,505**
**(23,001)**
**(275)**
**825**| |---|---| ## **2021/22 Fund Transfers** The fund transfers represent: £ Designated Gifts 125 for schools work Playtime (400) transfer from general fund for playtime fees less cleaning and facilities overheads **The Designated Gifts Fund** was established to receive various specific offers of support from members of the church and are applied as grants in accordance with the members wishes. **Playtime** is a weekly parent and toddlers group with 100+ attending where parents pay a £2 donation. **Elaines Fund** was set up following a gift left in a will, for the purpose of enabling leaders, members and young people to attend retreat and mission trips. 22 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **12. RESTRICTED FUNDS (continued)** The Restricted funds are wholly represented by: **----- Start of picture text -----**
31-Mar-23 31-Mar-22
£ £
Cash at bank and in hand 2,031 825
2,031 825
**----- End of picture text -----**
## **13. ANALYSIS OF NET ASSETS BY FUND** |Fixed Assets (Tangible Assets)
Fixed Assets (Investments)
Net Current Assets
Long Term Liabilities|Unrestricted
Designated
Restricted
**Total**
**Total**
Fund
Fund
Fund
**31-Mar-23**
**31-Mar-22**
£
£
£
£
£
206,680
2,587
-
209,267
204,655
-
389,228
-
389,228
376,591
82,000
16,231
2,031
100,262
139,584
-
-
-
-
-
**288,680**
**408,046**
**2,031**
**698,757**
**720,830**| |---|---| ## **14. RECONCILIATION OF MOVEMENT ON CAPITAL AND RESERVES** The Company is Limited by Guarantee (07490294) and is a Charity registered with the Charity Commission (1140214) and does not have a Share capital and has no income subject to Corporation Tax. |Surplus / Deficit for the financial year
Other Recognised Gains/(Losses)
Balance Brought Forward
Opening Balance Adjustment
Closing Funds at 31st March 2023/2022|**2022/23**
**£**
360
(23,531)
**(23,171)**
720,830
1,098
**698,757**|**2021/22**
**£**
(9,617)
8,462
**(1,155)**
721,985
-
**720,830**| |---|---|---| 23 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **15. STAFF COSTS AND NUMBERS** |**TOTAL**
**2022/23**
**£**
Gross Wages and Salaries
126,619
Employer's National Insurance Costs
3,999
Employer's National Insurance Costs (prior year/s underpayment)
3,232
SMP Recovered
(6,007)
Employer's Pension Contributions
3,562
**131,405**|**TOTAL**
**2021/22**
**£**
116,698
4,383
-
-
2,831
**123,912**| |---|---| The Charity operates a PAYE Scheme to pay all employed members of Staff. The 2022/23 Employers NI figure includes the full £5,000 (2021/22: £4,000) employment allowance claimed. Number of employees at the end of the year who were engaged in each of the following activities (includes full time and part time employees): |Charitable Activities|**TOTAL**
**2022/23**
6
**6**|**TOTAL**
**2021/22**
8
**8**| |---|---|---| No employees received emoluments in excess of £60,000 (2020/21:None) The charity operates a government backed defined contribution pension scheme. Contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. The charity is under no further obligation to make any extra payments irrespective of how that pension fund performs. The employer contributions in 2022/23 amounted to £3,562 (2021/22: £2,831). The key management personnel of the charity comprise the Trustee/Directors and the Church Leadership Team. One Trustee/Director is remunerated for their role as Operations Manager. Two members of the Church Leadership Team are remunerated. The total employee benefits (including employer national insurance and employer pension contributions) of the key management personnel of the charity were £63,700 (2021/22: £54,603). ## **16. DIRECTORS AND OTHER RELATED PARTIES** As disclosed above in note 15, one Trustee/Director received remuneration for their role as Operations Manager. |Name of trustee|Legal authority|Amounts paid or benefit value| |---|---|---| |M Brown|Governing document|2022/23
2021/22
Remuneration
Pension
TOTAL
TOTAL
(incl employer NI)
£
£
£
£
22,635
627
23,262
20,748| |||22,635
627
23,262
20,748| A related party to Trustee D Wright (his spouse) received remuneration of £14,501 (2022/21: £11,322) for her role as Pastoral and Projects Leader. Employer national insurance and employer pension contributions totalling £1,171 (2022/21: £988) were also paid by the Church in connection with this employment. (Note the 2022/21 payments reflect the remuneration paid for the period since D Wright was appointed to the Board of Trustees on 21st September 2021). These payments are also included in the key management personnel calculation in note 15. No other payments were made to directors or any persons connected with them during this financial period. No material transaction took place between the charity and a trustee or any person connected with them. 24 ## **3 COUNTIES VINEYARD (FORMERLY KNOWN AS THREE COUNTIES CHURCH) (Company Limited by Guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023** ## **17. RISK ASSESSMENT** The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **18. RESERVES POLICY** The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily. ## **19. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Report of the Directors. The directors confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. ## **20. OPENING BALANCE ADJUSTMENT** It was discovered during a review of fixed assets held exercise, that an asset purchased in 2020 and costing £1,519 was inadvertently omitted from being entered into the fixed asset register. It was written off to expenditure in that year. The asset is still in use, therefore the Trustees have taken the decision to introduce it into the charity accounts this financial year. An opening balance adjustment has been made to correct the position as follows: |Cost
Accumulated Depreciation to 31st March 2022
Net Book Value at 31st March 2022|£
1,519
(421)
1,098| |---|---| 25 ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** I report to the trustees on my examination of the accounts of 3 Counties Vineyard for the year ended 31st March 2023. ## **Responsibilities and basis of report** As the charity’s trustees of the charitable company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the charitable company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. The company’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a member of The Association of Charity Independent Examiners. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: - accounting records were not kept in accordance with section 386 of the Companies Act 2006; or - the accounts do not accord with such records; or - the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than - any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Date: 11th October 2023 Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 26